POSITION DESCRIPTION Position Title: Human Resources Business Partner Date: Sept 2012 Department: Human Resources Sub department: HR ANZ Location: Wellington Reports to: Human Resources Manager ANZ Direct Reports: Nil Size of role: Critical relationships: Overall job purpose: Position code: Position level: Geographic scope: ANZ Primary focus on the New Zealand workforce of approximately 220 employees, provides service across ANZ HR Manager ANZ, HR Advisor ANZ, Payroll Assistant NZ, Executive Director HR, Learning & Development Manager, Remuneration & Benefits and Systems & Reporting Manager, General Manager NZ, Operations Managers, NZ Managers, Supervisors and Team Leaders. The HR Business Partner will be responsible for providing quality strategic and tactical support by ensuring flawless execution of people strategies and practices which support the business objectives and continually improves the value of HR s contribution to the business. They will focus on understanding the direction of the New Zealand business and create and deliver aligned people strategies through strong partnerships with key stakeholders. KEY RESULT AREAS 1 Lead the HR function within New Zealand, driving both strategic and operationally focused initiatives and service which delivers against the business strategy and supports a business partner model. Understand the drivers of the business through proactive participation in team meetings and engaging leaders. Coaching Managers to develop their people management capabilities, and learning through experiences so they develop their own capabilities for the future to address people related matters. Identifying and driving local HR initiatives and programs, which align to global programs, but address specific local issues. Challenging decisions made in the business that you feel are not optimal. Identifying skill gaps in the business, and identify ways to address gaps. Raising awareness regarding early warning engagement signals, and coach Managers in strategies that need to be deployed. Pro-actively work with Managers to accurately assess the performance of their employees, and coach and guide early performance interventions. Driving various strategies to ensure we are recruiting and retaining the best talent within the business. Identifying and driving process efficiencies 2 Builds effective and trusted relationships with Managers and Leaders and works effectively as part of a team. Playing an active role (devising new ideas and suggestions) on the local management team, contributing to various business discussions and keeping the team aware of local HR issues. Servicing the needs of your local client group in a pro-active and professional manner. Providing annual input into the Group HR strategic plan. 30% 1
Develops strong and effective working relationships with the local management team and the HR team. Reputation for being approachable across the local 30% Works well with all areas of the business business and is regularly and Develop strong relationships with Sentia Media employees. consistently engaged. Presence Actively participates in teams by providing assistance and is felt across the local business. input Fosters good teamwork, always Undertakes a consultative and collaborative approach willing to help, able to prioritise Effectively communicate information work and manage other s Provides the HR team with regular updates on local activity expectations. and feedback. Provides the local management team with regular updates on wider business HR activity and initiatives 3 Manage all HR transactional activities for New Zealand and be accountable for delivering a business and client focused service. All transactional tasks associated with the end to end recruitment process Tasks are completed in a consistent accurate and timely 20% Updating and maintaining the company intranet, ensuring that all information published and available for view is current. manner. Tasks are managed in accordance with policies and Co-ordination or assistance in the annual remuneration procedures. Provision of advice program is accurate and compliant. Ensure all transactional tasks associated with people movements within the business are completed in a timely and accurate manner Ensure all contracts and employment packs are created and executed in a timely and accurate manner. Coordinate orientation and induction programs Conduct all exit interviews for the local region Maintain the data and information contained in the Human Resources Information System (HRIS). Develop and implement HR policies, systems and procedures, ensuring consistency of practices, fair and equitable treatment of employees, and compliance with legislation and awards. Provide expert advice, coaching and support to Management, and employees regarding interpretation, requirements and implementation of HR policies and guidelines Provision of other HR transactional tasks as assigned by the HR Manager or as per current HR practices / processes. 4 Projects delivered on time and within budget. Complete all projects and/or project tasks assigned on time Produce compelling business 15% Ensure collaborative and consultative approach with the wider HR team cases for all projects. Plan, implement and manage projects Proactively provide input to discussions outside of your to ensure successful delivery of immediate area or ownership outcomes to agreed quality Seek team input on issues and contribute on a timely basis standards and timeframes. Wear both a local and global HR hat, where necessary Ensure strong communications on any changes. Ensures compliance with Sentia Media values, policies and standards, and ensures compliance will all local statutory requirements. Complies with all local legislative requirements. Adheres to company policies and procedures and the corporate Code of Conduct. Where appropriate keeps up to date with legislative requirements through membership of industry organisations. Ensures personal adherence to workplace health and safety 2 Understands and complies with all company and legislative requirements. Can be relied upon to act respectfully and ethically. 5%
requirements and either addresses or brings to management s attention when others are in breach of these requirements. Acts in an ethical way when dealing with company assets and other people. COMPETENCIES Competency description Action Oriented Enjoys working hard. Demonstrates energy & drive for things seen as challenging. Is not fearful of taking action & seizes more opportunities than others. Developmental Focus Understand the importance of ongoing development and takes ownership of ones own development. Adaptability & Flexibility Capacity to adapt to diverse environments, responsibilities, tasks & people while maintaining effectiveness. Relationship Building and Teamwork Establishes rapport easily. Develops long term relationships based on mutual trust & confidence. Builds & maintains effective working relationships with peers, team members & others. Works in a Works with persistence & follows though to meet bottom line results. Can be a bit of a trouble-shooter. Responds to problems/ situations energetically. Prepared to work hard. Demonstrates consistent energy levels. Responds well to challenging tasks. Is willing to take on extra tasks. Goals & priorities are set despite uncertain & ambiguous situations. Seizes more opportunities than most. Is self-motivated & delivers on promises. Not fearful of acting with a minimum of planning. Believes in the importance of developing themselves Involves their Manager to ensure learning needs are supported Seeks feedback and listens and learns from it Is receptive to all types of development - not just attending a training program Identifies current and future needs for their own development Gains insights from mistakes Demonstrates self-initiative in developing/acquiring skills Continual demonstration of successful implementation of newly acquired skills and /or knowledge Openness to different & new ways of doing things Willingness to modify preferred way of doing things Sees the merits of perspectives other than his/her own Can be an individual contributor & part of a team effort Adapts style to suit situation Modifies approach as new priorities emerge Performs effectively in different environments/locations with different technologies & levels of individuals Clearly communicates direction, ideas & performance standards to staff. Demonstrates respect towards all team members. 3
collaborative way with others. Builds & maintains appropriate productive relationships or networks of contact internally/externally. Balances personal objectives with those of the team. Collaboratively develops solutions & goals with superiors, peers & clients. Supports team values & decisions & models expected behaviours. Promotes open & constructive relations with superiors, peers & customers. Generous in providing time for others when needed. Acts as a team player as well as an effective individual contributor. Demonstrates commitment to team goals. Is mindful of how one s behaviour impacts on others. Among the first to volunteer to help others succeed. Is open minded, listens to others points of view. 4
JOB SPECIFICATION Position title: Human Resources Business Partner Education: Technical Skills: Industry experience: Management skills: Personal qualities: Technology skills: Language skills: Tertiary qualifications in Human Resources, qualifications in New Zealand employment legislation and certification in training Proven HR generalist experience; specifically in creating and delivering people strategies and organisational change, Sound knowledge of IR framework and relevant legislation and policies impacting on employment conditions, Demonstrated business acumen, Knowledge/experience in grievance management and investigation. Corporate background Demonstrated coaching and mentoring skills. Energy, drive, passion and a proactive approach, ability to instantly build rapport and effective working relationships, practical problem solving skills and ability to cope with a wide range of job demands and changing priorities, excellent facilitation skills, strong organisational skills and demonstrated ability to work autonomously to ensure deadlines are met. Word, Excel and PowerPoint competence, experience using HRIS Excellent command of English Communication skills: Outstanding communication and influencing skills that builds trust and commitment, able to communicate effectively at all levels of the organisation. 5