The National Association of Professional Background Screeners offers you the opportunity to present your products and services to an audience of background screening professionals from across the world. This toolkit contains everything you need to get the most from your conference exhibit space and sponsorship. SPONSORSHIP LEVEL BENEFITS Diamond $12,000 Platinum $9,000 Gold $7,000 Silver $4,000 Bronze $3,000 Points earned 24 18 14 8 6 Logo on conference website & promos Listing in the conference program with medallion indicating level of sponsorship Logo included in sponsor module of conference mobile app Sponsor ribbons to wear during conference One bag stuffer included in attendee bag Logo in Thursday Letter and Journal post-conference Electronic pre and post-attendee lists w/ contact information Complimentary/Reduced registration(s) for booth staff 4 comp 3 comp 2 comp 1 comp 1 @ 1/2 price Complimentary ad in the conference program Full page Full page 1/2 page 1/2 page 1/3 page Speaking opportunity during conference Company overview at Opening Event Company overview at Closing Event Introduction of General Session Speaker Introduction of Break-out Session Speaker Logo on sign at sponsored event (see above) Logo included on sponsored session presentation Logo on conference signage Stage Banner Entry Tower Social Media Wall Hotel room upgrade for one company representative Adhesive decals on exhibit floor leading to booth Featured on Exhibit Hall Bingo card for additional prizes
BENEFITS FOR EXHIBIT BOOTH & ADDITIONAL SPONSORSHIP OPTIONS EXHIBIT BOOTHS & PACKAGES Exhibitor Booth Package (5 points earned) $1,500 Includes 8 x 10 booth, one complimentary registration for company personnel, listing on conference website, listing and description in printed program, electronic pre and post attendee lists, inclusion of gift in attendee bag (no flyers, pamphlets or folders) and 50% discount on any ad in conference program. Exhibitor Booth Only (4 points earned per booth) $1,000 Includes 8 x 10 booth, one complimentary registration for company personnel, listing on conference website, listing and description in printed program. Virtual Booth Package (5 points earned) $1,500 Includes one complimentary registration for company personnel, listing on conference website, contact Information and description in printed program, electronic pre and post attendee lists, inclusion of gift in attendee bag (no flyers, pamphlets or folders) and 50% discount on any ad in conference program. Virtual Booth Only (4 points earned per booth) $1,000 Includes one complimentary registration for company personnel, listing on conference website, contact information and description in printed program. ADDITIONAL SPONSORSHIPS Hotel Banners Signage displayed on columns, walls or escalator in and around the general session. Sponsor responsible for providing artwork. Grand Ballroom Large Column (10 points earned) $5,000 Grand Ballroom Medium Column (7 points earned) $3,500 Grand Ballroom Hall Skinny Column (4 points earned) $2,000 Grand Ballroom Archway (7 points earned) $3,500 Grand Ballroom Hall Wall Premium (7 points earned) $3,500 Grand Ballroom Hall Wall Preferred (5 points earned) $2,500 Grand Ballroom Hall Wall (4 points earned) $2,000 Back of Lobby Escalator Columns (3 points earned) $1,500 Lanyards (10 points earned) $5,000 Name tag neck wallets imprinted on both front and back with sponsor logo. Tote Bags (10 points earned) $5,000 Tote bags imprinted with sponsor logo. Hotel Keycards (9 points earned) $4,500 Sponsor graphic appears on front of the card and NAPBS message printed on back. Artwork must be approved in advance. NAPBS makes every effort to ensure all attendees at the host hotel receive the sponsored keycard but is not responsible for the hotel s mistakes. Registration Area (7 points earned) $3,500 Sponsor logo to be displayed on signage at registration desk. Cyber Café (7 points earned) $3,500 Sponsor website set as the default home page and logo set as the desktop background for computers in the Cyber Café as well as recognition sign outside the Cyber Cafe. Sponsor may supply table tent cards, mousepads and/or printed materials to place on all café tables. Mobile App (6 points earned) $3,000 Sponsor artwork on header banner of mobile app. Sponsor recognized when mobile app is publicized. Customized password referencing the sponsor. Wireless Internet (6 points earned) $3,000 Customized password referencing the sponsor, if available. Sponsor logo on table tents throughout the meeting space housing log-in info/instructions. Exhibit Reception Bar (5 points earned) $2,500 Signs at each bar at the event. Sponsor may supply table tent cards and printed materials to place on all dining tables and display pop-up banners (77 x 35 max) during the sponsored event only. Sponsor may provide specialty glassware (or plastic), napkins and plates to be used during the sponsored event. Headshots (5 points earned) $2,500 Sign at station where photographer will take headshots. Sponsor messaging/logo on distribution method for images. Water Stations (4 points earned) $2,000 Sign displayed at each water station. Sponsor to provide reusable water bottles or cups with company logo. ADDITIONAL OPTIONS ON FOLLOWING PAGE *Non-members add $1,500 to all booths and sponsorships.
BENEFITS FOR ADDITIONAL SPONSORSHIP OPTIONS Lunch in Exhibit Hall (4 points earned) $2,000 Sign at the event. Sponsor may supply table tent cards and printed materials to place on all dining tables in the Exhibit Hall and display pop-up banners (77 x 35 max) during the sponsored event only. Co-sponsorship (two per lunch). Hotel Room Drop (4 points earned) $2,000 Sponsor can provide gift bag/item for a room drop at the host hotel. Sponsor to provide the items. Networking Group Meetings (3 points earned) $1,500 Signage and ability to address the attendees at two networking meetings. (Four available). Board of Directors Meeting Room (3 points earned) $1,500 Recognition sign at the board meeting and room throughout the conference. Opening Video Sponsorship (3 points earned) $1,500 Sponsor logo included in the video shown at the Opening Ceremony. Breakfast in Exhibit Hall (3 points earned) $1,500 Sign at the event. Sponsor may supply table tent cards and printed materials to place on all dining tables in the Exhibit Hall and display pop-up banners (77 x 35 max) during the sponsored event only. Co-sponsorship (two per breakfast). Coffee Breaks (2 points earned) $1,000 Sign displayed during a morning or afternoon break. Advocacy Day Booklet (2 Points) $1,000 Company logo on the back cover of every Advocacy Day Toolkit for all NAPBS members attending Advocacy Day. Over 100 participants expected. Logo in Conference Program (2 points earned) $1,000 Logo printed on the notes pages in the program. Social Media Wall (1 point earned) $500 Logo included on social media wall displayed near the Registration Desk. Co-sponsorship. Attendee Bag Stuffers (0 points earned) $500 Include a gift in the attendee bag (one bag stuffer per attendee bag). No flyers, pamphlets or folders allowed. Pre-and Post-Registration Lists (0 points earned) $500 Four electronic registration lists sent prior to the conference on a pre-determined schedule, plus a final attendee list after the conference. Includes contact information. BYOI - Bring Your Own Idea (points and cost TBD) Bring us your idea for consideration! *Non-members add $1,500 to all booths and sponsorships.
LOGO SPECIFICATIONS Logos must be 225 x 60 pixels. Each logo change-out is $25, which will be invoiced at time of change-out and due immediately upon receipt. PROGRAM AD SPECIFICATIONS Full-Page Ad - 5 (W) x 7.5 (H) Half-Page Ad - 5 (W) x 3.75 (H) Third-Page Ad - 5 (W) x 2.5 (H) All ads to be included in program must be in.eps format and received no later than March 16. ATTENDEE BAG LOGO SPECIFICATIONS All logos to be included on the attendee bags must be in.eps format and received no later than March 16. ATTENDEE BAG STUFFER INSTRUCTIONS Bag stuffers are complimentary for Diamond, Platinum, Gold, Silver and Bronze Level sponsors, as well as those purchasing a Booth Package. The ability to provide a bag stuffer can also be purchased for $500. Sponsors must provide their own bag stuffers. Bag stuffers must be promotional gifts and cannot be paper, brochures, fliers or pamphlets. Only one bag stuffer per attendee bag. Bag stuffers must be received at the advanced shipping warehouse no later than close of business on Wednesday, April 11. Late arrivals will not be included in the bags. All items must be fully assembled and labeled properly. Further instruction will come from NAPBS staff. DEADLINES Logo for website and eblasts due (.jpg or.gif) Immediately Payment due Within two weeks from receipt of form Final day to submit sponsorship Friday, March 16, 2018 Program ads due (.eps) Friday, March 16, 2018 Logo due for printed conference program (.eps) Friday, March 16, 2018 Bag stuffers due to advanced shipping warehouse COB, Wednesday, April 11, 2018 MAXIMIZE YOUR SPONSORSHIP Here are a few tips to help you make the most of your sponsorship. Take advantage of the opportunity to provide a pop-up banner to display during your sponsored function. Provide brochures for the dining tables if you are sponsoring a meal function. Print and provide special napkins or glasses with company logo if you are the sponsor of a meal function. Add a tagline to your email signature announcing your sponsorship. Put notices in your company newsletters sent to customers announcing your sponsorship. Send everyone on the electronic pre-registration list a notice that you are a sponsor. Use social media to announce your sponsorship. QUESTIONS? If you have any questions about sponsorships, please contact info@napbs.com or 919.459.2082.
SPONSOR/EXHIBITOR FORM Company: Contact: Address: City/State/Zip: Phone: Fax: Email: EXHIBIT OPTIONS 8x10 Booth Member $1,000 SOLD OUT 8x10 Booth Package $1,500 SOLD OUT Virtual Booth Member $1,000 Virtual Booth Package $1,500 SPONSORSHIP LEVELS Diamond Level $12,000 SOLD OUT Platinum Level $9,000 SOLD OUT Gold Level $7,000 SOLD OUT Silver Level $4,000 Bronze Level $3,000 ADDITIONAL OPPORTUNITIES Grand Ballroom Large Column $5,000 SOLD OUT Grand Ballroom Medium Column $3,500 SOLD OUT Grand Ballroom Hall Skinny Column $2,000 (one available) Grand Ballroom Archway $3,500 SOLD OUT Grand Ballroom Hall Wall Premium $3,500 SOLD OUT Grand Ballroom Hall Wall Preferred $2,500 SOLD OUT Grand Ballroom Hall Wall $2,000 SOLD OUT Back of Lobby Escalator Columns $1,500 SOLD OUT Lanyards $5,000 SOLD OUT Tote Bags $5,000 SOLD OUT Hotel Keycards $4,500 SOLD OUT Payment Information Registration Area $3,500 Cyber Café $3,500 Mobile App $3,000 SOLD OUT Wireless Internet $3,000 SOLD OUT Sunday Night Exhibit Reception Bar $2,500 SOLD OUT Monday Night Exhibit Reception Bar $2,500 SOLD OUT Headshots $2,500 Monday Lunch in Exhibit Hall $2,000 SOLD OUT Tuesday Lunch in Exhibit Hall $2,000 (one remaining) Water Stations $2,000 Hotel Room Drop $2,000 Networking Meetings $1,500 Business Owners/CEOs End-Users International In-house Counsel Substance Abuse Tenant First-time Attendees Young Professionals Board of Directors Meeting $1,500 Opening Video $1,500 SOLD OUT Monday Breakfast in Exhibit Hall $1,500 (one remaining) Tuesday Breakfast in Exhibit Hall $1,500 (two available) Monday Coffee Break $1,000 SOLD OUT Tuesday Coffee Break $1,000 (two available) Logo in Advocacy Day Booklet $1,000 SOLD OUT Logo on Program Notes Pages $1,000 Social Media Wall $500 Bag Stuffers $500 Electronic Files of Pre- & Post-Attendee Lists $500 *Non-members add $1,500 to sponsorship and booth prices.* TOTAL AMOUNT: All booth space and sponsorships will be released if full payment is not received within 60 days of receipt of form. Check # Make checks payable: NAPBS, 110 Horizon Drive, Ste. 210, Raleigh, NC 27615 AMEX Visa MasterCard Discover Card #: Exp. Date: Sec. Code: Name of Card: Billing Zip Code: Authorized Signature: Total Charged: By signing this contract, you are agreeing to the rules and regulations as stated in the toolkit.
RULES & REGULATIONS Exhibit Hours Booth exhibitors will be allowed on the floor during non-scheduled exhibitor hours. Exhibit set-up time will be announced closer to the conference. Displays/demos/handouts are prohibited by Virtual Exhibitors within the exhibit and pre-exhibit areas. Liability Neither the Management, their affiliates, their staffs, other employees thereof; the conference hotel, nor its representatives or employees; Carolina Tradeshow Decorators, nor its representatives or employees, will be held responsible for any injury, loss or damage that may occur to the Exhibitor, or the Exhibitor s employees or property from any cause whatsoever, prior, during or subsequent to the period covered by the exhibit contract, and the Exhibitor signing this contract expressly releases all of the aforesaid from and agrees to indemnify each of them against any and all claims for such loss, damage or injury. Uncontrollable Liabilities In case the premises to be used by the Exhibitor shall be destroyed by fire or the elements, or by any other cause, or in case any other circumstances shall make it impossible for Management to permit the said premises to be occupied by the said Exhibitor for use herein specified, then and thereupon this agreement shall terminate. Except for this assumption of risk by the Exhibitor, booth rental would be substantially greater. In consideration of the lesser payment agreed upon, the Exhibitor shall and hereby does waive any claim for damages or compensation. It is agreed that Management reserves the right to retain such part of the payments made by Exhibitors for the booth space as would be necessary to cover all expenses incurred by Management incidental to the opening of the exhibit up to the time of any cancellation. Displays No goods or equipment may be displayed in the exhibit hall except within the limits of the exhibit space contracted for with the Management and assigned to the Exhibitor. All music is strictly prohibited on the exhibit floor. Models shall be attired only in conventional clothes and must be acceptable to the Director and in good taste for the event. No combustible decorations, such as crepe paper, tissue paper, cardboard or corrugated paper shall be used at any time. All decorations and booths must be of flame proofed materials. Any food items distributed at the exhibit space must be provided by the hotel or convention center. Solicitations or Demonstrations The taking of photographs or tape recordings by anyone in the exhibit hall is prohibited except in the case of official photographers, the news media or with the written consent of the Exhibitor in whose booth the photos or recordings are being made. The Management reserves the right to forbid the distribution of any souvenirs or other material which in its opinion may be objectionable. Exhibitors will not be permitted to use strolling entertainment or moving advertisements. Entertainment During Convention or Sanctioned Events Exhibitors expressly agree not to entertain during the official hours of the exhibit and other scheduled activities. This will prohibit Exhibitors from holding private functions for conference attendees during exhibit hours, educational programs and all social and recreational activities listed in the official conference program. Damage to Property of Others Any damage caused by the Exhibitor to the exhibit hall or to the property of other Exhibitors must be paid for in full by the Exhibitor or Exhibitors causing such damage. Contract for Assignment of Space Exhibitors and sponsors must file a written Exhibitor & Sponsor Form with the Management. If securing exhibits/sponsorships during the previous conference, companies must place a deposit of 50 percent upon selection. The 50 percent deposit is non refundable. Full payment for the exhibit space must be received 60 days after the contract is received. Any booths or sponsorships that are not paid in full after 60 days will be released for sale. Companies who request booth space or sponsorships following the previous conference must submit full payment to secure the space. Exhibit space cannot be occupied if there is any outstanding balance due on said space. Exhibit booths are refundable, minus a 15% cancellation fee, only if management is able to resell the space. There are no refunds on sponsorships.