POSITION DESCRIPTION POSITION TITLE: BUSINESS UNIT: TENURE: LOCATION: CLASSIFICATION: Project Manager Channel Capacity Upgrade Project Infrastructure Fixed Term Contract Townsville Contract NAME: SIGNATURE: : / / DIRECT SUBORDINATES: Six to eight as the project progresses OTHER SUBORDINATES: Project related staff reporting to other managers/supervisors MANAGER: General Manager Infrastructure NAME OF GENERAL MANAGER: Kim Gebers SIGNATURE: : / / NOTE: Signature confers acceptance of the duties, responsibilities etc detailed within. Page 1 of 6
PRIMARY PURPOSE OF POSITION: Reporting to the General Manager Infrastructure (GMI) the Project Manager Channel Capacity Upgrade Project is responsible for the design, delivery, monitoring and adapting of the Channel Capacity Upgrade Project within approved budget and to approved specifications and timelines. This will be achieved by the Project Manager providing strategic direction and leadership in relation to the construction and delivery of the Channel Capacity Upgrade Project; maintaining project objectives; managing resources; implementing and managing change when necessary to meet project outputs and leading quality assurance. POSITION RESPONSIBILITIES: The Project Manager is responsible for the following: Key Responsibilities Project management of all phases of the project. Development and management of detailed works programs, budgets and cash flows for the project. Provide information to assist with technical decisions and outcomes of each of the projects. Preparing appropriate documentation and reporting of the project. Lead and develop individuals and teams, providing direction and feedback while motivating, influencing and engaging others in the achievement of project goals and outcomes. Manage any disputes/complaints arising from each phase of the project in consultation with GMI or delegate Identifying permitting requirements for the project and ensuring compliance with permit conditions. Liaise with internal and external stakeholders to determine the functional requirements of the project as required and manage project interfaces. Ensure that appropriate health and safety and environmental management practices are implemented for the project to comply with the Corporation s policies and relevant legislation. Manage project costs within budget. Monitor quality performance against the specified standards to ensure POTL s objectives are achieved for the project. Monitor project productivity and scheduled performance and investigate reasons for less than satisfactory performance. Provide recommendations to the GMI or delegate for instituting measures for improvement. Performance Standards/Results Project plans up to date, risks identified and managed. Works programs, budgets and cash flows up to date and available. Provide accurate information contributing to technical outcomes that deliver on project objectives. All documentation completed to POTL standards and reporting to comply with requirements of the Major Projects Committee and CEO. Conflicts/disputes are resolved with in a timely and pro-active manner. Substandard performance issues are identified and actioned in accordance with POTL policy and procedure Evidence of relevant and timely information to key stakeholders Disputes managed proactively Permits obtained and do not delay project progress. All relevant stakeholders are consulted in a timely manner. Evidence of regular and timely stakeholder consultation Environmental management and Health and Safety plans in place and fully implemented as required for the project. Project is delivered within budget. Project is delivered to required quality and quality lapses are detected early and resolved promptly Productivity and scheduled performance indicators are maintained or where required recommendations and improvements measures are provided to the GMI or delegate for implementation in a timely manner. Page 2 of 6
Key Responsibilities Project management of all phases of the project. Manage engagement and cooperation with operating POTL interfaces. Performance Standards/Results Project plans up to date, risks identified and managed. Minimal impact of project on port operations, and synergies achieved where possible. BEHAVIOURAL STANDARDS: Behaviours Accountability Respect Teamwork Integrity Achieving a zero harm culture Fostering teamwork and collaboration Maximising strategic effectiveness Striving for operational excellence Performance Standards Take ownership of your own performance and decisions and their impact on the business. Support the ownership that other people have for their sphere of work. Invite and actively listen to others points of view. Address issues or problems instead of waiting for others to do so. Take accountability for your performance and understand the impact of your behaviour on others. Set the example that you expect from others. Care for yours and other s health, safety and wellbeing. Maximize your contribution to sustainable development through support and respect of neighbouring communities. Embrace diversity and encourage recognition of individual and team contributions Work collaboratively to deliver the best outcome. Trust in the commitment and capability of others. Focus your collective efforts where they deliver the best outcome for the business unit. Open with people, customers, suppliers and the communities in which we operate. Treat everyone with fairness and honesty. Lead and perform work in a way that puts safety and the wellbeing of employees, stakeholders and the environment first. Understand and apply WHS policies and standards as they relate to your role. Demonstrate safe and healthy behaviours and environmental awareness. Address unsafe behaviours Share information with your team members/peers in a transparent manner. Manage differences of opinion directly and diplomatically Support management decisions. Understand the business objectives and the role you and your team has in achieving them. Support and articulate business unit goals Make data based decisions using relevant information. Ask questions when there is conflicting information in order to take the right actions. Effectively complete tasks that are part of the business plan. Take actions that optimise business unit performance and the use of resources today and in the future. Optimise the use of all resources Openly seek knowledge and apply new learning to improve processes and performance. Take initiative to find solutions to problems or challenges. Take customer/stakeholders needs and expectations into account when making decisions. Page 3 of 6
POSITION COMPETENCIES: Key Competencies Technical and Analytical Skills Initiative and Innovation Customer Service Focus Prioritisation and Time Management Skills Communication Skills Professional Development Team Work Safety and Confidentiality Performance Standards/Results Demonstrates consistent logic, rationality and objectivity in problem solving. Ability to work with minimum supervision. Takes steps to satisfy customer beyond what is expected or required. Keeps abreast of competitor products and/or services. Develops products and/or services to anticipate customer needs. Provision of training and advice to internal customers. Adequate planning to ensure prioritisation of projects and allocation of resources to achieve business unit and organisational goals and objectives. Ability to communicate effectively with internal and external customers. Skills maintained at a level relevant to the position. Ability to work in a team environment and maintain good working relationships. When executing all duties it is expected that the Corporation s policies will be followed, work will be conducted safely and efforts will be made to promote environmental sustainability within the Unit. The incumbent will have access to confidential information and it is essential that the incumbent maintains a high level of confidentiality at all times. POSITION INTERFACE: Internal Major Projects Committee/Board CEO POTL General Managers Relevant Specialist Managers CCU Project Team External Consultants, Contractors, Local Government, State Government, private and public representative groups, industry groups, community groups. LIMITS OF AUTHORITY: The Project Manager is authorised to: Undertake all duties as outlined in position responsibilities above in accordance with the Corporate Plan, Statement of Corporate Intent, financial objectives and strategies, the project approved budget and POTL s policies and Business Management System. Approved expenditure in accordance with the delegation contained in the Authorities and Delegations Policy. POSITION REQUIREMENTS: Mandatory Demonstrated experience in project management, contract administration, budgeting and contractor procurement on relevant projects of a similar scale. Page 4 of 6
Familiarity with government policies and procedures, in particular in relation to delivery of major capital works. Ability to communicate effectively with consultants, contractors, port users, port employees and Senior Management. Knowledge of business systems such as ECM, Qudos and Tech1 and the ability to learn new systems. General computer skills in Microsoft Office applications i.e. Word, Excel and Power Point. Excellent writing skills and a high level of attention to detail. High level of confidentiality and ability to practice diplomacy and sensitivity at all times. Exceptional interpersonal, communication and negotiation skills. Initiative, innovation and self-motivation together with the ability to work effectively and flexibly, set priorities and manage variable workloads. All employees have an obligation to comply with the Work Health and Safety Act, the Corporation s Work Health and Safety policies, procedures and instructions to ensure a safe workplace. The Corporation s OHS Structure, Functions, Roles and Responsibilities (POT 457) identifies the work health and safety responsibilities at each function and level within the Corporation. Possession of a current Queensland Open Driver s Licence. Desirable Experience with project management and infrastructure delivery in North Queensland. Knowledge of government administration functions and operational environment. Knowledge of port and other transport infrastructure. Knowledge of environmental and workplace health and safety legislation. Knowledge of engineering works in a ports and marine environment. Knowledge of planning works, estimating and budgeting. Knowledge of contract management. Page 5 of 6
SELECTION CRITERIA: Essential SC1 SC2 SC3 SC4 SC5 SC6 SC7 SC8 Demonstrated knowledge and successful experience in project management during all phases of major infrastructure/construction projects and a knowledge of or ability to rapidly gain knowledge of government policy requirements in relation to these Demonstrated experience interacting with a range of stakeholders relevant to major infrastructure projects including government agencies, contractors and industry groups. Knowledge and demonstrated application of project management systems and critical thinking. Proven interpersonal and verbal skills (including conflict/dispute resolution) combined with proven organisational skills and the ability to manage multiple priorities. Demonstrated successful experience in management of a project with complex regulatory conditions. Demonstrated ability to plan logically, be solutions and outcomes focused combined with high levels of perseverance, flexibility/adaptability and commitment. Exceptional leadership skills/abilities to motivate, influence, and engage others in the achievement of project goals. Proven ability to translate complex and technical issues to diverse audiences and to build strong internal and external relationships. Desirable SC9 Experience in or understanding of the marine construction industry. SC10 Experience in government administration processes. NOTE: Applicants should specifically address each of the selection criteria, as short listing and selection will be based upon these selection criteria Page 6 of 6