VACANCY ANNOUNCEMENT FOR EU AID VOLUNTEERS The requirements for the announcement are precisely laid down in COMMISSION IMPLEMENTING REGULATION (EU) No 1244/2014 of 20 November 2014 laying down rules for the implementation of Regulation (EU) No 375/2014 of the European Parliament and of the Council establishing the European Voluntary Humanitarian Aid Corps ( EU Aid Volunteers initiative ), annex I, number 2. Please complete all the fields as required. Do not delete or omit the required fields. This Word document is designed to help you to prepare your EUAV deployment vacancy announcements in collaboration offline with your project partners before you create the vacancy on the EU Aid Volunteers Platform and submit it for publication on the Platform. GENERAL INFORMATION Title of the vacancy: Project Development and M&E EU Volunteer Picture: add photo to illustrate the vacancy. Country (drop-down menu with checkboxes on the platform) Place of deployment Abidjan, Côte d Ivoire Volunteer profile: X Junior Volunteer Senior Volunteer Number of positions: 1 Sectors (select all that apply): Sectors * Conflict Disaster risk reduction Food and nutrition Gender Health 1 P a g e
Linking relief, rehabilitation and development (LRRD) Livelihoods Protection Refugees and IDPs Resilience Shelter WASH Hosting organisation: ACTED Côte d Ivoire VACANCY LINKS Apply now link DESCRIPTION Information about EU Aid Volunteers initiative: Please provide clear and accurate information about the EU Aid Volunteers initiative, its humanitarian nature and the purposes of volunteering. The EU Aid Volunteers initiative provides opportunities to European citizens and long-term residents, from a wide range of backgrounds and with a diversity of skills and professional experience, to get involved in humanitarian aid projects, support the provision of needsbased humanitarian aid in third countries and engage in volunteering opportunities, through deployment. Project description: Please provide a short summary of the project as well as details of the operational and security context and/or information as to whether the sending and/or hosting organisations are faith-based organisations. Ivory Coast has known ten years of political crisis, which strongly degraded its socioeconomic environment causing numerous human and material losses. In spite of the stability found since 2012, the population remains vulnerable, the inequality is increasing, and the health conditions in large cities are worrisome (with diseased linked to access to clean water). ACTED s goal is to contribute to the implementation of an environment that enables social and economic development as well as the reduction of poverty and inequality. 2 P a g e
In Ivory Coast ACTED leads the following projects: - Building water sanitation and purification systems - Sensitization of communities and trainings in the use of these systems with awareness campaigns and theaters-forums. - Support the efforts of economic and social development The objectives of the EU Aid Volunteer will be: To ensure good donor relations through proper, qualitative and timely grant management; To facilitate internal coordination and communication. To contribute to raising ACTED s profile and credibility with external stakeholders by communicating a positive image of ACTED s activities and engagements in the country. To contribute to fundraising efforts in line with ACTED s global. To support the development and implementation of effective AME systems and mechanisms in the mission and contribute towards more effective and relevant programming and project implementation. 3 P a g e
TASKS & COMPETENCES Grant Management 1.1 Contract follow-up a) Communicate contractual obligations in particular with regards to reporting deadlines to Programme, AMEU and FLATS team; b) When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules. 1.2. Reporting a) Participate in and take minutes of kick-off and close out meetings for each project b) Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow; c) Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU; d) Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports; e) Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU. f) Address ad hoc requests from donors in liaison with the CD, Programme and support teams. 1.3 Partner Follow-up a) Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement. 'Add another item' Internal Coordination 2.1. Internal Coordination and Communication a) Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings b) Send meeting minutes in a timely manner to HQ; c) Inform ACTED HQ GMU and finance of latest developments, opportunities and challenges so that GMU can best advice on the way forward. 2.2. Filing a) File properly contractual project documents both in hard and soft copies; b) Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources. 4 P a g e
External Communication a) Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report; Fundraising 4.1 External relations a) Update regularly a directory of donors, international and local NGOs, other partners and stakeholders; b) Contribute when required to the reporting to national and local authorities as required by ACTED registration/legal status in country; c) In the absence of Technical Coordinators, participate in key clusters and/or working group meetings; 4.2 Contribution to proposal development a) Contribute when required to the development of fundraising documents (Expression of Interests/concept notes/proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance; b) Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound; c) Incorporate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals; 4.3 Contracting Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance; M&E Responsabilities a) Contribute to the development and updating of the consolidated AME work plan and AME frameworks for all ongoing projects; b) Contribute to an effective roll-out of M&E collection and reporting systems to all staff and partners through training, site visits, manuals, and other technical support as needed; c) Assist in the development of the ToRs and mission plans and carrying out assessments, monitoring and evaluations (baselines, mid-terms, end lines) as reflected in the ToR and mission plan; d) Assist in the development and implementation of appropriate data collection and analysis instruments, methodologies (e.g. survey questionnaires, focus group discussions, key-informant interviews) and data/information dissemination/utilization plans e) Others 5 P a g e
Required competences Description of the competences and motivation required to match the profile: Please also indicate as to whether the position is expected to be combined with an apprenticeship placement. Transversal competences Demonstrating leadership Volunteering mind-set Autonomy Accountability Specific competencies Understanding the humanitarian context of the EU Aid Volunteers initiative and applying humanitarian principles Managing projects in humanitarian contexts Technical competences: Excellent writing and communication skills Knowledge of Project Cycle Management Experience in AME Financial and monitoring skills Apprenticeship: If no apprenticeship is foreseen, leave blank. SELECTION CRITERIA AND CONDITIONS Selection criteria: Please provide information on eligibility and exception criteria (if any) as regards the equal opportunities and non-discrimination principles; please provide information about selection criteria and minimum requirements to serve as exclusion criteria, if applicable (such as level of competences, motivation and other relevant criteria such as experience, language skills, medical aptitude to travel and work in developing countries, availability). Eligibility and exception criteria Miniumum text "The candidate for EU Aid Volunteers must be a citizen of the EU or a third country national who is a long-term resident in an EU Member State, and must have a minimum age of 18 years." Is already enterered by default. Minimum requirements Bachelor s or Master s degree in humanitarian studies / Political Science / M&E / Project Development 6 P a g e
Fluent French (written and spoken), excellent writing and communication skills; Prior work experience with an INGO in the agriculture and/or rural development sector Ability to work under pressure in a fast-paced environment; Good organisational and prioritisation skills; Proficiency in Microsoft Office; Conditions of Service: Please include details on the length of deployment, learning opportunities, working and living conditions, including accommodation and subsistence payments, flights, insurance coverage, medical and necessary vaccinations, etc. EU Volunteer benefits include: subsistence allowances in line with EU Aid Volunteer daily allowances (456.05 euros per month), coverage of all accommodation in the ACTED guesthouse, travel costs, a luggage allowance of 100 kg, provision of medical, repatriation, and life insurance, reimbursement of visas and vaccinations costs and resettlement allowance. Deployment dates: From: August 2017 To: July 2018 Learning opportunities This program places great importance on the EUV management and career development. The selected volunteers will undertake a learning and development program that will include an induction, trainings during the deployment and a post-deployment support and dissemination activities. Their learning and development plan will be completed with the support of a L&D manager, a mentor and their line manager. SELECTION PROCESS Selection Process: Please provide the following elements Closing date: 20/04/2017 Candidates will be shortlisted and invited to take part in a Skype or face-to-face interview (depending on location). Two-interview process with relevant stakeholders from HR and Program departments and staff based in the field. Expected date of decision on outcome: April May 2017 7 P a g e
Expected Timetable: Please provide information about the following elements Date of training: July / August 2017 Apprenticeship placement (if foreseen): Pre-deployment preparation and induction: July / August 2017 Deployment: August / September 2017 Post-deployment activities: August / September 2018 RELATED DOCUMENTS This section is for the Europass CV and Self-Assessment questionnaire. The Europass CV template will be loaded automatically, it is not necessary to re-attach it. Upload the Self-Assessment questionnaire for the specific vacancy. ADDITIONAL SETTINGS This space is only for EUAV Admins. 8 P a g e