STATEMENT OF QUALIFICATIONS (SOQ) SCREENING Joe McCarthy November 3, 2017
Table of Contents 1 2 3 4 5 6 Who at TxDOT is Involved in the SOQ Screening Process? What is the PEPS Procurement Contracting Process? What are the tools PEPS uses for SOQ Screening? Evaluation of Statement of Qualifications (SOQ) Conclusion Questions and Discussion 2
Who at TxDOT is Involved in the SOQ Screening Process? SCM D/D Admin PcE D/D Staff PEPS PEPS DD CS CST COE 3
Who at TxDOT is Involved in the SOQ Screening Process? PEPS Staff (Actual) Contract Specialist (CS) Procurement Engineer (PcE) Service Center Manager (SCM) PEPS Staff (Support) Center Of Excellence (COE) Division Director (DD) District/Division Staff (Support) Consultant Selection Team (CST)Members District/Division Staff District/Division (D/D) Administration 4
How are They Involved in the Screening Process? Contract Specialist (CS) Systematic plan for processing General compliance Administrative content Records retention Procurement Engineer (PcE) Procurement process Non-listed category (NLC) review Validation of screening results Notification of results (internal & external) 5
How are They Involved in the Screening Process? Service Center Manager (SCM) Adherence to the procurement process Non-listed category (NLC) review Validation of screening results Overall adherence to applicable laws, regulations, rules, policies and timelines Center Of Excellence (COE) Adherence to applicable laws, regulations, rules, policies Counsel 6
How are They Involved in the Screening Process? Division Director (DD) Compliance to all applicable laws, regulations, rules, policies and timelines Validation of screening results 7
How are They Involved in the Screening Process? Consultant Selection Team (CST) Member Non-listed category (NLC) review District/Division Staff Receipt of Statement of Qualifications (SOQs) District/Division (D/D) Administration Supports procurement process Contributes CST members Contributes D/D staff 8
What is the PEPS Procurement Contracting Process? 9
PEPS Contracting Process Is: Thirty-six (36) 29 to 36 action items over a 90 to 140-day working period individual action items Dependent on procurement process: Federal, to Comprehensive, procure Streamlined a contract w/interviews, Streamlined w/o interviews and Accelerated for TxDOT 10
What are the Consulting Firms Key Action Items? RFQ posted for advertisement 1. http://esbd.cpa.state.tx.us/ 2. http://www.txdot.gov/business/consultants/architecturalengineering-surveying/advertised-contracts.html 11
What are the Consulting Firms Key Action Items? RFQ closes Receive by: 11/XX/201X Time: 1:00 PM (CT) 12
PEPS SOQ Screening Begins: SOQs screened Responsive and non-responsive SOQs identified (Meets or Does Not Meet) 13
What are the Tools PEPS Uses for Screening? RFQ CMBL NIGP SOQ NAICS CCIS ADM QUAL 14
SOQ Screening Tools Contract Specialist Consultant Selection Team Member Procurement Engineer Service Center Manager Request for Qualifications (RFQ) RFQ RFQ RFQ Submitted SOQ Submitted SOQ Submitted SOQ Submitted SOQ SOQ Screening Checklist SOQ Screening Checklist SOQ Screening Checklist TBPE / TBAE / TBPLS Consultant Certification Information System (CCIS) CMBL/HUB Directory National Institute of Governmental Purchasing (NIGP) Texas Unified Certification Program (TUCP) North American Industry Classification System (NAICS) Administrative Qualification Status NLC Screening Worksheet NLC Screening Worksheet NLC Screening Work Sheet COE COE COE SOQ Screening Determination Meets OR Does Not Meet 15
Tools: Request for Qualifications (RFQ) 16
Tools: Submitted SOQ 17
Tools: SOQ Screening Checklist 18
Tools: SOQ Screening Checklist 23 required line items. Most Important Line Item!!! 1 Receipt. The SOQ was received on or prior to the deadline date and time stated in the RFQ. Refer to the SOQ Receipt Log. DATE: Time: AM/PM (circle one). 19
Tools: Non-Listed Categories (NLC) Screening Worksheet Prime Provider Name: NLC Screener: Date: Solicitation 000000XXXX NLC Screening NOTE: If a "NO" is checked, be sure you confirm with your service center manager Yes No NLC DESCRIPTION & REQUIREMENTS (Insert NLC information from RFQ here) Task Leader's Name matched the name on the PTC? Task Leader's Firm Name matched the name on the PTC? Does the Task Leader (or PM or individual, etc.) have the required professional license, certifications, and/or trainings as listed under the NLC minimum requirements? Do the description of experience & example(s) include enough detail to show that the experience is relevant to the type of services listed in the NLC? Do the examples include both starting and ending dates and the total time shown demonstrate the required number of years of experience? (Insert NLC information from RFQ here) Task Leader's Name matched the name on the PTC? Task Leader's Firm Name matched the name on the PTC? Does the Task Leader (or PM or individual, etc.) have the required professional license, certifications, and/or trainings as listed under the NLC minimum requirements? Do the description of experience & example(s) include enough detail to show that the experience is relevant to the type of services listed in the NLC? Do the examples include both starting and ending dates and the total time shown demonstrate the required number of years of experience? (Insert NLC information from RFQ here) Task Leader's Name matched the name on the PTC? Task Leader's Firm Name matched the name on the PTC? 20
Tools: TBPE /TBAE /TBPLS Dependent on procurement process: http://engineers.texas.gov/ http://www.tbae.state.tx.us/home/index http://www.txls.state.tx.us/ 21
Tools: Consultant Certification Information System (CCIS) https://www.dot.state.tx.us/des/ccis/sign_on.htm 22
Tools: CMBL/HUB Directory https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do 23
Tools: National Institute of Governmental Purchasing (NIGP) Codes http://www.nigp.org/ Work Category No. Category Name Screening NIGP Code 1.1.1 Policy Planning 925-XX 925-61 1.2.1 Systems Planning 925-XX 925-61 1.3.1 1.4.1 Subarea/Corridor Planning Land Planning/Engineering 1.5.1 Feasibility Studies 1.6.1 Major Investment Studies 925-XX 925-61 925-XX 925-61 918-XX 925-XX 918-XX 925-XX 918-46 925-61 918-46 925-61 Detailed NIGP Codes 925-61 - Land Development and Planning/Engineering 925-61 - Land Development and Planning/Engineering 925-61 - Land Development and Planning/Engineering 925-61 - Land Development and Planning/Engineering 918-46 - Feasibility Studies (Consulting) 925-61 - Land Development and Planning/Engineering 918-46 - Feasibility Studies (Consulting) 925-61 - Land Development and Planning/Engineering 24
Tools: Texas Unified Certification Program (TUCP) 25
Tools: North American Industry Classification Systems (NAICS) Work Category No. Category Name Applicable DBE NAICS Work Codes (Federal-funded projects only) 1.1.1 Policy Planning 541330 1.2.1 Systems Planning 541330 1.3.1 Subarea/Corridor Planning 541330 1.4.1 Land Planning/Engineering 541330 1.5.1 Feasibility Studies 541330 2.1.1 Traffic Noise Analysis 541330 or 541620 26
Tools: Administrative Qualifications Status http://ftp.dot.state.tx.us/pub/txdot- info/des/cco/professional_services/qualified_firms.pdf ADMINISTRATIVE QUALIFICATION STATUS Firm Legal Name Only (No DBA Names) Non-Engineering Firms (NEF) Safe Harbor Rate for Federal Contracts Effective Date Established Rate for State Contracts for Engineering Firms Effective Dates of Administrative Qualification Based on FY 2015 Information Effective Dates of Administrative Qualification Based on FY 2016 Information 27
Evaluation of Statement of Qualifications (SOQ) 28
Evaluation of SOQ: Administrative SOQ Administrative Requirements - Evaluation Items Item Requirements 1 Receipt 2 Copies 3 Preclusion 4 Core Team Restrictions 5 General Attachments 6 Cover Page. Certifications 7 Cover Page. Project Manager information 8 Cover Page. Validation Subprovider Contact Information (for use with 21 Federal process) 22 NLC Qualifications Template (if applicable) 23 Overall Consistency Tools for Evaluation Request for Qualifications (RFQ) Submitted SOQ SOQ Screening Checklist NLC TBPE / TBAE / TBPLS PTC 29
Evaluation of SOQ: Project Team Composition (PTC) SOQ PTC Requirements - Evaluation Items Item Requirements 9 Project Team composition form (PTC) 10 PTC HUB GOAL 11 PTC. HUB Certification 12 PTC. NIGP codes 13 HUB Subprovider Plan. 14 PTC DBE GOAL 15 PTC DBE GOAL. TUCP 16 PTC DBE GOAL. NAICS PTC. Administrative Qualification - Summary Page 17 (Comprehensive, Streamlined, or Accelerated Process) 18 PTC Admin Qual - Summary Page (Federal Process) 19 PTC. Project manager 20 PTC. The individual task 23 Overall Consistency Tools for Evaluation Request for Qualifications (RFQ) Submitted SOQ SOQ Screening Checklist CCIS CMBL / HUB ADMINISTRATION QUALIFICATION TUCP PTC NAICS 30
Evaluation of SOQ: Historically Underutilized Business (HUB) SOQ HUB Requirements - Evaluation Items Item Requirements 10 PTC HUB GOAL 11 PTC HUB Certification 13 HUB Subprovider Plan. 23 Overall Consistency Tools for Evaluation Request for Qualifications (RFQ) Submitted SOQ SOQ Screening Checklist CMBL / HUB PTC 31
Evaluation of SOQ: Disadvantaged Business Enterprise (DBE) SOQ DBE Requirements - Evaluation Items Item Requirements 14 PTC DBE GOAL 15 PTC DBE GOAL. TUCP 16 PTC DBE GOAL. NAICS 23 Overall Consistency Tools for Evaluation Request for Qualifications (RFQ) Submitted SOQ SOQ Screening Checklist TUCP PTC NAICS 32
Evaluation of SOQ: Meets or Does Not Meet Final Step: Determination Screening Determination The SOQ MEETS / DOES NOT MEET the minimum qualifications as specified in the RFQ. Meets Does Not Meet Procurement Engineer REVIEW/APPROVAL: (Sign and date) Service Center Manager REVIEW/APPROVAL: (Sign and date) 33
Conclusion: Review of SOQ Screening Process Contract Specialist Submitted SOQ Received Submitted SOQ Logged Verifications of Receipt Consultant Selection Team Member(s) Procurement Engineer Service Center Manager SOQ Closes SOQ Closes SOQ Closes Report of Total Responses Report of Total Responses Report of Total Responses SOQ Screening by CS SOQ Packet prepared for Final Report of Meets and Does Not Meet Records Retention NLC Screening NLC Screening NLC Screening SOQ Eval. & Scoring Report of Meets /Does Not Meet Final SOQ Review and Signature Validation by PEPS Director Long List established Consultant Notifications for DQ SOQ Evaluation & Scoring Report of Meets/Does Not Meet Final SOQ Review and Signature Validation by PEPS Director SOQ Evaluation & Scoring (optional) 34
SOQ Screening Dallam Sherman Hansford Ochiltree Lipscomb Hartley Moore Roberts Hemphill Oldham Potter Carson Gray Wheeler Deaf Smith Randall Armstrong Donley Parmer Castro Swisher Briscoe Hall Bailey Lamb Hale Floyd Motley Collingsworth Wilbarger Wichita El Paso EL PASO Hudspeth Culberson Jeff Davis Presidio QUESTIONS? AMARILLO CHILDRESS Cottle Foard Loving Reeves Brewster Winkler Ward Yoakum Gaines Andrews Pecos Ector Hockley Terry ODESSA Crane Lubbock Lynn Dawson Martin Midland Upton Terrell LUBBOCK Crosby Garza Dickens King Knox Kent Stonewall Haskell Borden Scurry Fisher Jones Howard Mitchell Nolan Glasscock Reagan Crockett Val Verde Taylor Sterling Coke Runnels Irion SAN ANGELO Tom Green Schleicher Sutton Edwards Kinney ABILENE Concho Menard Kimble Real Uvalde Zavala Baylor Throckmorton Callahan Coleman Mc Culloch Mason Kerr Bandera WICHITA FALLS Archer Young Eastland Brown BROWNWOOD Medina Frio San Saba Gillespie Palo Pinto Clay Jack Comanche Llano Mills Kendall Erath Blanco Bexar SAN ANTONIO Atascosa Hamilton Lampasas Burnet Comal Cooke Grayson Fannin Wise Denton Collin Parker FORT WORTH Hood Coryell Guadalupe Wilson Bosque Karnes Tarrant Johnson Bell Williamson Hill Mc Lennan WACO Gonzales Dewitt Goliad DALLAS Dallas Ellis Falls Travis Lee AUSTIN Bastrop Hays Caldwell Fayette Rockwall Navarro Robertson Hunt Milam Brazos BRYAN Burleson Lavaca YOAKUM Victoria Lamar Delta PARIS Red River Hopkins Rains Wood Van Zandt Smith Henderson Freestone Washington Austin Colorado Jackson Leon Madison Grimes Wharton Anderson Houston Walker Fort Bend Matagorda Franklin Titus Camp TYLER Upshur Cherokee Trinity Montgomery Harris HOUSTON Brazoria Morris Rusk Polk San Jacinto Bowie ATLANTA Cass Harrison Marion Panola LUFKIN Angelina Tyler Hardin Shelby Sabine Jasper Newton Liberty Orange BEAUMONT Jefferson Chambers Calhoun Dimmit La Salle Mc Mullen Live Oak Bee Refugio Webb Duval Jim Wells San Patricio Nueces CORPUS CHRISTI LAREDO Kleberg Zapata Jim Hogg Brooks Kenedy Starr Hidalgo Willacy PHARR Cameron 35
Contact Information Joe McCarthy TxDOT PEPS Fort Worth Service Center (817) 370-6552 Joe.McCarthy@txdot.gov 36