Bay Plan Initiative Project Overview June 2010
Bay Plan Initiative The Bay Plan Initiative strengthens CBSA s Advance Commercial Information (ACI) Marine Program by acquiring additional information on vessels, containers and marine cargo arriving in Canada. The Bay Plan Initiative fulfills Canada s implementation of a key component of the Secure Filing Initiative by the United States Customs and Border Protection (U.S. CBP). Building on the success of the marine component of the ACI program, the Bay Plan Initiative strengthens CBSA s risk assessment and targeting capability aimed at the interdiction of high-risk shipments, while facilitating the flow of legitimate trade.
Benefits for Industry Contributes to further harmonize the regulatory framework in North America for the marine mode, facilitating trade between Canada/U.S. Allows CBSA to identify unreported containers and address high and unknown risk prior to arrival in Canada by obtaining missing information and addressing risk prior to arrival. CBSA can use the Bay plan information to further streamline internal procedures for containers during off-load at First Canadian Port of Arrival, contributing to efficient flow at the border.
Policy Framework Regulations Advance Reporting Timeframes Harmonizing with U. S. CBP program for Bay Plan Phased Implementation Approach
Bay Plan Regulations CBSA is developing new regulations which will specify the requirements for bay plan reporting. CBSA will require mandatory advance electronic reporting of bay plan information by the vessel operating carrier for: Container vessels transporting full and/or empty containers Vessels transporting a mix of containers and break-bulk cargo Vessels carrying exclusively bulk or break-bulk cargo are exempt from bay plan reporting.
Advance Reporting Timeframes CBSA will require electronic bay plan reporting from the vessel operating carriers 48 hours after departure from the last foreign port on its journey to Canada. When the voyage is less than 48 hours in duration, CBSA will require bay plans to be submitted prior to arrival at the first Canadian port. Advance electronic receipt of bay plans will provide CBSA information on the location of all containers on board a vessel, which will enable CBSA to identify unreported containers and containers that may pose significant risk to Canada.
Implementation Approach CBSA will be using a phased implementation approach: Development of CBSA internal systems to receive bay plan data (2010/2011) Work with marine carriers to receive bay plan information on a voluntary basis Baplie version 1.5 beginning Fall 2010 Baplie version 2.0.7 Summer 2011 Incorporate bay plan data into CBSA risk assessment systems and processes (2010-2012) Implement compliance monitoring program to resolve bay plan reporting issues with the carrier (2010-2012) Implement legislative and regulatory changes requiring mandatory submission of bay plan information
Implementation Approach
Harmonization of Bay Plan Requirements with US CBP Feature CBSA Harmonized US CBP Trade Partners (Filers) Vessel operating carriers only Vessel operating carriers only Advance Reporting Time Frames 48 hours after departure from last foreign port or upon arrival for voyages with a duration less than 48 hours 48 hours after departure from last foreign port or upon arrival for voyages with a duration less than 48 hours Regulations Voluntary submissions received during implementation window, followed by regulations Voluntary submissions followed by regulations Exemptions to Bay Plan Reporting Accepted Reporting Formats Vessels carrying exclusively: Bulk &/or Break-Bulk Cargo RO-RO vessels Military vessels Traditional EDI BAPLIE version 1.5 BAPLIE version 2.0.7 Vessels carrying exclusively: Bulk &/or Break-Bulk Cargo RO-RO vessels Military vessels Traditional EDI BAPLIE version 1.5 BAPLIE version 2.0.7
Technical Framework Traditional EDI Linking of bay plan data to Conveyance Reports EDI Transmission Rules Message Validation Response Messages Client Support
Traditional EDI CBSA will support receiving bay plan information by traditional EDI using the SMDG Baplie message Baplie version 1.5 (Data Dictionary D95B) Baplie version 2.0.7 (Data Dictionary D95B) CBSA has used the SMDG Baplie message standard in developing the message maps for the reporting of bay plan information, however certain differences do exist in order to meet CBSA requirements.
Linking bay plan information to Conveyance Reports Conveyance Reference Number (CRN) Requirement for bay plan submissions to include the Conveyance Reference Number (CRN) submitted to CBSA as part of the Conveyance Report under the ACI Marine Program. Conveyance Reference Number (CRN) is the Canadian Carrier Code plus any unique reference number assigned by the carrier to identify that particular voyage for a conveyance (vessel). The CRN must be unique and placed in the 3rd position of the BGM segment. «BGM++90443382ZZ309823+9» The first 4 digits represent the Canadian Carrier Code. In this example : 9044 The CRN reported on the Conveyance Report and the Bay plan report must match for a particular visit of a vessel to Canada.
Document Relationships
EDI Transmission Rules The vessel operating carrier must submit one complete bay plan report identifying all the containers (full/empty) and unoccupied locations on board the vessel. CBSA will support the Original, Change and Cancel message functions. Other Baplie message functions will be treated by CBSA as follows: Replace = Change Delete = Cancel Final = Original (Note: transmissions with a Final message function code received after an Original will be rejected as a duplicate)
Message Validations CBSA will apply the following message validation standards, as established under the ACI Marine program: Bay plans will be rejected for : - Improperly formatted, duplicate or missing CRN s - Missing or invalid UNLOC codes ie. GBLPL in lieu of GBLIV - UNOPT used to indicate OPTIONAL stowage. CBSA requires an actual valid PORT code whether it is the first Canadian Port of Discharge or the FIRST ACTUAL OPTION PORT. - Improperly formatted or missing container numbers (the correct format is PPPPNNNNNNN) - Missing or invalid container size/type codes - Substitutions of coded fields with text CBSA will be adopting and applying UN code standards for the applicable fields i.e. UNLOC, UNDG
Customs Response Message (CUSRES) The response message structure for bay plan reports will reflect that of CBSA s current ACI Marine cargo and conveyance response messages. The Customs Response Message permits the transfer of data from a customs administration to acknowledge the receipt of the message and to indicate whether the information received is correct or if there are any syntax or application errors. Response messages for Bay plan will be sent to the sender of the data transmission. Positive responses will be issued in the form of Acknowledgements when all syntax and validation edits have been passed. Error responses will be issued in the form of Rejects when invalid data or missing data is detected.
Client Support CBSA will provide the following services to the trade community Policy Guidance: CBSA will take the same approach as it did with ACI. Trade will have access to an Account Manager which will provide information on policies, processes, procedure, and legislation related to the Bay Plan Initiative. An email address has been created to answer any Bay Plan enquiries: Bay_Plan.Plan_de_chargement@cbsa-asfc.gc.ca Technical Advice: The Electronic Commerce Unit (ECU) will be available to provide guidance on data transmission problems (e.g. interpretation of message standards and code sets, system failures, and the External Certification Testing Package). A Client Document (ECCRD) will be provided and distribute by the ECU unit.
Collaboration with Industry Regular meetings with marine associations and vessel operating carriers to facilitate implementation and address technical aspects Initiate implementation on a voluntary basis, followed by regulations Work with trade community to ensure ample time is provided for the integration of the Bay Plan Data requirements into their business process Harmonization with U.S. CBP s implementation & incorporate lessons learned
Next Steps: Establish on-going dialogue with marine industry CBSA/Marine Carriers Bay Plan Working Group Outreach to marine carriers to self-identify and complete Bay Plan Questionnaire Complete and publish Electronic Commerce Client Requirements Document (ECCRD) for Bay plan Finalize Bay plan Certification Test Package Assign Account Managers
Contact Information Project Manager Steve Chapman Manager, Bay Plan Initiative Projects Division, Programs Branch Canada Border Services Agency Email: steve.chapman@cbsa-asfc.gc.ca Project Inquiries Project Email: Bay_Plan.Plan_de_chargement@cbsa-asfc.gc.ca