Westin Bayshore, Vancouver Dietitians of Canada (DC) represents over 5,000 member dietitians who help shape the future of eating and healthy living for all. Dietitians are trusted experts whose influence runs deep in every area of food and nutrition. EXHIBIT OPPORTUNITIES Take advantage of opportunities to increase your company s exposure, elevate your brand recognition and inspire collaboration with Canadian dietitians. Exhibit packages are available to suit all budget levels and are developed to effectively connect you with dietitians and deliver your corporate message. NEW FORMAT Choice of Thursday or Friday Exhibitor Showcase. Select your Exhibit Booth with your commitment. NEW OPPORTUNITIES Culinary Demonstrations Focus Groups Recharge Lounge Water Stations Why Participate Develop successful business relationships and raise your corporate profile. Target your best prospects where they are looking for what s new in the marketplace. Gain recognition from key nutrition influencers. Over the past 2 years, ninety percent of dietitians attending the conference agreed that the Exhibitor Showcase successfully profiled new products available in the Canadian marketplace. Demonstrate leadership by engaging in the latest research and issues. What to Expect Three hours of quality time with dietitians in the Exhibitor Showcase. Registration to the entire conference, which provides learning and networking opportunities over 3 days. Conference breakfasts, lunches and welcome reception included. Exposure National recognition to over 5,000 Dietitians of Canada member dietitians who influence buying decisions in every major market. These dietitians work in a range of settings including: clinical practice, management capacities in hospitals and clinics, business and industry, foodservice, administrative, universities, government and public health. Face to face contact with 700 750 dietitians at the largest annual gathering of nutrition influencers in Canada. Access to thought leaders in the profession. Who Participates Past exhibitors include: food commodity boards, foodservice companies, supermarket chains, insurance brokers, clinical product manufacturers, governments, restaurant chains, national and specialty food manufacturers, vitamin and health product manufacturers. 1
EXHIBIT LEVELS AND BENEFITS > The higher your level of commitment, the greater your exposure. > Talk to us about customizing your exhibitor package. Contact Georgette Harris at 416-642-9310 or georgette.harris@dietitians.ca $6,900 PREMIUM EXHIBITOR PREMIUM EXHIBITORS GET HIGHER VISIBILITY Included in your package, choose one of the high-profile options on page 3 to elevate your visibility during the conference. Acknowledgement Receive acknowledgement of your participation on the Dietitians of Canada website to over 5,000 dietitians across Canada, on a prominently displayed monitor at the conference and during other times at the conference. 10 x 10 Booth in Exhibitor Showcase Receive a 10 x 10 draped exhibit space in the Exhibitor Showcase for 3 hours held on Thursday, June 7 or Friday, June 8 from 11:30 am 2:30 pm. The Showcase is where dietitians can see, taste and learn what s new in the marketplace. Two complimentary conference registrations Attend all sessions, functions and meals throughout the conference and take advantage of multiple engagement opportunities. Two Exhibitor Showcase passes Register up to two additional company representatives to work at your Showcase booth on a complimentary basis. Profile in the mobile event app Include your logo, website link, corporate profile or product promotion in our mobile event app. This is our primary conference communications tool which will engage dietitians before, during and after the conference. The app also gives you access to the dietitians contact information, and exhibitors with prize draws at their booth have the opportunity to list them in a special section. Interactive Contest Receive a company listing with booth number in the mobile conference app where we encourage dietitians to engage with all conference activities and exhibitors. Two invitations to private Exhibitor Reception Network with Dietitians of Canada leaders and other exhibitors at an invitation only reception Friday afternoon from 4:00 5:00. Exhibitor ribbons Receive these specially marked ribbons recognizing your Exhibitor status during the conference. $3,600 EXHIBITOR Acknowledgement Receive acknowledgement of your participation on the Dietitians of Canada website to over 5,000 dietitians across Canada, on a prominently displayed monitor at the conference and during other times at the conference. 8 x 6 Booth Receive a 8 x 6 draped exhibit space in the Exhibitor Showcase for 3 hours held on Thursday, June 7 or Friday, June 8 from 11:30 am 2:30 pm. One complimentary conference registration Attend all sessions, functions and meals throughout the conference and take advantage of multiple engagement opportunities. One Exhibitor Showcase pass Register an additional company representative to work at your Showcase booth on a complimentary basis. Profile in the mobile event app Include your logo, website link, corporate profile or product promotion in our mobile event app. This is our primary conference communications tool which will engage dietitians before, during and after the conference. The app also gives you access to the dietitians contact information, and exhibitors with prize draws at their booth have the opportunity to list them in a special section. Interactive Contest Receive a company listing with booth number in the mobile conference app where we encourage dietitians to engage with all conference activities and exhibitors. One invitation to private Exhibitor Reception Network with Dietitians of Canada senior staff and other sponsors at a special reception Friday afternoon from 4:00 5:00 pm. Exhibitor ribbons Receive these specially marked ribbons recognizing your exhibitor status during the conference. 2
AVAILABLE EXCLUSIVELY TO PREMIUM EXHIBITORS One High-Profile Option is included in your Premium Exhibitor ($6,900) Package - Enter Selection on Page 7 - Meals Meals provide added value to dietitians and play an important role in their overall conference experience. We place a strong focus on local, sustainable and vegetarian food in our conference meals and you will have the opportunity to include one relevant food product into the menu. Table top signage will be provided on buffet tables and you ll have the opportunity to distribute related recipe cards. Requested product placement is subject to advance approval and may incur additional hotel service charges. Choice of either Student/First-Timer Reception (Wednesday), Welcome Reception (Thursday), Lunch (Thursday, Friday or Saturday), Breakfast (Thursday, Friday or Saturday). Deadline to commit is March 31. Banner Ad in Mobile Event App (maximum of 6) Enhance your visibility at the conference by placing a banner ad in Guidebook our Mobile Event App. Dietitians are using the app regularly before, during and after the conference. Your ad, with link to your website, will be up front and centre to users. Some restrictions apply. Call for specs. BACK BY POPULAR DEMAND Culinary Demonstration (maximum 3 per day) We know that dietitians love food and a great culinary demonstration and what better place to host it than in the Exhibitor Showcase. We will provide the culinary station, electrical, AV, monitors and an audience of passionate dietitians. Demonstration can be up to 30 minutes in length and scheduled between 11:30 and 2:30 on Thursday, June 7 and Friday, June 8. Food, small appliances, cookware and cutlery are available for purchase or rent from The Westin. Contact Georgette Harris for a Proposal Submission Form. NEW Focus Group (maximum 2 per day) Do you want to know dietitians opinions on a new campaign, business concept or product? We re providing you with a unique opportunity to gather thought leaders for your own focus group or private dietitians discussion group during the conference. We will provide a dedicated room for up to one hour for a maximum of 20-25 people and will send your invitation to dietitians on your behalf. These opportunities will be made available between 11:30 and 2:30 on Thursday and Friday on a first-come, first served basis. Contact Georgette Harris for a Proposal Submission Form. NEW Recharge Lounge Dietitians appreciate a place to recharge whether it s recharging their phones, stretching on a yoga mat or catching up with colleagues. We ve created the Recharge Lounge where you can display your company banner and have your staff interact with dietitians away from the typical bussle of the conference. NEW Water Stations Dietitians are keen to remain hydrated during the conference, so we re providing special infused water stations in the Exhibitor Showcase. This is a great opportunity to display and distribute your reusable branded water bottles that can be continuously use during the conference. Optional Social Events We can work with you to host an evening or post conference social event for dietitians in conjunction with a Dietitians of Canada Network, schedule permitting. You pay for event costs, including venue and meal and DC will offer benefits at the Premium Exhibitor level. We ll promote it through our Conference Registration process and collect registrations on your behalf provided commitment is received by November 30. Call for details. All companies and organizations must submit a written request for any non-official Dietitians of Canada function that they wish to hold in conjunction with Dietitians of Canada conference between June 5 and 10. 3
ELEVATE YOUR VISIBILITY Add additional à la carte options to your Premium Exhibitor package for extra exposure. Exhibitors committing $10,000 or more will also receive these additional benefits: À LA CARTE OPTIONS available to Premium Exhibitors - $6,900 One extra complimentary conference registration One extra Exhibitor Showcase pass One extra Exhibitor Reception invitation ADDITIONAL HIGH-PROFILE OPTIONS $3,100 each Add other high-profile options to your Premium Exhibitor Package. Descriptions are outlined on page 3. Meal Profile Banner Ad in Mobile Event App Culinary Demonstration Focus Group Recharge Lounge Water Station Optional Social Event CONFERENCE EMAIL MESSAGE (8 available) $1,000 Draw dietitians to your booth or sponsored activity with an advance email communication sent by Dietitians of Canada. Content submissions required By March 30, 2018 and subject to final approval by Dietitians of Canada. Call us for more details and format. CONFERENCE enews POSTING $1,000 Reach dietitians with a brief conference related message, plus logo which will link to your website in our Conference enews. Available on a first come, first served basis and subject to final approval from Dietitians of Canada. Call us for more details and format. DELEGATE MAILING LABELS $500 Reach out to dietitians before the conference by mailing them a special announcement about your conference presence. MOBILE APP SPONSOR POSTS $300 (2 available per day) Send your corporate message to dietitians through the Mobile Conference app between June 7 10, 2018. Available on a first come, first served basis and subject to final approval from Dietitians of Canada. STUDENT AWARD $4,500 (4 available) These awards provide the future leaders of the dietetic professional with a hand up and are made possible through the generous support of organizations with a commitment to supporting education, training and research. Commitment deadline is April 1, 2018. Your awards support will be acknowledged: during the Dietitians of Canada Member Awards Ceremony at the Conference in the recording of the Dietitians of Canada Member Awards Ceremony on the Dietitians of Canada public and Member-only websites on the Student Award certificate in national and regional member communications announcing annual award recipients in announcements to university program chairs of award recipients. HIGHEST VISIBILITY OPTION available to Exhibitors $10,000 + Exhibitors who have committed $10,000 or more are eligible to upgrade to a high profile booth space. ADDITIONAL EXHIBIT BOOTH SPACE $3,000 Exhibitors at the $10,000+ level are eligible to purchase additional Exhibit Booth space, creating a 10 x 20 high profile booth in the Exhibitor Showcase. 4
BENEFITS AT A GLANCE RECOGNITION AND BENEFITS $3,600 $6,900 $10,000+ Exhibit Space 8 x 6 Booth 10 x 10 Booth 10 x 10 Booth, with upgrade option to 10 x 20 Complimentary Conference Registration(s) 1 2 3 Exhibitor Showcase Passes 1 2 3 Invitation to Exhibitor Reception with DC Leaders and Exhibitors Opportunity to purchase additional booth space for $3,000 PREMIUM VISIBILITY through meal profiling, advertising, culinary demo, focus group, recharge lounge, social event or water station. Acknowledgement on DC website, monitor displayed at Conference, and acknowledged to all dietitians during the conference. Corporate Profile with website link and logo in Mobile Event App, with dietitians Contact Exchange and optional Prize Draw Listing. 1 2 3 N/A N/A N/A Listing in Interactive Contest Exhibitor Ribbons 5
EXHIBITOR SHOWCASE FLOORPLAN BOOTH SELECTION - NEW THIS YEAR Submit your Exhibitors Showcase selection with your Selection Sheet. Exhibitors have their choice of exhibiting on either Thursday or Friday. Exhibit Day Preference: Thursday Friday (first come, first-served) Booth Number Preference(s): List your 1 st, 2 nd and 3 rd choice: BOOTH SIZES Booths 1 to 6 8 X 6 Booths 101, 201 and 302 10 x 20 All others 10 x 10 Culinary Demo 6
SELECTION SHEET To book your opportunity, complete this form and submit with payment or invoice request. Your selection will be processed upon receipt. A confirmation package with exhibitor agreement, storage and drayage information will be sent to you. OPPORTUNITY OPTIONS (SELECT ONE) PRICE Display Space only Exhibitor (Premium Exhibitor benefits not included) $3,600 Student/First Timer Reception Wednesday (1 sponsorship available) $6,900 Welcome Reception Thursday (5 Co-sponsorships available) $6,900 Lunch Thursday (4 Co-sponsorships available) Friday Walk-About Lunch (7 Co-sponsorships available) Saturday Light Lunch (2 Co-sponsorships available) Breakfast Thursday Friday Saturday (4 Co-sponsorships available for each) $6,900 $6,900 Culinary Demonstration Thursday Friday $6,900 Water Station in Showcase Thursday Friday $6,900 Recharge Lounge Thursday Friday $6,900 Focus Group Thursday Friday $6,900 Advertising 6 spots available in the Mobile Event App (Approval required) $6,900 Optional Social Event Thursday Friday Saturday (Approval required) $6,900 ADDITIONAL OPTIONS AT $6,900 LEVEL (Select as required) Award Sponsorship Email to dietitians attending conference (Approval required) Delegate mailing labels (Approval required) Mobile App Sponsor Posts (Approval required) Conference enews Posting (Approval required) Additional: Meal Water Station Recharge Lounge Focus Group Advertising Culinary Demo Specify applicable date and time for above: ADDITIONAL OPTIONS AT $10,000 LEVEL (Select as required) PRICE $4,500 $1,000 $ 500 $ 300 $1,000 $3,100 each PRICE Additional booth in Showcase $3,000 Sub-total $ Add 5% GST $ Total $ SEND INVOICE MAKE CHEQUE PAYABLE TO: Dietitians of Canada 604-480 University Avenue, Toronto, ON M5G 1V2 GST/HST NUMBER 105 200 992 Fax: 416-596-0603 COMPANY OR BRAND NAME TO BE ACKNOWLEDGED (No taglines or descriptions) Company: Contact Person: Address 1: Address 2: City: Prov: Postal Code: Phone: E-Mail: 7
POLICIES AND GUIDELINES NEXT STEPS Following your verbal/email commitment, we ask you to submit your Booth and Selection Sheets, which will be used for invoicing purposes and to acknowledge you on our website. Between April 2 and 13, 2018 you will receive a Confirmation Package, including an agreement, along with details on shipping, storage and drayage services, and food and beverage guidelines from our conference facilities. An evaluation will be sent to you post conference as part of our continuous improvement process. COMPLIMENTARY REGISTRATIONS AND SHOWCASE PASSES The complimentary registration(s) you receive as a benefit should be submitted no later than April 15, as registration to the conference is limited. A customized link will be provided early 2018. ENVIRONMENTAL GUIDELINES Sustainability is one of DC s strategic initiatives. In keeping with this initiative, we ask you to support us by keeping the points below in mind. Minimize the amount of food and package waste generated by conference activities. Please keep shipping and packaging in mind as you plan your displays. Minimize the use of disposable, non-recyclable/reusable, and non-biodegradable materials. For sponsored meals, we will be asking the venue catering to give preference to locally sourced food at each meal, when available, and to feature seasonally appropriate foods from the region. AFFILIATED FUNCTIONS Companies must submit a written request for any nonofficial DC function that they wish to hold in conjunction with DC conference activities between June 5 and 10. SHARING EXHIBIT SPACE Exhibitors are not permitted to share their display space, nor display the products or services of other companies. Any unauthorized company will be requested to discontinue these exhibiting activities. SHIPPING FOOD PRODUCT FOR EXHIBITOR PROFILED MEALS Incorporating food product into a meal must be prearranged with Dietitians of Canada and are subject to Dietitians of Canada s review and approval of your specific product request. Limited to one item and subject to hotel service charges. Contact Georgette Harris at 416-642-9310 to confirm details and to make the necessary arrangements. Westin Food Service Guidelines will be available upon request from Dietitians of Canada and will be included in your confirmation package. STORAGE, DRAYAGE & HANDLING SERVICE Drayage and handling of exhibitor material is not included in Dietitians of Canada exhibitor fees. Exhibitors may contract the services of a drayage company to handle their conference materials and product samples. An official supplier will be appointed and details included in your Confirmation Package. Exhibitors who are shipping materials from the US to Canada should receive customs clearance advice from a customs broker prior to making shipment. Neither Dietitians of Canada nor its contracted hotels or facilities will accept responsibility for or receive pre-conference shipments on behalf of an exhibitor. It is essential that arrangements be made in advance with a drayage service. EXHIBITOR SHOWCASE DISPLAY/EXHIBIT AREA Exhibit space assignments in the Exhibitor Showcase will be made by Dietitians of Canada and shared with participating exhibitors before the conference. Exhibitors over $6,900 will be given a 6 long x 2 deep draped table in the Exhibitor Showcase in a space that is 10 wide x 10 deep. Exhibitors at $3,600 will be provided with a 6 long x 2 deep draped table in a 6 x 8 space, where table-top displays are preferred. Floor displays are permitted if they fit within your exhibit space. The area below the tabletop may be utilized for storage. Only the area inside the allocated draped space is available for exhibitor use. Forms for electrical and internet service will be provided with your Confirmation Package. 8
POLICIES AND GUIDELINES - Continued EXHIBITOR SHOWCASE INSTALLATION, EXHIBIT & DISMANTLE SCHEDULE NEW THIS YEAR Exhibitors can select which day to participate in the Exhibitor Showcase; either Thursday, June 7 or Friday June 8 from 11:30 am 2:30 pm. Installation of displays are the evening prior to your selected Showcase day from 7:00 10:00 pm and 8:30 11:30 am before the Showcase opens. No booth construction/assembly is permitted in the morning due to noise restrictions. All displays/exhibits must remain intact until the specified time outlined in your Confirmation Package. All material must be removed from the Showcase area by 5:00 pm on the relevant day. Exhibitors are responsible for their own shipping and courier arrangements. We ask that you consider the Environmental Guidelines as you prepare your shipments. Materials that will be picked up by your courier at conference closing should be clearly labeled, with completed waybills. Neither Dietitians of Canada nor its contracted hotels or facilities will be responsible for shipping or storing material left behind after the end of a function. WIFI IN EXHIBITOR SHOWCASE Wi-Fi is available; however, exhibitors who require reliable streaming at their booth should consider a hard line. Details for electrical and internet will be available in your final Confirmation Package. RESTRICTIONS Any relationship with Dietitians of Canada does not constitute endorsement of goods and/or services. Exhibitors agree not to imply in any way to a third party that their relationship constitutes endorsement of products or services or that they are a Dietitians of Canada partner. Neither the Dietitians of Canada name nor logo is to be used or reproduced without written permission. Some opportunities may have restrictions. SECURITY Neither Dietitians of Canada nor its contracted hotels or facilities are responsible for lost, misplaced, stolen or damaged materials. No security is provided. PAYMENTS & REFUNDS Payments must be made by Friday, March 30, 2018. Payments are non-refundable. For further information contact Georgette Harris at georgette.harris@dietitians.ca or 416-642-9310 9