EXTRACTED FROM THE ASC-GIE CONSORTIA COMMITTEE ACTION ITEM RESPONSIBILITY FILE Workforce Planning Committee Updated 5/13/15 Activity Color Key - Progress Start Finish # 1.1 On Schedule 1.1 Complete 1.1 - Overdue Primary 2.3 Develop an ongoing process between the Arizona Energy Workforce Consortia and the ASC GIE consortia Oct-12 Sep-16 to ensure a balance of workforce supply and demand (Process diagrams being developed) Primary 2.6 Engage industry in an advisory capacity to ensure that competences and course curriculum remains Oct-12 Sep-15 current and relevant to the energy and mining career fields. (Process diagrams being developed) 1.5 Implement Kuder Connect to Business to directly link Get Into Energy program participants to Mar-13 Sep-15 (O/C) employment opportunities in the energy and mining industries (using GIE Job Registration site) 3.2 Map and validate that the CEWD energy industry competencies and associated credentials are aligned Mar-13 Sep-13 with the mining industry. 3.3 Implement new competency Levels 6 8 specialized program credentials based on industry need. Jun-14 Sep-15 2.1 Map the CEWD competency model to the Arizona State Department of Education employability skills Dec-12 Feb-13 standards. 2.2 All consortia members will map and implement across the colleges a common foundational curriculum for all energy and mining programs using the CEWD Energy Industry Competency Model (part of 2.6, ensure it s in there, being implemented and valuable to the employers) Oct-12 Mar-15 (All) 2.4 Develop curriculum to close already identified gaps in the job specific program areas (CEWD Competency level 6-8) that trade impacted workers will pursue. (Will be itemized in the process diagrams being developed) 2.7 Establish dynamic learning environments for Get into Energy program participants to develop skills and knowledge by working hands on with actual tools and apparatus found in local energy and mining plants and facilities. 4.1 Evaluate existing online energy course offerings to provide program participants with increased access to cutting edge courses focused on the energy and mining industries and develop new on-line curriculum to fill gaps. 4.3 Provide program participants with access to recorded lectures, virtual labs, self-paced training modules and other tools that support program completion. 6.x Determine if the ASC GIE Career Pathways Program is effective in improving participant educational achievements (program completion, degree completion, enrollment in a 4-year program, credentials earned) - and job placement and career success. Feb-13 Jun-13 Mar-13 Sep-13 Oct-12 P a g e 1 8 Nov-13 Jun-14 Dec-13 Sep-15 Sep-16
Functional Action List for the Workforce Planning Committee Updated Aug 5, 2015 Item # Action Required Who When % Progress 4 Employers will identify contractors that impact, 6/20/14 workforce development pipeline and secure Marji, Dan 6/30/14 information on job titles and demand ITEMS ADDED August 1, 2014 20 Employers will start developing their career pathway Dan, Marji documents. SRPs example was provided as well as, blank templates and the location on the CEWD web site for all of the blanks and examples. Each employer committed to complete one for review/discussion. 23 Employers will look into hiring data and reporting options within their company HR systems/processes. ITEMS ADDED September 25, 2014; updated Apr 15 27b Develop a minimum requirements table, containing information from each employer. Dan, Marji Ray, Geri, Marji, Dan, Josh, Lauri, Jason, Nicole, Julie Comments NEED a revised date from the employers 8/15/14 40% In Progress 3/17/2015 8/21/14 8/28/14 10/22/14 05/20/15 75% In Progress ITEMS ADDED October 23, 2014; updated Apr 15 WHO WHEN Progress Comments 32 Employers, as needed, should review credential / degree program outcomes to ensure graduates have the skills and knowledge they require., 12/20/14 06/20/15 Nicole, Julie ITEMS ADDED December 18, 2014 WHO WHEN Progress Comments 39 Steve Kiefer will develop a list of subcontractors (of the Steve Kiefer 02/05/15 ASC-GIE Employers) that can be contacted to ascertain hiring needs for the graduates of our programs. ITEMS ADDED February 5, 2015 (last update 2/19)(3/17) WHO WHEN Progress Comments 70% In progress; Adding employers from the April 2015 meeting to this item. 20% Adding employers from the April 2015 meeting to this item. P a g e 2 8
42 To help with shifting/changing recruiting timelines, build a commitment document for the recruiting plan tool box. Leverage the CB&I draft document. 43 Collect itemized recruiting process adjustments from the employers and build a recruiting best practice tool box. 44 Build a sustainment funding model; Gather cost information for certificates and other supporting activities; Gather value feedback from the AEWC; List funding options. 45 Use the GIE Jobs Registration website as the connection to the graduates of ACS-GIEC programs CB&I 3/19/15 Employers; Ray 4/16/15 All 6/18/15 10% Started, need input from the colleges and employers Ray to summarize at the 4/16 meeting and forward to comments. All 2/27/15 20% 2 employers have registered. Site use issues have been fixed. ITEMS ADDED March 19, 2015 WHO WHEN Progress Comments 51 Develop a region (location) and county look at supply and demand information. Ray 7/31/15 ITEMS ADDED April 16, 2015 (update 5/20) WHO WHEN Progress Comments 56 Seek/confirm certificate value/need from employers Ray; 6/18/15 sustainment criteria. Employers 57 Data updates; combine NCRC and ESA = NCRC+; Add in Ray 5/21/15 the college numbers reviewed during the college report out; additional information from employer/college datasheets 61 Gather employer value measures; use with sustainment cost information Ray; Employers 6/18/15 P a g e 3 8
COMPLETED ACTION ITEMS 1 Update presentation and send with charter draft Ray 5/2/14 100% 2 Establish periodic conference calls with committee Steve 5/2/14 100% Complete 3a Job family and attrition information APS/PVNGS Erica 5/2/14 100% 3b Job family and attrition information SRP Josh 5/2/14 100% Conference call with Ray on 4/30 3c Job family and attrition information TEP Marji 5/23/14 6/30/14 100% Complete 5 College representatives will review and update their degree/certificate info on ASC-GIE web page. Send updates to Kayla and Steve 6 Steve will provide periodic updates on Kuder software program 7 The committee needs to connect with the Outreach Committee for job fairs and connections for students 8 Steve will update the WFP committee on Kuder enhancements prior to 3 rd QTR ASC-GIE meeting in July 9 David will follow up on CB&I contact as they are a contractor most aligned with PVNGS 10 Get employers together soon on a conference call to discuss corrective action plans (CAP) for demand projections. CAP required to be submitted to Clay by June 13 11 Employers to provide feedback on program use (Fig 1) shortly 12 Steve will schedule monthly calls. The second Thursday of every month was targeted 13 Employers will review their attrition data and generate their potential hire numbers for 2014 2017. 14 The WFP committee employers will review the committee work process documents and offer feedback. EMCC, NPC YC, Pima CGCC 5/20/14 100% Complete Steve 7/18/14 N/A Timeline reported. Steve discussed at the 3 rd Qtr ASC_GIE meeting. 2/5, no Steve Ray Karla longer required. 5/30/14 100% On Going; Connection established Steve 6/30 Cancelled. See item 6. David 6/5 100% Complete Steve, Ray David, Marji 6/7 100% Complete David, Marji 6/13 Duplicate of 15. Close this action item. 6/30/14 Steve 6/7/14 100% Complete David, Marji Dan, Marji 6/30/14 100% Complete 7/31/14 100% Complete P a g e 4 8
15 Employers will use the word document describing the degree-job classification connection (list of careers by degree appendix 7a.doc) to identify their companies connections. 16 Ray will repurpose the tables in that document to record the employer responses. 17 Employers will verify the NCRC achievement level suggested to be successful passing their entry level testing 18 Josh will provide Ray a breakdown of the Engineering hiring at SRP by August 15. 19 Ray will review the ASC-GIE Consortium web page and verify where/if these pathway type documents either exist or can be added. 21 Ray will revise the process diagram to include a quality check, driven by a 6 month and 12 month new hire performance review (training group/operations (Kilpatrick) level 4 evaluation). 22 Employers will review process document revisions and offer feedback. 24 Ray will schedule conference calls for every three weeks beginning with the next call on Thursday, August 21 st at 0900 1000 hours AZ time. Ray will send the meeting invitation and call in numbers. 25 Any feedback on the WFP Sub-Committee Overview document between now and the October 23 Quarterly ASC-GIE meeting is appreciated 26 Ray will create an agenda item for the quarterly meeting so further discussion and input can be gathered on the WFP committee workflow. 27a Ray will send the recruiting process diagrams to the committee 28 Ray will send the current revision of the Career Coaching Handbook to committee members. Dan, Marji 8/13/14 100% Complete Ray 8/13/14 100% Complete Dan, Marji, 8/21/14 100% Complete Josh 8/15/14 100% Complete Ray 8/21/14 100% Complete Ray 8/13/14 100% Complete Dan, Marji 8/21/14 100% Complete Ray 8/04/14 100% Complete WFP Committee 10/20/14 Delete, nothing received Ray 10/22/14 100% Complete Ray 10/08/14 100% Complete Ray 10/03/14 100% Complete P a g e 5 8
29 Develop / send a proposal to have the employer Career Pathway documents added to the ASC-GIEC website. Posting request from the employers; Proposal required by Kayla. 31 Employers need to review all of their 2015 and 2016 hiring estimates and return confirmed numbers to Ray to update the S/D model. 33 Employers need to document their recruiting expectations, by job classification and school program. 34 Develop a simple timeline for data review and decisions. 35 Finish the minimum requirements document (reference item #27b). 36 The committee needs a clear understanding of how Kuder and the proposed GIE Jobs website will work together (or not) to follow students from enrollment to hire. THIS might include webinars to see functionality 37 Ray will meet with Steve to better understand what college scorecard data is current and how to aggregate it better (to deliver a more accurate scorecard chart) 38 Develop the supply data worksheets to enable easy access and input. Simplify the worksheets as much as possible. 40 Employers need to deploy the new data forms to gather supply information; Ray will initiate some action to help get this moving. 41 To improve the use of the recruiting timeline, add a two year timeline to accompany the one year timeline. Ray, Kayla, 10/20/14 100% Clay approved December 18, 2014 11/30/14 100% Completed 2015. Will hold on 2016 for now. 11/30/14 N/A Superseded by action item 40. Ray 10/31/14 100% Complete ALL 12/20/14 1/20/15 11/15/14 Deleted Close, delete and complete 27b. 100% Discussing next steps on the November 20, 2014 call. Completed webinar for the Committee January 15 2015 Ray, Steve 12/5/14 100% Completed with Clay. An alternative solution needs to be developed as the data addresses DOL grant requirements Ray 01/17/15 100% Ray; Employers Ray; Employers 3/01/15 100% Ray sent individualized forms to APS, CB&I, SRP, TEP. PVNGS are complete (sent in January) 3/19/15 100% Complete P a g e 6 8
46 Develop speed dating type job fair for ASC-GIEC program graduates. Leverage Jobs Registration website, focus on the WFD Management Pipeline openings and programs, invite contractors to recruit, conduct AAR for annual event. 47 Explore additional revisions to the Jobs Registration website. I.e. tracking employer activity like contacted, interviewed, hired, average salary, etc. 48. Ray will provide 1 or 2 new looks at the WFD Pipeline Management chart. 49. Steve will review data requirements (for DOL reporting) with colleges and develop one standard method (and timeline) for submitting. 50. Ray will make adjustments to (Monthly call 2/19) the presentation and resend/post. All 4/16/15 N/A Deleted Ray; CEWD 3/19/15 100% Revisions requested completed Ray 3/02/15 100% Complete Steve; Colleges 4/16/15 100% Ray 2/19/15 100% Complete 52 Ray will work with Rosa to get the college coaches to Ray, Rosa, 4/16/15 100% Complete review the recruiting process timeline. Coaches 53 The team needs to make sure the consortium starts to Committee October 100% Complete; planning in progress. plan Careers in Energy week 2015 54 Add new employers to the material distribution list Ray 4/20/15 100% Complete and monthly call list. 55 Send career pathways documents to new employers; Ray 4/31/15 100% Complete blanks and a couple examples 58 Add EEI test info field to the GIE Jobs Registration site Ray 4/31/15 100% Complete 59 Send competency model to new employers; foster Ray 4/31/15 100% Complete connecting between new employers and colleges 60 Colleges will review revised numbers and send NEW ALL colleges 5/21/15 100% Complete input to Steve and Ray 62 Colleges to share information on GIE Jobs Registration website and process with facility (and Coaches as needed) ALL colleges 4/31/15 100% Complete P a g e 7 8
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