Making It More Than a Printer

HP Solutions Making It More Than a Printer Steve Howarth Solutions Category Manager February 2014

Agenda 1. Strategic CIO Issues 2. Understanding t he Document Lifecycle 3. HP Solutions Overview 4. Resources 2

The Top 10 Strategic CIO Issues For 2013 http://www.forbes.com/sites/oracle/2012/09/28/the-top-10-strategic-cio-issues-for-2013/ 1. Simplify IT and Transform Your Spending: Kick the 80/20 2. Lead the Social Revolution: Drive the Social-Enabled 3. Unleash Your Company s Intelligence: Create the Enterprise-Wide Opportunity Chain 4. Embrace the Engagement Economy: Merge the Back Office and the Front Office into Customer Office 5. Future-Proof Your IT Architecture 6. Upgrade Cloud Strategy to Business Transformation Enabled by the Cloud 7. Transform Big Data into Big Insights, Big Vision, and Big Opportunities 8. Preside over a Shotgun Wedding: Systems of Record Marry Systems of Engagement 9. Lead with Speed: CIO as Chief Acceleration Officer 10. Bend the Value Curve: More Innovation, Less Integration 3

The Top 10 Strategic CIO Issues For 2013 Mapping print capabilities to initiatives 1. Simplify IT and Transform Your Spending: Kick the 80/20 Cost cuts through printer consolidation Printed page reductions through Pull Print solution Consolidate costs through MPS 2. Lead the Social Revolution: Drive the Social-Enabled Printer security options to help protect your proprietary or customer sensitive data from being removed from the organization and loaded to social media via your existing copiers 3. Unleash Your Company s Intelligence: Create the Enterprise-Wide Opportunity Chain HP Scanning solutions can help serve as on / off ramp for Big Data coming into the organization at a local level 4. Embrace the Engagement Economy: Merge the Back Office and the Front Office into Customer Office HP solutions can help improve workflow processes by delivering documents where they need to be in your organization 5. Future-Proof Your IT Architecture HP Future Smart Firmware helps protect your IT investment into the future 4

The Top 10 Strategic CIO Trends For 2013 Common Initiatives/ Trends 1. Big Data Managing and Utilizing 2. Security Protect Corp Data & Meet Industry Requirements 3. Cloud Application Management 4. Cost Controls 5. Social Networking Solution Strategy for the New Style of IT Mobility Cl oud Securit y Big Dat a 5

Understanding the Document Lifecycle

Document Lifecycle - Lif e Before and Af t er t he Paper 7

Capture 8

Rout e 9

Manage 10

Deliver 11

Ask Yourself Can you see how the document lifecycle applies to you? 12

HP Solutions: Expanding the Box

Solution Strategy for the New St yl e of IT Mobility Cl oud Securit y Big Dat a Simple and secure Mobile print, scan Simple and powerful Cloud solutions End to end Security Document and printing data to make decisions Bet t er t oget her experience at device, at client/mobile, at management console and with document Easier to fleet manage and configure through industry dominant management tools Leading enablement platforms with OXP and FutureSmart FW Mobility Securit y Effectively engage the transition to the hybrid environment through complete capture to workflow offerings 14

HP Document Solutions Portfolio Complete portfolio of business printing solutions Wor kf l ow Securi t y Mobility Fleet Mgmt Embedded Embedded Capture Basic server-less capt ure sof t ware FutureSmart Firmware Buil t -in HP Security Wireless Direct Print Touch to Print via NFC Universal Print Driver Single driver f or all ent erprise devices FutureSmart Firmware Single codebase for all ent erprise devices Digital Sending SW 5.0 Basic server-based capture software Security Center 2.0.9 HP-fleet security management and control eprint Enterprise 3.0 Enterprise-class secure mobile printing Web JetAdmin Device f leet management Server Capture & Route 1.3 Enterprise-class server-based capt ure software Access Control 13.0 Enterprise-class device authentication, access, and control Secure Document Print Secure prescription printing Cloud Flow CM 1.3 Cloud based content management 15

HP Capture to Workflow Strategy Workflow Customer Pain Points Challenges in meeting regulatory requirements Too much paper inefficient, takes space Difficult to find needed info quickly HP Digitization Strategy Scan-optimized MFPs designed for digitization Simplify the process of capturing, indexing, storing and managing business documents Seamlessly shift between electronic and paper documents Outcomes $ Improved productivity with improved workflow efficiency Security and compliance with industry and company regulations Reduced cost s by improving cycle time and lowering processing costs Stay connected to the content that drives your business while mobile Capture Store Manage Sync & Collaborate Access & Find Deliver 16

HP Embedded Capture Reduce paper intensive processes by extending device digital sending capabilities without having to add additional infrastructure. Workflow Small footprint DO more with your device without adding additional Hardware to your current infrastructure User scans document at MFP, scanner, or digital sender User selects appropriate workflow and provides required additional data Based on predefined workflow rules the document is sent to the final repositories Smart workflows Create custom workflows at the device with rules to ensure proper document archiving and notification User requests from PC application to scan a document via provided HPEC driver User walks up to the MFP and selects the scan ticket from the control panel to initiate scanning Once the document is scanned, the image will be transferred back to the application that requested the scan initially Connect with your application Trigger the scan process from your PC application for greater convenience and get the scanned image back into your PC (TWAIN) 17

HP Digital Sending Soft ware Basic capture & route for HP MFPs and Digital Senders Workflow HP Digital Sending Software (HP DSS) is a server-based capture solution that enhances digital sending across HP LaserJet Enterprise MFPs, HP digital senders, and HP Scanjet network devices. Highlights Newest release which includes feature enhancements, support for new Operating Systems and new devices. Control panel integration with HP MFPs HP DSS Server Email Fax Printer/MFP Network / watched folder Personal Folder Multiple Folder Feat ures Support for new FutureSmart MFP devices Fleet Management and Configuration Offload device processing to DSS server Multi-process OCR engine Authentication Address Books (shared across devices and LDAP replication) Send to Email (SMTP over SSL) Send to Folder (better access control to shared folders) Send to Fax Workflow (with customizable meta-data) Implement a Firmware Fence (minimum level of firmware) for binding devices to DSS 18

HP Capture & Route Server based Capture Solution Workflow Enable users to easily convert paper documents into a variety of digital formats making it one-button simple to route information where it is needed. What is HP Capture and Route? User creates distributions, workflows, and scan reservations from the desktop HP Capture and Route distributes the document to a predetermined destination(s) Scalable Will meet needs from smallmedium business to enterprise Modular Design. Provides additional capabilities as needs grow User captures, distributes, and creates mobile scan reservations from the mobile device User scans document at MFP, scanner, or digital sender User captures, converts, and profiles the document. If MFP requires authentication, the user can choose from a list of personal or secure document routing options Destination options include a DMS/EMC system, network folder, desktop, fax machine, printer, or email. Users can Scan-to-Self, Scan-to-Distribute, Scanto-Store, Scan-to-Line-of-Business, and Scan-to-Cloud destinations Compatible Compliant Works with other HP Assets Software comes in multiple languages Integrated fax and SharePoint Simplifies and enables compliance with corporate and government regulations such as HIPPA, SEC 17(a), and Sarbanes- Oxley 19

HP Flow CM Prof essional Secure Content Sharing & Collaboration for Business Workflow Collaborat e Share and track documents with people inside and outside your company. Secure & Manage Secure and control access to business content Find Get what you need fast with powerful search. Mobile Capture Use your phone or tablet to capture business documents and photos Anytime, Anywhere Access and use information when you need it. Sync Sync files across all devices and keep your files backed-up 20

HP Print Security Strategy Security Customer Pain Points Sensitive document files can be accessed, exposed, & misused Sensitive documents can be tampered or stolen Users can misuse and disable devices Prot ect device Physical security Secur it y certif ied devices (CCC, etc) 100+ embedded security settings Admin access controls Protect data Encrypted dat a at rest Encrypted dat a-in-transit Secure mobile printing Authenticate users then authorize feature usage Protect documents Secure printing with HP encrypted print driver Secure pull printing Prevent fraud/ counterfeit Lockable paper t rays Monitor & manage Simple fleet security policy creation and monitoring Usage tracking/ auditing HP securit y assessment s HP helps customers reduce risk across their imaging and printing fleet 21

HP Access Control Suite of powerful and scalable security offerings Security Protect and control printing and imaging through increased knowledge of the environment Secure, cost effective and efficient device usage Proactively manage and optimize print fleet 1 Secure authentication 2 Secure pull printing 3 Job accounting Authenticate with ease via a variety of options (card reader, windows login, PIC, PIN) Secure print jobs and devices Mobile release via smart phones and tablets Users pull print jobs from a central queue to their preferred output device Deliver jobs to the right user, every time Store and secure confidential documents Streamline print queues Reduce waste Track detailed usage, accurately gather data and analyze the results Create and send reports Identify ways to reduce costs Implement green initiatives and ensure legal/corporate regulations/compliance 4 Intelligent Print & Rules Management Create personal or devices based rules for printing as well as device functions (color, apps, duplex, job stamping) Make it easier to manage print and device security 22

HP Imaging and Printing Security Center The industry s first policy-based fleet security management tool Security A simple, intuitive process for securing your fleet Review policy Add devices Assess devices Remediate devices Review results HP Imaging and Printing Security Center Automated security compliance monitoring Simpl e: HP Best Practices Base Policy provides a baseline level of security derived from HP security expert and industry recommendations Intuitive: HP Policy Editor simplifies the creation of a security policy Innovative: HP Instant-on Security automatically connects HP devices to the solution and immediately configures them to be compliant with corporate security policy 23

Mobility Strategy: Two models for diff erent uses Both designed for enterprise security Mobility OR Direct mobile printing Managed mobile printing Users can easily print wirelessly with a peer-to-peer connection to a nearby printer Uses embedded print feature or Near Field Communication (NFC) when available Easy printing from mobile devices via app or email Centralized IT management of the printing environment Printing through firewalls with options for mobile device management (MDM) integration 24

Direct mobile printing Two key innovations: HP wireless direct and touch-to-print Mobility Isolat ed peer-to-peer connection With HP wireless direct 5 and touch-to-print 6 technologies, users connect directly to an HP printer without accessing the company network. Convenient printing for better productivity Included with some HP enterprise-class printers and MFPs 7 Easily added to existing HP devices IT-controlled access 25

Mobile device readiness for mobile printing Equip mobile users to print Mobility As easy as File, Print With the built-in Print command for Apple, Android, and Windows 8 in most cases, users won t have to download an app For mobile devices without built-in print support, printing is just as simple, but users will first need to download the HP eprint app or HP eprint software Mobile device with built-in print OR Just hit Print Download the HP eprint app or software Just hit Print 26

Peer-to-peer direct mobile printing How it works Mobility HP wireless direct technology Using HP wireless direct, users simply connect their mobile device to a printer or MFP the same way they would discover and connect to any public wireless network. Peer-to-peer connection separate from the company network Minimal signal clutter Passphrase protected and encrypted Straightforward select your printer and hit Print 1 Mobile device 2 Connect to printer s wireless direct signal 3 Hit Print 27

Managed mobile printing Mobility HP eprint Enterprise private server-based solution 11 When IT needs to act ively manage mobile printing Easy to manage and scale across your fleet Print jobs never leave the firewall Easily integrated and managed with your existing infrastructure Apply access control policies to users based on the active directory Integration with mobile device management (MDM) policies and solutions Enables workers on the go to print documents securely at more than 30,000 Public Print Locations worldwide 12 Print request sent to an HP eprint Enterprise server Document is processed and printed Your data stays within the ent erprise Confirmation message Optional: Pull or PIN printing 28

HP eprint Ent erprise Securely print from mobile devices via email or app Mobility Increase productivity by printing from mobile devices Quickly locate nearest printer with search functionality All communication within the company firewall Integrated with HP Access Control and (3 rd party pull print solutions) for hold and release security HEADQUARTERS BRANCH OFFICE Company private network BRAN CH OFFICE SALES OFFICE 29 SALES OFFICE

HP Fleet Management Strategy Customer Pain Points Hard to deploy and manage print solutions including drivers Consistent Toolset Across HP Fleets Single HP f leet management t ool - HP Web Jetadmin Singl e HP f leet print driver- HP Universal Print Driver (UPD) Single, upgradeable, f leet f irmware code base- HP FutureSmart Single solution development platform- HP Open Extensibility Platform (OXP) Increasing touch points: branches, remote, mobile devices Efficient Deployment Simple remot e device configuration Headquarters Branch Teleworker Centrally configure and deploy drivers Forward and backward compat ible firmware and solutions Can t easily control print access or usage Policy-based Management Monitor and report usage By device, user, by department- # pages, mono/color, scan, fax Assess and optimize for compliance Security risk, Eco compliance, FW versions Fleet based policies Sleep times power usage Color access control Security Enabling IT to easily manage and upgrade fleets in a changing world 30

Resources Wor kf l ow Securi t y Mobility HP Embedded Capture: http://www.hp.com/go/hpembeddedcap ture HP Digital Sending Software: www.hp.com/go/dss HP Capture & Route: www.hp.com/go/hpcr HP Flow CM Professional: www.hp.com/go/flowcm HP Access Control: www.hp.com/go/hpac HP Imaging & Printing Security Center: www.hp.com/go/ipsc HP eprint Enterprise: www.hp.com/go/eprintenterprise Touch To Print & Wireless Direct Print: http://www8.hp.com/us/en/ads/laserjet - mfp/mobility.html?jumpid=reg_r1002_ usen_c-001_title_r0002 31

Q & A

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