COINS OA COINS OA Payroll Reports and Inquiries Version 10.17 COINS 6 Airport Park Blvd., Latham, NY 12110 Phone: 518-C-4-COINS Fax: 518-242-7216 Email: supportdesk.us@coins-global.com
COINS OA Payroll Reports and Inquiries COINS OA Version 10.17 COPYRIGHT NOTICE: Copyright 2009 Construction Industry Solutions (Shaker) Corporation (hereinafter known as COINS). ALL RIGHTS RESERVED THROUGHOUT THE WORLD. PROPRIETARY RIGHTS NOTICE: This software and the documentation attendant thereto contain trade secrets and confidential information proprietary to COINS. The Licensee is bound to the proprietary nature of this material. The software and the associated documentation may be used and/or reproduced only by a COINS Licensee and then only in accordance with the terms and conditions of the COINS End User License Agreement. Any unauthorized use, dissemination or reproduction of the software, documentation, and/or information contained therein is strictly prohibited. While efforts have been taken during the preparation of this manual to assure its accuracy, COINS assumes no liability for errors or omissions in this manual, or from the use of information contained therein. A form for users' comments and suggestions is provided at the back of this manual. You may address your comments to Corporate Communications, COINS, 6 Airport Park Blvd., Latham, NY 12110. COINS and Dig Deeper are registered trademarks of Construction Industry Solutions (Shaker) Corporation COINS Ti is a trademark of Construction Industry Solutions (Shaker) Corporation AIX, IBM, pseries, xseries, and RISC System/6000 are registered trademarks of International Business Machines Corporation. Microsoft, Excel, and Windows are registered trademarks of Microsoft Corporation. Progress is a registered trademark of Progress Software Corporation. Progress Query/Results and RDBMS are trademarks of Progress Software Corporation. Red Hat and Linux are registered trademarks of Red Hat, Inc. UNIX and UNIXWARE are registered trademarks of The Open Group. Other products are the trademarks of their respective owners.
Contents Inquiries................................. 5 Overview................................ 5 Burden Detail Inquiry........................ 6 Daily Hours Detail Inquiry..................... 7 Net Detail Inquiry.......................... 8 Timesheet Detail Inquiry...................... 9 Timesheet Detail Inquiry: Default............ 10 Timesheet Detail Inquiry: Pay.............. 11 Timesheet Detail Inquiry: Tax Authority....... 12 Timesheet Detail Inquiry: Workers Comp....... 13 Timesheet Detail Inquiry: Other............. 14 [Frequency] Payroll Calculation................ 25 Summary Edit Report...................... 26 Tax Summary Report....................... 27 Tax Summary Report for Tax Type: Federal.... 28 Tax Summary Report for Tax Type: FUTA...... 29 Tax Summary Report for Tax Type: Local...... 30 Tax Summary Report for Tax Type: State...... 31 Index.................................. 33 Reports................................. 15 Overview............................... 15 Batch Analysis Summary Report............... 16 Calculation Report......................... 17 Calculation Report: Contract Calculations....... 18 Calculation Report: Pay................... 19 Calculation Report: Union Calculations........ 20 Earnings Report........................... 21 EFT Report.............................. 22 Missing Timecard Report..................... 23 New Hire Report.......................... 24 COINS OA Payroll Reports and Inquiries, Version 10.17 3
Contents COINS OA Payroll Reports and Inquiries, Version 10.17 4
1: Inquiries Chapter 1: Inquiries Overview Several useful inquiries are available to you during the Payroll input phase. For examples of selected inquiries, see: Burden Detail Inquiry on page 6 Daily Hours Detail Inquiry on page 7 Net Detail Inquiry on page 8 Timesheet Detail Inquiry on page 9 The toolbar at the bottom of the screen gives you access to filtering capabilities and controls for exporting the inquiry to Microsoft Excel or printing it. COINS OA Payroll Reports and Inquiries, Version 10.17 5
1: Inquiries Burden Detail Inquiry Navigation: Payroll > [Frequency] Payroll > Input > Timesheets > Burden Detail The Burden Detail Inquiry lets you see a Gross-to-Burden view of Payroll. It displays all cost data associated with Payroll transactions. This inquiry also offers drill down capabilities to display the detail behind a particular cost, such as Pay Fringes or Union Fringes. COINS OA Payroll Reports and Inquiries, Version 10.17 6
1: Inquiries Daily Hours Detail Inquiry Navigation: Payroll > [Frequency] Payroll > Input > Timesheets > Daily Hours Detail The Daily Hours Detail Inquiry is used to review the accuracy of daily hour distribution for Certified Reporting prior to completing the payroll process. COINS OA Payroll Reports and Inquiries, Version 10.17 7
1: Inquiries Net Detail Inquiry Navigation: Payroll > [Frequency] Payroll > Input > Timesheets > Net Detail For example, you can drill down into Localities and view the detail behind the Tax, such as taxable wages and amounts withheld by jurisdiction. The Net Detail Inquiry offers a Gross-to-Net view of all paychecks. It also offers drill down capabilities on components of pay. COINS OA Payroll Reports and Inquiries, Version 10.17 8
1: Inquiries Timesheet Detail Inquiry Navigation: Payroll > [Frequency] Payroll > Input > Timesheets > Timesheet Detail The Timesheet Detail Inquiry lets you to see more detailed information about employee timesheet transactions. It features 5 different views of payroll timesheets that are useful in exception-based reporting and review during timesheet entry. Data Selector options let users choose one of the 5 different views to review data by Default (Timesheet), Pay, Tax Authority, Workers Comp, and Other fields. For examples, see: Timesheet Detail Inquiry: Default on page 10 Timesheet Detail Inquiry: Pay on page 11 Timesheet Detail Inquiry: Tax Authority on page 12 Timesheet Detail Inquiry: Workers Comp on page 13 Timesheet Detail Inquiry: Other on page 14 COINS OA Payroll Reports and Inquiries, Version 10.17 9
1: Inquiries Timesheet Detail Inquiry: Default Navigation: Payroll > [Frequency] Payroll > Input > Timesheets > Timesheet Detail Set the Data Selector to Default to see the Timesheet Detail Inquiry > Timesheet view. This view includes employee information, earnings categories, cost method, hours, department, check type, and other information useful when reviewing timesheets. COINS OA Payroll Reports and Inquiries, Version 10.17 10
1: Inquiries Timesheet Detail Inquiry: Pay Navigation: Payroll > [Frequency] Payroll > Input > Timesheets > Timesheet Detail Set the Data Selector to Pay to see the Timesheet Detail Inquiry > Pay view. This view includes employee information, cost method, hours, gross amount, and reimbursable amount. COINS OA Payroll Reports and Inquiries, Version 10.17 11
1: Inquiries Timesheet Detail Inquiry: Tax Authority Navigation: Payroll > [Frequency] Payroll > Input > Timesheets > Timesheet Detail Set the Data Selector to Tax Authority to see the Timesheet Detail Inquiry > Tax view. This view includes employee information, hours, SUTA, DBL, and WC State, and Locality information. COINS OA Payroll Reports and Inquiries, Version 10.17 12
1: Inquiries Timesheet Detail Inquiry: Workers Comp Navigation: Payroll > [Frequency] Payroll > Input > Timesheets > Timesheet Detail Set the Data Selector to Workers Comp to see the Timesheet Detail Inquiry > Workers Comp view. This view includes employee information, hours, gross, WC State, and other information important for verifying Workers Comp. COINS OA Payroll Reports and Inquiries, Version 10.17 13
1: Inquiries Timesheet Detail Inquiry: Other Navigation: Payroll > [Frequency] Payroll > Input > Timesheets > Timesheet Detail Set the Data Selector to Other to see the Timesheet Detail Inquiry > Other view. This view includes employee information, hours, Union, Trade, Work Classification, EEO codes, and other information. COINS OA Payroll Reports and Inquiries, Version 10.17 14
Chapter 2: Reports Overview COINS OA Payroll reports are typically either generated during a processing function (for example, payroll calculation) or run from a Report menu. Several important Payroll reports are described in this chapter. By default, COINS produces printable output in a PDF format. PDF stands for Portable Document Format, a file format used for exchanging documents that include formatted text, graphics, and colors. The PDF output can be printed, saved to disk, or emailed. Other available formats include: Printing directly to a COINS printer The following reports are described in this chapter: Batch Analysis Summary Report on page 16 Calculation Report on page 17 Earnings Report on page 21 EFT Report on page 22 Missing Timecard Report on page 23 New Hire Report on page 24 [Frequency] Payroll Calculation on page 25 Summary Edit Report on page 26 Tax Summary Report on page 27 Generating in CSV format (comma-separated value file that can be easily manipulated in a spreadsheet program) Generating in XML format (Extensible Markup Language, often used for creating structured data files) Once generated, users can generally access the report in Microsoft Excel, fully formatted, from Report Status. (Some exceptions may apply.). COINS OA Payroll Reports and Inquiries, Version 10.17 15
Batch Analysis Summary Report Navigation: Payroll > [Frequency] Payroll> Costing Workbench > Choose Action > Analysis Summary Report This information is provided prior to completing the payroll process and allows users to correct any data that may be in error prior to posting. The Batch Analysis Summary Report provides a detailed breakdown of all costs associated with the selected payroll run. Costs are displayed by Analysis Contract, cost code or work breakdown structure (WBS), and by General Ledger. COINS OA Payroll Reports and Inquiries, Version 10.17 16
Calculation Report Navigation: Payroll > Company Reports > Calculation Report The Calculation Report allows you to choose details of pay, union, and contract calculations for any POSTED or previously processed payroll. It depicts the status of the timesheets as well as the Total Gross and Net Pay for each employee. You can run the report for a specific payroll period or by month, quarter, or year. For examples, see: Calculation Report: Contract Calculations on page 18 Calculation Report: Pay on page 19 Calculation Report: Union Calculations on page 20 COINS OA Payroll Reports and Inquiries, Version 10.17 17
Calculation Report: Contract Calculations Navigation: Payroll > Company Reports > Calculation Report This version of the report includes information such as Gross Wages, Hours Worked, Fringes and Deductions. The Calculation Report for Calculation Type=Contract provides data to be used when reporting or accounting for Davis-Bacon related Fringe Benefits. COINS OA Payroll Reports and Inquiries, Version 10.17 18
Calculation Report: Pay Navigation: Payroll > Company Reports > Calculation Report It may be run for a single Period/Month/Quarter/Year as well as for single or multiple employees and for single or multiple calculations. The Calculation Report for Calculation Type=Pay provides detail of pay calculations in use during the payroll cycle. COINS OA Payroll Reports and Inquiries, Version 10.17 19
Calculation Report: Union Calculations Navigation: Payroll > Company Reports > Calculation Report The Calculation Report for Calculation Type=Union provides data to be used when preparing Union reports. The report includes information such as Gross Wages, Hours Worked, Fringes, and Deductions. COINS OA Payroll Reports and Inquiries, Version 10.17 20
Earnings Report Navigation: Payroll >Company Reports > Earnings Report The Earnings Report may be run for a single Period/Month/Quarter/Year as well as for single or multiple employees or Earnings Categories. The Earnings Report provides a detailed breakdown of earnings by Earnings Category by Employee. This report is useful for reviewing of pay types such as Vacation, or inclusions in pay such as an Auto Allowance. COINS OA Payroll Reports and Inquiries, Version 10.17 21
EFT Report Navigation: Payroll > [Frequency] Payroll> EFT Output and Print The EFT Report substantiates the EFT File used to transmit direct deposit data during the Payroll Process. COINS OA Payroll Reports and Inquiries, Version 10.17 22
Missing Timecard Report Navigation: Payroll > [Frequency] Payroll> Input > Missing Timecard Report The Missing Timecard Report provides a list of all employees who are active for the period and do not have a current timesheet on record. This report is available only for unposted payroll. COINS OA Payroll Reports and Inquiries, Version 10.17 23
New Hire Report Navigation: Payroll >Company Reports > New Hire Report The New Hire Report complies with state requirements for New Hire reporting. It includes the employee name, address, hire date, and date of birth. COINS OA Payroll Reports and Inquiries, Version 10.17 24
[Frequency] Payroll Calculation Navigation: Payroll > [Frequency] Payroll> Calculation The Payroll Calculation output list is generated as a result of running calculations on Payroll Timesheets. The Calculation function is found in the Weekly, Monthly, 2-Weekly, and 4-Weekly Payroll input menus. COINS OA Payroll Reports and Inquiries, Version 10.17 25
Summary Edit Report Navigation: Payroll > [Frequency] Payroll> Reports > Edit Summary Report The Summary Edit Report provides a summary view of all components of Net Pay and Burdened Gross Pay. In addition, all Taxable Wages associated with taxes are included. This report is useful for reconciliation purposes as well as tax deposits. COINS OA Payroll Reports and Inquiries, Version 10.17 26
Tax Summary Report Navigation: Payroll >Company Reports > Tax Summary Report The Tax Summary Report lets you list the Federal, FUTA, State, or Local taxes that were withheld for an employee for a period, month, quarter, or year. It is used to reconcile wages and to complete Federal, State and Local wage and tax returns. For examples, see: Tax Summary Report for Tax Type: Federal on page 28 Tax Summary Report for Tax Type: FUTA on page 29 Tax Summary Report for Tax Type: Local on page 30 Tax Summary Report for Tax Type: State on page 31 COINS OA Payroll Reports and Inquiries, Version 10.17 27
Tax Summary Report for Tax Type: Federal Navigation: Payroll >Company Reports > Tax Summary Report The Tax Summary Report for Tax Type=Federal lists the Federal taxes that were withheld for each employee for the selected period, month, quarter, or year. It is used to reconcile wages and to help complete Federal tax returns. COINS OA Payroll Reports and Inquiries, Version 10.17 28
Tax Summary Report for Tax Type: FUTA Navigation: Payroll >Company Reports > Tax Summary Report The Tax Summary Report for Tax Type=FUTA lists the Federal Unemployment taxes that were withheld for each employee for the selected period, month, quarter, or year. It is used to reconcile wages and to help complete Federal tax returns. COINS OA Payroll Reports and Inquiries, Version 10.17 29
Tax Summary Report for Tax Type: Local Navigation: Payroll >Company Reports > Tax Summary Report This report can be run for all types of localities, or separately for City, County, or School jurisdictions. The Tax Summary Report for Tax Type=Locality lists the Local taxes that were withheld for each employee for the selected period, month, quarter, or year. It is used to reconcile wages and to help complete Locality tax returns. COINS OA Payroll Reports and Inquiries, Version 10.17 30
Tax Summary Report for Tax Type: State Navigation: Payroll >Company Reports > Tax Summary Report The Tax Summary Report for Tax Type=State lists the State taxes that were withheld for each employee for the selected period, month, quarter, or year. It is used to reconcile wages and to help complete State tax returns. COINS OA Payroll Reports and Inquiries, Version 10.17 31
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Index Numerics 2-Weekly Payroll Calculation 25 4-Weekly Payroll Calculation 25 B Batch Analysis Summary Report 16 Burden Detail Inquiry 6 Calculation Report 17 Contract Calculations 18 Pay 19 Union Calculations 20 Earnings Report 21 EFT Report 22 Inquiries Overview 5 C E M Missing Timecard Report 23 Monthly Payroll Calculation 25 Net Detail Inquiry 8 New Hire Report 24 I N Payroll Calculation 25 Reports Overview 15 Summary Edit Report 26 P R S T Tax Summary Report 27 Tax Summary Report for Tax Type Federal 28 FUTA 29 Local 30 State 31 Timesheet Detail Inquiry 9 Default 10 Other 14 Pay 11 Tax Authority 12 Timesheets 10 Workers Comp 13 W Weekly Payroll Calculation 25 COINS OA Payroll Reports and Inquiries, Version 10.17 33
Index COINS OA Payroll Reports and Inquiries, Version 10.17 34