PEPS Pre-RFQ Meeting. IH 10 and US 59 Freeway Expansion from 4 to 6 Lanes CEI Beaumont District. March 5, Date. Footer Text

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1 PEPS Pre-RFQ Meeting IH 10 and US 59 Freeway Expansion from 4 to 6 Lanes CEI Beaumont District March 5, 2018 Footer Text

2 Housekeeping Thanks for coming! Be sure to provide your information on the sign-in sheet. Please turn off or silence your cell phones. 2

3 Pre-RF Q Meeting Agenda Timing Topic Presenters 10:00-10:05 Introduction and Ground Rules PEPS Kendall Baker 10:05-10:15 Solicitation, RFQ, and Interview Processes 10:15-10:25 10:25-10:50 10:50-11:15 RFQ Preclusions RFQ Requirements Construction, Engineering & Inspection (CEI) Discuss the project needs for IH 10 Construction, Engineering & Inspection (CEI) Discuss the project needs for US 59 11:15-11:20 Proposed timeline of procurement 11:20-11:25 11:25-11:55 Wrap up and discuss next steps CONSULTANT MEET AND GREET Networking and teaming opportunity 3

4 Introduction and Ground Rules John Sudela, P.E. Beaumont Assistant Area Engineer (CST Member) Dave Collins, P.E. Beaumont District Transportation Engineer (CST Member) Bryce Broussard Beaumont Construction Transpiration Specialists (CST Member) Roberto Rodriguez Beaumont Liberty E.I.T. (CST Member) Kendall Baker, P.E. PEPS Procurement Engineer GROUND RULES 1. Do not contact TxDOT CST members during procurement. 2. Communication is one-way in this meeting. 3. Brief presentation Information Purposes Only 4. All questions must be ed to Consultant Meet and Greet after presentation - networking and teaming opportunity 4

5 Pre-RF Q Meeting Agenda Timing Topic Presenters 10:00-10:05 Introduction and Ground Rules 10:05-10:15 Solicitation, RFQ, and Interview Processes PEPS Kendall Baker 10:15-10:25 10:25-10:50 10:50-11:15 RFQ Preclusions RFQ Requirements Construction, Engineering & Inspection (CEI) Discuss the project needs for IH 10 Construction, Engineering & Inspection (CEI) Discuss the project needs for US 59 11:15-11:20 Proposed timeline of procurement 11:20-11:25 11:25-11:55 Wrap up and discuss next steps CONSULTANT MEET AND GREET Networking and teaming opportunity 5

6 Solicitation Process Federal Process 140 working days from RFQ kick-off to contract execution Three-Step process Statement of Qualifications (SOQs) Evaluation Short -listed providers move to Interview phase Request for Proposal (RFP) Evaluation Scored separately and included with interview score Interview Evaluation Selection Request for Proposal/Interview and Contract Guide (RFP/ICG) This document will outline the proposal and interview process, presentation topics, and scoring criteria. Project Manager and Task Leaders for work categories defined in the RFQ are required to attend the interview. 6

7 Solicitation Process SOQ Screening Make sure to follow the RFQ instructions and submit all applicable documents required in the new electronic format as outlined. All prime and subs providing engineering and design-related services must be Administratively Qualified (AQ); or be determined eligible by TxDOT s PEPS Division, Business Operations Center - Administrative Qualification Group to use the federal safe harbor rate (120%), by the SOQ deadline specified in this solicitation. Primes can look up subs on the TxDOT.gov website to check on AQ status. 7

8 RFQ Process RFQ questions RFQ questions are developed to guide your response to focus on the needs for this contract. Attachment 2: Question and Response Template for SOQ Firm must use the preformatted template Prime Provider Past Performance will be captured at the SOQ phase. SOQ Responses We re Looking For: We are interested in meeting the contract goals and consultant characteristics Tailor SOQ responses to answer each question Tell us about your experience Provide detailed examples and include challenges/lessons learned and innovation Quality over quantity One or two great examples are better than several good/average ones Thoughtful relevant responses No keyword search; this is about your capabilities, experience, knowledge, and thought process Answers are only applicable to the question being replied to and cannot be referenced between questions. 8

9 Proposal/Interview Process Request for Proposals (RFP) / Interview and Contract Guide (ICG) Provide a clear, detailed description of the scope of work technical requirements and qualifications of consultants necessary for the services to be rendered Proposal and Interview topics Proposal and Interview Evaluation Criteria Technical Approach Project Manager s relevant experience Key staff s relevant experience Proposal and Interview format Proposal and Interview schedule Typical Interview Process Respondent Equipment Setup TxDOT Introductions and Instructions Respondent Presentation CST Break Follow-up Questions TxDOT Concluding Remarks Respondent Equipment Takedown The CST will individually score the proposal, presentation and Q & A. 9 9

10 Pre-RF Q Meeting Agenda Timing Topic Presenters 10:00-10:05 Introduction and Ground Rules 10:05-10:15 Solicitation, RFQ, and Interview Processes 10:15-10:25 10:25-10:50 10:50-11:15 RFQ Preclusions RFQ Requirements Construction, Engineering & Inspection (CEI) Discuss the project needs for IH 10 Construction, Engineering & Inspection (CEI) Discuss the project needs for US 59 PEPS Kendall Baker 11:15-11:20 Proposed timeline of procurement 11:20-11:25 11:25-11:55 Wrap up and discuss next steps CONSULTANT MEET AND GREET Networking and teaming opportunity 10

11 RFQ Preclusion Precluded Firms* Firms that were contracted to work as prime and sub under the following contract numbers: 1) Contract 20-6SDP5019 Civil Corp, LLC. (Prime): Roadway Design, TCP, Drainage & Hydraulics, SW3P Environmental, Construction Cost Estimate AIA (Sub): Roadway and Bridge Design, TCP, Drainage & Hydraulics, SUE Utility Engineering, SW3P Environmental HVJ (Sub): Geotechnical Design IEA (Sub): Bridge Design Lockwood Andrews, & Newnam (Sub): Illumination LJA (Sub): Roadway and Bridge Design, TCP, Drainage & Hydraulics, Retaining Walls, SW3P Environmental *List is subject to change - current as of 3/9/18 11

12 RFQ Preclusion Precluded Firms* Firms that were contracted to work as prime and sub under the following contract numbers: 2) Contract 20-5SDP5001 LJA Engineer, Inc. (Prime): Roadway & Bridge Design, Retaining Walls, Drainage & Hydraulics, Sign & Striping, AIA (Sub): Roadway & Bridge Design, Retaining Walls, TCP, Drainage & Hydraulics, Sign & Striping, Illumination Civil Corp (Sub): Roadway Design, Retaining Walls, Drainage & Hydraulics, Surveying & ROW, SUE Utility Engineering, Construction Cost Estimate Terracon (Sub): Geotechnical *List is subject to change - current as of 3/9/18 12

13 RFQ Requirements Project Team Composition (PTC) Form (Parts 1, 2, and 3) must include: standard work categories DBE firms percentages of work identified in the RFQ. Examples of Standard Work Categories Roadway Const. Management and Inspection Major Bridge Const. Management and Inspection 12.1 Materials Inspection and Testing NLC-1 Environmental Inspections NLC-3 Construction Superintendent Prime provider shall perform at least 30% of the contracted work using its own work force. DBE goal is 12%. 13

14 Pre-RF Q Meeting Agenda Timing Topic Presenters 10:00-10:05 Introduction and Ground Rules 10:05-10:15 Solicitation, RFQ, and Interview Processes 10:15-10:25 10:25-10:50 10:50-11:15 RFQ Preclusions RFQ Requirements Construction, Engineering & Inspection (CEI) Discuss the project needs for IH 10 Construction, Engineering & Inspection (CEI) Discuss the project needs for US 59 Beaumont Area Engineer Kenneth Wiemers, P.E. 11:15-11:20 Proposed timeline of procurement 11:20-11:25 11:25-11:55 Wrap up and discuss next steps CONSULTANT MEET AND GREET Networking and teaming opportunity 14

IH 10 Location Map Begin of Project Mile Marker 832+0.503 Station 236+00.

15 IH 10 Location Map Begin of Project Mile Marker Station At Walden Road End of Project Mile Marker Station East of FM 365 Overpass 15

16 IH 10 CEI Information Project Information (CSJ: ) IH 10 (CSJ: ): From Walden Road to East of FM 365 Construction Description: Interstate expansion from 4 lanes to 6 lanes Construction 6 lane divided highway with added Frontage Road Sections At Grade Structures Willow Marsh Station Kidd Gully Station Grade Separation Structures Widen IH 10 6-Main Lane Overpass at Walden Rd. Station IH 10 6-Main Lane Overpass with Retaining Walls at Smith Rd. Station Boyt Rd. 4-Lane Overpass IH 10 Station Total length = miles Roadway = miles Bridge = miles Let = July 2018 Engineering Costs = $143.5 Million 16

17 IH 10 Typical Sections Existing Shoulders: 9 ACP 14 Cem. Stab. Base Existing Main Lanes 9 ACP 9 Concrete 6 Cem. Stab. Base Existing Frontage Road 10 Concrete 1 ACP Bond Breaker 6 Lime Trt. Subgrade Proposed Main Lane and Shoulder 13 CRCP 1 Bond Breaker AE-P Prime 6 Cem. Stab. Base 8 Lime Treatment Frontage Road CRCP 1 Bond Breaker AE-P Prime 6 Cem. Stab. Base 8 Lime Treatment 17

18 IH 10 Project Layout 18

19 IH 10 Project Layout 19

20 IH 10 Project Layout 20

21 IH 10 Project Layout 21

22 IH 10 Project Layout 22

23 IH 10 Project Layout 23

24 IH 10 Project Layout 24

25 IH 10 Project Layout TCP Phases Phase 1 Step 1: Detour Pavement in IH 10 Center Median at Boyt Road Phase 1 Step 2 & 3: Boyt Road Reconstruction Phase 1 Step 4: Install Detour Pavement and Construct Portions of Frontage Roads Phase 1 Step 5 & 6: Construct Portions of East Bound Frontage Road Phase 2 Step 1: Construct Inside Portion of IH 10 Mainlanes Phase 2 Step 2: Construct IH 10 Mainlanes at Brooks Road and Smith Road Phase 2 Step 3: Construct Detour Pavement Phase 3 Step 1: Construct Outside Portion oh IH 10 Mainlain Phase 3 Step 2: Construct Brooks Road Pavement Phase 3 Step 3 & 4: Construct Frontage Road Pavement at Brooks Rd. Phase 3 Step 5: Construct Remaining Portions of IH 10 Mainlanes 25

26 IH 10 TCP Phase 1 Step 1-3 Boyt Rd Phase 1 Step 4 Construct Outside Detour 26

27 IH 10 TCP Phase 2 Construct Inside Detour Outside Phase 3 Detour Inside Construct Outside & Brooks Rd. 27

28 Pre-RF Q Meeting Agenda Timing Topic Presenters 10:00-10:05 Introduction and Ground Rules 10:05-10:15 Solicitation, RFQ, and Interview Processes 10:15-10:25 10:25-10:50 10:50-11:15 RFQ Preclusions RFQ Requirements Construction, Engineering & Inspection (CEI) Discuss the project needs for IH 10 Construction, Engineering & Inspection (CEI) Discuss the project needs for US 59 Liberty Transportation Engineer Noel Salac, P.E. 11:15-11:20 Proposed timeline of procurement 11:20-11:25 11:25-11:55 Wrap up and discuss next steps CONSULTANT MEET AND GREET Networking and teaming opportunity 28

29 US 59 Location Map End of Project Reference Marker Station SL 573 Washington Ave Begin of Project Reference Marker Station Montgomery County Line 29

30 US 59 CEI Information Project Information (CSJ: ) IH 10 (CSJ: ): From Montgomery County Line to SL 573 Washington Ave. Construction Description: Highway expansion from 4 lanes to 6 lanes Construction 6 lane non-divided highway with added Frontage Road Sections At Grade Structures East Fork San Jacinto River 6 Mainlanes Station East Fork San Jacinto River 2 Lane Frontage Station Grade Separation Structures 6 Mainlanes US 59 overpass at County Road 381 with Retaining Walls Station Mainlanes US 59 overpass at SH 105 Connector with Retaining Walls Station Total length = miles Roadway = miles Bridge = miles Let = July 2018 Engineering Costs = $111.2 Million 30

31 US 59 Typical Sections Existing Shoulders: 2 ACP 16 Cem Treated Base 6 Lime Treated Subgrade Existing Main Lanes & Frontage 2 ACP 10 JTD Reinf Con Pav 6 Cem. Treated Base 6 Lime Treated Subgrade Existing Main Lnes & Shdr Station to ACP 1 ASPH Stab Base 8 Cem Treated Base 6 Lime Treated Subgrade Proposed Main Lane & Shdr 15 CRCP 1 Bond Breaker AE-P Prime 6 Cem. Stab. Base 6 Lime Treatment Frontage Road 10 CRCP 1 Bond Breaker AE-P Prime 6 Cem. Stab. Base 6 Lime Treatment Frontage Road Widen 2 ACP AE-P Prime 12 Flex Base 31

32 US 59 Project Layout 32

33 US 59 Project Layout 33

34 US 59 Project Layout 34

35 US 59 TCP TCP Phases Phase 1: Construct Frontage Roads for Detour US 59 Phase 2: Construct Mainlanes for US 59 35

36 US 59 TCP TCP Phases Phase 1: Construct Frontage Roads for Detour US 59 36

37 US 59 TCP TCP Phases Phase 2: Construct Mainlanes for US 59 37

38 Pre-RF Q Meeting Agenda Timing Topic Presenters 10:00-10:05 Introduction and Ground Rules 10:05-10:15 Solicitation, RFQ, and Interview Processes 10:15-10:25 10:25-10:50 10:50-11:15 RFQ Preclusions RFQ Requirements Construction, Engineering & Inspection (CEI) Discuss the project needs for IH 10 Construction, Engineering & Inspection (CEI) Discuss the project needs for US 59 11:15-11:20 Proposed timeline of procurement PEPS Kendall Baker 11:20-11:25 11:25-11:55 Wrap up and discuss next steps CONSULTANT MEET AND GREET Networking and teaming opportunity 38

39 Key s TENTATIVE* Procurement Schedule Pre-RFQ meeting RFQ posts on website SOQ due date Interviews Negotiations complete Finalize & execute contract Monday, 3/5/18 Wednesday, 3/14/18 Wednesday, 4/4/18 TBD TBD July 2018 Debriefs will be held after notification of the selected firm. *s are subject to change. 39

40 Pre-RF Q Meeting Agenda Timing Topic Presenters 10:00-10:05 Introduction and Ground Rules 10:05-10:15 Solicitation, RFQ, and Interview Processes 10:15-10:25 10:25-10:50 10:50-11:15 RFQ Preclusions RFQ Requirements Construction, Engineering & Inspection (CEI) Discuss the project needs for IH 10 Construction, Engineering & Inspection (CEI) Discuss the project needs for US 59 11:15-11:20 Proposed timeline of procurement 11:20-11:25 11:25-11:55 Wrap up and discuss next steps CONSULTANT MEET AND GREET Networking and teaming opportunity PEPS Kendall Baker 40

41 Wrap Up and Next Steps Thank you all for attending the Pre-RFQ meeting! all questions from the Pre-RFQ meeting to by 1:00 p.m. CT, on Tuesday, March 13, Subscribe to updates on business section of website Pre-RFQ meeting PowerPoint and relevant ed questions/answers will be posted to website under Consultant Information Meetings by Wednesday, March 7,

42 Consultant Meet and Greet Enjoy the opportunity to discuss the upcoming solicitation Networking and teaming opportunity 42

PRE-RFQ MEETING CTTS PLANNING

PRE-RFQ MEETING CTTS PLANNING Austin District Housekeeping Thanks for coming! Be sure to provide your information on the sign-in sheet Bathrooms and drinking fountain by the visitor entrance Please turn