Guidelines for Shipping Fresh Produce SE 2016 Exhibitor Kit Instructions 2016 Southern Exposure Guidelines for Produce and Booth Materials Shipping/Delivery In order to ensure that you have a successful event this year, we ask that you follow these MANDATORY instructions. Failure to follow the Produce Delivery Instructions can result in not having product in your booth. No Direct Shipping of Produce or Booth Materials to Diplomat: Due to venue restrictions, we are offering multiple ways to ship produce for the show this year. Please note that direct deliveries to the Diplomat are STRONGLY DISCOURAGED, MAY BE REFUSED and will result in additional fees. Produce Limits: Also due to venue restrictions, the amount of produce you may ship is limited this year to a maximum of 40 boxes of produce or a total weight of 1000 pounds per booth space. Additional product, above the maximum amount will not be delivered to your booth; it will be immediately donated to Feeding South Florida. Note: Donation could take place prior to delivery to showsite due to limited space available. Shipping Dates: Fresh produce may arrive at DiMare Fresh Tampa beginning on 2/24/16 until 3/3/16 ONLY. Deliveries outside of these dates will be refused. Fresh produce may arrive at Feeding South Florida beginning on 2/24/16 until 3/4/16 ONLY. Deliveries outside of these dates will be refused. Booth materials may arrive at AGS Advance Warehouse beginning on 1/25/16 until 2/26/16 ONLY. Any shipments received after the advanced receiving deadline or during the event will be assessed a late fee. Each and every box of product requires a label. Please include your exhibitor name, your booth number and Southern Exposure 2016 to avoid lost product and ensure a timely delivery. Please refer to the following guidelines to determine the best way to ship your produce and booth fixtures to Southern Exposure 2016: Fresh Produce Shipping (Perishable Items Only): Please ship produce only to DiMare Fresh or to Feeding South Florida - no other types of shipments will be accepted at these locations. Booth materials are to be shipped to the AGS Advance Warehouse. Do not have produce and booth materials combined into one shipment. Option 1: Delivery to DiMare Fresh Tampa (preferred option for fresh produce shipping) Please ship all fresh produce for the show to DiMare Fresh Tampa that needs to be stored/refrigerated at 36 degrees or 45 degrees (please use correct label to determine temperature needed). Please use the proper labels in this packet to ensure proper temperature storage. Each and every box of product requires a label. Please include your exhibitor name, your booth number and Southern Exposure 2016 to avoid lost product and ensure a timely delivery to your booth. Fresh produce may arrive at DiMare Fresh Tampa beginning on 2/24/16 until 3/3/16 ONLY. Deliveries outside of these dates will be refused. Produce stored at DiMare Fresh Tampa will be delivered to booth space on Saturday, 3/5 prior to the show floor opening. We cannot give you a specific time of delivery to your booth. Specific instructions, forms and labels for shipping to DiMare Fresh Tampa can be found on pages 7-10 of this kit. GUIDELINES FOR SHIPPING FRESH PRODUCE Email: eventservices@ags-expo.com Order Online: www.ags-expo.com 5
Guidelines for Shipping Fresh Produce Option 2: Delivery to Feeding South Florida (secondary option for fresh produce shipping) Please ship all fresh produce for the show to Feeding South Florida that needs to be stored/refrigerated at 45 degrees or above. Please use the proper labels in this packet to ensure proper temperature storage. Each and every box of product requires a label. Please include your exhibitor name, your booth number and Southern Exposure 2016 to avoid lost product and ensure a timely delivery to your booth. Deliveries at Feeding South Florida are accepted by appointment only. Please call Barbara Sayles at 863-224-0472 or 321-544-6497 to schedule a delivery Fresh produce may arrive at Feeding South Florida beginning on 2/24/16 until 3/4/16 ONLY. Deliveries outside of these dates will be refused. Produce stored at Feeding South Florida will be delivered to booth space starting on Friday, 3/4. We cannot give you a specific time of delivery to your booth. Specific instructions, forms and labels for shipping to Feeding South Florida can be found on pages 11-14 of this kit. Option 3: Personally Owned Vehicle Drop Off at Diplomat Produce drop offs using a personally owned vehicle will be allowed on Friday, 3/4 from 7:00am 4:30pm and Saturday, 3/5 from 7:00am 11:00am. The drop off location will be a the Diplomat Conference Center Porte Cochere (Follow signs to the front of the convention center, not the hotel) The AGS Services team will unload your car and deliver produce to your booth (delivering produce to your own booth is not an option this is a drop off location only, no parking is allowed. o Please note that produce drayage fees will apply to this option. Please Note: If you send a delivery truck directly to the Diplomat it may be refused. If it not refused, you will incur additional drayage fees, off target fees, and a marshaling yard fee of $50.00. Due to limited turnaround and limited dock size at the Diplomat, vehicle size is restricted to 38 or less. Drivers will be required to back in and make a semi-blind 135 degree turn. Booth Materials Shipping (All Non-Perishable Items) All booth materials (displays, backdrops, fixtures, etc.) are to be shipped to the AGS Advance Warehouse. Materials other than produce must be shipped to the AGS Advance Warehouse. Do not advance ship it to the Diplomat; it will be refused. Booth materials may arrive at AGS Advance Warehouse beginning on 1/25/16 until 2/26/16 ONLY. Any shipments received after the advanced receiving deadline or during the event will be assessed a late fee. Each and every box/container requires a label. Please include your exhibitor name, your booth number and Southern Exposure 2016 to avoid lost items and ensure a timely delivery to your booth. Specific instructions, forms and labels for shipping to AGS Advance Warehouse can be found on pages 37-40 of this kit. Additional items needed for booth (carpet, furniture, electricity, etc.) can be ordered through AGS Services please refer to this kit for options and order forms and work directly with AGS on your order. Email: eventservices@ags-expo.com Order Online: www.ags-expo.com GUIDELINES FOR SHIPPING FRESH PRODUCE 6
Shipping Fresh Produce - DiMare Tampa DiMare Fresh Tampa - Preferred Option Shipping Fresh Produce for Southern Exposure 2016 DiMare Fresh Tampa will once again be receiving in advance fresh produce items for this year s Southern Exposure 2016. This service is provided at no charge to our registered exhibitors but a material handling charge will apply. AGS Expo Services will be receiving any non-consumable items, booth fixtures, displays and other packaged goods not considered to be fresh produce. IF YOUR SHIPMENT IS A FOOD PRODUCT ITEM DO NOT SEND TO AGS EXPO ADVANCE WAREHOUSE. IF YOUR SHIPMENT IS BOOTH MATERIALS- THAT CANNOT BE CONSUMED- DO NOT SEND TO DIMARE FRESH. PLEASE FOLLOW THE GUIDELINES BELOW TO ENSURE A TIMELY DELIVERY OF YOUR SHIPMENT. Produce may arrive at DiMare Fresh beginning on Wednesday, February 24th up until Thursday, March 3rd ONLY. All other delivery times will be refused. All exhibitors will be sent a link to the AGS exhibitor kit which included labels for you to place on all cases of product that you are shipping to DiMare. Please be sure that each and every carton has a label attached. You are limited to either 40 cases or 1000 pounds of produce per booth space. Follow the colored label according to temperature: Use Blue labels for 45 degree storage Delivery time to your booth space for Blue Label produce begins on Friday-(no specified time can be given) Use White labels for 36 degree storage Delivery time to your booth space for White Label produce will be Saturday morning-(no specified time can be given) SHIPPING FRESH PRODUCE - DIMARE TAMPA Clearly write your company name, booth number and the contents of each carton on every label! Email: eventservices@ags-expo.com Order Online: www.ags-expo.com 7
Fresh Produce Shipping Form - DiMare Tampa DiMare Fresh Tampa Southern Exposure 2016 Fresh Produce Shipping Form Company: Booth Shipping Contact: Contact Phone: Contact Email: You are limited to either 40 cases or 1000 pounds of produce per booth space. Number of cases of produce? Approximate Weight of total shipment What is the produce? Temperature preference? Product over the 40 case or 1000 pound maximum will immediately be donated to Feeding America. Please be sure that your product is wrapped securely on the shipping pallet. This form must be sent to DiMare Fresh BEFORE you ship product. Failure to send fill out and return this form will result in your product not being loaded and shipped to the show. Please email this form BOTH to Faye Westfall and to AGS Expo at faye.westfall@dimarefresh.com & eventservices@ags-expo.com. Need to send by fax instead of email? Fax to Faye at 813-672-1437 and to Event Services 407-292-4414. Additional questions regarding your produce shipment to DiMare? Please contact Faye at 800-229-7981. The address to ship product to Dimare Fresh is as follows: FRESH PRODUCE SHIPPING FORM - DIMARE TAMPA DiMare Fresh Tampa Attn. Faye Westfall 8150 Eagle Palm Drive Riverview, FL 33578 Phone: (800) 229-7981 Email: eventservices@ags-expo.com Order Online: www.ags-expo.com 8
DiMare Fresh -Tampa of Store at 45 Deliveries accepted: 2/24/16-3/3/16 SHIP TO: Company name and Booth # SOUTHERN EXPOSURE 2016 Attn: Faye Westfall 8150 Eagle Palm Drive Riverview, FL 33578 Phone: (800)229-7981 BOOTH DELIVERY DATE: 3/5/16 DiMare Fresh -Tampa of Store at 45 Deliveries accepted: 2/24/16-3/3/16 SHIP TO: Company name and Booth # SOUTHERN EXPOSURE 2016 Attn: Faye Westfall 8150 Eagle Palm Drive Riverview, FL 33578 Phone: (800)229-7981 BOOTH DELIVERY DATE: 3/5/16
DiMare Fresh -Tampa of Store at 36 Deliveries accepted: 2/24/16-3/3/16 SHIP TO: Company name and Booth # SOUTHERN EXPOSURE 2016 Attn: Faye Westfall 8150 Eagle Palm Drive Riverview, FL 33578 Phone: (800)229-7981 BOOTH DELIVERY DATE: 3/5/16 DiMare Fresh -Tampa of Store at 36 Deliveries accepted: 2/24/16-3/3/16 SHIP TO: Company name and Booth # SOUTHERN EXPOSURE 2016 Attn: Faye Westfall 8150 Eagle Palm Drive Riverview, FL 33578 Phone: (800)229-7981 BOOTH DELIVERY DATE: 3/5/16
Shipping Fresh Produce - Feeding South Florida Feeding South Florida - Alternative Option Shipping Fresh Produce for Southern Exposure 2016 (Available for produce stored at 45 o or above) **Deliveries are accepted by appointment only, please call Barbara Sayles at 863-224-0472 or 321-544-6497** Please use our Preferred Option if possible. Feeding South Florida has offered to assist exhibitors with an alternative advance fresh produce storage facility Southern Exposure 2016. This service is provided at no charge to our registered exhibitors but a material handling charge will apply. AGS Expo Services will be receiving any non-consumable items, booth fixtures, displays and other packaged goods not considered to be fresh produce. IF YOUR SHIPMENT IS A FOOD PRODUCT ITEM DO NOT SEND TO AGS EXPO ADVANCE WAREHOUSE. IF YOUR SHIPMENT IS BOOTH MATERIAL- THAT CANNOT BE CONSUMED- DO NOT SEND TO FEEDING SOUTH FLORIDA FRESH. PLEASE FOLLOW THE GUIDELINES BELOW TO ENSURE A TIMELY DELIVERY OF YOUR SHIPMENT. Produce may arrive at Feeding South Florida beginning on Monday, February 29th up until Friday, March 4th All other delivery times will be refused. You are limited to either 40 cases or 1000 pounds of produce per booth space. All exhibitors will be sent a link to the AGS exhibitor kit which included labels for you to place on all cases of product that you are shipping to Feeding South Florida. Please be sure that each and every carton has a label attached. ***** The storage temperature at Feeding South Florida is 45 ***** SHIPPING FRESH PRODUCE - FEEDING SOUTH FLORIDA Clearly write your company name, booth number and the contents of each carton on every label! Do you wish to ship extra produce to immediately donate to Feeding South Florida? Use green donation label. Note: This product will not be delivered to the show. Email: eventservices@ags-expo.com Order Online: www.ags-expo.com 11
Fresh Produce Shipping Form Feeding South Florida - Alternative Option Shipping Fresh Produce for Southern Exposure 2016 (Available for produce stored at 45 o or above) **Deliveries are accepted by appointment only, please call Barbara Sayles at 863-224-0472 or 321-544-6497** Company: Booth Shipping Contact: Contact Phone: Contact Email: **You are limited to either 40 cases or 1000 pounds of produce per booth space** Number of cases of produce? Approximate Weight of total shipment What is the produce? Temperature preference? Product over the 40 case or 1000 pound maximum will immediately be donated to Feeding America. Please be sure that your product is wrapped securely on the shipping pallet. This form must be sent to Feeding South Florida Fresh BEFORE you ship product. Failure to send, fill out and return this form will result in your product not being loaded and shipped to the show. Please call Barbara Sayles at 863-224-0472 or 321-544-6497 for delivery appointment. Please note: delivieries are accepted by appointment only. Delivery appointments may be scheduled for the following dates: 2/24/16-3/4/16. Additional questions regarding your produce shipment to Feeding South Florida? Please contact Barbara Sayles at 863-224-0472 or 321-544-6497. The address to ship product to Feeding South Florida is as follows: Feeding South Florida Attn. Barbara Sayles 2501 SW 32 Terrace Pembroke Park, FL 33023 Phone: 863-224-0472 or 321-544-6497 FRESH PRODUCE SHIPPING FORM - FEEDING SOUTH FLORIDA Email: eventservices@ags-expo.com Order Online: www.ags-expo.com 12
Feeding South Florida of Store at 45 Deliveries accepted: 2/29/16-3/4/16 SHIP TO: Company name and Booth # SOUTHERN EXPOSURE 2016 Attn: Barbara Sayles 2501 SW 32 Terrace Pembroke Park, FL 33023 Phone: 863-224-0472 or 321-544-6497 BOOTH DELIVERY DATE: 3/4/16-3/5/16 Feeding South Florida of Store at 45 Deliveries accepted: 2/29/16-3/4/16 SHIP TO: Company name and Booth # SOUTHERN EXPOSURE 2016 Attn: Barbara Sayles 2501 SW 32 Terrace Pembroke Park, FL 33023 Phone: 863-224-0472 or 321-544-6497 BOOTH DELIVERY DATE: 3/4/16-3/5/16
****DONATION ONLY**** Feeding South Florida of ****DONATION ONLY**** SHIP TO: Feeding South Florida Attn: Barbara Sayles 2501 SW 32 Terrace Pembroke Park, FL 33023 Phone: 863-224-0472 or 321-544-6497 ****DONATION ONLY**** DONATION ONLY ****DONATION ONLY**** Feeding South Florida of ****DONATION ONLY**** SHIP TO: Feeding South Florida Attn: Barbara Sayles 2501 SW 32 Terrace Pembroke Park, FL 33023 Phone: 863-224-0472 or 321-544-6497 ****DONATION ONLY**** DONATION ONLY
POV Instructions for Fresh Produce POV Instructions for bringing produce to Southern Exposure Are you driving a POV (Personally owned vehicle) to the Diplomat? Is this POV a car or pickup truck? If you answered YES to ALL of the above, there is an option just for you. You may follow the signs on site to the Porte Cochere area in front of the convention center (not the front of the hotel) and the AGS team will unload your car and deliver your produce to your booth. This service will be provided on Friday, March 4 th from 7:00 AM - 4:30 PM and on Saturday, March 5 th 7:00 AM 11:00 AM. Produce Drayage fees will apply for this service. POV INSTRUCTIONS FOR FRESH PRODUCE Email: eventservices@ags-expo.com Order Online: www.ags-expo.com 15
MAP FOR POV UNLOADING Email: eventservices@ags-expo.com Order Online: www.ags-expo.com 16
Company Name Tel # Booth Number Email Signature All exhibitors are required to have a credit card on file as a primary method of payment. Credit Card For your convenience, we will use this authorization to charge your credit card account for your advance orders and any additional amounts incurred as a result of show site orders placed by your representative. Please complete the information requested below: Personal Company Third Party Visa Master Card American Express Acct.#: Exp. Date: Card Holder Name (Print): Signature: Credit Card Billing Address: City: State: Zip: Account Option (please select one) Keep this Method of Payment on file for future events OR Use for this event only By providing your signature, you hereby accept all the terms and conditions contained in this Service Manual. Company Check Please make all checks payable to: AGS Exposition Services, Inc. All checks must be in U.S. currency. Please print show name and booth number. Company checked must be received 14 days prior to exhibitor move-in to provide adequate time for processing Orders are processed and appropriate discounts (if any) are applied on the date that your payment is received. A copy of your check by email, fax, etc. is not considered payment. Check Number: Amount Due: METHOD OF PAYMENT FORM Wire Transfers If you wish to make a payment via Wire Transfer, please call 407-292-0025, or email us at eventservices@ags-expo.com, to obtain bank information and routing identifiers. Full payment must accompany order. PLEASE, NO TELEPHONE ORDERS. Credit Card Authorization MUST be on file with AGS Expo Services before any goods or services are rendered regardless of your preferred method of payment. By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Limits of Liability statements contained herein. Email: eventservices@ags-expo.com Order Web: www.ags-expo.com Online: www.ags-expo.com 26