Gaylord Palms Resort & Convention Center Orlando June 15 16, 2017 Get a Jump on Your Competitors Become a sponsor or exhibitor at the FICPA s 2017 Mega CPE Conference at the Gaylord Palms Resort & Convention Center in Orlando., It s one of the largest accounting conferences in Florida, attracting over 500 CPAs and financial professionals from all over the east coast. You ll meet with and present your offerings to a community of the Florida s decision-making accounting and finance professionals. More than half of Mega attendees are purchasing decision makers, which means you can get more of what you came for: leads and sales. CPAs are here to shop according to Mega event surveys, attendees have overwhelmingly requested MORE vendors. We have a wide range of sponsor and exhibitor packages to meet all types of budgets. And if you do not see one that fits your needs, call us and we will gladly customize a package for your needs. 2 Contents 3 By the Numbers 4 2017 Sponsorship Opportunities 5 2017 Exhibitor Opportunities 7 Booth Package and Floor Plan 8 Exhibitor Application/Contract 9 2017 Advertising Opportunities 10Terms of Contract 2 MEGA CPE Conference
Step up your selling potential with great traffic and qualified leads. Register today to be an exhibitor with the Florida Institute of CPAs! 55% of show attendees are purchasing decision makers 50% of CFOs plan to increase capital expenditures due to stronger revenue growth in 2015. Where do they come from? 57% Public Accounting 34% Industry 4% Government 5% Other Financial Professionals Top challenges facing attendees Bringing in New Clients Succession Planning Retaining/Finding Qualified Staff Seasonality/Workload Compression* The top areas for increased spending include 58% Technology 44% Existing Facilities 41% Data Security * The PCPS CPA Firm 2015 Top Issues Diagnostic Report. Rep. AICPA PCPS, n.d. Web. ** TD Bank. CFOs Increasingly Optimistic about Economic Growth, Spending More on Technology and Workforce: TD Bank Annual CFO Survey. PR Newswire, 11 Nov. 2015. Web. Extend your reach at our biggest event with branded takeaways and more.
2017 Sponsorship Opportunities Platinum Sponsor Package (Total Retail Value: $18,340) $11,975 $8,900 Gold Sponsor Package (Total Retail Value: $12,435) Sponsor Recognition at Choice of (depending on availability): Mega CPE Conference Keynote Speaker (Thursday) Introduction by Chair at Keynote Chairman s Celebration and Leadership Event, Introduction by Chair at Event Sponsor Recognition at FICPA Awards program (Friday morning) Additional Sponsor Recognitions: CPE Classroom PowerPoint (FICPA Facts & Trivia Pre-Session Slides) Mega CPE Conference Exhibitor Web Page Electronic CPE Manual (Received by All CPE Attendees) Print Ad in Mega CPE Conference Brochure Full-Page, Full-Color (Submission Deadline: April 2, 2017) 30% Discount Off Any A La Carte Sponsor Options (Based on Availability See Page 6) One Carpeted Tabletop Exhibit Space on Thursday and Friday Complimentary Lunch Tickets (2 Lunches x 2 Days) Electricity Available (Additional Charges and Arrangements Apply) Attendee Mailing List for Sales Lead Follow Up (Upon Request, Post Conference) Two 5-minute pitches at sponsor showcase (limited available) EXCLUSIVE Sponsor of Learning Journal an Attendee Notebook Featuring Event Schedule for All Four Conference Days and Pages for Notes, Distributed Onsite to All Mega Conference Attendees (Retail Value: $8,900) Attendee Mailing List for Sales Lead Follow Up (Upon Request, Post Conference) Two 5-minute pitches at sponsor showcase (limited available) Company Listing in: Mega CPE Conference Brochure Mega CPE Conference Exhibitor Web Page Electronic CPE Manual (Received by All CPE Attendees) 30% Discount Off Any A La Carte Sponsor Options (Based on Availability See Page 6) Silver Sponsor Package (Total Retail Value: $7,920) Enhanced Tabletop Exhibitor Package B (See Page 5) 5-minute pitch at sponsor showcase (limited available) $5,000 Print Ad in Mega CPE Conference Brochure Half- Page, Full Color (Submission Deadline: April 2, 2017) 30% Discount Off Any A La Carte Sponsor Options (Based on Availability See Page 6) *FICPA s choice of placement, ad must be used by Dec. 31, 2017. For Florida CPA Today ads, the advertiser may apply the value of a one-sixth page ad. 4 MEGA CPE Conference
2017 Exhibitor Opportunities Internet Included Signage $10,000 Sponsor Recognition at FICPA Awards Program (Friday Morning) Additional Sponsor Recognitions: CPE Classroom PowerPoint (FICPA Facts & Trivia Pre-Session Slides) Mega CPE Conference Exhibitor Web Page Electronic CPE Manual (Received by All CPE Attendees) One Carpeted Tabletop Exhibit Space on Thursday and Friday Complimentary Lunch Tickets (2 Lunches x 2 Days) Electricity Available (Additional Charges and Arrangements Apply) Enhanced Tabletop Exhibitor Package B (Total Retail Value: $4,878) $1,400 Basic Tabletop Exhibitor Package Benefits Plus: One-Sixth page, Full-Color Ad in Florida CPA Today Magazine (FCT) * 20% Discount Off Any A La Carte Sponsor Options (Based on Availability See Page 6) Enhanced Tabletop Exhibitor Package A (Total Retail Value: $4,520) $1,200 Basic Tabletop Exhibitor Package Benefits Plus: One Month Banner Ad on FICPA Website 20% Discount Off Any A La Carte Sponsor Options (Based on Availability See Page 6) Attendee Mailing List for Sales Lead Follow Up (Upon Request, Post Conference) Basic Tabletop Exhibitor Package (Total Retail Value: $3,470) $975 Tabletop Exhibit Space on Thursday and Friday Complimentary Lunch Tickets (2 Lunches x 2 Days) Networking at Thursday Evening Reception Attendee Mailing List for Sales Lead Follow Up (Upon Request, Post Conference) Company Listing in: Mega CPE Conference Brochure (12,000+ Distribution, Package Must be Purchased by March 25, 2017) Mega CPE Conference Exhibitor Web Page Electronic CPE Manual (Received by All CPE Attendees) Electricity Available (Additional Charges and Arrangements Apply) A La Carte Upgrades Available, Based on Availability (See Page 6) 5
2017 A La Carte Options Extend your reach at our Mega CPE Conference with branded takeaways and more. # Available Sponsor Description Sponsor Notes Price Exclusive! Internet $10,000 See Sponsorship Opportunities on Page 5 Exclusive Hotel Keycard $5,000 Put your message directly in the hotel guests hands. Logo and message on hotel keycard Exclusive! Chairman s Hospitality Suite $2,500 Exclusive! Dessert in Exhibit Hall $2,500 Includes Signage Exclusive! Notepads $2,500 Provided to every attendee at registrations Logo imprinted on notepads (vendor to provide, deadlines apply) Exclusive! Mobile App Download $1,500 Promote a mobile app Exclusive! Lunch Thursday $1,200 Logo on Tent Card at Every Table Exclusive! Lunch Friday $1,200 Logo on Tent Card at Every Table Exclusive! Pocket Schedule and Name Badge Lanyard $1,000 Logo on Conference Pocket Schedule and lanyard (Vendor Provides Lanyards; Deadlines Apply) Exclusive! Breakfast Thursday $1,000 Signage at Breakfast Buffet Exclusive! Breakfast Friday $1,000 Signage at Breakfast Buffet 4 Sponsors Vendor Reception Thursday $600 Signage at Bar or Food Station 8 Sponsors Drawstring Sportspack $600 Logo Imprinted on Sportspack 6 Sponsors Show T-shirts (full sponsorship required) $500 Logo imprinted on all t-shirts 4 Sponsors Show Bag Stuffers $500* Items subject to approval 1-4 Sponsors 5-Minute Pitch $500 Limited availability (lunches only) Exclusive! Cell Phone Card Holder $500 Cell Phone Cardholders Must be Purchased by Your Company and Provided for Stuffing Prior to Event Deadline (TBD) (vendor provides card holder, deadlines apply) 6 MEGA CPE Conference
LUNCH AREA 8' 8' FOOD & BEVERAGE FOOD & BEVERAGE 10'-10" 116 115 214 215 314 315 414 112 110 108 8' 113 111 109 107 212 213 210 211 208 209 8' 206 207 312 313 310 311 308 309 8' 306 307 412 410 408 406 8'-5" 105 204 205 304 305 404 104 103 202 203 302 303 402 100 101 200 201 300 301 9' 400 Features continental breakfast, breaks, desserts and receptions served in the exhibition areas. Conference Times Exhibitor Set-Up Hours: Wednesday, June 14...... 12:30-6 p.m. Thursday, June 15......... 6:30-7 a.m. Show Hours: Thursday, June 15.. 7:30 a.m. - 6:30 p.m. *Vendor Reception......... 5-6:30 p.m. Exhibitor Move-Out Hours: Friday, June 16............... 1-5 p.m. Friday, June 16........ 7:30 a.m. - 1 p.m. 7
Exhibitor Application/Contract Gaylord Palms Resort & Convention Center Orlando June 15 16, 2017 P.O. Box 5437, Tallahassee, FL 32314 (800) 342-3197 (850) 224-2727 Fax (850) 222-8190 www.ficpa.org (All show correspondence will be sent to the below address, and all printed references to the company will appear exactly as below unless otherwise indicated in writing.) Applicant Company Name: To be listed in promotional pieces Address: City: State: ZIP: Phone: ( ) Fax: ( ) Website: Please write a 25-word description of your company s product(s) and/or service(s). Your application cannot be processed without a description. Please type or print Twitter Name: Facebook ID: Linkedin ID: Instagram ID: Please write a 20-word description of your company s product(s) and/or service(s). Your application cannot be processed without a description. Please type or print legibly. The FICPA reserves the right to edit your company s description. Sponsorships Platinum Sponsor....................................... $11,975 Internet Sponsor....................................... $10,000 Gold Sponsor........................................... $8,900 Silver Sponsor Package................................... $5,000 Exhibitor Tabletop Costs EARLY DISCOUNT PRICE (Before May 1, 2017) Enhanced Tabletop Package B............................. $1,400 Enhanced Tabletop Package A............................. $1,200 Basic Tabletop Package..................................... $975 REGULAR PRICE (After May 1, 2017) Enhanced Tabletop Package B............................. $1,540 Enhanced Tabletop Package A............................. $1,320 Basic Tabletop Package.................................... $1,073 Payment in full must accompany this contract to receive the early discount. Tabletop Preference 1st: 2nd: 3rd: *All tabletops are assigned on a first-come, first-served basis pending payment. A La Carte Options Internet (Exclusive)...................................... $10,000 Chairman s Hospitality Suite (Exclusive)....................... $2,500 Dessert (Exclusive)....................................... $2,500 Lunch Thursday (Exclusive)............................... $1,200 Lunch Friday (Exclusive)................................. $1,200 Pocket Schedule and Name Badge Lanyard (Exclusive)........... $1,000 Breakfast Thursday (Exclusive)............................ $1,000 Breakfast Friday (Exclusive)............................... $1,000 Vendor Reception Thursday (Four available).................... $600 Drawstring Sportspack (Eight available)......................... $600 5-Minute Pitch (Four available)............................... $500 *Sponsor cost plus cost of pole wrap and rigging. **Plus items to include in the bag. Amount Due Sponsorships Level @ $ Exhibitor Tabletops at Mega Basic Tabletop Package @ $ Enhanced A Package @ $ Enhanced B Package @ $ A La Carte Options @ $ @ $ @ $ Amount Due $ Deposit $ Balance $ Method of Payment Payment Policy: Payment in full must accompany this contract. Please see booth costs for payment deadlines. q Check Enclosed: Make check payable to FICPA q Credit Card: q Visa q MasterCard q American Express q Discover Card Verification Value Code (CVV): Exp. Date: Cardholder Name: Signature: Credit Card Billing Address: (if different from above) City, State ZIP: Your application will be reviewed by the FICPA. If accepted, a confirmation letter will be sent to you. Signature Your signature indicates that you understand and agree to the terms and conditions included. Tabletops and sponsorships will not be reserved without the company representative s signature. Company Representative s Signature Date 8 MEGA CPE Conference
2017 Advertising Opportunities Reserve your space now to show off in the Mega CPE Conference program! The program, given to all attendees and guests, contains Continuing Professional Education schedules, exhibitor listing (both by alphabet and booth Gaylord Palms Resort & Convention Center Orlando June 15 16, 2017 number), trade show floor plan and general show information. Take advantage of this opportunity, and put your brand in their hands! Program Size: 5½ x 8½ (full page - outside dimensions) *List price for black and white ad. Ad Size Dimensions Price* Full-page 4½ x 7½ $500 Half-page 4½ x 3¾ $295 Artwork must be submitted by April 14, 2017, for the Mega CPE Conference program to make the program printing deadlines. Artwork must be at least 300 dpi and sent in PDF format. High resolution JPEG is also acceptable. Email artwork to Drew Miller at millerd@ficpa.org. Full payment must accompany the artwork and form below. Company Name: Show Program Advertisement Order Form Representative Name: Address: City/State/ZIP: Phone: ( ) FAX #: ( ) q Ad size: Full-page @ $500 q Ad size: Half-page @ $295 Method of Payment q Check Enclosed: Make check payable to FICPA q Credit Card: q Visa q MasterCard q American Express q Discover Card Number: Card Verification Value Code (CVV): (3 or 4 digit code): Exp. Date: Cardholder Name: Signature: Credit Card Billing Address: City: State: ZIP: (if different from above) Your application will be reviewed by the FICPA. If accepted, a confirmation letter will be sent to you. Return this form to the FICPA by March 24, 2017, for the Mega CPE Conference program. Make checks payable to FICPA, ATTN: Drew Miller, P.O. Box 5437, Tallahassee, FL 32314-5437. You may direct any questions to Drew Miller at (850) 224-2727, Ext. 270. 9
Terms of Contract 1. Each single booth at the Mega CPE Conference will have a booth space rental of $1,073 per booth. Booth space rental will cost $975 for those who register and pay the balance before May 1, 2017, for the Mega CPE Conference. Discount rates for multiple booths are as outlined under Booth Costs on the application. Priority booths are an additional $90 per booth (refer to the floor plan). 2. Payment in the amount of 50 percent or full payment must accompany the application/contract. Booth space rental fees are nonrefundable. The balance must be paid by May 1, 2017, for the Mega CPE Conference. Exhibitors will not be allowed access to the exhibit hall until all fees are paid in full. 3. Exhibitors are required to have an attendant at their exhibit at all times during show hours. 4. Move-in time for the Mega CPE Conference is Wednesday, June 14, 2017, from 12:30 a.m. - 6 p.m. and move-out time is Friday, June 16, 2017, from 1-5 p.m. 5. This agreement includes a one-time list of show attendees. Additional lists may be purchased for a 10 percent discount from normal rates upon approval. 6. This agreement is for exhibit space only; course materials are not included. Exhibitors may attend the program only if they formally register as a participant by paying the registration fee in addition to the exhibit fee. 7. FICPA management reserves the right to approve the character of any exhibit, any goods therein and the attendant advertising and sales promotion and to prohibit anything which in its judgment because of noise or other objectionable features may detract from the show in general. 8. All sound equipment must be regulated so it does not disturb neighboring exhibits. The FICPA reserves the right to determine at what point sound constitutes interference with others and must be discontinued. Due to regulations by the music industry regarding music at public meetings, conventions and shows, exhibitors may not play music during the trade show, either live or recorded. 9. Exhibitors will not be permitted to assign, sublet or share with others any part of the space allotted to them. 10. FICPA management reserves the right to require any exhibitor to move his exhibit to another location if it is in the best interest of the show. 11. In accordance with Florida Statutes Section 212.18(3)(b)3, the FICPA authorizes exhibitors to make retail sales of tangible personal property or service subject to sales tax. The exhibitor shall be solely responsible for any local, state or federal tax liability resulting from this contract or other tax implication arising from activities while an exhibitor at the Mega CPE Conference. 12. No exhibitor is to begin dismantling prior to the close of the show. Any exhibitor dismantling prior to the close of the show will forfeit his company s right to exhibit at future meetings of the FICPA. 13. Advertising materials cannot be distributed outside of the exhibitor s booth. 14. Booths must be kept clean. The floor and display areas of the booth must be clear of debris. Exhibitors will be liable for any extra clean-up costs incurred due to displays, food machines and other means. 15. The use of promotions, premiums, lotteries or giveaway contests must be approved by FICPA management. Such approval may be granted or withheld with or without cause at the discretion of FICPA management. 16. Hospitality suites can be opened only after the closing of the exhibit hall. 17. Use of electrical current is confined to lighting or the operation of such equipment that is harmless, noiseless and does not release undesirable odors. 18. All contractors hired by the exhibitor, other than those official suppliers listed in the exhibitor s kit, must submit proof of liability insurance to the FICPA and to the service company. Outside contractors must have a badge to gain access to the exhibit hall. Outside contractors or their employees who are not on the pre-registration badge list must pick up their badges at the exhibitor check-in. A letter of authorization or other proof of affiliation with the exhibitor s company must be shown in order to receive a badge. 19. Objectionable practices by exhibitors or official suppliers should be reported immediately and not after the show is completed. 20. No children under 16 years of age will be allowed in the exhibit area at any time. 21. It is agreed that the FICPA and the host facilities shall not be liable for any damage to, or destruction of, any exhibit from any cause or for the theft or disappearance of any exhibit or any property contained in or about the exhibit booth area. 22. The exhibitor agrees to indemnify and hold harmless the FICPA and the host facilities or their employees or their representatives against any and all liabilities for damage, injury or loss to all persons and any and all claims arising out of acts or omissions of exhibitors, their employees or their representatives. 23. The FICPA will not be held responsible or liable for charges or damages for any failure of performance due to acts of nature, labor disputes, shortage of materials, governmental authority, or other circumstances beyond reasonable control of either party. 24. Insurance, if desired by the exhibitors, must be obtained at their own expense. 25. Exhibitors will not offer educational/training or other programs within the show facility simultaneous to FICPA show-related programs. 26. The FICPA is not responsible for monitoring the proximity of competitors booths. Please check our Web site at www.ficpa.org for a list, to date, of secured booths. Booth Construction 27. All electrical work and electrical wiring must be approved and installed in accordance with regulations established by the officials of the Fire Marshall s Office. 28. No construction will be allowed at the sides or above the booth, which may obscure the view of any adjacent booths. 29. All materials used for decorating must be flameproof. 30. Construction and signs that are above 8 feet in height are to be approved by FICPA management. 31. All applicable city, county and state codes and ordinances must be complied with, as well as those of the host facilities. 32. Nothing shall be posted on, tacked, nailed or otherwise affixed to columns, walls, floors or other parts of the buildings, furniture or equipment. 33. In order to meet the 6 p.m. setup deadline, FICPA management reserves the right to order labor to set up any exhibit for the Mega CPE Conference that is not in the process of being erected by 6 p.m. on Wednesday, June 14, 2017. The cost for this labor will be paid by the exhibitor. Booth Assignment 34. Booths will be assigned on Dec. 15, 2016, to contracted exhibitors based on the priority system. All other booths are assigned on a first-come, first-served basis pending payment. ADA Requirements 35. In accordance with ADA requirements, if you are disabled and require special services, please contact our office at (800) 342-3197 or (850) 224-2727. Interpretation of Rules 36. The interpretation of all rules and regulations is the responsibility of the FICPA Executive Committee or their designated representative. All decisions of said group or representatives are final. 10 MEGA CPE Conference
Gain Access to CPAs Professional Affiliate Membership Become Part of the FICPA Accelerate Toward Success Through Exclusive Membership Benefits: 3 Network with CPAs in FICPA local chapters 3 Share knowledge through our online communities 3 Stay informed about industry updates with Florida CPA Today Magazine 3 Receive discounts on FICPA exhibit space at statewide events 3 Save money on FICPA mailing lists and targeted advertisements to develop your business Let Florida s CPAs Know You Support and Serve the Accounting Profession! Become a Professional Affiliate Member today at www.ficpa.org For more information, call the FICPA Member Service Center at (800) 342-3197 or (850) 224-2727.
www.ficpa.org P.O. Box 5437, Tallahassee, FL 32314-5437