The most important consideration when hiring private staff is Whom can I trust? The agency s job has become more like a detective than a matchmaker. We do an enormous amount of data crunching to keep your hiring process risk free. This is where our expertise becomes a true value to our clients. Starting with a selection of only qualified, experienced applicants, we look for many clues and signs that something is off. Many times it is the candidate that seems too good to be true that we discover has hidden problems. Our relationship with employees, clients, and industry professionals gives us foresight and resources that even top corporate investigators won t discover. When you have made the decision to hire through our service, you ll know you chose wisely, and we ll back it up with the industry s best replacement guarantee. Hiring Staff? Hire Us First. Thank you for your interest in our staffing service. Now, more than ever, it is critical to work with service providers and staff that you can trust. Your security and lifestyle depend on the people that surround you, so hiring is the most important decision you can make. With so much at stake, you ll want an expert on your side. We offer a professional approach and specialized, insider knowledge to give you every advantage in the hiring process. We do one thing, and we do it right. Our agency handles a low volume of very specific searches for top clients who demand the very best. If you just want average or you re looking for help on a tight budget, we may not be for you. Our individual histories in private service add to our recognized expertise in high-end, private staffing. In fact, many other professionals in the business look to us for advice on matters ranging from background checks to ethical business practices. Our owner has been a featured speaker at industry events, is author of The Insider s Guide to Household Staffing, and has been quoted in major publications. His knowledge at all levels of the business guides each placement step. We are recognized as the company that can be trusted with critical staffing related decisions. Our trusted relationships and extensive networking in the staffing community provide our clients with the most far reaching and thorough source of applicants available. Working through our agency eliminates the need to search with multiple companies. Take the Next Step. The following pages include: A complete outline of our search process and methods. The Agency Agreement to initiate your search with full details of our fees and guarantee, offering an industry leading, one year replacement term. Your signing with us includes: A professionally written job description with search details and client preferences. A thorough, active search for qualified applicants through our own extensive database, relationships with partner agencies, and exclusive networking and advertising sources. Your one time initiation fee is good indefinitely. We will reopen the same search for you at any time in the future without a new initiation fee. As you can see, we provide trusted skills and resources to best assist you with your next hire. Please take a moment to read everything thoroughly and contact us with any questions. If you are ready to begin your search, simply return the signed agency agreement by fax or mail. We look forward to working with you. Sincerely, ^ David Gonzalez Owner
The Placement Process Workflow The placement process can be adjusted based on many factors The client s location, service needs, and particular character requirements all help determine whether the process may be shortened or extended. Our resources are quite vast for sourcing available applicants, no matter how unique the job or location. We can walk you through the entire staffing process from start to finish and offer any additional resources necessary to complete a successful, long term hire. 1. We discuss and confirm the details of the job order with the client. 2. The signed search agreement may be returned by fax or mail. 3. We begin our 3 phase search including: a. Search of current applicants in our agency files. (Preliminary candidate list created.) b. Posting of the job description to our specially targeted job listing sites. (To find any new or updated candidate possibilities.) c. Contact specifically chosen agency partners for their top selections as well. 4. When we identify appropriate applicants we perform the following 2 steps: a. Immediately contact and re-interview the candidate for this specific job to be sure of: i. Qualification ii. Availability iii. Interest b. Once identified as top prospects, we forward the selected resumes for your review. 5. Interview Stage Possibilities: a. Telephone interviews for non-local applicants. b. In person meetings with local applicants. c. On-site interviews with candidates from outside the local area. 6. Once you have interviewed and selected an appropriate candidate for hire, a formal offer can be made pending verification of all data: a. Reference verification b. Background investigation c. Optional conditions set by the employer (i.e. drug screening, skills tests, licensing, etc.) 7. A final hiring package will be sent to the client with: a. Complete candidate background file. b. Employment Agreement with all applicable terms. c. DPN placement invoice. Special considerations: Candidates who travel to the client s location for interviews are usually reimbursed for all expenses. If a non-local candidate is hired, a relocation package is usually negotiated as part of the overall compensation. Benefits such as Health and Savings Plans are not required but are very strong incentives in this industry. The legal structure for paying Household Employees varies from state to state. Please consult a Tax Professional or ask us for a referral to an expert for the best possible advice.
Client Data Sheet All personal information provided on this application is for agency use only and is not shown to anyone. Details relevant to the position are discussed with potential candidates, but client identity is withheld until an interview is scheduled. Please be as descriptive and specific as possible to help us find the best candidates for your staffing needs. Leave blank any sections that do not apply. Date: Client Name: Legal Name of Employer (If different from client name): Client Occupation: Company Name: Employment Address for New Hire: City: State: Zip: Mailing Address: ( Check if same as above) City: State: Zip: Contact Name (If different from client): Contact Position/Title: Contact Telephone: Contact Email: Family Information Spouse/Partner of Client: Please describe the members of the household including and children, pets, relatives or frequent visitors. Indicate ages and any unique service needs as applicable:
Lifestyle Notes Please describe the daily lifestyle elements of the home and family. This may include details about level of formality, cleanliness, service, social and entertaining activity, work, school, leisure, and travel: Cuisine / Dietary Please indicate the culinary habits of the household. This may include meal frequency, dietary needs or restrictions, dining location preferences, service level, menus, shopping and stocking, etc.: Property Description Please describe the physical property and structures. Try to include number of square feet, acreage, bed/bath figures, and descriptions of contents. Indicate any special surfaces, furnishings, indoor/outdoor facilities and features, collections, or other items relevant to the home and grounds:
Additional Notes Please provide any relevant notes on other properties, staff, service and lifestyle needs, personality types, privacy/security concerns, religious/spiritual practices, hobbies, routines, or other elements that a service provider will need to best accommodate the employers:
Position Details Is the open position new or is someone being replaced? Please explain: Job Duties Please indicate all primary functions of this position with as much detail as available. (If a full job description already exists, please attach it when returning this form.): Schedule Details Include days and hours of service required. Be specific about overtime, holidays, and exceptions to the normal schedule that may be necessary: Travel needs:
Compensation Salary Range (Estimated annual or hourly pay for qualified applicants): $ per What is the pay period for this employee?: Living Arrangements Please describe accommodations in detail if the job is live-in or housing is provided by the employer. Include photographs if available: Vacation / Insurance / Benefits Please describe the employer s policies for paid vacation, sick days, insurance plans, 401k, or other benefits offered with employment: Automobile Please describe any vehicle to be provided by the employer and the policy for use / maintenance. Indicate any required use of employee s own vehicle and the reimbursement rate:
Additional Notes Include any other policies, procedures, or functions necessary for the right employee to be recruited and fulfill the job successfully: