Efficiency for the Future

Transcription

1 9-14 September 2018 Gladstone, Queensland, Australia Efficiency for the Future Sponsorship and Exhibition Opportunities

2 Invitation On behalf of the organising committee it is my pleasure to invite you to participate as a sponsor to Alumina 2018, the 11 th AQW International Conference, which will be held in September 2018 in Gladstone Queensland. The Alumina Quality Workshop began in 1988 as a forum to bring the world s alumina producers and their customers together to exchange ideas and information around a common goal of improved product quality. The symposia have been held in Australia at an interval of three years. Over time, the workshop has evolved into a major international symposium, incorporating all aspects of the production of alumina from bauxite. In recognition of this evolution we have rebranded the conference name Alumina The conference offers a unique opportunity to hear about the latest developments in alumina production and to network with other alumina producers, researchers and suppliers. The conference theme Efficiency for the Future reflects the current industry focus on cost reduction, optimisation of raw materials & energy use and the adoption of new technology. This continual drive for improved efficiency will ultimately result in a sustained and thriving alumina industry for the future. The Conference is considered the premier conference for the industry, by the industry. The organising committee is creating a world-class program with excellent opportunities for networking and sharing knowledge with over 300 industry producers and suppliers from all over the world. Your contribution as a sponsor or exhibitor will provide a platform to promote your organisation s name, support your brand and maintain a high profile among specialists before, during and after the event. Sponsorship also supports the high level technical program and the acclaimed keynote speakers that the committee are presently inviting to present in Gladstone. In response to challenging alumina market conditions, the Alumina 2018 organising committee has worked hard to improve cost efficiency, while still maintaining the same high quality conference. We are pleased to highlight that as a consequence there will be no increase in the sponsorship and exhibition fees from the previous AQW conference 3 years ago. We welcome your involvement as a sponsor for this important event. Dr Anthony Canfell Chair, Alumina

3 About AQW (Inc.) The Alumina Quality Workshop began in 1988 as a forum to bring the world s alumina producers and their customers together to exchange ideas and information around a common goal of improved product quality. Over time, the workshop has evolved into a major international symposium, covering all aspects of the production of alumina from bauxite, of which alumina quality remains an important aspect. The AQW symposia continue to be held in Australia at an interval of three years. The Alumina Quality Workshop was incorporated in AQW (Inc.) is the association charged with the organisation and production of Alumina 2018, the 11 th AQW International Conference. The AQW (Inc.) executive committee consists of representatives of each of the major Australian alumina producers, with the chair (and host) rotating for each conference. Apart from the conference, AQW (Inc.) was constituted to undertake technical investigations, research and the promotion of tertiary education, in support of the future needs and betterment of the alumina refining and smelting industries. AQW (Inc.) is a non-profit organisation. The current AQW Inc. Executive Committee Members are: Dr Anthony Canfell (Chair) Rio Tinto Dr Chris Baker (Deputy Chair) Alcoa Dr David Cochrane South 32/Worsley Dr Benoit Cristol UC Rusal Wlademir Penna Hydro Aluminium Dr Steve Rosenberg Emirates Global Aluminium Dr Greg Power (Secretary/Treasurer) Arriba Consulting Pty Ltd For more details, see Conference Organising Committee Dr Anthony Canfell (Chair) Dr Meagan Ladhams Contact Details For all queries regarding sponsorship and the industry exhibition, please contact: Alumina 2018 Conference Secretariat Lexie Duncan Encanta Event Management Suite 614, St Kilda Road Towers 1 Queens Road Melbourne VIC 3004 P: E: lexie.duncan@encanta.com.au 3

4 Why Should you Sponsor? As part of a comprehensive and effective marketing plan, sponsorship provides positive results and benefits to your brand and products especially important in today s economic climate. The key benefits of sponsorship include: Venue Gladstone Entertainment Convention Centre 56 Goondoon St Gladstone QLD 4680 P: W: Conference Promotion A marketing strategy will ensure that the benefits of supporting the 2018 Conference are promoted to a wide audience. This includes: Dedicated website Extensive direct mail campaigns Advertising in professional journals Who will Attend? In recent years the AQW Conference has attracted delegates from throughout Australia and overseas, including: Industry technical and operations experts Researchers Equipment and chemical suppliers Health and safety, environmental and sustainability specialists Regulatory, community and other interest groups An opportunity to promote your company, profile your brand and maintain high visibility among specialists and decision makers before, during and after the event. Link your company with key Technical Themes and/ or Workshops. Your organisation will openly and prominently demonstrate its commitment to the industry. Sponsorship and Exhibiting are the most cost effective ways to reach delegates, who will be targeted via a comprehensive promotional campaign. This conference will provide an excellent platform to launch a new product or service. You can interact with delegates face to face during the designated conference meal breaks. You will be exposed to a keenly interested, relevant, and above all, influential audience in an educational environment away from the competition of everyday distractions. Use this fantastic opportunity to network with delegates, update their knowledge and understanding of your products and services in an environment where they are open to listening and learning. Early confirmation of sponsorship will ensure your organisation receives significant exposure early in the conference promotion. We will work together with all sponsors to ensure that we maximise your investment. The packages provided in this document are thought starters. We would welcome the opportunity to tailor any package to meet your objectives and budgetary needs. 4

5 PLATINUM SPONSOR $50,000 INCLUDING GST (Exclusive Opportunity ) Acknowledgement Opportunity to sponsor a Plenary Session within the Conference Program. with logo and hyperlink to organisation s website. Organisation s logo on the front cover of the Conference Program Handbook/Conference Proceedings.** Verbal acknowledgment at Official Opening as the Platinum Sponsor of the Conference. Single slide acknowledgement by way of advertisement placed on looped power point. Logo included in all Conference advertising*. Acknowledgement on Delegate Confirmation letters and invoices issued by the Conference Secretariat as Platinum Sponsor. Opportunity to send an to Conference Delegates prior to the 2018 Conference promoting your involvement in the Conference (subject to Australian Privacy Laws). Exhibition Two (2) complimentary exhibition booths (6m x 6m total) in a prime location. Additional booths can be purchased at a 25% discount. Promotional One full page colour advertisement featured in the Conference Registration Brochure. * One full page colour advertisement featured in the Conference Program Handbook or alternative electronic medium. * Recognition with company logo as the Platinum Sponsor featured in the Conference Registration Brochure and Program Handbook.* Opportunity to provide a 400 word promotional paragraph in the Conference Program Handbook including company contact details.* Opportunity to provide a 400 word promotional paragraph in the Conference App including company contact details. Two (2) flyers (up to eight A4 size pages) or promotional products (content to be approved by organising committee) inserted into the Conference Satchel (excludes note pads and pens). * Registrations/Tickets Six (6) complimentary full registrations to the Conference including access to all Conference sessions, catering breaks, Welcome Reception, Cocktail Evening and Conference Dinner. Four (4) complimentary exhibitor registrations to the Conference excluding Cocktail Evening, Conference Dinner and Conference sessions. Opportunity to register additional staff at Early Bird price, regardless of time booked. Delegate List Complete list of delegates details (name, position, organization and state - subject to Australian Privacy Laws) two weeks prior to the conference and also at the completion of the Conference. Additional Opportunity In recognition of your status as a Platinum Sponsor, the opportunity to also sponsor one of the following items (at no extra cost). The Committee reserves the right to alter these additional opportunities as circumstances dictate. Delegate Note Pads Delegate Pens Pocket Program Note that the organising company has Right of First Refusal to the Platinum Sponsorship Exclusive Opportunity (in 2018 the organising company will be Rio Tinto). 5

6 GOLD SPONSOR $22,000 INCLUDING GST (6 Opportunities Available) Acknowledgement with logo and hyperlink to organisation s website. Verbal acknowledgment at Official Opening as a Gold Sponsor of the Conference. Exhibition One (1) complimentary exhibition booth (3m x 3m) in a prime location. Additional booths can be purchased at a 25% discount. Promotional Recognition with company logo as a Gold Sponsor featured in the Conference Registration Brochure and Program Handbook.* Opportunity to provide a 200 word promotional paragraph in the Conference Program Handbook including company contact details.* Opportunity to provide a 200 word promotional paragraph in the Conference App including company contact details. One (1) flyer (up to eight A4 size pages) or promotional product (content to be approved by organising committee) inserted into the Conference Satchel (excludes note pads and pens). * One half page colour advertisement featured in the Conference Program Handbook. Registrations/Tickets Three (3) complimentary full registrations to the Conference including access to all Conference sessions, catering breaks, Welcome Reception, Cocktail Evening and Conference Dinner. Two (2) complimentary exhibitor registrations to the Conference excluding Cocktail Evening, Conference Dinner and Conference sessions. Delegate List Complete list of delegates details (name, position, organization and state - subject to Australian Privacy Laws) two weeks prior to the conference and also at the completion of the Conference. Additional Opportunity Opportunity to sponsor a concurrent session as nominated by your organisation, including recognition in program of sponsored session and placement of organisation banner in session room (provided by organisation). 6

7 SILVER SPONSOR $11,000 INCLUDING GST (Unlimited Opportunities Available) Acknowledgement Promotional Recognition with company logo as a Silver Sponsor featured in the Conference Registration Brochure and Program Handbook.* Opportunity to provide a 50 word promotional paragraph in the Conference Program Handbook including company contact details.* Opportunity to provide a 50 word promotional paragraph in the Conference App including company contact details. One (1) up to four (4) page A4 flyer or promotional product inserted into the Conference Satchel (excludes note pads and pens) * One quarter page colour advertisement featured in the Conference Program Handbook. Registrations/Tickets One (1) complimentary full registration to the Conference including access to all Conference sessions, catering breaks, Welcome Reception and Conference Dinner. Delegate List Complete list of delegates details (name, position, organization and state - subject to Australian Privacy Laws) provided at the completion of the Conference. CONFERENCE DINNER SPONSOR $15,000 INCLUDING GST (Exclusive Opportunity) The social highlight of the Conference will be an evening of spectacular entertainment. The Conference Dinner will culminate in an evening of enjoyment and networking and will be held on Wednesday 12 September Acknowledgements Naming rights to the Conference Dinner for example ABC Conference Dinner. Company logo on the Conference Dinner tickets. 5 minute speaking opportunity at the opening of the Conference Dinner. Opportunity to provide a sponsor-supplied gift for attendees / delegates (excludes note pads and pens), to be placed on tables at the Conference Dinner. Nine (9) Complimentary tickets to the Conference Dinner. VIP Table Placement prime positioning of your organisations table at the Conference Dinner. Opportunity to provide two (2) company pullup banners to be displayed during the Conference Dinner. Registrations/Tickets One (1) complimentary full registration to the Conference including access to all Conference sessions, catering breaks, Welcome Reception and Conference Dinner. Delegate List Complete list of delegates details (name, position, organization and state - subject to Australian Privacy Laws) two weeks prior to the conference and also at the completion of the Conference. 7

8 WELCOME RECEPTION SPONSOR $6,600 INCLUDING GST (Exclusive Opportunity) Acknowledgements Acknowledged as the Welcome Reception Sponsor on all invitations and program for the event. Naming rights to the Welcome Reception for example ABC Welcome Reception. Company logo on the Welcome Reception tickets. Opportunity to provide two (2) company pullup banners to be displayed during the Welcome Reception. Promotional: 3 minute speaking opportunity at the opening of the Welcome Reception. Registration Opportunity to purchase one (1) registration at 50% discount on Early Bird price. COFFEE CART SPONSOR $6,600 INCLUDING GST (Exclusive Opportunity) Everyone loves coffee! This is a great way to ensure that your brand is recognized and appreciated. Sponsorship of the Coffee Cart will present a valuable networking opportunity during the Conference, providing the sponsor with a wonderful opportunity to energise the delegates with Espresso Coffee located in the catering/exhibition area. A dedicated barista will be on hand to make coffees to orderalways the most popular spot at break times Acknowledgements Acknowledged as the Coffee Cart Sponsor in marketing for the Conference. Acknowledgement in Registration Brochure* Promotional: Opportunity to provide branded take-away coffee cups, napkins, stirrers and aprons (at own expense) to be used exclusively for all espresso coffees served. Opportunity to provide a sponsor-supplied gift (eg. coffee keep cups) for attendees / delegates (excludes note pads and pens), to be available at the coffee cart. 8

9 CONFERENCE APP SPONSOR $7,700 INCLUDING GST (Exclusive Opportunity) The app is used continually throughout the Conference and this is a great way to have your brand in front of prospects from day one. The Conference will feature a fully integrated app for ios (iphone and ipad) and for Android (phones and tablets) to deliver the best possible user experience and presentation of the Conference program in an innovative and interactive manner. Please feel free to contact the Conference Secretariat to view examples of a conference app. Acknowledgements Acknowledged as the Conference App Sponsor in marketing for the Conference. Acknowledgement in Registration Brochure* Logo displayed on banner on the home page of the Conference App. Opportunity to provide a 200 word promotional paragraph in the Conference App including company contact details. DELEGATE BAG SPONSOR $5,500 INCLUDING GST (EXCLUSIVE OPPORTUNITY) Acknowledgements Logo on the Delegate Bag alongside the Conference and Host Organisation s logos. Acknowledgement in Registration Brochure* One (1) up to four (4) pages A4 flyer or promotional product inserted into the Delegate Bag (excludes note pads and pens).* NAME BADGE AND LANYARD SPONSOR $4,400 INCLUDING GST (EXCLUSIVE OPPORTUNITY) Acknowledgements Logo on the name badge and lanyard alongside the Conference and Host Organisation s logos. Acknowledgement in Registration Brochure* 9

10 LUNCH SPONSOR $3,300 INCLUDING GST PER DAY (3 Opportunities Available) Acknowledgments Acknowledgement in Registration Brochure* Logo featured on sponsored lunch signage. Opportunity to provide two (2) company pullup banners to be displayed during the sponsored lunch break. CONFERENCE PROGRAM HANDBOOK ADVERTISING Half Page Full Page $1,650 incl GST $2,200 incl GST *Subject to printing deadlines. **Organisers reserve the right to amend these publications offered. STUDENT SPONSORSHIP $5,500 INCLUDING GST The Alumina 2018 Conference Organising Committee is seeking support from organisations to assist students to attend the Conference by sponsoring registrations. For each investment of $5,500 you could assist in up to 10 students attending the conference that may not normally have the opportunity to do so. Students would be required to complete an application and answer a set criteria of how they would gain from attendance at the conference. The Organising Committee would be responsible for the selection of students who are awarded these Student Scholarships upon review of the applications received. Acknowledgments Acknowledgement in Registration Brochure. * Promotional One (1) up to four (4) page A4 flyer or promotional product inserted into the Conference Satchel (excludes note pads and pens). * One half page colour advertisement featured in the Conference Program Handbook. SATCHEL INSERT $1,100 INCLUDING GST (Unlimited Opportunities Available) A4 satchel insert (up to 6 pages) placed into delegate bags. 10

11 EXHIBITION OPPORTUNITIES To complement the technical program at the Alumina 2018 Conference, an industry exhibition will be held in conjunction with the Conference. The Welcome Reception, tea breaks and lunches will be served amongst the exhibition. These meals will be standup to allow delegates to move freely through the exhibition space at all times. EXHIBITION BOOTH $4,400 INCLUDING GST (3m x 3m) 3m wide x 3m deep x 2.4m high velcro lined booth. Carpeted floor. Back and side walls. Company name on fascia board. Two spotlights. One standard power outlet. One dressed trestle table and two chairs. Two exhibitor registrations per booth (includes tea breaks, lunches and Welcome Reception, does not include Cocktail Function or Conference Dinner). Two delegate bags and program handbooks. Logo in Conference App. Complete list of delegates details (name, position, organization and state - subject to Australian Privacy Laws) ed within one month of the conclusion of the Conference. GENERAL INFORMATION Exhibitor personnel passes do not grant access to the core Conference program, nor the Conference dinner. Priority of placement within the exhibition will be sold in accordance with the date of application receipt. The Organisers reserve the right to alter the floor plan or sponsorship/exhibition offerings as circumstances dictate. An exhibition manual containing information on move in and out times will be distributed to exhibitors and sponsors in All exhibitors must provide the Conference Secretariat with a copy of their public liability insurance certificate of currency, for a minimum cover of $20 million. CONDITIONS OF PAYMENT Sponsorship/Exhibition confirmation and a tax invoice will be sent upon receipt of your booking form. Payment: 50% deposit is required within one month of receipt of the application form and the final 50% before 16 June Failure to pay your sponsorship and exhibition invoice may result in your sponsorship item or exhibition stand being released for sale. Please Note: All benefits will be extended subject to the time of confirmation of sponsorship. In some case deadlines may have expired and the benefits cannot be extended HALL B CATERING CATERING FLOOR PLAN This floor plan is subject to change. 11

12 Please post or this form to: Lexie Duncan Encanta Event Management Suite 614, St Kilda Road Towers 1 Queens Road, Melbourne VIC 3004 P: E: lexie.duncan@encanta.com.au SPONSORSHIP & EXHIBITION BOOKING FORM CONTACT DETAILS Please print clearly in block capitals. NAME: ORGANISATION: POSITION: ADDRESS: SUBURB: STATE: POSTCODE: COUNTRY: TELEPHONE: MOBILE: WEBSITE: ONSITE CONTACT NAME: TELEPHONE: MOBILE: SPONSORSHIP PACKAGE All costs are shown in Australian dollars and include GST. Package Package Platinum Sponsor ($50,000) Delegate Bag Sponsor ($5,500) Gold Sponsor ($22,000) Name Badge & Lanyard Sponsor ($4,400) Silver Sponsor ($11,000) Lunch Sponsor Mon Tues Wed ($3,300) Conference Dinner Sponsor ($15,000) Student Sponsorship ($5,500) Welcome Reception Sponsor ($6,600) Satchel Insert ($1,100) Coffee Cart Sponsor ($6,600) Conference App Sponsor ($7,700) Program Handbook Advert Half Page ($1,650) Full Page ($2,200) Sponsorship Total Amount: 12

13 EXHIBITION BOOTH Please indicate: Booth Package Price per Booth Quantity Total Cost TOTAL Exhibition Booth Shell Scheme (3m x 3m) $4,400 Exhibition Booth Space Only (3m x 3m) $4,400 BOOTH ALLOCATION (1-3 in order of preference) First Choice: Second Choice: Third Choice: Location The conference managers will endeavour to allocate space in line with your request, however this cannot be guaranteed. I do not wish to be located adjacent to these companies: I wish to be located adjacent to these companies: FACIA NAME SIGNAGE - Maximum of 30 characters including spaces PAYMENT Method of payment (please indicate): Note: Sponsorship and Exhibition Fees will incur a 3.3% merchant fee I require a tax invoice to make payment. I have enclosed/will forward a cheque. Cheques must be in Australian currency, drawn on an Australian bank and free of all charges. Cheques should be made payable to EECW in Trust for Alumina I wish to pay by bank transfer. Bank details will be supplied on your tax invoice issued with confirmation. I wish to pay by credit card. Amount to authorise Card Number Cardholders Name Signature VISA AMEX Expiry Date CCV Number MasterCard Cancellation Policy Cancellations will only be accepted in writing and must be signed by the person whose signature appears on this form (or their nominee). Cancellations from 24 March 2018 and prior to 16 June 2018 will forfeit the 50% payment forwarded with this application. Cancellations from 16 June 2018 will receive no refund and will be liable for payment of the balance should it not have been received by the cancellation date. I have read the cancellation policy and accept all of its conditions Name (please print) Organisation Signed 13

14 We look forward to seeing you in Gladstone! For all queries regarding sponsorship and exhibition, please contact: Lexie Duncan Encanta Event Management Suite 614, St Kilda Road Towers 1 Queens Road Melbourne VIC 3004 P: E: lexie.duncan@encanta.com.au