Director Candidate Pack October 2017 1
Contents Advert 2 Organisational History 3 Mission, Vision and Values 3 Organisational Structure 4 Job Description 5 Conditions of service 7 Person specification 7 Further Information 9 Application Process 9 Timeline 9 Advert PHASE Worldwide Director Location: Bristol Hours: Full-time Salary: 35,000 40,000 PHASE Worldwide is seeking an exceptional candidate to succeed its current Director. The new Director will lead the organisation, in partnership with the Board of Trustees, through the next exciting stage of its development, from 2018 onwards. Over the past twelve years PHASE Worldwide has matured from a volunteer led NGO to a respected international development organisation dedicated to ensuring everyone, everywhere, even those in the most remote places in the world, has access to primary healthcare, basic education and livelihood opportunities. We do this through close partnership with our sister organisation PHASE Nepal who lead on design and implementation for our integrated health, education and livelihoods projects in remote Nepal. PHASE stands for Practical Help Achieving Self Empowerment - Empowerment and Sustainability being the key pillars which run through the organisation. PHASE Worldwide currently has several years secure funding from DFID and the Big Lottery Fund and fundraises through a range of other sources. The current director has been with PHASE Worldwide for seven years and has guided the team through a programme of change that has resulted in greater financial and organisational stability. The outgoing director will be able to support the transition and will be available to facilitate the induction and handover to the successful candidate. The ideal candidate is a high calibre inspirational leader with experience of management within the international development sector. They will be entrepreneurial, resilient and have the ability to sustain a culture of growth and continual improvement. Candidates should bring a strong track record in fundraising and be an experienced and persuasive communicator. This is an exceptional opportunity to continue to grow an innovative international development organisation with a unique approach. If you would like to know more about who we are and the details of the job specification then please visit our website www.phaseworldwide.org 2
Organisational History PHASE Worldwide was founded in 2005 by a group of friends in Rotherham. Nick and Marie Cragg had travelled to Nepal several times in the 1990 s and early 2000 s and built a relationship with the country. Marie was joined on one trip by GP Dr Gerda Pohl who subsequently decided she wanted to work in Nepal. Gerda moved to Nepal for two years working for several small NGOs in a voluntary medical capacity whilst learning the language. Whilst there Gerda met Dr Jiban Karki and Claire Bennett. In 2005 together Nick, Marie, Jiban, Gerda and Claire and other friends founded PHASE Nick, Marie, Gerda and Claire focused on the set up of the UK fundraising operations and Jiban went back to his home country (he had been in the UK completing a Master s degree) to set up PHASE Nepal. PHASE Worldwide was run entirely in a voluntary capacity for several years. This was very successful and the organisation developed a wide support base. In 2011 some paid administrative support was enabled, then in January 2013, PHASE appointed Sarah Galvin as the first full time paid Director. PHASE added a second staff member at the end of 2014. In 2015 the organisation re-located to Bristol and in August 2016 added a second part-time staff member to take the team to three core staff. Gerda and Nick remain trustees of PHASE Worldwide. Gerda lives and works in Kathmandu and works in a voluntary capacity for PHASE Nepal. Jiban remains the Executive Director of PHASE Nepal. The third organisation that falls under the wider PHASE umbrella is PHASE Austria. Run on a voluntary basis by Gerda s sister Brita Pohl the organisation is based in Vienna. Over the past few years, PHASE Austria has raised its profile substantially and has won several grants from donors in Austria for PHASE Nepal. Whilst PHASE Worldwide and PHASE Austria do not work directly together, the two organisations have collaborated and supported each other on various initiatives. Currently PHASE Worldwide supports PHASE Nepal s integrated work in remote Himalayan communities. Specifically supporting health work in 7 communities in Sindhupalchok, Gorkha, Humla and Bajura, agricultural work in Mugu and earthquake recovery projects in Gorkha and Sindhupalchok. In addition to financial support PHASE Worldwide also provides technical support to its partners in Nepal by mobilising and managing professional volunteers, mainly General Practitioners, but this has also included other medical professionals, teachers, engineers and accountants. PHASE Worldwide also has a lead role in a technical assistance project to improve prevention and treatment of cervical cancer in Nepal. PHASE Worldwide s fundraising also contributes to our mission of empowerment on all levels, as numerous fundraising events empower people in the UK by giving them opportunities to address personal challenges events have included the Yorkshire and National Three Peaks Challenges, London to Paris bike rides, etc. PHASE has a very active Board and the new Director will work with and receive support from a range of Trustees. 3
Mission, Vision & Values Our Vision Everyone, everywhere, even those in the most remote places in the world, should have access to primary health care, basic education and livelihood opportunities Our Mission PHASE Worldwide empowers isolated communities in Nepal through integrated and sustainable programmes in health, education and livelihoods. Values can be found here: https://phaseworldwide.org/about-us-2/vision-and-values/ Organisational Structure: PHASE Worldwide 4
Partner Organisational Structure: PHASE Nepal Job Description Job Title: Director Salary: 35,000-40,000 Accountable to: Board of Directors (Reporting to: Chair of Trustees) Base: Bristol with travel to Nepal and within the UK Leave entitlement: 24 days plus bank holidays Pension: matched contribution up to 6% Probation Period: 6 months Conditions: Full time, permanent contract Overall Purpose of the Post: The successful applicant will lead a team which includes the Fundraising Manager (part-time), Communications Management (full-time), a consultant grants and trusts manager (part-time) and a team of enthusiastic volunteers both in the office and beyond. Over the next three years they will also co-supervise a PhD student in partnership with Sheffield University. Through strong leadership, the post holder will shape the strategic direction of the organisation and support the board of Trustees to fulfil their governance functions in line with the mission and vision. Ensuring PHASE Worldwide meets its strategic and financial objectives, the post holder will respond to and identify current and future challenges; develop and initiate new ideas and demonstrate vision in a creative, flexible way. 5
Key Responsibilities Governance Work with the trustees (and consult key stakeholders) in order to develop, implement and review the three-year strategy and workplan which will guide PHASE Worldwide in achieving its mission Work with the Board to maintain high standards of governance by keeping up to date with regulator changes allowing PHASE Worldwide to fulfil its constitutional, regulatory and legal requirements (particularly data protection, fundraising, health and safety and employment) Provide appropriate and timely management information and advice to the Board and flag organisational risks Draft and update organisational policies for Board approval and ensure these are followed Work with the Chair to ensure the continued engagement and development of trustees Support, monitor and contribute to the work of Board sub-committees (Governance, Fundraising and Communications, Organisational Development and Partnerships) Support the board with the recruitment of new trustees Prepare all relevant papers for board meeting and prepare minutes Finance Ensure the effective financial management of PHASE Worldwide including forecasts, preparation of budgets, control of income (including large donor contributions), value for money, return on investment and the identification and management of financial risk Carry out financial reviews (specifically monthly banking reconciliation and preparing management accounts for trustee meetings quarterly) Ensure all information is in place and work with the accountant to prepare the annual financial statements Ensure all finance policies are followed Ensure all incoming and outgoing resources are accounted for (using Quickbooks and Excel) Support the team to prepare the gift aid claim Management Ensure that PHASE Worldwide has the human, material and financial resources, including IT systems, it requires to operate effectively Ensure that PHASE Worldwide's values are upheld at all times by all those connected to the charity Provide leadership, motivation, support and guidance to staff, trustees, patrons and volunteers (particularly GP and office volunteers) and ensure these groups are focused on achieving the PHASE Worldwide mission Monitor staff performance, identify staff training needs, organise and facilitate staff meetings and lead on the recruitment and induction of new staff as is necessary. Grow and a support a team of technical volunteers for PHASE Nepal (primarily GPs and teachers) 6
Fundraising and Communications Work with the Communication Manager to produce, implement and review the PHASE communications strategy in line with the charity's aims and objectives Write compelling bids and project reports (especially for large institutional funds such as DFID and Big Lottery) and ensure all commitments to donors are met Work with the staff team to maintain and create new funding opportunities through individual giving, trust and foundations, major donors, fundraising campaigns, corporate partnerships, community fundraising and events Set and hold overall responsibility for ensuring PHASE Worldwide reaches its fundraising targets so that commitments to partners are met Manage the supporter database (E-tapestry) Develop new relationships with businesses Prepare the annual report Oversee the development of new social enterprise activities to bring further financial sustainability to the organisation. Take ownership of and set the programme for the Annual Conference. Profile and Thought Leadership Be a persuasive ambassador for PHASE Worldwide (particularly as a spokesperson at events and functions) Maintain and grow effective networks with all the principal supporters and stakeholders, including the volunteer network Establish new, and strengthen existing, external relationships in order to promote PHASE Worldwide's profile and enhance income generation (specifically with BOND, South West International Development Network and large funders) Seek platforms to communicate with key groups Ensure that the PHASE Worldwide s brand is presented in an appropriate and professional way at all times Partners Relations Maintain and develop effective channels of communication and close relationships with partner organisations specifically by regular contact and occasional visits to Nepal. Work closely with the PHASE WW trustee in Kathmandu and partner NGOs to develop new project bids identify potential opportunities to expand PHASE Worldwide's activities in accordance with the Strategic Plan Manage and support M&E for large projects and institutional donors. Ensure a culture of monitoring, evaluation and shared learning is embedded in the work of the organisation The Director is expected to carry out any additional duties as are reasonably compatible with the role and required by the Board. 7
Conditions of Service Performance will be reviewed annually by the Chair in the context of PHASE Worldwide's annual review scheme; this will inform decisions made by the Board of Directors regarding any subsequent increase in salary. Whilst normal hours of work will be 37.5 hours weekly, over five days, the nature of the post calls for a degree of flexibility and evening and weekend work. It will also be essential that the post holder is able to travel to Nepal as required, but usually no more than once or twice per year. Person Specification Qualifications: Degree or equivalent qualifications and experience Personal Qualities Commitment to PHASE s vision, values and aims and dedication to developing the organisation (E) A desire to champion empowerment at all levels of the organisation (E) A personal commitment to organisational excellence; honesty, integrity, and a strong sense of ethics in all decisions and actions (E) Hardworking, committed, self-motivated and reliable. Having a can do attitude and proactively working to get a job done. (E) Experience and knowledge A minimum of 2 years management experience within the charity sector, public sector or a social enterprise (ideally relating to international development) (E) Experience of working at a strategic level, including formulating and implementing strategies and policies and translating broad goals into achievable steps (D) Proven experience of successful fundraising in the charity sector, particularly grant applications (E) Experience of working with a variety of stakeholders, including volunteers and overseas partners in a cross cultural environment (D) Experience of leadership and of working with a board of Trustees (E) and providing strategic advice (D) Experience of people management including employee recruitment, performance management and team development (E) 8
Experience of finance (budgets, funding and generating income) (E) using accounting packages (ideally Quickbooks Online) and preparing gift aid claims (D) Understanding of the principles of maintaining a strong brand and creating effective communications materials (D) Skills Full driving license (E) Well-developed organisational and administrative skills with the ability to handle a busy, varied workload, meet deadlines and cope with interruptions and changes (E) Excellent interpersonal/communication skills including the ability to assimilate complex issues and use appropriate communication strategies to influence wide and diverse audiences, and audiences that do not have English as a first language (D) Strong analytical and problem solving skills, entrepreneurial thinking and proven ability to innovate and develop new projects and funding streams (E) Evidence of skills associated with relationship building and partnership working, and a commitment to collaboration (D) Excellent interpersonal skills and the ability to work effectively with a wide range of people, including the Board, staff, sponsors and supporters; experience of leading, managing and working with volunteers and, critically, overseas partners (E) A strong understanding of good governance within the charitable sector (D) A willingness to work flexibly, and to travel to Nepal when required (E) Further Information Further information about the post may be obtained from the Director, please email sarah@phaseworldwide.org Information about the work of the charity is available on the website particularly in our annual reports which can be found here - https://phaseworldwide.org/publications-category/annualreports/ 9
Timeline First round interviews are expected to be held in London, Bristol or Sheffield in week commencing 16 th November and second round likely to be the week of the 4 th December please advise if you cannot make these dates. We are hoping to appoint a new Director between December and February How to Apply Your CV (up to two pages) A covering letter (up to three pages) that sets out how you meet the criteria in the person specification It would be helpful if you could also let us know in your application where you saw our advertisement or otherwise heard about the position. The preferred method of receiving applications is by emailing to sarah@phaseworldwide.org Closing date for applications is 5pm on 6 th November 2017 10