PARTNERSHIP GUIDE
About AIDA The Australian Indigenous Doctors Association (AIDA) is a not-for-profit, member-based, professional association supporting Indigenous medical students and doctors, and contributing to the wellbeing of Aboriginal and Torres Strait Islander Peoples. AIDA s vision is to improve health and life outcomes for Aboriginal and Torres Strait Islander Australians, and to inform and support a culturally safe healthcare system. In this context, AIDA s work provides the government and other national bodies with key outcomes and deliverables correlating with high level public policy, including the Close the Gap campaign and the National Aboriginal and Torres Strait Islander Health Plan, and its implementation plan. The annual AIDA conference provides networking, professional development and cultural engagement, and is an opportunity to celebrate the achievements of our Indigenous doctor and student members. AIDA Conference 2018 theme Vision into Action Building on the foundations of our membership, history and diversity, AIDA is shaping a future where we continue to innovate, lead and stay strong in culture. It s an exciting time of change and opportunity in Indigenous health. The AIDA conference supports our members and the health sector by creating an inspiring networking space that engages sector experts, key decision makers, and Indigenous medical students and doctors to join in an Indigenous health focused academic and scientific program. AIDA recognises and respects that the pathway to achieving equitable and culturally safe healthcare for Indigenous Australians is dynamic and complex. Through unity, leadership and collaboration, we create a future where our vision translates into measureable and significantly improved health outcomes for our communities. Now is the time to put that vision into action. Our commitment to you Commitment to our partners begins the moment they confirm their partnership package. We have a dedicated conference team who will provide clear and timely responses and information relating to your partnership package. Our team will do their very best to maximise the exposure of your partnership. A professionally planned marketing strategy will ensure conference partners receive wide-spread exposure in the lead up to, during and post conference. page 2 of 14
Conference partnership packages Partnering with the AIDA conference is a way to show your support for our organisation and our members. It is also an opportunity to feature your organisation to a target market of more than 300 delegates, in one location, over three days. There is also the potential for your organisation to establish new, and develop existing relationships with sector leaders, key decision makers and Indigenous medical students and doctors. Organisations who partnered with AIDA for the 2017 conference will be afforded first offer on the partnership package they took in 2017. Partnership packages at a glance Partnership packages Investment (inc gst) Packages available Platinum partner $20,000 exclusive opportunity Gala dinner partner $15,000 exclusive opportunity Gold partner $13,500 two opportunities Silver partner $8,800 four opportunities Recharge lounge partner $7,000 exclusive opportunity Bronze partner $6,000 twelve opportunities USB pen partner $4,000 exclusive opportunity Coffee station partner (per day) $3,000 two opportunities Daily catering partner (per day) $2,500 two opportunities Lanyard partner $2,500 exclusive opportunity Advertising packages Investment (inc gst) Packages available Digital advert (in the delegate app) $550 multiple Satchel insert (A4 flyer or merchandise item in the delegate satchel) $1,100 multiple Not-for-profit organisation exhibitors Investment (inc gst) Packages available Single exhibition stand $3,300 eight opportunities Double exhibition stand $4,200 three opportunities Indigenous medical student and junior Investment (inc gst) Packages available medical officer sponsorship Indigenous medical student sponsor $3,500 multiple opportunities Indigenous junior medical officer sponsor $3,500 multiple opportunities Please see the following pages for a full list of the package inclusions. In addition to the outlined inclusions, all partners receive acknowledgment though AIDA s website, social media channels, enewsletters and on the conference sponsorship banner (subject to print deadlines). page 3 of 14
Why partner? The AIDA conference will bring together sector experts, future and current Indigenous medical students, graduates and those interested in Aboriginal and Torres Strait Islander health and medicine from around Australia and the Pacific. Becoming a conference partner provides an excellent opportunity to: demonstrate your organisation s commitment to Closing the Gap and form part of your Reconciliation Action Plan demonstrate your organisation s alignment with AIDA s vision, brand and expertise demonstrate your organisation s interests, expertise and relevance to Aboriginal and Torres Strait Islander health promote your organisation and your products/services to delegates including health sector experts, clinicians, Indigenous medical graduates and medical students, and policy makers maintain a high profile within the health sector show your organisation s support for the Indigenous health sector, and for current and future Indigenous doctors establish new, and develop existing relationships with key leaders, decision makers, and other organisations. We chose to sponsor the AIDA conference to improve clinical and cultural safety, to attract and support Indigenous trainees and specialists, and to advocate for Indigenous health. AIDA conference exhibitor Conference partners have direct access to conference delegates to improve delegates knowledge and understanding of the services and products they provide, in a culturally safe listening and learning environment. Expressions of interest are now open for conference partnership opportunities. Many of these packages sold out in 2017 so don t delay contacting us. Please contact conference@aida.org.au to express your interest, or if you have any enquiries about the packages. In 2017 conference partners rated the value of their investment as 4.67 out of 5 The leading reason organisations choose to partner with AIDA for the conference is to reach Aboriginal and Torres Strait Islander medical professionals page 4 of 14
Delegate profile < 25 26-35 36-45 46-55 55 > Age 21% 20% Indigenous medical doctor members associate members 14% 17% 30% Indigenous medical student members 29% non-aida members 21% 23% 25% 60% 40% The AIDA conference has left me feeling greatly inspired, and since attending I have felt reinvigorated to tackle the rest of what has been a challenging year. I look forward to attending again next year if given the chance. James Murchie Delegates at AIDA Conference 2017 used: 85% smartphone, 17% tablet 25% laptop 41% of delegates say they want to be updated on developments in the sector 91% of delegates say the primary reason for attending our conference is to network with AIDA members and sector professionals page 5 of 14
Partnership packages Platinum partner (exclusive opportunity) $20,000 (inc gst) acknowledgement as platinum conference partner at the welcome reception (Wednesday, 26 September), at the opening and closing address, and display two pull up banners during these addresses digital advert displayed on the event stream wall and a digital advert displayed in the delegate app, reoccurring at 10 minute intervals complimentary double trade stand space in a premium location in the exhibition four full delegate registrations five additional invitations (1/2 table) to the gala dinner to invite important guests one A4 flyer satchel insert (print and courier costs excluded) one merchandise satchel inclusion (production and courier costs excluded) wifi password to reflect partner s organisation name. Wifi will be provided free to all conference delegates one promotional material/flyer displayed at the welcome reception (print and courier costs excluded) logo placement on the PowerPoint slide in the main plenary session signature mocktail/cocktail named after the partner at the welcome reception five minute address to delegates at the welcome reception, providing the opportunity to profile your organisation, and the work being done to improve health outcomes for Indigenous Australians. opportunity to provide branded serviettes and/or cocktail stirrers (at your cost) bling out your exhibitor stand. Make your stand exciting and inviting to delegates. View the catalogue of things you can do/hire (at your cost) opportunity to bundle other partnership packages at a reduced cost. Contact the AIDA conference team on conference@aida.org.au to discuss options. page 6 of 14
Gala dinner partner Friday, 28 September (exclusive opportunity) $15,000 (inc gst) acknowledgement as gala dinner partner at the gala dinner (Friday, 28 September), at the conference opening and closing address, and display two pull up banners during these addresses complimentary single trade stand space in a premium location in the exhibition signature mocktail/cocktail named after the partner at the gala dinner three full delegate registrations digital advert displayed on the event stream wall and in the delegate app reoccurring at 10 minute intervals one A4 flyer satchel insert (print and courier costs excluded) one merchandise satchel inclusion (production and courier costs excluded) eight additional invitations (1 full table) to the gala dinner to invite important guests inclusion of your organisation s logo on the printed gala dinner menu inclusion of your organisation s logo on the gala dinner PowerPoint slide five minute address to delegates at the gala dinner, providing the opportunity to profile your organisation, and the work being done to improve health outcomes for Indigenous Australians. opportunity to provide branded cocktail serviettes and/or cocktail stirrers (at your cost) contribute to table centrepieces with branded items (at your cost, with AIDA s approval) bling out your exhibitor stand. Make your stand exciting and inviting to delegates. View the catalogue of things you can do/hire (at your cost). Gold partner (two opportunities) $13,500 (inc gst) acknowledgement as gold partner at the opening and closing addresses, and display two pull up banners during these addresses digital advert displayed in the delegate app, reoccurring at 15 minute intervals complimentary single trade stand space in a premium location in the exhibition three full delegate registrations two additional invitations to the gala dinner to invite important guests one A4 flyer satchel insert (print and courier costs excluded) one merchandise satchel inclusion (production and courier costs excluded). bling out your exhibitor stand. Make your stand exciting and inviting to delegates. View the catalogue of things you can do/hire (at your cost) bundle this with one daily catering partner package for only $15,500 in total or both days daily catering partner for $17,500. page 7 of 14
Silver partner (four opportunities) $8,800 (inc gst) two additional invitations to the gala dinner to invite important guests digital advert displayed in the delegate app, reoccurring at 20 minute intervals complimentary single trade stand space in a premium location in the exhibition two full delegate registrations one A4 flyer satchel insert (print and courier costs excluded) one merchandise satchel inclusion (production and courier costs excluded). bling out your exhibitor stand. Make your stand exciting and inviting to delegates. View the catalogue of things you can do/hire (at your cost) bundle your package with one daily catering package for only $10,800 in total or both days daily catering partner for $12,800 Recharge lounge partner (exclusive opportunity) $7,000 (inc gst) acknowledgement as recharge lounge partner on selected promotional material and media (subject to printing deadlines) display of two branded pull up banners and branding of the lounge area including materials displayed on the coffee tables (print and courier costs excluded) digital advert displayed in the delegate app, reoccurring at 60 minute intervals one A4 flyer satchel insert (print and courier costs excluded) one full delegate registration co-branding of the mobile phone recharge station. upgrade the standard furniture package to create an extra wow factor bundle this with one daily coffee station partner package for only $9,000 in total or both days coffee station partner for $11,000 Bronze partner (twelve opportunities) $6,000 (inc gst) acknowledgement as bronze partner on selected promotional material and media (subject to printing deadlines) complimentary single trade stand space in the exhibition one full delegate registration one A4 flyer satchel insert (print and courier costs excluded). Bling out your exhibitor stand. Make your stand exciting and inviting to delegates. View the catalogue of things you can do/ hire (at your cost). page 8 of 14
USB pen partner (exclusive opportunity) $4,000 (inc gst) opportunity to co-brand a USB pen distributed to all delegates in the conference satchel digital advert displayed in the delegate app, reoccurring at 90 minute intervals. Lanyard partner (exclusive opportunity) $2,500 (inc gst) opportunity to co-brand the conference lanyard worn by all delegates each day of conference digital advert displayed in the delegate app, reoccurring at 90 minute intervals. Daily catering partner (two opportunities) $2,500 (inc gst) opportunity to display one pull up banner for the day at the catering station for morning tea, lunch and afternoon tea (print and courier costs excluded) opportunity to display branded serviettes (at your cost). Talk to us about how to add more value to your package! Daily coffee station partner (two opportunities) $3,000 (inc gst) acknowledgement as coffee station partner on selected promotional material and media (subject to printing deadlines) display of one branded pull up banner, one promotional material/ flyer and one piece of merchandise at the coffee station (production and courier costs excluded) one merchandise satchel inclusion (print and courier costs excluded) label the coffee station with a branded poster (108 cm x 200 cm. Print costs excluded) digital advert displayed in the delegate app, reoccurring at 60 minute intervals on the allocated day a one day delegate registration. why not provide branded serviettes and/or coffee cups (at your cost) provide the barista an apron branded by your organisation (at your cost) include a *free coffee coupon in the delegate satchel or collection from your exhibition stand (at your cost) why not include a re-usable coffee cup/travel mug as your merchandise item in the delegate satchel or collection from your exhibition stand upgrade to partner everyday (two days) for only $5,000 in total and why not bundle with the recharge lounge partner package for only $11,000 in total. *please note that beverages will be sold on an individual basis of $4 per cup to delegates by a Crown Perth barista page 9 of 14
Exhibition packages for not-for-profit organisations Registered not-for-profit organisation exhibition (multiple opportunities) $3,300 - $4,200 (inc gst) Single stand $3,300 (inc gst) one full delegate registration three white PVC panels (each panel: 1,000mm wide x 2,480mm high) one 5amp power supply two spotlights. Double stand $4,200 (inc gst) two full delegate registrations four white PVC panels (each panel: 1,000mm wide x 2,480mm high) one 5amp power supply two spotlights. Advertising packages Digital advertising (multiple opportunities) $550 (inc gst) 30 minute reoccurring digital advert (in the delegate app). Specifications: 640 x 90 pixels, 72 dpi, jpg file. Satchel insert (multiple opportunities) $1,100 (inc gst) Each delegate receives an AIDA branded conference satchel containing various conference materials and merchandise. Inserts are to be a maximum of A4 in size and can be up to four pages printed double sided. Minimum 400 items to be supplied (at your cost). page 10 of 14
Add more value to your stand! Are you looking for a selection of furniture and equipment for your exhibition stand? Advans Exhibition Services has a large range of exhibition furniture and equipment for hire including barstools, chairs, lounges, tables, coffee tables, credenzas, desks, counters and stands. They can also supply a range of audio visual and lighting equipment to make your stand look amazing. All additions are at your own cost. Further information Email: info@advanswa.com.au Phone: (08) 9451 8322 page 11 of 14
Sponsor an Indigenous medical student or Indigenous junior medical officer I have connected to this conference on another level, both personally and professionally, more so than other conferences. I have met people with similar interests, passions, struggles and obstacles, which as an Aboriginal person in medicine is a rare encounter. Tamisha King Sponsor an Indigenous medical student or Indigenous junior medical officer $3,500 (inc gst) Each year we provide the opportunity for organisations, individuals and medical colleges to sponsor the conference registration, flights, accommodation and ground transfers for Indigenous medical students and Indigenous junior medical officers who are current AIDA members. These sponsored delegates are required to attend a full conference program and produce a post conference report outlining the key benefits of their attendance. These sponsorship opportunities enable medical students and junior medical officers to attend the AIDA conference when they otherwise may not be able to. AIDA takes care of all the travel, accommodation and transfers for the sponsored student or junior medical officer and we will also liaise with them to produce a post conference report which is later presented to their sponsor. My personal highlight at the AIDA conference was finally receiving my AIDA stethoscope after six long years of studying; it was even more special being up on the stage with so many other amazing Indigenous interns from all over Australia. Bianca Howard page 12 of 14
To express your interest in becoming a partner of the AIDA Conference 2018 please email conference@aida.org.au or call 1800 190 498. #AIDAconf2018 #VisionIntoAction www.aida.org.au/conference