Statutory Services Provided by STPI

Statutory Services Provided by STPI

Statutory Services Provided by STPI Approvals / Certification /OC /Permission 1. Letter of STP Registration Approval. 2. Post Registration process 1. Legal Undertaking 2. Green Card 3. Attestation of Floor Plan 4. Endorsement of Capital Goods 5. OC for CPBW license 3. Renewal of Green Card 4. Import Certificate. 5. Excise Exemption Certificate 6. SOFTEX FORM Certification 7. FORM B Certification for Onsite 8. Change of Company ame 9. Change of Location

Statutory Services Provided by STPI 10. Expansion of Unit 11. De-bonding of Area 12. De-bonding of Capital Equipment 13. Re-export of Capital Equipment 14. Transfer of Capital Goods 15. Enhancement of Capital Goods 16. DTA Sales Permission 17. CST Reimbursement 18. Renewal of CPBW license 19. Shifting of Capital Goods 20. Donation of Capital Goods 21. Sub-contracting permission 22. Merger Acquisition / amalgamation 23. Renewal of Letter of Permission (LOP) 24. Exit / Cancellation

Documents Required to take STPI Registration Covering Letter. Application Form in Triplicate. Email address should be mentioned in the Application For Pvt./Public Ltd Copy of Memorandum and Articles of Association. For Partnership Firm, Copy of Partnership Deed Board Resolution Copy PA o. Copy IE Code Copy Banker Certificate RBI Permission in case of Foreign Equity Form 32 Stating List of Directors & Form 18 for Regd. Office Address Project Report Export Order in Hand/Pipeline/MOU Copy of lease Agreement/Proof of Premises Details of Director with Residential address, Phone o., Mobile o. Email id. Application Processing Fees and Services Charges for Three ears

Check List for Application form Application form in triplicate. Application form is duly filled and initial on all pages and full signature of the Authorized Signatory and stamp on the last page

Check List for Memorandum and Articles of Association Computer Software/IT Enable Services is included in item of manufacture. Authorized Share Capital mentioned in MOA is as mentioned in the Application form List of Directors is as per Copy Submitted with Application form

Check List for Partnership Deed ame and Signature of Partners in Partnership Deed are as per the list of Partner submitted with the Application form.

Check List for Board Resolution Copy ame/ames of Director in as per the List of Directors,Form 32 and MOA ame of the authorized person mentioned in the Board resolutions copy is same as per the names in the application form

Check List for PA o. Copy Availability of signature and Stamp of Income Tax Department

Check List for IEC Code Copy Availability of signature and Stamp of DGFT Availability of PA o in IEC code Copy

Check List for FORM 32 ames of Directors are as per the MOA ames of Directors are as per the list of Directors submitted with the Application form

Check List for Banker Certificate Availability of signature and Stamp of Banker on Bank Certificate Bank Certificate is on the Letter Head of the Bank with Local Address

Check List for Project Report Company background Area of Expertise Key Personnel Export Performance for last three years(in case of existing Company) Export order in hand/pipeline

Check List for Export Order Contract signed by both the parties Project Description Payment Details Validity of Contract

Check List for Proof of Premises A Leave and License Agreement Lease Period (Minimum one year) Area of Premises Address of Premises is as per the Application B Sale Deed Area of Premises Address of premises is as per the Application

Receipt of Application Form Issue Approval Letter Scrutinize Enclosures Inward the application form Process Application Return the Application for 1 Changes 2 Documents Flow Chart for Application Processing Receipt Acknowledge In standard format From STP Unit Prepare Legal Undertaking (LUT) Print 1.Case Sheet 2. Export Obligation Sheet Legal Agreement Is signed by STP Unit & Director Put up to Immediate Issue Following Documents to the STP Unit superior Put up to Director for approval Return to the EXIM staff for suitable changes a. True Copy of LUT (3 Copies) b. List of Plant and Machinery(3 Copies) c. Green Card

Verification - Import Certificate Application Documents Required A request Letter and copy of shipping/commercial Invoice Verification In Company File Validity of Custom Bonding License Copy In Commercial invoice ame and Location of STP unit ame and address of Supplier and country of origin Invoice o. and Date Description of goods Quantity of Items Value of Invoice ew Equipment/Used Equipment Incoterms (CIF or FOB) Type of Import: (Purchase/Loan/FOC/Lease/High Seas Sales/ Bond to Bond Signed and Stamp on Shipping/Commercial Invoice Contd.

Verification - Import Certificate Application Type of Import i.e. Purchase/Loan/FOC/Lease/High Seas Sales / Bond to Bond If Equipment is to be imported on Loan basis, the Invoice should clearly state that Material are sent on Loan Basis for Project purpose for a period of and The value is for customs Purpose only (If the Importation is on loan basis, the maximum period of Loan is 24 Month) If the equipment is imported on Free of Charges(FOC), the invoice should clearly state the Material are sent on Free of Charges Basis and The value is for Customs purpose only If the equipment is coming on High Seas Sales basis, a copy of valid High Seas Sales agreement needs to be submitted. Continue

Verification - Import Certificate Application In Case of import of Second Hand Capital Goods check the following If second hand capital goods to be imported is less than seven years old, a self declaration has to be accompanied with the request of import Certificate. In case Bond to Bond transfer the invoice should indicate that the term transfer is Bond to Bond.

Receipt of Application Scrutinize Enclosures Inward the application Process Application Print 1.Office ote 2.Import Certificate Return the Application for 1 Changes 2 Documents Flow Chart for Import Certificate Issue Original Import Certificate to the STP Unit File Office Copy with office ote Send Xerox Copy of Import Certificate to Deputy commissioner of Customs, (100% EOU) Put up for approval Return to the EXIM staff for suitable changes

Verification Excise Exemption Application Documents Required A request Letter and copy of Proforma Invoice Verification In Company File Validity of Custom Bonding License Copy In Proforma invoice ame and Location of STP unit ame and address of Supplier Goods are Falling under which category Invoice o. and Date Description of goods Quantity of Items Value of Invoice (in Rupees) Rate of Excise Duty Signed and Stamp on Proforma Invoice

Receipt of Application Scrutinize Enclosures Inward the application Process Application Print Excise Exemption Certificate Return the Application for 1 Changes 2 Documents Flow Chart for Excise Exemption Issue Original Copy of Excise Exemption Certificate to the STP Member File Office Copy Send Xerox Copy of Excise Exemption Certificate to Deputy commissioner of Customs, (100% EOU) Put up for approval Return to the EXIM staff for suitable changes

Documents Required Softex forms in Triplicate Contract Copy/Agreement/ Purchase Order Invoices in Triplicate Datacom Connectivity Copy Verification - Softex Forms Certification Verification A Softex form B(1) Contract / Agreement Import Export Code (IEC) Address of STP Location Client ame and Address Authorized Dealer ame, Address and Code o. ame and Address of STP Unit & Foreign Client Signature of both parties with Date of Contract Description of the project Validity Period & Payment Terms Royalty and Discount terms B(2) Purchase Order C Invoice ame and Address of STP Unit & Foreign Client Invoice Value with Contract Value Signature of both parties with Date of Contract Description of Item as per the contract Description of the project Date of Invoice with respect to validity of Contract Validity Period Payment Terms D Data Communication Royalty and Discount terms ame & Location of STP Unit as per records

Receipt of Softex Form Scrutinize Enclosures Inward the Softex Form Process of Softex Form Allot RBI umber to Softex Form Put up for approval Return the Application for 1 Changes 2 Documents Return to the EXIM staff for suitable changes Flow Chart for Softex Processing Prepare Covering Letter in Triplicate Prepare 3 Sets of Softex Forms Issue (1) Duplicate Copy to STP Unit (2) Original Copy to RBI (3)Triplicate in company File

Verification Form A Certification Documents Required Form A Verification Form A duly filled in Format Verification - FORM B Certification Documents Required Form B in Duplicate Form A in one Copy FIRC copy Contract Copy/Agreement/ Purchase Order Verification A Contract ame and Address of STP Member and Foreign Client Signature of both the parties and Date of Contract Description of the project Validity Period Payment Terms Royalty and Discount terms B FORM B FIRC o and Date with Form B Letter Stating onsite Personnel are on the payroll of STP unit Address of STP Location Client ame and Address Value as per the Contract

Receipt of Form B Scrutinize Enclosures Inward the FORM B Process of Form B Put up for approval Return the Application for 1 Changes 2 Documents Return to the EXIM staff for suitable changes Flow Chart for Form B Processing Prepare Covering Letter in Duplicate Prepare 2 Sets of Form B Issue (1)One Copy to STP Unit (2)Maintain One Copy to File

Verification Change of Company ame Documents Required A request Letter accompanied with original green card (if Green Card issued) Copy of ROC Verification Custom Bonding License Copy ew ame of the Company with respect to Registrar of Companies (ROC)

Receipt of Application Scrutinize Enclosures Inward the application Process Application Print 2.OC for Change of Company ame Return the Application for 1 Changes 2 Documents Flow Chart for Change of Company ame Issue Original Copy of Change of Company ame to the STP Unit File Office Copy Send Xerox Copy of Change of Company ame to Deputy commissioner of Customs, (100% EOU) Return to the EXIM staff for suitable changes Put up for approval

Verification Change of Location Documents Required A request Letter original green card Copy of Lease Agreement / Sale Deed and Ground Plan Verification Custom Bonding License Copy Address of ew Location is as per the Lease Agreement / Sale Deed Period of Lease Agreement

Receipt of Application Scrutinize Enclosures Inward the application Process Application Print 2.OC for Change of Location Return the Application for 1 Changes 2 Documents Flow Chart for Change of Location Issue Original Copy of Change of Location & attested Floor plan to the STP unit File Office Copy Send Xerox Copy of Change of Change of Location to Deputy commissioner of Customs, (100% EOU) Return to the EXIM staff for suitable changes Put up for approval

Verification Expansion of STP unit Documents Required A request Letter accompanied with original green card Copy of Lease Agreement / Sale Deed and Ground Plan Verification Validity of Custom Bonding License Copy Address of Expanded Area is as per the Lease Agreement / Sale Deed Period of Lease Agreement

Receipt of Application Scrutinize Enclosures Inward the application Process Application Return the Application for 1 Changes 2 Documents Flow Chart for Expansion of STP Unit Issue Original Copy of Expansion of STP Unit and amended Green card to the STP Member File Office Copy Send Xerox Copy of Expansion of STP unit to Deputy commissioner of Customs, (100% EOU) Print 2.OC for Expansion of STP Unit Return to the EXIM staff for suitable changes Put up for approval

Verification De-bonding of Capital Goods and Area For Capital Goods Documents Required A request Letter Import Certificate Copy for Imported goods Excise Exemption Copy for Indigenous goods Copy of Bill of Entry Verification Signature and Stamp of the Authorized Person Fulfillment of Export Obligation (E.O.) For Premises Documents Required A request Letter Verification Validity of Bonding License Fulfillment of Export Obligation

Receipt of Application Scrutinize Enclosures Inward the application Process OC for De-bonding of Capital Goods Print OC for De-bonding of Capital Goods Return the Application for 1 Changes 2 Documents Flow Chart for De-bonding of Capital Goods Issue Original Copy of De-bonding of CG to the STP unit File Office Copy Send Xerox Copy of Debonding of CG to Deputy commissioner of Customs, (100% EOU) Return to the EXIM staff for suitable changes Put up for approval

Receipt of Application Scrutinize Enclosures Inward the application Process OC for Partial Debonding of Unit Return the Application for 1 Changes 2 Documents Flow Chart for Partial De-bonding of Unit Issue Original Copy of Partial De-bonding of Unit to the STP unit File Office Copy Send Xerox Copy of Partial De-bonding of Unit to Deputy commissioner of Customs, (100% EOU) Print OC for Partial De-bonding of Unit Return to the EXIM staff for suitable changes Put up for approval

Verification - Re-export of Capital Goods Documents Required A request Letter Re-export Invoice in three copies Copy of Import Certificate and attested invoice Bill of Entry OC from original supplier Verification Validity of Custom Bonding License Copy Reason for Re-export ame and Location of STP unit ame and Location of Foreign Supplier/Client where the capital goods is to be Re-exported. Signature and Company Stamp on shifting Invoice Description of Item,Value and Qty with respect to original Import

Receipt of Application Scrutinize Enclosures Inward the application Process OC For Re-export of CG Print 1.Office ote 2.OC for Re-export of CG Return the Application for 1 Changes 2 Documents Flow Chart for Re-Export of Capital Goods Issue Original Copy of Re-export of CG to the STP Unit File Office Copy with office ote Send Xerox Copy of Reexport of CG to Deputy commissioner of Customs, (100% EOU) Return to the EXIM staff for suitable changes Put up for approval

Verification - Transfer / Shifting of Capital Goods Documents Required A request Letter Shifting Invoice in two copies Copy of Import Certificate and attested invoice/excise Exemption Bill of Entry Verification ame and Location of STP unit ame and Location of STP unit/100% EOU where the capital goods is to be transferred. Signature and Company Stamp on shifting Invoice

Receipt of Application Scrutinize Enclosures Inward the application Process OC For Transfer/ Shifting of Capital Goods Print 1.Office ote 2.OC for Transfer of CG Return the Application for 1 Changes 2 Documents Flow Chart for Transfer of Capital Goods Issue Original Copy of Transfer of CG to the STP Member File Office Copy with office ote Send Xerox Copy of Transfer of CG to Deputy commissioner of Customs, (100% EOU) Return to the EXIM staff for suitable changes Put up for approval

Documents Required A request Letter Past performance report Imports Details CG Projections Additional Export Projections Bond Register Copy Verification Verification - CG Enhancement Validity of Custom Bonding License Export Performance with respect to Softex and Monthly/Quarterly Reports Import Details with import Certificate issued and also with Bond Register

Receipt of Application Scrutinize Enclosures Inward the application Process Permission for CG Enhancement Print (1) Office ote (2) Permission for CG Enhancement Return the Application for 1 Changes 2 Documents Flow Chart for CG Enhancement Issue Original Copy of CG Enhancement Permission to the STP Member File Office Copy with office ote Send Xerox Copy of CG Enhancement permission copy to Deputy commissioner of Customs, (100% EOU) Return to the EXIM staff for suitable changes Put up for approval

Documents Required Application in prescribed format Contract Copy/Purchase Order Copy of FIRC / Banker Certificate Verification Verification - DTA Sales Permission ame and Location of STP unit Validity of Custom Bonding License ame and Address of Customer The unit has achieved positive FE Classification of Item is as per the Approval Letter Signature and Stamp on the Contract Copy/Purchase Order Value of sales is within the entitlement limit Validity of DTA sales is as per the ear of Export permissible

Receipt of Application Scrutinize Enclosures Inward the application Process Permission for DTA sales Return the Application for 1 Changes 2 Documents Issue Original Copy of DTA Sales Permission to the STP unit File Office Copy Flow Chart for DTA Sales Print (1) Office ote (2) Permission for DTA Sales Return to the EXIM staff for suitable changes Put up for approval

Documents Required for Renewal of CPBW License OC 1 A request letter for permission 2 Lease Deed/ Sale Deed of the Premises 3 4 5 Floor Plan of the Premises(3Copies with sign & stamp) Copy of CPBW License in case of Renewal OC from Land Lord (Stating that there is no objection for Custom Bonding) VERIFICATIO 1 2 3 4 5 Is this for obtaining Initial / First Bonded warehouse License verified as per Data Base? (i)unit Address as per LOP and Lease Deed is matching? (ii)validity of Lease Deed (iii)total Area of the Premises Is Floor plan is ear marked and attested by authorized person? Validity of Existing Customs Bonding License, If any? Is the unit regularly submitting the Annual / Quarterly/ Monthly Performance Reports Verified as per Data Base?

Receipt of application Return to Company for completion of the application / enclosures O Scrutiny of documents & enclosures ES Flow Chart for Flow Chart for Renewal of CPBW License OC Inward the application Process the application Inline with check List & Enter details into database Return back to EXIM staff for changes Print o Objection Letter for Customs Bonding & Office Copy ES O Verification by Group heads O ES Permission by Authorised Signatory ES 1.Issue OC for Bonding the Premises. 2. Filing of office copy in respective Unit file 3. Copy to the Asst. Comm. of Customs Dept.

Documents Required for Renewal of Green Card 1 A request letter for permission 2 3 Application in prescribed format duly signed by Authorized Signatory Original Green Card required if applied for Renewal 4 Copy of CPBW License VERIFICATIO 1 2 3 Application is duly filled or not Validity of Customs Bonding License Is the unit regularly submitting the Annual / Quarterly/ Monthly Performance Reports Verified as per Data Base?

Receipt of application Return to Company for completion of the application / enclosures O Scrutiny of documents & enclosures Inward the application ES Flow Chart for Flow Chart for Renewal of Green Card Process the application Inline with check List & Enter details into database Return back to EXIM staff for changes Print Office ote, Covering Letter and Write Details and Validity period on Green Card O Verification by Group heads O ES Permission by Authorised Signatory ES 1. Issue Green Card and Covering Letter to Unit. 2. Filing of office copy in respective Unit file

DOCUMETS REQUIRED Inter Unit Transfer For Consignor / Consignee 1 2 3 4 5 6 Application in prescribed format in case of Consignee (Import Application format)/ A Request letter with details of Equipment and both the Addresses in case of Consignor Copy of Shifting invoices in Triplicate [More than one invoice copy annexure should be attached.] [Both the Addresses and CPBW License o s & Validity should be mentioned] Copy of Import Certificate in case of Imported Goods. Copy of the BOE s in case of Imported Goods / Copy of CT-3 Forms in case of Indigenous goods Permission letter from other STP / EOUs / SEZ in case of Consignor Whether it is Permanent / Temporary Transfer (Please indicate) VERIFICATIO 1 2 3 4 5 Validity of Customs Bonding License of both consignee & consignor verified as mentioned in Shifting Invoice Is Shipping Address mentioned correctly in the Shifting Invoice Checking the All IC, BOE / CT-3, ARE-3 forms & Value of Capital Goods as per the Shifting Invoice / Annexure Enclosed Transferred Permanently / Temporarily Is the unit regularly submitting the Annual / Quarterly/ Monthly Performance Reports Verified as per Data Base?

Receipt of application FLOW CHART Return to Company for completion of the application / enclosures O Scrutiny of documents & enclosures Inward the application ES Flow Chart for IUT for Consignor / Consignee Process the application Inline with check List & Enter details into database Return back to EXIM staff for changes Print Office ote Permission Letter enclosed List of CG to Attested ES O Verification by Group heads O ES Permission by Authorised Signatory ES 1. Issue of Permission Letter to unit along with CG List attested. 2. Filing of office copy along with CG List in respective Inter Unit Transfer Documents file. 3. Copy to the Asst. Comm. of

DOCUMETS REQUIRED Shifting of Capital Goods From One Bonded to AnotherBonded Ware House of the Same Unit 1 2 3 4 A request letter for permission List of Capital Goods to be transferred (duly signed & stamped) CPBW License Copies of both Bonded warehouses Copy of the BOE s and Import Certificate in case of Imported Goods / CT-3 Forms in case of Indigenous goods 5 Reasons for Transfer of Goods VERIFICATIO 1 2 3 Validity of Customs Bonding License for both the Premises Verified as per Copies Enclosed Checking the All IC, BOE / CT-3, ARE-3 forms & Value of the Capital Goods Verified as per the List Enclosed Is the unit regularly submitting the Annual / Quarterly/ Monthly Performance Reports Verified as per Data Base?

Receipt of application Return to Company for completion of the application / enclosures O Scrutiny of documents & enclosures Inward the application ES Process the application Inline with check List & Enter details into database Flow Chart for Shifting of CG from one bonded warehouse to another bonded warehouse Return back to EXIM staff for changes Print Office ote Permission Letter enclosed List of CG to Attested ES O Verification by Group heads O ES Permission by Authorised Signatory ES 1. Issue of Permission Letter to unit along with CG List attested. 2. Filing of office copy along with CG List in respective unit file. 3. Copy to the Asst. Comm. of Customs Dept.

DOCUMETS REQUIRED OC- Repair / Testing And Return of Equipment 1 2 3 4 5 A request letter for permission and reason for Testing / Repair / Return of equipment Import Certificate / IUT in case of Imported Goods Copies of Bill of Entry in case of Imported Goods / CT3 incase of Indigenous Equipment OC from Original Supplier / OC from Local Dealer List of Goods Sending for Repair with Details of Equipment Like Import Certificate o, Date & BOE o, Date & Qty, Value of The Equipment VERIFICATIO 1 2 3 4 Is OC is obtained by unit from Supplier? Is the equipment under warranty verified as mentioned in request letter or OC given by Supplier Is local dealer is as authorized by supplier of equipment verified as per OC given by Supplier Is Original equipment will be returned to the bonded warehouse or replacement? 5 Is the unit regularly submitting the Annual / Quarterly/ Monthly Performance Reports Verified as per Data Base?

Receipt of application Return to Company for completion of the application / enclosures O Scrutiny of documents & enclosures Inward the application ES Flow Chart for Flow Chart for OC- Repair / Testing And Return of Equipment Process the application Inline with check List & Enter details into database Return back to EXIM staff for changes O Print o Objection Certificate for Movement of Equip.- & Office Copy Verification by Group heads ES O ES Permission by Authorised Signatory ES 1. Issue of OC to Unit along with List of Goods attested. 2. Filing of office copy in respective Repair / Testing Documents file 3. Copy to the Asst. Comm. of Customs Dept.

DOCUMETS REQUIRED Donation of Capital Goods 1 A request letter from the Donor requesting for Donation of Capital Goods 2 3 Invoice 3 Copies with all the details of Equipment Copies of Bill of Entry and Import Certificate in case of Imported Goods / CT-3 in case of Indigenous Procurement along with Copy of the Supplier s Invoice 4 Declaration from Donor stating that the donating capital Goods used for more than 2 years from installation 5 Submission of necessary certificate / documents about Donee VERIFICATIO 1 2 3 4 Submission of ecessary certificates from donee on above Capital Goods are utilized for 2 years by the unit Checking the All IC, BOE / CT-3, ARE-3 forms & Value of Capital Goods as per the Invoice / Annexure Enclosed Is the unit regularly submitting the Annual / Quarterly/ Monthly Performance Reports Verified as per Data Base?

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