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About EIJ The Excellence in Journalism Conference is the premier gathering of highly engaged journalists working in all forms of media. This year is a collaboration between the Radio Television Digital News Association (RTDNA), the Society of Professional Journalists (SPJ) and the National Association of Hispanic Journalists (NAHJ). September 7-9, more than 1,600 attendees will gather at the Anaheim Marriott to learn about new tools, techniques, technologies and career opportunities. We will discuss best practices, developments and challenges in the industry, plus take advantage of networking events and reconnect with colleagues, friends and new connections. The conference unites these three premier journalism organizations with marquee events including the J-Expo and Career Fair, Opening Night Reception and an array of educational programming. You will have the rare opportunity to be face-to-face with all walks of the journalism community while promoting your brand. Our Mission The Society of Professional Journalists works to improve and protect journalism. The 7,000 member strong organization is the nation s most broad-based journalism organization, dedicated to encouraging the free practice of journalism and stimulating high standards of ethical behavior. The Radio Television Digital News Association is the world s largest professional organization exclusively serving the electronic news profession. RTDNA s nearly 1,200 members include local and network news executives, news directors, producers, reporters, digital news professionals, as well as educators and students. National Association of Hispanic Journalists is dedicated to the recognition and professional advancement of Hispanics in the news industry. NAHJ has approximately 2,000 members, including working journalists, journalism students, other media-related professionals and journalism educators. Who Attends A Premiere Gathering from the Radio, TV, Online & Print Journalism Industries New Directors News Producers News Staff Freelance Journalists Educators Students Suppliers Who Should Exhibit & Sponsor Recruiters Journalism Schools Non-profits Foundations Suppliers and Vendors with products used by Journalists or in Newsrooms 1
Important Deadlines! January 18 // Call for Programs and Ideas March // Registration Opens March 15 // Last Day to Reserve Exhibits at Early Bird Rate July 1 // Program Book Ad Submission July 11 // Early Bird Registration Closes August 15 // Hotel Room Block Closes August 15 // Registration Closes Sponsorship Levels Printed program deadline July 1, 2017. INCLUDED WITH YOUR SPONSORSHIP LEVEL OF: Platinum $50,000 Gold $25,000 Silver $15,000 Bronze Patron $5,000 Friend $2,500 Complimentary Registrations 8 6 4 2 2 Exhibit Booth Island Booth 10 x 20 10 x10 Program Advertising Full Page, Premium Positioning Full Page, Full Page, Half Page, Half Page, 50% Discount on Branding Opportunity Banner Space Registration Area Insertion of Promotional Item in Tote Bags Sponsor Recognition, Branding on Event Website and in Printed Material Pre and Post- Conference Digital Attendee List Sponsor Highlight in E-blast Promotions 2
Exclusive Opportunities EVENT Cost Benefit Level Description Opening Night Reception SOLD to CNN Newsource Platinum Opportunity to put your name front and center during the conference s kick-off event. 2017 NAHJ Hall of Fame Gala $150,000 Platinum At this event, NAHJ will honor the newest inductee(s) to the NAHJ Hall of Fame and cap off a successful conference with a grand fiesta. Ñ Journalism Awards Luncheon $75,000 Price Varies Prominent panelists gather to discuss a topic related to diversity in the news media and/or other issues. RTDNA Paul White & John F. Hogan Awards Reception Suggested Contribution of $5,000- $15,000 Dependent on Contribution RTDNA recognizes lifetime contributions to electronic journalism with these high honors. Position your brand with the best in journalism and support the esteemed recipients at this signature 1 hour reception. Multiple sponsors welcome. SPJ President s Installation Banquet Bronze The culminating conference event where inspiring words are spoken by awardwinning journalists who have gone above and beyond and as a result, set the standard high for all those who strive every day to be a better journalist. Networking Happy Hour $20,000 Silver The perfect end to a productive day of hands-on learning and training is an hour networking with colleagues and new connections over drinks. Sponsor will contract directly with hotel for F&B; branding, publicity and marketing provided by EIJ. RTDNF Scholarship and Fellowship Luncheon Bronze Since 1972, Radio Television Digital News Foundation (RTDNF) has awarded more than $1 million in scholarships and fellowships to more than 500 aspiring journalists. We re honored to give back to these deserving students and young professionals. Your sponsorship gives our class of recipients the opportunity to attend the EIJ conference and meet today s industry leaders from the RTDNA Board of Directors at an intimate luncheon in their honor. With your support, RTDNF is proud to help these future industry leaders careers get off to a great start. Your sponsorship includes an opportunity to speak at the scholars luncheon. Sponsor Travel for RTDNA Scholarship Recipients Bronze Support the transportation costs for 12 scholarship recipients to get to Annaheim, CA for EIJ. Coffee Break Includes 10x10 Booth, 3 registrations & 5 minute speaking opp Journalists and coffee go hand-in-hand! Every morning conference-goers are in search of their caffeine fix. Host the break, plus have an opportunity to introduce your company and invite attendees to your booth! Snack Break Includes 10x10 Booth, 3 registrations & 5 minute speaking opp Conference-goers are looking for a pick-me-up in the afternoon. Be the one to supply them with a soda and a snack plus introduce your company to attendees and invite them to your booth! 3
Exclusive Opportunities (Continued) EVENT Cost Benefit Level Description Think Tank on J-Expo Floor $2,500 30-minute speaking opportunity on J-Expo Floor Share your new product research, technology breakthroughs, trends and more. Held on the J-Expo floor during breaks, provide attendees with an education and drive traffic to your booth. AV included, you must bring your own laptop. Think Tank, Exhibit Booth & Pre-conference Email Blast $6,500 Booth, Email & Product Theater Save $1,000 through purchasing this package which will give you multiple ways to reach the attendees! A premium opportunity limited but only 4 spots available! Create Your Own Sponsorship Prices Vary Benefits Vary Create a custom sponsorship that fits the needs of your company or organization! Work with Holly Rose, Industry Relations Manager, to build a benefit package that is right for your brand. Contact Holly at hollyr@rtdna.org or 856-380-6890. Excellence in Journalism Exhibit Pricing Secure your space early! Booth selection is based on a first-come, first-served basis. EXHIBIT SPACE: Reserve Early and Save! Early Bird by 3.15.17 Standard Pricing Complimentary Registrations Additional @ $220 Lead Story Package Includes 10x10 Booth, Think Tank & E-blast $6,000 $6,500 3 10x 10 Premium Booth $3,500 $4,000 3 10x 10 Regular Booth $3,000 $3,500 3 20x 20 Island $13,000 $13,500 6 Exhibitor Benefits: 8 high back wall and 3 high side drape 6 table and 2 chairs Perimeter security guard service Recognition on the Excellence in Journalism website Listing on EIJ17 Mobile App with booth number and organizational description Final conference attendee list distributed as an Excel file Time with the attendees! Exhibit Hours Thursday, September 7th 8am-5pm Friday, September 8th 8am-5pm Friday, September 8th 5pm-7pm Exhibitor Move-Out 4
Brand Exposure Create Your Presence! Branded Conference Bag [$20,000] Useful for years to come as they are carried into newsrooms, through airports and all over the conference with your company logo prominently displayed. Branded Conference Wi-Fi [$20,000] Conference Wi-Fi is no longer a nice to have. Reliable Wi-Fi is a critical must-have productivity tool for all conference goers, especially journalists! Wireless users will learn about your Wi-Fi network in the program guide. A quick search for nearby networks will produce the EIJ16 Wi-Fi network name, and can be opened with the password of your choice (character restrictions may apply). Users will be redirected to a splash page with an opportunity to feature your brand. Mobile App [$20,000] Your company logo is the first thing attendees see each time they open the conference s mobile app. It contains everything from the daily schedule, to speaker bios, to exhibitor information, restaurants, maps and more. Over 60% of EIJ15 attendees were engaged users of the Mobile App. Charging Station [$20,000] Too much tweeting, texting and taking notes has conference attendees running low on juice. Charging stations offer full branding of your company. Their capabilities are strong for phone and other hand-held electronics. This station will be placed on the J-Expo floor for optimum foot traffic. EIJ Headshot Studio [$20,000] Whether you re a seasoned pro or just starting out, conference attendees won t want to miss the chance to boost their materials with a FREE professional photo. Photographers will be on hand to take complimentary headshots for attendees. Brand this space on the J-Expo floor and get all the credit for providing attendees with this necessary element of their portfolio. Lanyards [$15,000] Get Bronze Level Benefits Your company logo will be around every conference-goers neck for the entire length of the conference. This is an excellent opportunity to enhance your brand and increase your corporate visibility. Hotel Key Card [] Get Bronze Level Benefits Start building brand visibility from the moment attendees arrive at the hotel! Hotel room key cards with your company logo prominently displayed will be given to each attendee staying at the host hotel for his/her guest room. Sponsor will be responsible for handling the design and production of cards directly with the vendor. Brand-It Sponsor 1 (Breakout Floors) [$12,000] Get Bronze Level Benefits Get a premium branding opportunity on all three floors of breakout sessions. 3 h x 24 w adhesive advertising. Brand-It Sponsor 2 (J-Expo) [] Get Bronze Level Benefits Have your brand prominently placed on three columns in the J-Expo and Career Fair. Perfect location that will showcase your brand in front of conference goers. The J-Expo hall is open all three days of the conference and will host a variety of networking opportunities. Brand-It Sponsor 3 (Elevators) [$7,500] Get Patron Level Benefits Feature your brand on the exterior of three elevators on the main lobby level. All hotel guests and conference goers will take these elevators en route to sessions, hotel rooms and other locations throughout the hotel. Be the first thing they see each time they need to move about the hotel. Advertising Opportunities Program Book Ad Full Page [$2,000] Half Page [$1,800] Ads are available in the program book that all attendees will receive upon check-in. Attendees will use the program book on a regular basis for all their conference needs. Organizations e-newsletters [PRICE VARIES] Consider tailoring your exposure by advertising on each of the participating organizations newsletters. RTDNA: 5 days/1 week SPJ: weekly General Session Seat Drop [$2,000] Your message, and logo, will be on the seats for all attending the session. Attendee Email Blast [$1,500] Your message, and logo, will be sent to all those registered for the conference. Tote Bag Insert [$1,500] Your promotional item will be placed in the tote bags that each attendee receives at the conference. Conference Website Digital Advertising Homepage Leaderboard [$1,000] Homepage Tower [$800] Supplemental Leaderboard [$600] Supplemental Tower [$400] Include an ad on the conference website, the place where all those registered, or thinking about registering, go for their EIJ information Mobile App Push Notifications [$750] A message of your choice will be pushed to all conference app users, similar to a text message. Mobile App Promoted Post [$500] Your message will be posted to the top of the conference mobile app s activity feed for 20 minutes. 5
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Exhibit & Sponsorship Contract Contact Point of contact for all communications about exhibits and sponsorships. CONTACT NAME CONTACT EMAIL TITLE COMPANY NAME (as it should appear in print) ADDRESS CITY, STATE, ZIP OFFICE PHONE MOBILE PHONE WEBSITE (to which we will link) Exhibit Space Reserve and Save! Early bird deadline: March 15, 2017 LEAD PACKAGE (Standard 10x10, Think Tank and Eblast) *Limited Number o_early Bird $6,000 o Standard $6,500 PREMIUM BOOTH (10x10 in prime location) o_early Bird $3,500 o Standard $4,000 REGULAR BOOTH (10x10) o_early Bird $3,000 o Standard $3,500 ISLAND BOOTH (4-10x10s) o_early Bird $13,000 o Standard $15,000 One exhibit booth includes (3) complimentary registrations. Additional registrations can be purchased for $220 each. Please provide at least 3 booth numbers, in order of preference. 1st 2nd 3rd Location is based on a first come first served basis. An EIJ representative will reach out to confirm booth selection and availability. You will only have 48 hours to make your booth selection after signing contract. Sponsorship Opportunities Opening Night Reception SOLD 2017 NAHJ Hall of Fame Gala o $150,000 Ñ Journalism Awards Luncheon o $75,000 RTDNA Paul White & John F. Hogan o Price Varies Awards Reception Networking Happy Hour o $20,000 EIJ Tote Bags o $20,000 EIJ Mobile App o $20,000 EIJ Wi-Fi o $20,000 EIJ Headshot Studio o $20,000 Charging Station o $20,000 Lanyards o $15,000 NAHJ President s Reception o $15,000 SPJ President s Installation Banquet o Hotel Key Cards o RTDNF Scholarship & Fellowship Luncheon o RTDNF Scholarship & Fellowship Travel o Coffee Break Package (Inc. booth and 3 regs) o Snack Break Package (Inc. booth and 3 regs) o Think Tank o $2,500 Advertising Opportunities Full Page, 4-color o $2,000 General Session Seat Drop o $2,000 Half Page, 4-color o $1,800 Attendee Email Blast o $1,500 Tote Bag Insert o $1,500 Mobile App Push Notification o $750 Mobile App Promoted Post o $500 Organizations e-newsletters o Price Varies Conference Website o Price Varies Digital Ad Size & Location: CUSTOMIZED SPONSORSHIP DESCRIPTION: Calculate Your Payment TOTAL AMOUNT DUE: Payment Information Please return the completed application, with full payment. Payable to: Society of Professional Journalists (Tax ID # 36-2037874) Mail to: Holly Rose, 3909 N. Meridian St., Indianapolis, IN 46208 Or email to: hollyr@rtdna.org Payment Method: o_check o AMEX o VISA o MASTERCARD o_invoice ME (Payment due within 30 days of receipt) NAME ON CARD CARD NUMBER EXP DATE 3-DIGIT SECURITY CODE CHARGE AMOUNT SIGNATURE (required) Annual Conference Exhibit and Sponsorship Contract Terms: 1. All applicants are bound by the terms of the full rules and regulations as posted on excellenceinjournalism.org. 2. The signing agent agrees to pay 100% of all fees per the terms of this application, made payable to Society of Professional Journalists, by August 31, 2017. (INITIAL HERE) 3. Any company requesting to pay later than net 90 days after the receipt of invoice, agrees to pay a deposit in the amount equal to the cancellation processing fee. 4. All cancellations must be submitted to EIJ in writing. The date of receipt of written notice of cancellation will be considered the official cancellation date. If support is cancelled on or before Friday, June 9, 2017, all monies paid minus the cancellation processing fee will be returned to the supporter. 5. The cancellation processing fee for exhibits is $200 per 10x10 exhibit and 10% of the total sponsorship fee for sponsorship packages. 6. Any company who cancels after Friday, June 9, 2017, will be responsible for the total cost. Absolutely NO refunds for cancellation after this date.