See you soon in San Antonio! October 3-4, 2017 San Antonio, Texas Exhibitor Package 9th Annual 2017 Grounding & Lightning Conference www.ceati.com Tel: +1.514.866.5377 Fax: +1.514.904.5038 events@ceati.com www.ceati.com
Important Dates Be on the lookout for our future events 9th Annual Grounding & Lightning Conference 8th Annual Grounding & Lightning Conference Pre-Event: Have you... November, 2016 Arlington, VA October 3-4, 2017 San Antonio, Texas Made your hotel reservations? Conference attendees are eligible for a discounted rate of $121 USD per night (single/ double occupancy), subject to availability at the Omni Hotel at the Colonnade. You may make your reservation by calling +1(210) 691 8888 and mentioning CEATI. Or https://www.omnihotels.com/hotels/san-antonio/meetings/ceati-international-inc The deadline to reserve this rate is August 28, 2017. Made your shipping and storage arrangements? Shipments may arrive at the Omni Hotel at the Colonnade for storage no more than 3 days in advance. Provided the names and contact details for exhibitor attendees? The full name and contact details for individuals using the conference passes are required by September 20, 2017. Please email events@ceati.com with their full name, email address, title, and phone number. Submitted your electrical services request form? The electricity services request form should be ordered at least 10 days in advance. Submitted your equipment order form? Equipment order form must be received at least 10 days prior to the event Fax: +1(210).699.5844 or email it to bridget.ferguson@omnihotels.com Tel: +1.514.866.5377 Fax: +1.514.904.5038 events@ceati.com www.ceati.com
Important Dates 9th Annual Grounding & Lightning Conference October 3-4, 2017 San Antonio, Texas Aug 28, 2017: Hotel reservation deadline at the preferred rate Sep 21, 2017: Last day for hotel to receive electrical forms Sep 28, 2017: Hotel starts accepting shipments Oct 2, 2017: Exhibitor move in 2-5 PM Oct 3, 2017: Doors of exhibition room open to exhibitors for 7 AM last minute set-up 8 AM - 5 PM Exhibition Hall opens (including lunches & breaks) 6-7.30 PM Exhibitor s reception in exhibition hall Oct 4, 2017: Exhibition (including breakfast, lunches & breaks) 7 AM - 5PM 3:30-5PM Exhibitor move out Tel: +1.514.866.5377 Fax: +1.514.904.5038 events@ceati.com www.ceati.com
CLIENT / EXHIBITOR INFORMATION Event Name Contact Name Company Name Billing Address City, State, Zip Phone Fax Email Booth Number (if applicable) Date equipment needed Time equipment needed (start) Event start date Event end date Date equipment use ends Date equipment use ends
STANDARD WIRED INTERNET SERVICES (SHARED) Single user/device shared ethernet $100.00 Addtional user/device $50.00 WIRELESS INTERNET SERVICES (SHARED) Each device $49.95 SPECIAL NETWORK SERVICES BY REQUEST Higher Bandwidth Caps - Available (current per user cap - 6Mbps) Dedicated Bandwidth VLAN Configuration Static IP Managed Switches Custom items available $55.00/each add'l Mbps TELECOMMUNICATION SERVICES Direct Inward Dial (DID) Standard Analog Line Polycom Speakerphone $250.00 Standard Wired Internet Services Wireless Internet Services Special Network Services Telecommunication Services (Before taxes service charge and/or labor) EQUIPMENT SUBTOTAL RENTAL CONTRACT MUST BE COMPLETE FOR ORDER TO BE PROCESSED.
VIDEO EQUIPMENT DVD $125.00 24" LCD Monitor $200.00 40" LCD Monitor w/stand $400.00 52" LCD Monitor w/stand $500.00 60" LED Monitor w/stand $600.00 LCD Projector (WXGA) w/stand & 6' Screen $500.00 Other monitor and screen sizes available, please call for a quote. SOUND EQUIPMENT Computer Speakers $40.00 Powered Speaker (100W) $75.00 Wireless Microphone Handheld/Lavaliere $140.00 Custom systems available, please call for a quote. ELECTRICAL SUPPORT Laptop Computer, PC $150.00 MacBook $225.00 Custom system available, please call for a quote. Exhibit Rental Reservation GRAND TOTAL Video Equipment Sound Equipment Electrical Support (Before taxes service charge and/or labor) EQUIPMENT SUBTOTAL Networking/Telecom TOTAL Equipment TOTAL (Before taxes service charge and/or labor) GRAND TOTAL RENTAL CONTRACT MUST BE COMPLETE FOR ORDER TO BE PROCESSED.
FUNCTION SPACE FUNCTION SPACE ROOM/ BOOTH ROOM/ BOOTH ROOM/ BOOTH ROOM/ BOOTH ROOM/ BOOTH Start Date & Time: End Date & Time: CLIENT/EXHIBITOR INFORMATION Event Name Exhibitor Contact Name Event Location Booth# Email Address Address Phone # Fax# City State Zip Delivery Date Please contact Encore Event Technologies for delivery. Exhibitor must be present to sign for order at time of delivery. You must notify our representative that you are at your booth and have electrical power in place. Pick-up Date: Exhibitor is responsible for equipment until it is picked up by an Encore representative. Pick up will be at close of show unless otherwise specified. No removal of equipment will take place during show hours. Comments - ADVANCED PAYMENT IS REQUIRED AND RENTAL CONTRACT MUST BE EXECUTED TO RESERVE EQUIPMENT. - TOTALS DO NOT INCLUDE TAXES OR SERVICE CHARGES. - Equipment listed is a partial inventory. Additional equipment is available upon request. - Custom sizes and/or specifications are also available. Please call for a quote.
ALL ORDERS SUBJECT TO LIMITS OF LIABILITY AND RESPONSIBILITY AS SET FORTH BELOW EQUIPMENT TERMS AND CONDITIONS By executing this order form, Lessee agrees as follows: 1. Cancellation: In the event Lessee cancels this order, Lessee will be charges a cancellation fee equal to 10% of one day s rental of the subject equipment. Cancellation made within 48 hours of the delivery date will be charged a cancellation fee equal to one day s rental plus handling charges. 2. Risk of Loss: Equipment rental is the responsibility of Lessee. Any equipment which is lost, damaged, or stolen while in Lessee s care or possession will result in Lessee being charged for replacement cost, labor, or parts for repair, as the case may be. 3. Insurance for the subject equipment is Lessee s responsibility. 4. Union labor costs, if applicable, are not included in equipment rental price. 5. Payment tendered for the specified equipment with this reservation form is an estimate only and any changes in equipment requirements and any labor charges will affect this estimate. Lessee is responsible for all charges. 6. It is the responsibility of the exhibitor to advise an Encore Event Technologies representative of any problems with their order at show site. Absolutely no credits will be issued after show closing. MY SIGNATURE INDICATES THAT I HAVE RECEIVED THIS REQUEST FORM AND SERVES AS AGREEMENT OF MY ORDER AND ITS TERMS AND CONDITIONS AND WARRANTS THAT THE UNDERSIGNED HAS THE AUTHORITY TO EXECUTE THIS DOCUMENT AS AN EMPLOYEE AND/OR AGENT ON BEHALF OF CUSTOMER S EMPLOYER AND/OR PRINCIPAL, IF ANY. Authorized Signature: (Required)
CREDIT CARD AUTHORIZATION FORM Cardholder's Name Card Number CCID Exp Type Billing Address City State Zip Cardholder's Phone Number Order Number Amount I,, hereby authorize Encore Event Technologies to charge my credit card the amount listed above. Authorized Signature Date PAYMENT INFORMATION IF YOU CLAIM SALES TAX EXEMPTION IN THIS STATE, PLEASE FURNISH A COPY OF YOUR TAX-EXEMPT CERTIFICATE WITH YOUR ORDER. Please indicate method of payment. This section must be completed before your order can be processed. A credit authorization is requested as a deposit against additional services and/or labor. Payment of any balances may also be made by company check upon presentation of statement while at the show, but a credit card authorization should be on file. Any balances outstanding as of move-out will be charged to your account. Please do not ask us to bill you. TERMS AND CONDITIONS RENTAL CONTRACT MUST BE COMPLETE FOR ORDER TO BE PROCESSED. ALL ORDERS SUBJECT TO LIMITS OF LIABILITY AND RE- SPONSIBILITY AS SET FORTH BELOW. By executing this order form, Lessee agrees as follows 1. Cancellation In the event Lessee cancels this order, Lessee will be charged a cancellation fee equal to 10% of one day s rental of the subject equipment. Cancellation made within 48 hours of the delivery date will be charged a cancellation fee equal to one day s rental plus handling charges. 2. Risk of Loss Equipment rental is the responsibility of Lessee. Any equipment which is lost, damaged, or stolen while in Lessee s care or possession will result in Lessee being charged for replacement cost, labor, or parts for repair, as the case may be. 3. Rentals in the City of Atlanta are subject to city tax of 7%. 4. Insurance for the subject equipment is Lessee s responsibility. 5. On location set-up and take-down by required union labor is not included in the equipment rental price. This fee will be charged by Encore Exhibitor Services. If there are any questions with regards to this charge contact Freeman Exhibitor Services at 904-277-5982 6. Payment tendered for the specified equipment with this reservation form is an estimate only and any changes in equipment requirements and any labor charges will affect this estimate. Lessee is responsible for all charges. 7. It is the responsibility of the exhibitor to advise an Encore Event Technologies representative of any problems with their order at show site. Absolutely no credits will be issued after show closing. 8. Encore Event Technologies must supply all Switches and Hubs for the high-speed Internet service. PLEASE COMPLETE FORM AND RETURN VIA FAX TO 210-699-5854
Completed Forms Should be Returned to: Bridget Ferguson, Convention Service Manager bridget.ferguson@omnihotels.com Phone: 210-699-5831 Fax: 210-699-5844 Event Name: Exhibit Location: Ordered By: On Site Contact: EXHIBITOR RENTAL FORM Exhibitor Company: Address: Phone #: ELECTRICAL QUANTITY SUBTOTAL Anticipated Number of Boxes: $ 7.00 each $ - Packages weighing over 50 lbs. will be charged at $7 per 50 lbs. Banner Hanging/Price Per Banner Genie Lift/Priced Per Day Phone Line (Dial "9" Local Access)_ Phone Line (Direct Incoming Line) 25' Heavy Duty Extension Cord 50' Heavy Duty Extension Cord Set up includes extension cord & labor SHIPPING ADDITIONAL SERVICES QUANTITY Advance Price On Site Price 1 2 3 SUBTOTAL $ 4 $ 15.00 $ 30.00 - $ 100.00 $ 200.00 $ - $ 35.00 $ 50.00 $ - $ 85.00 $ 95.00 $ - $ 20.00 $ 30.00 $ - $ 30.00 $ 40.00 - Wireless Internet and AV Equipment Please Contact: 8.25% Sales Tax - Encore Event Technologies (210) 699-5855 TOTAL $ - ELECTRICAL GENERAL INFORMATION For your protection you should install a surge protector on your computer(s). All electrical installations and connections to all electrical services will be made by an Omni Hotel engineer. Omni Hotels will not be responsible for any damage or lost equipment, component, computer hardware, or software and/or any damage or injury to any person caused by the installation, connection or plugging into any electrical outlet by a person other than an Omni Hotel electrician. 120 Volt Single Phase Service 4 Amps $ 20.00 $ 40.00 $ - 20 Amps (Quanity Not to Exceed 2) $ 40.00 $ 60.00 $ - 30 Amps (Quanity Not to Exceed 4) $ 55.00 $ 75.00 $ - 208 Volt/Single Phase Service 20 Amps (Quanity Not to Exceed 2) $ 70.00 $ 90.00 $ - 50 Amps (Quanity Not to Exceed 2) $ 140.00 $ 170.00 $ - 2 208 Volt/Three Phase Service 3 To receive Advance Order pricing, all orders must be 30 Amps $ 150.00 $ 180.00 $ - received with payment 7 days prior to the set up date. 50 Amps $ 200.00 $ 250.00 $ - SHIPPING 100 Amps $ 275.00 $ 350.00 $ - 1 Note: Rates are Subject to Change All column & wall outlets are not a part of booth space. Boxes may not be shipped to the hotel more than (3) days prior to the show/event. If boxes are shipped on a pallet, the charge is for the number of boxes included on the pallet. Pallets not to exceed 70"x70"x70". If the shipment requires a ford lift to load & unload, it will be the responsibility of the exhibitor or freight company to rent or provide one. If box charge form is not received prior to arrival, boxes will not be delivered until payment is received. Box fees are for handling material at the Omni San Antonio Hotel and include all labor to unload shipments, store up to 3 days prior to the event at the Hotel, deliver to booth, handle empty containers to/from storage and remove boxes for reloading onto outbound carries. $ BOXES ARE TO BE ADDRESSED AS FOLLOWS: Omni San Antonio Hotel Hold for: Exhibitor Name/Convention Name 9821 $ - Colonnade Blvd. San $ Antonio, TX 78230 RETURN SHIPPING Company must provide own shipping labels for all return packages at the end of show. PAYMENT INFORMATION Payment for electrical servces can be made by credit card: MC VS AX Card Holders Name: DS Credit Card Number: Exp. Date: Authorized Signature: Email for Receipt: