CARLOS CREEK WINERY GRAPE STOMP 2017- General Vendor Information September 15-17, 2017. Friday Noon-7:00pm, Saturday 10:00 am-7:00 pm., Sunday 11:00 am-4:00 pm. DATES & TIMES: Friday, September 15, Noon - 7 pm Saturday, September 16, 10 am -7 pm. Sunday, September 17, 11 am - 4 pm. ALL VENDORS MUST BE OPEN FOR ALL HOURS OF THE FESTIVAL. IF YOU DO NOT OPEN ON FRIDAY - YOU MAY NOT OPEN SATURDAY OR SUNDAY. IF YOU DO NOT STAY OPEN THROUGH SUNDAY AT 4PM YOU WILL NOT BE WELCOME BACK THE FOLLOWING YEAR. YOU MAY NOT REMOVE TRUCK OR TAILERS PRIOR TO 4PM ON SUNDAY. DEADLINES: Juried Art Applications due June 1, 2017. Acceptance notifications June 2, 2017. Food & Marketplace Vendor Applications due August 1, 2017. Applications submitted after August 1, 2017 will incur a $25 late processing fee. AUGUST 1 - DEADLINE TO BE INCLUDED IN THE GRAPE STOMP ONLINE LIST CANCELATIONS: NO REFUNDS AFTER MAY 1ST! Returning vendors who submit their application prior to March 1, 2017 may hold their spot until June 1, 2017 without payment. Payment MUST be received by June 1, 2017 for the vendor to secure their spot (not physical spot). Applications will be accepted on a first come basis. We will try to avoid duplication. CATEGORIES: Food Vendors: Booth Fee is $30.00 per foot (minimum of 10 feet). Electrical is $25 for 110V and $50 for 220V Must have liability insurance with Carlos Creek Winery listed as additionally insured. Must comply with Douglas County Health Regulations Must submit a copy of your MN Sales Tax Number. Green Practices such as corn-based cups & plates and condiment stands are encouraged. Juried Artists: 10 x 10 = $175.00 Jury Fee = $10.00 (only for NEW vendors) 110V Electrical available for $25 Must submit a copy of your MN Sales Tax Number. Art, craft, and hobby work items of original design and handcrafted by the vendor is the ONLY merchandise that can be sold in the Juried Art area. Marketplace 10 x 10 = $200/Non-profit. $225/handmade, $275/buy-sell. 110V Electrical available for $25 If selling items, must submit a copy of your MN Sales Tax Number. NEW: If you apply as a handmade vendor ALL products in your booth MUST be handmade. Handmade would include (but not limited to): textile artists, embelished servingware, and charm jewelry. ENTERTAINMENT: PARKING: SUNDAY DEAL DAY: GRAPE STOMPING: Over 600 customers compete in stomping competitions. LIVE MUSIC: 12 bands on three stages will play continuously throughout the festival. LIVE ENTERTAINMENT: TBD LIVE CHAIN SAW CARVER WINE TASTING: In the arena. Carlos Creek Winery has on-site parking for 1,000 cars. We will also operate a shuttle service from Alexandria.Vendors will receive two FREE ADMISSION PASSES per 10x10 space. There will be a seperate large vehicle parking area closer to the vendor spaces that you can opt to park and leave your trailer in all weekend for $30/trailer. YOU MUST SIGN UP AND PAY FOR TRAILER PARKING PRIOR TO THE SHOW. Festival Sunday is Deal Day. It is optional to participate in and you can decide the day of. The winery will be offering deals and advertising the day as deal day to encourage attendance. It is a great way to get rid of inventory at the end of the show! NEXT YEAR S GRAPE STOMP - SEPTEMBER 14, 15 & 16 2018
CARLOS CREEK WINERY GRAPE STOMP - Juried Artist Policies September 15-17, 2017. Friday: Noon-7:00pm, Saturday 10:00 am-7:00 pm. and Sunday 11:00 am-4:00 pm. GENERAL POLICIES: Festival will be held rain or shine. Following applicant s approval, payment will be processed. No refunds will be given after May 1st, 2017. Payment must be included with application. The $10 Jury Fee (1st year vendors only) must be written on a separate check. Only ORIGINAL ARTWORK crafted by the vendor is allowed in our Juried Art section. Carlos Creek Winery reserves the right to refuse any vendor. All vendors must provide their own tents, trailer, tables, displays, cords, signage, change, etc. All vendors must setup their own booth - our staff will not be available to assist. Only artwork approved by Carlos Creek during the selection process may be sold. Carlos Creek Winery is not responsible for accidents or stolen items. Unruly behavior (including intoxication, verbal abuse or threatening behaviors) will not be tolerated. BOOTH FEES: Juried Artist Booths are $175.00 for each 10 x10 space and a $10.00 Jury Fee for first time vendors only. The Jury Fee MUST be submitted with a separate check and will be processed as soon as the application is received. ELIGIBILITY: Only original artwork crafted by the vendor is allowed. All mediums are acceptable. Under Clay: No items from molds are eligible. Under Fiber:: Only hand-sewn items of original patterns and designs are eligible. Items which are crafted from purchased articles such as towels or sweatshirts will be judged by the handwork done on them. For example, a sweatshirt which is hand-painted with an original design is eligible, while a tea towel with a machine-stitched emblem is not. NOT ELIGIBLE: Screen-printed Items, Imported Items (even if hand-made), Macramé, crochet, decoupage, novelties, costume or charm jewelry, velvet paintings, plants, edible items, t-shirts, commercial photography, items from kits or molds or embelished servingware. SET-UP HOURS: Vendor Booth Set-Up is Wednesday, Sept. 13, from 9 am-6 pm and Thursday, Sept. 14, from 9 am - 7 pm. Gates will open at 8 am Friday, 7 am Saturday and 9 am Sunday for restocking booths. Booths must be stocked, service vehicles removed and ready to open by 11:00 am on Friday, 9:00 am on Saturday & 10:00 am on Sunday. Vehicles may not return to the festival grounds until 30 minutes after closing time on Sunday. Each vendor will have a 30 minute setup time slot per 10x10 space. Vendors must not block doorways, signs, walkways or driveways. Be considerate of other vendors! Vendors will receive two FREE FESTIVAL PASSES per 10x10 space to use for entering the Festival Grounds during show hours. Driving or parking on any lawn area is STRICTLY PROHIBITED! Bring hand carts to move your items. TEAR-DOWN HOURS: Sunday 4 pm-10 pm and Monday 8 am - 7 pm. All booths and exhibitors must stay through Sunday at 4 pm. No tear down is allowed prior to 4 pm on Sunday, September 17. Vendors violating these requirements will not be invited back. COMMUNICATION: You must provide a valid e-mail address that you check frequently. All communication, including your acceptance, denial, space assignment, festival map, etc. will be sent via e-mail. ELECTRICITY: Electricity is an additional $25.00 for 110v. YOU MAY NOT USE ELECTRICAL HEATERS. SALES TAX: You must have a MN Sales Tax number and collect 7.375% tax on all applicable sales. You must maintain adequate records regarding your sales and sales tax numbers. You must include a copy of your MN Sales Tax Permit with your application. JURYING PROCEDURE: Jury Fee is $10.00 and is for first time applicants only. This fee must be on a separate check. Applications are due June 1, 2016. Applicants must submit 4 photos for each category entered (maximum of 3 categories) and one photo of your work/- studio space and one photo of your booth. Label each photo with your name & medium. Photos will not be returned. Photo clarity, artwork descriptions, originality and quality of work will all be factors for determining acceptance or rejection in the Juried Art Category. Artists not accepted in the Juried Art category can indicate their desire to be considered for our Marketplace Category on their application. TO APPLY: Complete, Sign and Return the Juried Art Application by June 1, 2016 Complete and Sign the Carlos Creek Winery Hold Harmless Agreement Send a copy of your Minnesota Sales Tax Permit. Include photos of your booth and your artwork. Send the appropriate fees via check or credit card.
CARLOS CREEK WINERY GRAPE STOMP YOU ARE INVITED TO BE A PART OF THE FIRST ANNUAL STOMP FOR PAWS LIVE AUCTION! supported by the juried and marketplace vendors of grape stomp SUNDAY, SEPTEMBER 17th at 2pm Carlos Creek Winery has a soft spot for our furry friends! Last year we started our commitment to raising money for local animal rescues with the help of Grape Stomp guests and the winery contribution. Last year we did a straight matching donation - so every penny guests contributed the winery matched it! This year we want to expand the scope of our fundraising efforts and would like to get you - the vendors - involved! The winery will be contributing many items and we are asking vendors to contribute items as well. Not only will your contribution help raise money for the local rescues, but you will also get the following: a sign in your booth all festival weekend that says I support the puppies and tax write-off benefits on your end for your contribution. Not only will this event help the puppies, but it will also encourage festival guests on Sunday! We are always looking to expand our show attendance on the slower days and feel a live auction will help in that goal! In order for this auction to be successful we need YOUR help! We invite and encourage all of you to be a part of this new event. If you choose to participate, we ask that you mail in the following form attached with your application saying that you will be participating. We do not need to know what you will be donating at this point, but we just want a general idea on who will be donating so we can make up the signs a head of time and know about how many items we will be auctioning off. Depending on what you bring, we may combine it with other similar items to make a larger auction item - any little bit will help! This is also a time for you to showcase some of your unique items - so we encourage those who donate to have business cards to hand out so that guests who do not get your item will be able to contact you for future purchases! For the items themselves, we will be collecting those upon check in. When you are first arriving to the festival grounds for set-up, have your item(s) ready. We will have a check in tent this year at GUEST SERVICES - where you will pick up your vendor packet, FREE festival passes and drop-off your donated item(s). Your continued support and participation in the Grape Stomp is greatly appreciated and we look forward to another great year with great sales and great philanthropy! If you have more questions on this, please direct them to Paige Meier - our vendor relations director - at paige@carloscreekwinery.com or 320-846-5443! cut here cut here YES!!! I want to participate in the 1st Annual STOMP FOR PAWS Live Auction! VENDOR BOOTH NAME: I KNOW WHAT I AM DONATING : ITEM VALUE:
CARLOS CREEK WINERY GRAPE STOMP - Juried Artist Application September 15-17, 2017. Friday Noon-7:00pm, Saturday 10:00 am-7:00 pm., Sunday 11:00 am-4:00 pm. RETURNING Vendor FIRST YEAR Vendor Contact Name Booth Name (for Festival Directory Listing) Address City State Zip code Phone E-mail Web Site Address: Refer a Vendor: Space Request: ALL JURIED VENDORS IN PEACH STREET ART CATEGORY (Circle Up to Three) FIBER WOOD POTTERY/CERAMICS JEWELRY METAL PHOTOGRAPHY GLASS PAINTINGS OTHER Describe your art: Describe the artwork represented in the photos you are submitting: 1. 7. 2. 8. 3. 9. 4. 10. 5. 11. 6. 12. $10 Jury Fee (Non-Refundable, for first time applicants only)(must BE IN SEPERTATE CHECK) $ 10 x10 Booth Fee. (Payment not processed until artist is accepted) $175 $ $25 for 110V Electricity $ $30 Trailer Parking $ TOTAL BOOTH FEES $ I certify that I have produced and designed the artwork I am submitting for consideration. Payment Method: Check Credit Card (circle one) VISA MasterCard Discover American Express Credit Card Number: 3-Digit Security Code on Back Name on Card: Expiration Date: Credit Card Billing Address: City State Zip Code Charge Amount $ Signature APPLICATIONS MUST CONTAIN ALL OF THE FOLLOWING TO BE ACCEPTED: Photo of Booth Included Photos of Artwork submitted for Jurying Application Included Payment Included Hold Harmless Agreement Included Sales Tax Permit Included Live Auction Donation Slip Included RETURN FORM TO: CARLOS CREEK WINERY ~ 6693 County Road 34 NW ~ Alexandria, MN 56308 ~ 320-846-5443
CARLOS CREEK WINERY GRAPE STOMP - Hold Harmless Agreement September 15-17, 2017 Friday: Noon-7pm Festival, Saturday 10:00 am-7:00 pm and Sunday 11:00 am-4:00 pm. HOLD HARMLESS AGREEMENT All vendors are required to sign and return this Hold Harmless Agreement with their Vendor Application. By acceptance of this agreement, the exhibitor waives all claims against the Carlos Creek Winery for any and all liability for any damage, injury, theft, or loss incurred before, during, or as a result of the Carlos Creek Winery Grape Stomp. The exhibitor will indemnify and hold harmless Carlos Creek Winery from any and all claims, actions, or judgments arising from and related to the exhibitor s participation in the Grape Stomp, including the acts of the exhibitor s employees and helpers. Exhibitor s Signature: Date: NEXT YEARS DATES: September 15-17, 2017 RETURN FORM TO: CARLOS CREEK WINERY ~ 6693 County Road 34 NW ~ Alexandria, MN 56308 ~ 320-846-5443
Operator Certificate of Compliance Read the information on the back before completing this certificate. Person selling at event: Complete this certificate and give it to the operator/organizer of the event. Operator/organizer of event: Keep this certificate for your records. Do not send this form to the Department of Revenue. ST19 Name of business selling or exhibiting at event Minnesota tax ID number Seller s complete address City State Zip code Print or type Name of person or group organizing event Name and location of event Date(s) of event Describe the type of merchandise you plan to sell. Merchandise sold Complete this section if you are not required to have a Minnesota tax ID number. Sales tax exemption information I am selling only nontaxable items. I am not making any sales at the event. I participate in a direct selling plan, selling for (name of company), and the home office or top distributor has a Minnesota tax ID number and remits the sales tax on my behalf. This is a nonprofit organization that meets the exemption requirements described below: Candy sold for fundraising purposes by a nonprofit organization that provides educational and social activities for young people primarily aged 18 and under (MS 297A.70, subd. 13[a][4]). Youth or senior citizen group with fundraising receipts of $10,000 or less per year (MS 297A.70, subd. 13[b][1]). A nonprofit organization that meets all the criteria set forth in MS 297A.70, subd. 14. Sign here I declare that the information on this certificate is true and correct to the best of my knowledge and belief and that I am authorized to sign this form. Signature of seller Date Print name here Daytime phone ( ) PENALTY Operators who do not have Form ST19 or a similar written document from sellers can be fined a penalty of $100 for each seller that is not in compliance for each day of the selling event. Stock No. 2100190 (Rev. 9/02)
Information for sellers and event operators Operators/organizers of craft, antique, coin, stamp or comic book shows; flea markets; convention exhibit areas; or similar events are required by Minnesota law to get written evidence that persons who do business at the show or event have a valid Minnesota tax ID number. If a seller is not required to have a Minnesota tax ID number, the seller must give the operator a written statement that items offered for sale are not subject to sales tax. All operators (including operators of community sponsored events and nonprofit organizations) must obtain written evidence from sellers. Sales tax registration To register for a Minnesota tax ID number, call 651-282-5225. A registration application (Form ABR) is also available on our website at www.taxes.state.mn.us. Information and assistance If you have questions or want fact sheets on specific sales-tax topics, call 651-296-6181. TTY: Call 711 for Minnesota Relay. Most sales tax forms and fact sheets are also available on our website at www.taxes.state.mn.us. For information related to sellers and event operators, see Fact Sheet #148, Special Event Exhibitors and Operators. We ll provide information in other formats upon request to persons with disabilities.