Electronic Invoice Version 1.0 Date: February 2017
What is an electronic invoice? An electronic invoice is essentially another type of invoice in other words, it has the same legal effects as a physical paper invoice. Remember that an invoice is just a receipt of the delivery of goods or the provision of services. An electronic invoice is therefore an invoice that is issued and received in electronic format. Its main advantages include: Lower costs (printing, stationery, postage and storage) Shorter delivery times Time savings in company administrative processes 2
Functionality I Includes all of the functionality required to manage the complete process of issuing and receiving invoices in companies. Issuance: Invoices, Self-invoice, Pro-forma invoices, Corrected invoices. Receipt: Acceptance, Rejection, Inclusion of comments. Custody Enquiries regarding the status of issued and received invoices Multiple formats and on the fly conversion between them. Facturae, UBL, CII, Edifact, flat files, proprietary formats, etc. Supports the online under-invoicing model Supports the management of pre-signed invoices for user companies Notifications of changes in invoice status (via email and/or SMS) 3
Functionality II Includes all of the functionality required to manage the complete process of issuing and receiving invoices in companies. Interfaces with external systems, via API Strong integration with certified digitalisation solutions Integration with MITYC s electronic invoicing application Integration with payment and collection systems (personalised) Integration with Iberpay SIFE platform Integration with FACE 4
Interaction methods and formats for user compan ies 1. Web Form 2. File upload LOGIN LOGOUT SENDFILE SENDFILEWITCHATTACHMENTS GETINVOICESDATA GETINVOICESRECEIVED GETINVOICESSTATUS GETINVOICESSTATUS GETPAYMENTSANDENCASHME GETLASTESUPDATEDINVOICE 3. API Web Services 5
Connections Bankia s Electronic Invoice Service has a series of interfaces with external platforms to deal with all types of invoices. Otras plataformas It also includes mechanisms for recipients that are not registered users of other electronic invoice services. We simply require an email address for these invoice recipients. 6
Financing electronic invoices Bankia gives its customers the option to automatically request advance payment (factoring) of invoices that have been issued electronically via the service. If the customer wishes to use the factoring service, the list of issued invoices is displayed to enable the customer to select all those that it wishes to advance: 7
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