General Ledger Setup Accounting Information: Where e Created & Where e Used File Description Maint. Program Name Location Master INV170 File Name ILM Company Profit Center Account GLD125 GLD127 GLD103 RCO RCL GCA Valid definitions for company #, profit center # and account # are created by these maintenance programs and stored in these files. Transaction Effect Codes INV150 ITE Item Class Master INV160 IIC Item Type Master INV170 ZPA Warehouse Master INV110 IWM Company Master ACR120 & GLD125 RCO Customer Type ACR170 Customer Master ACR100 Customer Order Header UR3803 Bank Account Master ACP140 Vendor Type Master ACP150 Vendor Master ACP100 Commodity Code Master PUR180 RCT RCM ECH ABK AT AVM HPC Special Charge Code PUR181 HPC These programs define transaction-related accounting definitions using valid company #s, profit center #s and account #s. GLD.28
Processing General Ledger Period-end Close Programs Sequence Program Name Program Comments Mo. End Close r. End Close ORD Related 1 Pick Ship Confirm ORD570 Creates shipment transactions 'B' in Transaction History file (ITH) and billing release lines in Billing Release Line file (BBL). 2 Clear Quotes ORD930 Quote member / ECH + ECL + ESN + ECS + Notes files / (last date, customer #, quote #) ranges 3 Delete RMAs ORD935 RMA member / ECH + ECL + ESN + ECS + Notes files / (date, RMA #) Billing Related 4 Invoice Release BIL500 Creates journal entries in Batch Interface file (GJW) for all released billings (BBL). The Billing Release Line file (BBL) should be empty after running Invoice Release (BIL500). 5 Post Ship Entry BIL600 6 Post Ship Invoice Edit BIL610 7 Post Ship Invoice Print BIL620 8 Post Ship Register BIL630 Creates journal entries in Batch Interface file (GJW) for post ship billings. 9 Order Shipped not Invoiced BIL660 This report prints a listing of all orders that have shipped (ORD570) but are not invoiced (BIL500). This report should be empty after running BIL500. This report runs against the Billing Release Line file (BBL). GLD.39
Accounts Payable Processing Services Commodity Receipt: Account Source ce Hierarchy * * when BPCS automatically generates a P.O. receipt of services commodities: Commodity type 1 (service commodity) System automatically updates P.O. line quantity received with a value equal to 1. Company Company Organization Organization Account (expense /asset account) Account (accrued liability) ACP.42
Accounts Payable Processing Invoice Entry: y: Threeee-Way ay Match Three-way match ensures that information on a vendor invoice agrees with purchase order and receiving department information. ACP.52
Purchasing Payments Inquiry ACP32Ø-Ø3 BPCS VERSION 4.Ø.Ø5CD QREJLD25 3/29/99 OPEN Payment Inquiry-Paid Invoice Detail CTEST 13:33:3Ø Company 99 Oregon Products Company Payment Type/Ref C 1 Vendor 2ØØØ7 LaMond Systems Payment Date 3/Ø5/99 Bank STB Base Paid TD 525Ø.ØØ Sub Line Invoice InvVnd Cash Amount Discount Taken Liability 1 1 2ØØØ7 525Ø.ØØ-.ØØ.ØØ 1 2 Ø3Ø599 2ØØØ7.ØØ.ØØ 525Ø.ØØ F1=Help F3=Exit F7=Backward F8=Forward F12=Cancel F19=G/L Distribution This screen shows that check number 1 was used to pay invoice 30599. PUR.17
Accounts Receivable Setup A/R Maintenance Cycle: Program Sequence & Function A/R Cycle Sequence Program Name Program Program Function 1 System Parameters SS800 Defines system-wide defaults and tailoring parameters 2 Tax System Parameters SS810 Defines system-wide defaults and tailoring parameters 3 Company Master ACR120 Defines the company to be used 4 Organization Master ACR130 Defines all organizations 5 Customer Types ACR170 Sets up customer types to group customers based on currency code and general ledger account 6 Customer Terms ACR110 Sets up terms codes which define specific payment terms for customer invoices 7 Payment Types ACP170 Define types of payments to be received from customers 8 Bank Branch Master CSH130 Defines the branch of the bank that will be used by the system for posting customer cash 9 Bank Master ACP140 Defines the bank that will be used by the system for posting customer cash 10 Tax Rate Code SS140 Defines various tax rates that may be applied to customer invoices 11 Tax Rate Tables SS150 Links customer tax code with an item tax code 12 Dunning Letter Set ACR150 Defines dunning letter sets which indicate the dunning letter(s) that will be generated for a customer 13 Document Sequencing ACR160 Defines codes by which customer invoices can be grouped and sequential numbers assigned 14 Salesperson Master SAL100 Defines salesperson information 15 Customer Master ACR100 Defines all required customers 16 Ship-to Master ORD100 Defines customer ship-to locations 17 Reason Codes SS170 Defines codes that specify reasons for a particular transaction 18 Default Reason Codes SS180 Defines reason codes that will default during various transaction programs ACR.6
Promotions & Deals Key ey Program Featur eatures es Promotion Master... PRO110 Used to define each unique marketing incentive program. There are 27 different possible combinations of promotion categories based on customer and item segmentation. Please see the table below. Promotion Categories: Categories: Customer Segmentation Item Segmentation Region Type Discount Customer Discount Ship-to Class Code # Code Item # 1 X X 2 X X 3 X X 4 X X 5 X X 6 X X 7 X X 8 X X 9 X X 10 X X 11 X X 12 X X 13 X X 14 X X 15 X X 16 X X 17 X X X 18 X X X 19 X X X 20 X 21 X 22 X 23 X 24 X X 25 X 26 X 27 X PRO.3
Multiple Currencies Revaluation Processing A/P Cross Rates Example: Two Currencies German Supplier a b Transaction or Activity Date Marks per US$ FX Rate (1/a) Accounts Payable US$ Value of 1,570 Marks Foreign Exchange Gain or (Loss) Issue Purchase Order Receive Shipment Invoice Arrives Revalue Payables Pay Supplier July 20 1.57.63694 1,000.00 July 23 1.55.64516 1,012.90 (12.90) July 28 1.52.657895 1,032.89 (19.99) July 31 1.50.66667 1,046.67 (13.78) Aug. 5 1.41.70922 1,113.48 (66.81) Total FX Effect (113.48) MLT.30