EXPRESSION OF INTEREST - PDF Free Download

Expression of Interest for Turnkey work of Design, Supply, Installation, Testing and Commissioning of Laser, Light & Sound Show with HD projection on Aqua Screen, Sound System, Light effects, Pyro Color Flame & Musical Fountains including related Civil, Mechanical, Structural & Electrical work at Dandi Kutir, Gandhinagar, Gujarat, India. (An initiative by Industrial Extension Bureau indextb Government of Gujarat) EXPRESSION OF INTEREST 28 June-2017 Pre-Application Conference date: 06-July-2017 INDUSTRIAL EXTENSION BUREAU (A Government of Gujarat Organisation) indextb, Block No. 18, 2nd Floor, Udyog Bhavan, Sector 11 Gandhinagar 382 010, India Tel: +91 79 2325 6009, Fax: +91 79 23250490 indextb is calling upon EOI from interested firms E-mail: md.indextb@gmail.com Web: www.indextb.com 1

Contents 1. DISCLAMIER... 4 2. INTRODUCTION... 4 2.1. Background... 4 2.2 Objective... 5 3. SCHEDULE OF EOI SUBMISSION... 6 4. PREPARATION AND SUBMISSION OF EOI... 7 4.1 General... 7 4.2. Sealing and marking of EOI... 7 4.3. EOI preparation cost... 8 4.4. Right to accept any EOI and to reject any or all EOIs... 8 ANNEXURE I... 9 ANNEXURE II... 10 ANNEXURE III... 11 FORM A... 12 FORM B... 13 FORM C... 14 FORM D... 15 2

LASER, LIGHT & SOUND SHOW AT, DANDI KUTIR, MAHATMA MANDIR CONVENTION CENTRE AT GANDHINAGAR, GUJARAT Pre-Application Conference Notice indextb Government of Gujarat, intends to put up an Aqua Screen, Sound System, Light effects, Pyro Color Flame & Musical Fountains including related Civil, Mechanical, Structural & Electrical work at Dandi Kutir. indextb requires the services of well established, experienced agency/creative Director for conceptualization, design and implementation of the such show which will be developed on theme of Clean India Campaign and which would be played in Dandi Kutir, Mahatma Mandir, Gandhinagar as evening shows on weekends. Interested firms/ individuals shall have experience in: 1. Mounting of Laser Show Equipment or similar works incorporating light and sound effects, pyro color flame, musical fountains and associated activities 2. A mega permanent installation, both international and national involving creative light features with sound and musical effects by various equipment and laser shows. Interested firms/ individuals willing to undertake the work should submit the offer. For EOI document, you may refer to the website www.indextb.com Time 06-July-2017 at 12:30 Hours(IST) Venue Mahatma Mandir, Gandhinagar, Gujarat For any queries, contact: Mr. Rajkumar Beniwal (+91 99784 47449) For and on behalf of indextb MD, indextb Block No 18, 2nd Floor, Udyog Bhawan, Sector XI, Gandhinagar 382010 Tel: 079-23288087 md.indextb@gmail.com 3

1. DISCLAMIER A. indextb does not make any representation or warranty as to the accuracy, reliability or completeness of the information in this EOI document. Each prospective applicant should conduct his own investigations and analysis and check the accuracy, reliability and completeness of the information in this EOI document and obtain independent advice from appropriate source before participation in the Pre-application Conference. B. indextb will not have any liability to any prospective Applicant or any other person under the law of contract, for any loss, expense or damage which may arise from or be incurred or suffered in connection with anything contained in this EOI document. C. indextb reserves the right to reject any or all of the applications submitted in response to this EOI document and/or any subsequent stage without assigning any reasons whatsoever. indextb also reserves the right to hold, or withdraw or cancel the process at any stage under intimation to the Applicants who submit the applications or bids. D. indextb also reserves the right to modify or amend or add to any or all of the provisions of this EOI document or cancel the present Invitation and call for fresh Invitations. E. indextb will not have any liability in case of non-receipt of any correspondence from them to the Applicants due to the postal delays. 2. INTRODUCTION 2.1. Background Industrial Extension Bureau, popularly known as indextb is a Government of Gujarat Organisation established with the objective of accelerating the industrial development in the State. indextb was set up with a noble intention to function as a facilitating organization to ensure smooth and hassle-free experience for a prospective investor in the state of Gujarat. indextb intends to project a world class laser, light and sound show on Clean India Campaign (Swachh Bharat) at Dandi Kutir, Gandhinagar, and promote the Government of India s initiative to the public to emphasize and spread awareness on the campaign. The campaign of Swachh Bharat was launched by the Government of India with an aim to make people aware of healthy sanitation practices by bringing behavioral changes in people. The campaign is aimed to accomplish various goals and fulfil the vision and mission of Clean India by 2nd of October 2019 which is 150th birth anniversary of the great Mahatma Gandhi. It has been 4

declared by the Government that this campaign is inspired by patriotism. Further details on the campaign are available at https://swachhbharat.mygov.in/ and http://www.swachhbharaturban.in/sbm/home/#/sbm The event venue that is Dandi Kutir epitomizes Mahatma Gandhi s powerful idea of people across lines of class, gender, age and community asserting their common rights to salt itself: a symbol to inspire a pluralistic society to march towards independence, Purna Swaraj. Dandi Kutir is the world s largest and only museum built on one man s story Mahatma Gandhi, Father of the Nation. The sculptures of Gandhi depict his childhood, early life, his return to India and his role in the country s freedom struggle. Located inside a 41-meter high saltmound, it is a symbol of Gandhi s famous Dandi march against the salt tax provisions imposed by the British regime in March 1930. Further details on Dandi Kutir are available at http://dandi-kutir.com/about-dandi-kutir/ indextb has been appointed as a Nodal Agency to execute this show. 2.2 Objective indextb now intends to appoint an established and renowned laser event management Operator to manage the Laser, Light and Sound Show at Mahatma Mandir. indextb on behalf of Government of Gujarat is inviting expression of interest from interested firms/group and would subsequently invite the request for proposal. Through this EOI process, the Authority intends to gauge the prospective players/ firms who would be interested in the project and develop a common understanding of the proposed terms and conditions of the Management Agreement. The feedback would be important to formulate the eligibility and other terms and conditions at the subsequent RFP stage. Overview of Project Scope: 1. The prime bidder is required to carry out the above project on turnkey basis for proper integration and operation of the complete system including related civil, structural, Mechanical, Structural and electrical works. Bidders have to submit system architecture design data base presentation for proposed turnkey project. 2. The Scope of work would include: Designing, Supply, Testing, Installation and Commissioning of all project deliverables. Any cutting/modification/removal/reinstallation in the existing structure, prior permission to be taken from the department 3. Proposed Turnkey work of Design, Supply, Installation, Testing and Commissioning of Laser Show with HD projection on Aqua Screen, Sound System, Light effects, Pyro Color Flame & Musical Fountains including related Civil, Mechanical, Structural and Electrical work at Dandi Kutir Mahatma Mandir, Gandhinagar Gujarat, India. 5

4. The listed components are the general guidelines for the solution. The turnkey project to be set up must comprise of state of the art of hardware equipment and software with collectively offering high uptime. 5. Eligibility Criteria: Applicant or at least one member of the consortium (incase applicant is a consortium) should have experience of successfully setting up at least two multimedia/ Sound and Light shows, both internationally and nationally. Site Visit Presentation: Applicants shall be required to make a site visit and make presentation before the designated committee appointed by the Government of Gujarat on the type of show, technology, equipment and other details. While the site visit may be facilitated by indextb on the bidder s request, the date for the presentation will be communicated subsequent to the pre-application conference. Submission of EOI: Interested parties need to submit a brief profile of the organization/consortia members, audited financial statements for the last three financial years, certificates and evidence of relevant experience along with a detailed proposal with proposed technology, type of system and equipment to be used along with a presentation. EoI to be submitted to The Managing Director, Industrial Extension Bureau (indextb), Block No. 18, 2nd Floor, Udyog Bhavan, GH-4, Sector - 11, Gandhinagar 382 010 and Before 14-July-2017 by 17:00 hours (IST) Evaluation Criteria: A designated committee shall be appointed by the Government of Gujarat, which shall evaluate all the proposals/presentations and select the most suitable application. Tender documents shall be prepared by the Administration for the selected system and shall be issued to only the participants of this EoI. 3. SCHEDULE OF EOI SUBMISSION The timelines of this EOI are detailed in the table below. Activity Scheduled date Issue of EOI document June 28, 2017 Pre-application conference 12:30 Hours on 06-July-2017 at Mahatma Mandir, Gandhinagar Due date for submission of EOI 17:00 Hours, IST on 14-July-2017 Reputed domestic and international event production/groups that possess the credentials to manage top event projects across multiple cities/countries and convention center facilities 6

are invited to attend the Pre-application Conference and participate in a discussion on the project, more specifically to the points contained in the Terms of Reference (Annexure V). Any other inputs on the project/ models of management contract are also welcome from interested firms/groups. The Pre-application Conference on 6-July-2017 at 12:30 hours will be held at Mahatma Mandir, Sector 13C, Gandhinagar Gujarat 382017. 4. PREPARATION AND SUBMISSION OF EOI 4.1 General The Applicant may be a single entity or a group of entities, expressing interest to come together for the Project. However, no applicant applying individually or as a member of a Consortium, as the case may be, can be member of another Applicant Consortium. The term Applicant used herein would apply to both a single entity and a Consortium. In case of an individual applicant/ a consortium, details to be furnished as per FORM A 4.2. Sealing and marking of EOI EOI can be submitted either in Hard copy as a spiraled/ hard bound document or through email in PDF format only. In case of hard copy submission, the envelope shall clearly bear the following identification and submitted to the details: Expression of Interest for Turnkey work of Design, Supply, Installation, Testing and Commissioning of Laser Show with HD projection on Aqua Screen, Sound System, Light effects, Pyro Color Flame & Musical Fountains including related Civil, Mechanical, Structural & Electrical work at Dandi Kutir, Mahatma Mandir, Gandhinagar India. Hard copy submission be address to the following The Managing Director, Industrial Extension Bureau (indextb), Block No. 18, 2nd Floor, Udyog Bhavan, GH-4, Sector - 11, Gandhinagar - 382 010, Tel: 079-23250492 / 079-232 50490 7

In case of EOI submission via E-Mail, the subject of E-Mail should be the following: EOI l indextb l GANDHINAGAR l Management Contract E-M ail should be addressed to The Managing Director, indextb and sent to md.indextb@gmail.com Queries, if any, shall be addressed to indextb (at above address) The Managing Director, Industrial Extension Bureau (indextb), Block No. 18, 2nd Floor, Udyog Bhavan, GH-4, Sector - 11, Gandhinagar - 382 010, Tel: 079-23250492 / 079-232 50490 Email: md.indextb@gmail.com Phone: +91 9978447449 4.3. EOI preparation cost The Applicant shall be responsible for all of the costs associated with the preparation of its EOI and its participation in the EOI. indextb shall not be responsible or in any way liable for such costs, regardless of the conduct or outcome of the EOI. 4.4. Right to accept any EOI and to reject any or all EOIs Notwithstanding anything contained in this document, indextb reserves the right to accept or reject any EOI and to annul the EOI process and reject all EOIs, at any time without any liability or any obligation for such acceptance, rejection or annulment, without assigning any reasons. 8

ANNEXURE I To: LETTER OF TRANSMITTAL (To be typed in Applicant s Letterhead) The Managing Director, Industrial Extension Bureau (indextb), Block No. 18, 2nd Floor, Udyog Bhavan, GH- 4, Sector - 11, Gandhinagar - 382 010, Tel: 079-23250492 / 079-232 50490 Sub: Submission of Expression of Interest for Turnkey work of Design, Supply, Installation, Testing and Commissioning of Laser Show with HD projection on Aqua Screen, Sound System, Light effects, Pyro Color Flame & Musical Fountains including related Civil, Mechanical, Structural & Electrical work at Dandi Kutir, Mahatma Mandir, Gandhinagar India Sir, Having examined the details given in EOI Notice and Project Information details for the above project, I/we hereby submit our Expression of Interest and the relevant information 1. I/We hereby certify that all the statements made in the information supplied in the enclosed form and the accompanying statements are true and correct. 2. I/We have furnished all information and details necessary for EOI. 3. I/We also authorize indextb or their authorized representatives to approach individuals, employers and firms to verify our competence and general reputation. 4. I/We submit the following forms in support of our suitability, technical know-how and capability for having successfully developed / constructed projects along with prescribed format. 5. We understand that indextb will be at liberty to finalize project parameters and issue RFQ/RFP for the project. Signature(s) of Applicant(s) Enclosures Seal of applicant Date of submission 9

with HD projection on Aqua Screen, Sound System, Light effects, Pyro Color Flame & Musical Fountains including related Civil, Mechanical, Structural & Electrical work at Dandi Kutir, Gandhinagar, Gujarat, India. ANNEXURE III Terms of Reference (ToR) The following ToR is indicative and Comments / Suggestions from Operators are requested which shall not be confined to the below ToR only Sr. No Clause Particulars Turnkey work of Design, Supply, Installation, Testing and Commissioning of Laser Show with HD projection on Aqua Screen, Sound System, Light effects, Pyro Color Flame& Musical 1 Title for Expression Fountains including related Civil, Mechanical, Structural & Of Interest Electrical work at Dandi Kutir, Mahatma Mandir, Gandhinagar, Gujarat, India. 2 EOI Type Pre-qualification cum EOI Document notice on turnkey basis 3 Type of Bidding Online Two bid system (e-tendering) 4 EOI Validity 90 days 5 Company profile Brief description on the company and organization structure 7 Detail projects undertaken 8 Suggestive theme for Dandi Kutir 9 Elements to be incorporated for the show 10 Tentative price proposed 11 Spectator Capacity Short note on the similar projects undertaken (completed/ ongoing) A small theme/ presentation based on the dimensions provided for the location Elements to be incorporated for the show Approximate cost of the project Approximately 1000 (pax) The above outlined terms of reference are indicative only under deliberation and discussion whereby they are subject to change in the RFP/Tender documents to be released for the selection of the operator. 1 11

with HD projection on Aqua Screen, Sound System, Light effects, Pyro Color Flame & Musical Fountains including related Civil, Mechanical, Structural & Electrical work at Dandi Kutir, Gandhinagar, Gujarat, India. FORM A Name of Firm/ Applicant 1 Name & Address of the applicant with 2 Telephone No. / Fax No./ Website Name & contact details of Authorized signatory with Tel No./ Email ID 3 a) Year of Establishment b) Date & Year of commencement 4 Legal status of the applicant (please specify) a) A proprietary firm b) A Partnership c) A limited company or Corporation / d) State owned 5 Place of Registration and Principal places of business Experience in Event Management Yes/ No Experience in Yes/ No Convention/ Exhibition Centre 6 Category of Work Experience (Tick on relevant experience) Operations Experience in Large Shows/ Events over 10,000 Sq. Ft. Yes/No Any other Business Experience Please specify Note: i. The above details shall be furnished by individual applicant and by each member in case of the Consortium. ii. In addition to the above information, company profile used for marketing initiatives can also be shared. 12

with HD projection on Aqua Screen, Sound System, Light effects, Pyro Color Flame & Musical Fountains including related Civil, Mechanical, Structural & Electrical work at Dandi Kutir, Gandhinagar, Gujarat, India. FORM B Management credentials 1 (Separate form shall be furnished for each property) 1. Reputable Event/ Project Name: 2. Category of Project: 3. Approximate Project Cost in USD: 4. Elements incorporated in the project: 5. Location: 6. Name of Owner: 7. Brief Description of Projects: 8. No. Projects commissioned: 9. Years of Operation: 10. Name of associated Firm(s), if any: Signature(s) of Applicant(s) Please use separate sheet for each project 13

with HD projection on Aqua Screen, Sound System, Light effects, Pyro Color Flame & Musical Fountains including related Civil, Mechanical, Structural & Electrical work at Dandi Kutir, Gandhinagar, Gujarat, India. 1 The Applicant may provide details of maximum 10 projects that best demonstrate ability to undertake Management of the Gandhinagar Project. FORM C Financial Criteria (On Company Letter Head) Net-worth Details of Each Member of Applicant Firm Applicant Name: Turnover Net Worth: (As per last audited financial statements) F.Y. 2016 F.Y. 2015 F.Y. 2014 14

with HD projection on Aqua Screen, Sound System, Light effects, Pyro Color Flame & Musical Fountains including related Civil, Mechanical, Structural & Electrical work at Dandi Kutir, Gandhinagar, Gujarat, India. FORM D Suggestions/ Feedback on the Terms of Reference Suggestions, if any, on the Terms of Reference for the Laser, Light and Sound Show at Mahatma Mandir at Gandhinagar, Gujarat Category of project/ event development preferred at the subject site Preferred mix of number of events across each category Any comment on tenure of management agreement Observation on integration of Dandi Kutir, Mahatma Mandir with the Laser, Light and Sound Show Suggestions on minimum eligibility criteria Comments on Terms of Reference (Annexure III) Comments on selection process Estimated Project Cost Elements that can be incorporated in the project Any other suggestion 15