CULTUS LAKE SEWER UPGRADE - PDF Free Download

CULTUS LAKE SEWER UPGRADE January 18, 2018 Presentation by Taryn Dixon, Electoral Area H Director (Elected Official), FVRD Paul Gipps, Chief Administrative Officer, FVRD

OVERVIEW Introduction Existing Sewer System Conditions Status Quo vs Necessary Upgrade Class A+ Sewer System Sewer System Site Exploration Cultus Lake Park Site Impact Number of Connections and Equivalent Users Service Area Establishment/Amendment and Loan Authorization Process Capital Cost & Cost Analysis Questions & Answers Note: A copy of the presentation will be on our website tomorrow afternoon. A copy of the Q & A will follow in a few days and will be posted on our website.

EXISTING SEWER SYSTEM CONDITION Septic Tank 1 Corroded concrete outlet tee

EXISTING SEWER SYSTEM CONDITION Corroded pump chamber & guiderails Example of a proper pump chamber Rebuild of pump chamber guardrail in 2014

EXISTING SEWER SYSTEM Sewer system pump chamber prior to 2014 partial upgrade Existing sewer system pump chamber upgraded to hoist pumps as the part of the guiderails were corroded away

EXISTING SEWER SYSTEM CONDITION Corroded distribution box Lateral pipes with solid deposits

EXAMPLE OF PROPER DISTRIBUTION FIELD AND DISTRIBUTION BOX OF SEWER SYSTEMS

SEPTIC FIELD FAILURES

EXISTING SYSTEM LIMITATIONS Essentially the existing Sewer System is at the end of it s life!!! We are putting what limiting funding we have into maintenance of the system that needs replacement in the near future

STATUS QUO VS UPGRADE OF THE SEWER SYSTEM Status Quo No adequate system reliability No emergency effluent storage No additional capacity (e.g. Park Dr., Mountain View Rd., or Sunnyside Camp) Liability for environmental damages, MoE fines, DFO fines, etc. Upgraded to Class A Effluent System up to $6.5 Million Resolves all deficiencies mention in Status Quo Reduces environment impact significantly Meet the Cultus Lake Liquid Waste Management Plan Goals

CULTUS LAKE SEWER SYSTEM EXISTING SITE North Septic Fields South Septic Fields

CULTUS LAKE SEWER SYSTEM EXISTING SITE

CULTUS LAKE SEWER SYSTEM SITE EXPLORATION

SCHEMATIC OF A CLASS A SEWER TREATMENT PLANT nitrification/denitrification effluent disposal CLASS A+ WWTP WILL REMOVE NITROGEN AND PHOSPHORUS

EXAMPLES OF CLASS A SEWER TREATMENT PLANT Sewer Treatment Plant Rapid Infiltration Basin

EXAMPLES OF CLASS A SEWER TREATMENT PLANT

CULTUS LAKE SEWER SYSTEM SITE IMPACT Removal of Trees 31 deciduous 55 coniferous Total: 86 trees

SERVICE AREA ESTABLISHMENT IN FVRD Regional Districts provide services on many scales: They provide local services to unincorporated rural communities, to entire electoral areas, to several electoral areas and municipalities, and sometimes to the entire region.

EXAMPLES OF SERVICE AREAS

LEGISLATIVE REQUIREMENTS A Service Area Expansion Bylaw and a Loan Authorization Bylaw must be adopted by the FVRD Board of Directors before proceeding with this initiative Both require Ministerial approval after FVRD 3 rd reading; and Approval of the service area participants before Ministerial approval

SERVICE AREA AMENDMENT AND LOAN AUTHORIZATION For Cultus Lake Existing System: Loan Authorization Bylaw for up to $6.5 million We don t borrow that amount unless it is spent For Park Drive and Mountain View Road: Service Area Amendment Bylaw (Service Area expansion joining existing Service Area) Capital Construction Service Area Establishment Loan Authorization Bylaw for up to $945,000 We don t borrow that amount unless it is spent

ELECTOR APPROVAL OPTIONS ALL ELECTOR APPROVAL MUST BE CONDUCTED IN ACCORDANCE WITH LOCAL GOVERNMENT ACT 1. Petition Process for Park Drive and Mountain View Road 2. Referendum for All

PETITION PROCESS PETITION PROCESS: Property Owners in the proposed service area petition the FVRD to establish the service or amend service and approve the contemplated borrowing Petitions must be signed by the owners of at least 50% plus of the parcels in favour of the proposed service area (e.g. 85 properties in total - 43 must petition in) The owners of parcels that in total represent 50% plus of the net taxable value of all land and improvements within the proposed service area

REFERENDUM REFERENDUM (Assent Voting technical term) Assent of the electors by voting (ballot) similar to general election Deemed approved if a majority (50% plus of the ballot) of the valid votes counted are in favour of the bylaws Costs of the election are borne by the service area Voting is conducted in accordance with the Local Government Act

Existing Service Area SERVICE AREAS AMENDMENTS

SERVICE AREAS AMENDMENTS Existing Service Area Added Service Area By Petition Process (Cultus Lake Park Board)

SERVICE AREAS AMENDMENTS Existing Service Area Added Service Area By Petition Process (Cultus Lake Park Board) Added Service Area By Petition Process

SERVICE AREA AMENDMENT AND LOAN AUTHORIZATION BYLAWS Petition Process for the Park Drive and Mountain View Road Sewer Collection System: If the outcome of the petition process is in favour of the Service Amendment Bylaw, Capital Construction Service Area Bylaw, and Loan Authorization for up to $945,000: All Bylaws will be adopted. Then a Referendum for Loan Authorization Bylaw for up to $6.5 million for the Sewer Treatment Plant will be conducted for Existing Service Area and Park Drive and Mountain View Road Area. If the outcome of the petition process is not in favour of the all Bylaws mentioned above, the project is disbanded for the Park Drive and Mountain View Road. However, Referendum for Loan Authorization Bylaw for the Sewer Treatment Plant will be conducted for Existing Service Area only.

SERVICE AREA AMENDMENT AND LOAN AUTHORIZATION BYLAWS Referendum Process for New Class A+ Sewer Treatment Plant: If the outcome of the Referendum is in favour of the Loan Authorization Bylaw for up to $ 6.5 million for Existing Service Area or All Areas, Loan Authorization Bylaw will be adopted. If the outcome of the referendum is not in favour of the Bylaw, the initiative is disbanded and for Park Drive and Mountain View Road the three bylaws will be rescinded (even if the Petition Process is deemed successful).

SERVICE AREA AMENDMENT AND LOAN AUTHORIZATION BYLAWS Petition Process Drive and Mountain View Road Successful Unsuccessful Referendum Class A+ Treatment Plan for Existing Sewer Service Area Referendum Class A+ Treatment Plan for Existing Service Area + Park Side Drive/Mountain View Rod Subdivision Petition Process Sunnyside Campground added to the Existing Service Area by Class A+ Treatment Plan for Existing Sewer Service Area

COST OF SERVICE Existing Service Area Present Operation Cost $300/Year Revenue comprises of User Fees and Parcel Tax both This barely covers minimum maintenance cost of the existing sewer system Only a small amount of fund is put away for emergency capital works

NUMBER OF CONNECTIONS & EQUIVALENT USERS AREA NUMBER OF CONNECTIONS Sunnyside Campground (equivalent) 353.0 Cultus Lake Plaza (equivalent) 22.5 Cultus Lake Park Gov't Buildings (equivalent) 12.0 Lakeside Resort (being constructed) 21.0 Residential Lease Lots (Existing) 394.0 Total 802.5 Park Drive and Mountain View Road Subdivisions would have additional 85 connections. The Parkview side (East Cultus Lake) has potential of approximately 250 additional connections. For this presentation, this is not included.

CULTUS LAKE SEWER SYSTEM UPGRADE CAPITAL COST (FOR EXISTING USERS) ADDITIONAL FUNDING NO ADDITIONAL FUNDING CAPITAL COST (Base Treatment Plant) $ 6,500,000 $ 6,500,000 GRANTS/RESERVE FUNDS/OTHER $ 2,000,000 $0 LOAN AUTHORIZATION $ 4,500,000 $ 6,500,000 COST PER CONNECTION/YEAR* $ 390 $ 565 *Debt cost amortized over 20 years Capital does not include the cost of removal of the old sewer system and Phase 2 installation of Sunnyside Campground internal sewer collection system which is expected to be $200,000 - $300,000. The removal of the septic tank and pumping system would not be expensive, the new system would use part on the old system. However, the removal of the lateral pipes from the fields would be the bulk of the cost, particularly for the north field, which can be done when needed. The internal collection systems of Sunnyside Camp would not need any tank, therefore, the internal upgrade cost is not expected to be as expensive as the last upgrade that was done.

CULTUS LAKE SEWER SYSTEM UPGRADE CAPITAL COST (FOR PARK DRIVE AND MOUNTAIN VIEW ROAD USER) ADDITIONAL FUNDING ESTIMATED CAPITAL COST (Collection System*) $ 945,000 LOAN AUTHORIZATION $ 945,000 COST PER CONNECTION/YEAR** $775 * includes installation of 1,500 m sewer main, 8 manhole inspection chambers, replacement of watermain in alleyway, engineering, etc. ** Debt cost amortized over 20 years

CULTUS LAKE SEWER SYSTEM UPGRADE CAPITAL COST (EXISTING USERS + PARK DRIVE/MOUNTAIN VIEW ROAD USERS) ADDITIONAL FUNDING NO ADDITIONAL FUNDING CAPITAL COST (Base Treatment Plant) $ 6,500,000 $ 6,500,000 GRANTS/RESERVE FUNDS/OTHER $ 2,000,000 $0 LOAN AUTHORIZATION $ 4,500,000 $ 6,500,000 COST PER CONNECTION/YEAR* $ 355 $ 510 *Debt cost amortized over 20 years Park Drive and Mountain View Road Capital Cost: $1,130/year with grant ($355 + $775) $1,285/year without grant ($510 + $775) Operation Cost: $400/year Including $100,000 per year reserve fund contribution for maintenance and replacement of infrastructures (Asset Management).

LATECOMERS Park Drive and Mountain View Road Joining Cost (for Capital) in Later Years: 2 years later: $ 565 (Treatment Plant) X 2 = $1,130 (onetime) + $ 855 (Collection System) per year for 20 years 5 years later: $ 565 (Treatment Plant) X 5 = $2,825 (onetime) + $990 (Collection System) per year for 20 years 10 years later: $ 565 (Treatment Plant) X 10 = $5,650 (onetime) + $ 1,265 (Collection System) per year for 20 years The future construction cost of Park Drive and Mountain View Road sewer collection system is calculated based on annual increase of 5% of the estimated cost (2018)

CRITICAL PATH FOR PETITION AND REFERENDUM Critical Path Jan 19 Jan 24 Feb 14 Mar 8 Mar 9 Apr 4 Apr 14 Apr 18 Apr 24 1 Petition Package Mailed 2 1st, 2nd, and 3rd Reading of All Bylaws (Service Area Amendment and Loan Authorizations) 3 Deadline for FVRD to Receive Signed Petition 4 Ministry Approval 5 Wording of Referendum Question Approval 6 Advance Voting Opportunity 7 General Voting Day 8 Declaration of Official Election Results 9 FVRD Board Adoption of the Bylaws

CRITICAL PATH FOR PROJECT (ESTIMATED) Project Time Line 2018 2019 Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May 1 Completion of Site Assessment and Predesign 2 Detail Design 3 Application to the MoE Wastewater Regulation (MWR) Permit 4 Procurement and Tendering 5 Review/Approval from the Ministry of Environment (MoE) 6 Construction (depending on MoE Approval) 7 Sewer Treatment Plant (depending on construction) Commission

QUESTIONS THANK YOU