RASHTRIYA ISPAT NIGAM LIMITED VISAKHAPATNAM STEEL PLANT VISAKHAPATNAM-530 031 MATERIALS MANAGEMENT DEPARTMENT (PURCHASE WING) BLOCK-A, III Floor, ADMINISTRATIVE BUILDING VISAKHAPATNAM STEEL PLANT VISAKHAPATNAM-530 031 (A.P) INDIA PHONE NO: +91 891 2518309 Ext. 163 FAX NO. +91 891 2518756 / +91 891 2518468 Ext. 139 +91 891 2518753 +91 891 2519533- Ext.100 e-mail :jmrao@vizagsteel.com e-mail:pvsrm@vizagsteel.com OPEN TENDER NOTIFICATION Invitation to Tender (I T T) No.Pur.9.13.0054/3462 Dated.30.09.2009 Sealed tenders in two bids i.e., Techno-Commercial and Price bid are invited for the supply of i) FERRIC ALUM & ii)non-ferric ALUM(ALUMINA SULPHATE) Last date & time for receipt of Tenders : 19.10.2009 by 10.30 HRS (IST) Tender Details can be downloaded from our Website: www.vizagsteel.com<tenders> <MATERIALS MANAGEMENT> - EXECUTIVE DIRECTOR (MM) 1
RASHTRIYA ISPAT NIGAM LIMITED VISAKHAPATNAM STEEL PLANT VISAKHAPATNAM INDEX Invitation to Tender (I T T) No.Pur.9.13.0054/3462 Dated. 30.09.2009 for supply of i) FERRIC ALUM & ii) NON-FERRIC ALUM(ALUMINA SULPHATE) ----------------------------------------------------------------------------------------------------------------- Part No. Description No. of pages Page Nos ----------------------------------------------------------------------------------------------------------------- Open Tender Notification 1 1 Index 1 2 Open tender Notice for supply of 3 3-5 I) FERRIC ALUM II) NON-FERRIC ALUM(ALUMINA SULPHATE)(ITT) Annexure I Technical Specification of I) FERRIC ALUM 1 6 Annexure II Technical specification of NON-FERRIC ALUM 1 7 (ALUMINA SULPHATE) Annexure - III Instructions to Tenderers 5 8-12 Annexure - IV Proforma of Price Bid 1 13 Annexure - V Check List 1 14 Annexure - VI Letter of Authority from Established Manufacturer 2 15-16 Annexure-VII Special Terms & Conditions 2 17 18 Annexure-VIII Evalukation sheet for determining LNCP 1 19 (Total:19 pages) ------------------------------------------------------------------------------------------------------------ 2
RASHTRIYA ISPAT NIGAM LIMITED VISAKHAPATNAM STEEL PLANT VISAKHAPATNAM - 530 031, INDIA Tel: +91 891 2518309 Ext. 163 Fax: +91 891 2518753 / +91 891 2517468 Ext. 139 +91 891 2518756 +91 891 2519533- Ext. 100 e-mail : jmrao @ vizagsteel.com e-mail:pvsrm@vizagsteel.com OPEN TENDER NOTICE FOR SUPPLY OF i) FERRIC ALUM & ii)non-ferric ALUM(ALUMINA SULPHATE) Invitation to Tender (I T T) No.Pur.9.13.0054/3462 Dated.30.09.2009 1.0 NOTICE INVITING TENDERS FOR SUPPLY OF I) FERRIC ALUM & NON-FERRIC ALUM(ALUMINA SULPHATE) 1.1 Rashtriya Ispat Nigam Limited (RINL), Visakhapatnam Steel Plant (VSP), hereinafter referred to as PURCHASER, hereby invites tenders for supply of following items : i) FERRIC ALUM & ii) NON-FERRIC ALUM(ALUMINA SULPHATE) conforming to Technical specifications at Annexure -I & Annexure-II of tender documents. 1.2 QUANTITY: The PURCHASER intends to purchase 840 MT of FERRIC ALUM & 180 MT of NON-FERRIC ALUM(ALUMINA SULPHATE) conforming to Technical specifications as at Annexure-I & Annexure-II of tender documents. 1.2.1 ORDER QUANTITIES: The quantity of 840 MT of FERRIC ALUM shall be ordered on TWO (02) Tenderers in the ratio of 60:40 on the basis of ranking from the lowest evaluated tender onwards subject to matching the rate / rates of the lowest evaluated Tender. 1.2.2 The quantity of 180 MT of Alumina Sulphate(Non-Ferric Alum) shall be ordered on ONE tenderer 1.2.3 DELIVERY: The Tenderers should confirm the delivery schedule given at Annexure I Annexure II of these tender documents. In case a tenderer cannot confirm the above delivery schedule due to any reason, the tenderer shall quote best delivery schedule. VSP has the sole discretion to accept or reject such offers deviating the delivery schedules given in the tender documents. 1.2.4 Tenderers should submit their tenders in accordance with the instructions given and the detailed terms of this Invitation to Tender and the formats, which are available for free downloading on our website www.vizagsteel.com ( visit www.vizagsteel.com, click on Tenders, Click on Materials Management and click on Details terms and conditions of ITT). 3
1.3 The tender is to be submitted for supply of items viz., i) Ferric Alum & Non-Ferric Alum in the attached schedule of material cum specification, in a sealed envelope, in separate sealed envelopes super scribing ITT Number and Due Date, clearly on the envelopes whether it contains Part A: Techno- Commercial Bid or Part B : Price Bid. Both these covers are to be placed in a Third Sealed outer cover superscribing the ITT No. & Date. Part-A : Techno-Commercial Bid and Part-B : Price Bid A Proforma as given at Annexure -IV of the Tender Documents is prescribed for Part- B : Price Bid. The tenderers should submit their Part-B: Price Bid only in the prescribed proforma. Price bid should contain no caveat conditions. Offers received to the contrary stand rejected. 1.4 Tenders will be accepted up to 10.30 HRS. (IST) on 19.10.2009. Techno-Commercial part of the Tender (Part-A) will be opened immediately thereafter in the presence of the Tenderers or Authorized Representatives of the Tenderers, who may choose to be present. 1.5 Reverse-e-auction : RINL/VSP may go in for Reverse-e-auction for this item. Hence tenderers are requested to indicate their User ID for participation in reverse-e-auction as per clause No.15 of Detailed terms & conditions of ITT available in our website. Tenderers shall ensure compliance of Clause No.15 of Detailed terms & conditions of Invitation to supply tender and ensure submission of all relevant documents complete in all respects. 1.5.1!"#$!%&'() * + #$!% (,%-!.!.!. /!./ 0 1"1&!./ 0 % "!%&!"# $ % & '( % 4
) #2 + 1.5.2 The date and time of Reverse-e-auction shall be intimated separately to technically and commercially acceptable tenderers. 1.6 TENDER DOCUMENTS: Tender document will be available on VSP website and the same can be downloaded from website: www.vizagsteel.com. 1.6.2 All the tenders shall be evaluated as per Annexure-VIII on the basis of landed Net of CENVAT / VAT price quoted in the reverse e- auction. 1.6.3 Not withstanding anything specified in this Tender Documents, RINL, in its sole discretion and without having to assign any reason reserves to itself the rights: a) To accept or reject the lowest tender or any other tender or all the tenders; b) To accept any tender in full or in part; c) To procure the tender quantity from more than one tenderer; d) To reject the offers not conforming to the tender terms and e) To give Purchase preference to Central Public Sector Enterprises (CPSE) as per Government of India guidelines. 1.5.3 Notwithstanding any thing that is stated in the various documents specified in the tender notice, in case of contradiction, the interpretation shall be in accordance with the statements contained in the open tender notice for supply of i) FERRIC ALUM & II) NON-FERRIC ALUM(ALUMINA SULPHATE) and instructions to tenderers (Annexure-III). EXECUTIVE DIRECTOR (MM) 5
Annexure-I SCHEDULE OF MATERIAL CUM SPECIFICATION FORMAT Invitation to Tender (I T T) No.Pur.9.13.0054/3462 Dated. 30.09.2009 Item Serial No: 001 Catalog Number: 04/00811017604 Description: I) FERRIC ALUM as per IS : 299 :1989 GRADE-II A.SPECIFICATION: Parameter Required As Quoted by Party -------------- ---------------- --------------- I) FERRIC ALUM AS PER IS : 299-1989 GRADE-II Quantity :840 MT ALUMINA CONTENT SHALL NOT BE LESS THAN 15% i) Material shall be supplied in loose slabs weighing 20 Kgs. approximately for easy handling. Material shall be unloaded directly at site and stacked properly as per Indenter s requirement at the supplier s cost, The weighment of VSP weighbridge reading shall be final. ii) Material should conform to IS:299-1989 Grade-II. Party should submit a Test Certificate (TC) with each consignment from a Govt. approved Laboratory for all parameters mentioned in IS:299-1989. iii) MSDS ( Material Safety Data Sheet) and Biodegradability Certificate shall be submitted along with the first consignment. iv) Random samples shall be collected from every lot and tested as per IS:299-1989 (Reaffirmed 1999) at QA & TD Laboratory of VSP for assessing the penalty parameters only. Acceptance of other parameters is as per Test Certificate to be submitted by the party from Government approved Laboratory. v) Material with Al2O3 < 13% by mass or insoluble matter > 1% by mass or Soluble iron compound >1% by mass or PH value of 5% solution < 1.4% shall be rejected. vi) Penalty clauses : A) For Alumina content upto 13% Min with pro-rata deduction for every 0.1% variation @0.667% on landed cost. B) For Iron content upto 1.0% Max. with penalty for every 0.1% variation @ 1% on the landed cost. C) Insoluble matter upto 1.0% Max. with penalty for every 0.1% variation @ 0.5% on the landed cost. D) PH value of 5% aqueous solution upto 1.4(Min) with penalty for every 0.1 drop in PH @ 0.2% on landed cost. Total penalty = A+B+C+D 2) Party has no right to claim the material if rejected material is not taken back within 30 days of rejection intimation. C). DELIVERY: The entire quantity of 840 MT shall be supplied @ 120 MT PER MONTH from November 2009 till completion. Out of 120 MT per month, 60 MT is to be unloaded at WMD Site and remaining 60MT/month is to be unloaded at Coke Ovens Department, MBC Plant. The quantity of 840 MT shall be ordered on 02 (TWO) Tenderers in the ratio 60:40 on the basis of ranking from the lowest evaluated tender onwards subject to matching the rate / rates of the lowest evaluated Tender. TENDERERS SHALL FILL UP AND CONFIRM ACCEPTANCE OF SCHEDULE OF MATERIAL CUM SPECIFICATION FORMAT, DULY SIGNING THIS ANNEXURE BY AN AUTHORISED SIGNATORY AND AFFIXING THE SEAL OF THE FIRM AND SUBMIT BACK ALONG WITH THE OFFER. 6
Annexure-II SCHEDULE OF MATERIAL CUM SPECIFICATION FORMAT Invitation to Tender (I T T) No.Pur.9.13.0054/3462 Dated. 30.09.2009 Item Serial No: 002 Catalog Number: 04/00811018108 Description: I) ALUMINA SULPHATE ( NON-FERRIC ALUM as per IS : 260(TECH GRADE) A.SPECIFICATION: Parameter Required As Quoted by Party -------------- ---------------- --------------- I) ALUMINA SULPHATE ( NON-FERRIC ALUM as per is : 260(TECH GRADE) Quantity:180 MT A) Insoluble matter : 0.3% by weight Max. B) PH of 5% Solution not less than 2.8 C) Iron (as Fe) percent by weight Max.0.01 D) Alumina ( as Al2 O3) percent by weight minimum :17.0 E) Material shall be supplied as per IS: 260 (Technical Grade) in naked slabs of 25 Kgs.. Material shall be unloaded directly at TPP site The weighment of VSP weighbridge reading shall be final. F) Material should conform to IS:260(TECH. GRADE). Party should submit a Test Certificate (TC) with each consignment. G) Random samples shall be collected from every lot and tested as per IS:260 at QA & TD Laboratory of VSP. H) Material with Al2O3 < 14 % will be rejected. The rejected material shall be taken back by the supplier at his own cost within 30 days from the date of intimation of rejection to the supplier and the supplier has no right to claim the material after this period. I) Penalty clauses : If Alumina content less than the specified limit of 17% Min, penalty shall be imposed on the supplied quantity as follows : a) If Alumina content is below 17% and upto 16% material shall be accepted with 10% penalty. b) If Alumina content is below 16% and upto 15% material shall be accepted with 20% penalty c) If Alumina content is below 15% and upto 14% material shall be accepted with 30% penalty d) If Alumina content is less than 14 material shall be rejected. C). DELIVERY: THE entire quantity of 180 MT shall be supplied in three lots as per the following schedule 01.11.2009 60 MT 01.01.2010 60 MT 01.03.2010 60 MT The quantity of 180 MT shall be ordered on one source. TENDERERS SHALL FILL UP AND CONFIRM ACCEPTANCE OF SCHEDULE OF MATERIAL CUM SPECIFICATION FORMAT, DULY SIGNING THIS ANNEXURE BY AN AUTHORISED SIGNATORY AND AFFIXING THE SEAL OF THE FIRM AND SUBMIT BACK ALONG WITH THE OFFER. 7
Invitation to Tender (I T T) No.Pur.9.13.0054/3462 Dated.30.09.2009 INSTRUCTIONS TO TENDERERS Annexure-III 1.0 ESTABLISHMENT OF CREDENTIALS OF VENDORS WHO ARE NOT PRESENTLY REGISTERED WITH RINL/VSP: If a tenderer who responds to this tender is not presently enlisted with RINL / VSP, he is requested to furnish copies of the following documents separately in a sealed envelope super scribing CREDENTIALS and the ITT REFERENCE as the case maybe along with the tender: A) INDIGENOUS: (Indian Manufacturers / Suppliers ) a) Statutory Industry Registration Certificate. b) Excise & Sales Tax Registration Details. c) Audited financial statements for the last 3 years. d) Other credentials like ISO certificate etc. e) List of Purchase orders / contracts executed for PSUs for same or similar items. Kindly note that the above information is required to assess the credibility of the vendor not presently enlisted with RINL / VSP. The tender of un-listed vendor shall be liable for rejection in case of non-submission or incomplete submission of the above documents or RINL/VSP finds that the credibility of the un-listed Vendors is not satisfactory on the basis of the documents furnished. The Vendor shall produce originals of the above documents for verification, if RINL / VSP so desires. RINL / VSP s decision in this regard is final. 2.0 GENERAL INFORMATION / DATA / DOCUMENTS TO BE FURNISHED BY TENDERERS: Tenderers who may be the Manufacturers or the Suppliers of I) FERRIC ALUM & NON- FERRIC ALUM(ALUMINA SULPHATE) shall furnish information / data / documents / printed and illustrated literature / brochures covering the following aspects: a) Detailed information of the Manufacturer along the at least copies of the executed / on going orders (during the last 1 year) of I) FERRIC ALUM & NON- FERRIC ALUM(ALUMINA SULPHATE) with different clients especially in India. b) Documents showing the exact nature of ownership. c) Production capacity of I) FERRIC ALUM & NON-FERRIC ALUM(ALUMINA SULPHATE) production during the last 3 years. e) A recent Test and Inspection Certificate (dated not later than one year from the date of tender) issued for the material by a reputed test house / / Government approved test house in case the tenderer is a new Manufacturer / Supplier to RINL / VSP. 8
2.1 Tenderers who may be suppliers of I) FERRIC ALUM & NON-FERRIC ALUM(ALUMINA SULPHATE) offering on behalf of a Principal Manufacturer, shall furnish in original the Letter of Authority of the concerned manufacturer, as per the proforma at Annexure VI of the Tender document, specifically authorized the said supplier to make an offer in response to this Invitation to Tender. This Letter of Authority should be submitted along with Part - A: Techno-commercial bid. 2.2 In case the Principal Manufacturer wants to supply from their Works located at more than one place, the details of the Works should be indicated in the tender (Part-A). They should also give clear price breakup and quantities (in Part-B: Price bid) for supplying the material from different Works. 2.3 Only one offer should be received from each principal manufacturer either directly or through their Agents. In case more than one offer is received from the same Principal Manufacturer, then all the offers of the same Principal Manufacturer will be rejected including the direct offer, if any. 2.4 The tenderers are requested to fill up the check list as at Annexure V of the Tender document. 3.0 SUBMISSION OF OFFERS: 3.1 QUOTING OF PRICE(S): 3.1.1 IN CASE OF INDIGENOUS INDIAN OFFER : The price quoted should be on FOR VSP Stores basis inclusive of applicable taxes, duties, levies, Insurance and Freight. However, the rate of taxes, duties, levies, Insurance and freight considered are to be indicated separately. 3.1.2 FIRM PRICE : The prices quoted shall be on firm basis and shall be valid through out the contract till completion of the ordered quantity. 3.1.3 VALUE ADDED TAX (VAT): Tenderers from the State of Andhra Pradesh should be registered under VAT and shall confirm submission of VAT invoice to enable RINL/VSP to avail the input tax credit. Also, the tenderers from A.P shall indicate the TIN (Tax Identification Number) under VAT. For the purpose of evaluation of tenders/bids floated by RINL/VSP for the financial year 2009-10, the rate of ITC that would be available to RINL/VSP shall be as under : i) Item with 4% VAT qualifies for Input Tax Credit @ 1.44% ii) Item with 12.5% VAT qualifies for Input Tax Credit @ 9.94% 3.1.4 However, in case tenderers quote any other terms other than those mentioned in these tender documents, the same shall be loaded as per VSP norms while evaluating their offer. 9
4.0 TERMS OF PAYMENT: 4.1 100% against ED Gate Pass (Original) and Commercial Invoice to be submitted to Finance Purchase Bills Section,VSP. Copy of Invoice, LR,Packing List/Challan, Manufacturer s Test Certificate to be submitted to Central Stores, VSP. Payments will be made in 30 days from receipt & acceptance of material. 4.1.1 Incase of indigenous offers, PURCHASER encourages Electronic Fund Transfer for payment direct to Seller s Bank account on due date for which Seller has to furnish Bank account details in the format prescribed by PURCHASER. Any other mode of payment term will be suitably loaded while evaluating the tender. 4.2 The price bid should only contain the price quoted and other financial terms should be given in the techno-commercial bid and not in any other accompanying documents or statement. No extra weightage shall be given for any extra credit offered beyond ITT payment terms of 30 days interest free credit from the date of acceptance of material for ranking / evaluation purpose. 4.3 In case an offer with deviations to payment terms is considered, it shall be loaded suitably for the purpose of comparison with other offers. The general principal is to load for the additional financial implication to which RINL / VSP may possibly be exposed on account of such deviation. The decision of RINL / VSP in this regard shall be final and binding. 5.0 VALIDITY OF THE OFFER: Each tenderer shall keep his offer firm and valid for acceptance by RINL for a period of 120 (one hundred and twenty days) from the date of opening of tenders. 6.0 The successful tenderer is entirely responsible for the due performance of the Contract in all respects according to the spirit, intent and meaning of the terms and conditions and specifications and all other documents referred to in the Acceptance to Tender. 7.0 STATEMENT OF DEVIATIONS: 7.1 If any tenderer is unable to accept any particular term(s) as incorporated in the Tender document, or proposes any deviation there from, the Tenderer shall enclose along with his offer, a statement of deviations clearly spelling out the deletions / deviations proposed, which may, however, have an impact on the evaluation of his offer or rejection by RINL. Each tenderer shall give an undertaking along with his offer confirming his acceptance to all the terms and conditions of the Tender document, except for the deletions / deviations specifically proposed by them in their offer. 7.2 Offers with any deviations to the following terms and conditions contained in the tender document are not acceptable to VSP and such offers are liable for rejection: (a) Specification (b) Price firmness (c) Liquidated damages, (d) Risk Purchase (e) Arbitration and Jurisdiction and (f) Offer received in single bid shall be rejected (g) offers received by cable, e-mail, telex, fax or Telegram (s) late / delayed offers 10
8.0 OTHER GENERAL POINTS RELATING TO THE PREPARATION / SUBMISSION / DESPATCH OF THE OFFER: 8.1 The detailed offer together with its enclosures should be submitted in two parts: Part-A Techno-Commercial Bid Part-B Price Bid. in two separate sealed envelopes. Part-A should contain all details on technical specifications, other information/ data/ documents/ confirmations/ deviations, if any. A price format as in the Part-B after blanking the prices is also to be placed in the Part-A. However, no indication of price in any form, shall be given in Part-A. Confirmation with regard to information/ data/ documents to be furnished by tenderers as per Para 1.0 above is also to be enclosed in Part-A. Part-B: Price Bid should be submitted separately in the prescribed proforma as at Annexure-IV to the Tender Documents. 8.2 Each page of the offer should be numbered consecutively, referring to the total number of pages comprising the entire offer, at the top right-hand corner of each page. 8.3 Each page of the offer should be signed by the authorizing officer(s) of the Tenderer. The Part-A & Part-B of the offer together with its enclosures in separate sealed envelopes, should be placed in an envelope which should bear, in Block capital letters, superscription Tender for supply of I) FERRIC ALUM & NON-FERRIC ALUM(ALUMINA SULPHATE) against Tender No. Pur. Invitation to Tender (I T T) No.Pur.9.13.0054/3462 Dated.30.09.2009 and should also bear superscription: Part-A: Techno-Commercial Bid or Part-B: Price Bid. The two envelopes should then be sealed separately. The name and address of the tenderer should be mentioned on each of this envelope. 8.4 The envelopes referred to in para 8.1 above should be placed in another envelope which should be addressed to the Executive Director (MM), Administration Building, Block- A, Purchase Dept, Visakhapatnam Steel Plant, Visakhapatnam 530 031, Andhra Pradesh, India and should bear in Block Capital Letters the superscription OFFER IN RESPONSE TO TENDER NO. Invitation to Tender (I T T) No. Pur.9.13.0054/3462 Dated.30.09.2009 This envelope should also be sealed. The name and address of the Tenderer should be mentioned on this envelope as well. 11
8.5 Tenders will be accepted upto 10.30 HRS (IST), on 19.10.2009 The Techno-Commercial bid of the tenders shall be opened immediately thereafter in the presence of the tenderers or authorized representative of the tenderers, who may choose to be present. The date and time of opening of price bid shall be intimated separately to technically and commercially accepted tenderers. Price Bids (Part-B) of those Tenderers who have been Techno-Commercially accepted shall only be opened in the presence of the tenderers or Authorized representatives of the Tenderers who may choose to be present. 8.6 Offers made in Single bid shall be rejected. 8.7 In case any tenderer is silent on any clauses mentioned in this tender document, VSP shall construe that the tenderer had accepted the clauses as per this Invitation to Tender. 8.8 The price quotations should be given in the Part B : Price bid and not in any other accompanying documents or statement. No revision in the price (s), terms and conditions quoted in the offer will be entertained after the last date and time fixed for receipt of tenders. 9.00 COMPLETENESS OF THE TENDER: 9.1 Each Tenderer should ensure that the aforesaid conditions for submission of offers are duly complied with. Failure to furnish correct and detailed information as called for, will render the concerned tender liable for rejection. 9.2 PUNITIVE ACTIONS TO BE TAKEN AGAINST AGENCIES WHO SUBMIT FALSE/FORGED DOCUMENTS TO VSP: If it comes to the notice of VSP at any stage from request for enlistment/ tender document that any of the certificates / documents submitted by applicants for enlistment or by bidders are found to be false/ fake/ doctored, the party will be debarred from participation in all VSP tenders for a period of 5 years including termination of contract, if awarded. The contracting Agency in such cases shall make good to VSP any loss or damage resulting from such termination. Contracts in operation anywhere in VSP will also be terminated with attendant fall outs like recovery of risk and cost charges etc. Decision of VSP Management will be final and binding. 9.3 SPECIAL TERMS & CONDITIONS: Please refer Annexure-VII *********** 12
Annexure-IV ANNEXURE-IV TO TENDER NO. Pur.9.13.0054/3462 Dated. 30.09.2009 PROFORMA FOR PRICE BID 23$ 43) FOR INDIGENOUS OFFER Sl No Item Description 1 A)FERRIC ALUM AS PER IS: 299-1989 GRADE-II Qty. (in MT) Basic Unit Price (Rs.) E.D (Rs.) Sales Tax (Rs.) Freight (Rs.) Insurance (Rs.) Landed cost (Rs.) B)ALUMINA SULPHATE)NON- FERRIC ALUM GRADE B AS per IS: 260 (Tech grade) )%*%+, (* - Also to be indicated in Part-A: TECHNO COMMERCIAL BID by blocking the price part) Note: (i) Specify APVAT and TIN No. if supplies are from Andhra Pradesh, India -.!/)012)#/3 #&-&.! 5 5 5.+ % 1 + 6 13
Annexure-V ANNEXURE-IV TO TENDER NO Pur.9.13.0054/3462 Dated:30.09.2009 SEE PARA 2.4 OF INSTRUCTIONS TO TENDERERS CHECK LIST TO BE FILLED UP AND SENT ALONG WITH TECHNO -COMMERCIAL BID PART-A OF YOUR OFFER SL. NO. TENDER TERMS AS REQUIRED BY VSP 1 Name and address of the Tenderer 2 Quantity offered To be confirmed as per Para 1.2 of open Tender notice 3 Technical specifications To be confirmed as per Annex-I & Annexure-II of tender document 4 Delivery schedule To be confirmed as per Para C of Annexure-I & Annexure-II of open Tender notice 5 Payment terms To be confirmed as per Cl.4.0 of Annx-III Instructions to Tenderers 6 Price Basis To be confirmed as per Cl.3.1 of Annx-III 7 Price firmness To be confirmed as per Cl. 3.1.2 of Annx-III 8 Insurance To Tenderer's a/c 9 Validity of offer To be confirmed as per Cl.5.0 of Annx-III 10 Inspection & Weighment To be confirmed as per Cl.1.0 & 2.0 of Annxexure -VII of ITT 11 Test certificate To be confirmed as per Cl.6.1 of Annx-VII of ITT 12 Liquidated damages To be confirmed as per Cl. 8.0 of Annx-VII of ITT 13 Risk Purchase To be confirmed as per details uploaded in VSP Website:www.vizagsteel.com 14 Arbitration & Jurisdiction To be confirmed as per details uploaded in VSP Website:www.vizagsteel.com 15 Force Majeure To be confirmed as per details uploaded in VSP Website:www.vizagsteel.com 16 Other general conditions of contract for supply To be confirmed as per details uploaded in VSP Website:www.vizagsteel.com TO BE CONFIRMED DEVIATIONS BY PARTY IF ANY ACCEPTED / NOT ACCEPTED... Signature and Name of the Tenderer with Seal 14
Annexure-VI (ANNEXURE-VI TO TENDER NO.Pur.9.13.0054/3462 Dated.30.09.2009 To LETTER OF AUTHORITY FROM ESTABLISHED MANUFACTURER OF I) FERRIC ALUM & NON-FERRIC ALUM(ALUMINA SULPHATE) (See 2.1 of Annexure -II of the Tender Documents) THE EXECUTIVE DIRECTOR (MM), BLOCK 'A'PURCHASE DEPARTMENT, ADMINISTRATIVE BUILDING, RASHTRIYA ISPAT NIGAM LTD., VISAKHAPATNAM STEEL PLANT, VISAKHAPATNAM 530 031 (A.P). Dear Sir, Sub:Your Tender Notice No.Pur.9.13.0054/3462 Dated:30.09.2009 --- We,... a principal manufacturer of I) FERRIC ALUM & NON-FERRIC ALUM(ALUMINA SULPHATE) of (place)...do hereby authorise M/s...(Name and address of Seller) to make an offer in response to this invitation to tender. We,... a principal manufacturer of I) FERRIC ALUM & NON- FERRIC ALUM(ALUMINA SULPHATE) do hereby convey our consent to supply I) FERRIC ALUM & NON-FERRIC ALUM(ALUMINA SULPHATE) to the tendered specification through M/s...(Name and address of Supplier) as per the terms and conditions of the tender. No Company/Firm or individual other than M/s...is authorised to represent us in regard to this business against this specific tender. In the event, the offer made by M/s...being considered by RINL for acceptance both M/s...and ourselves shall be jointly and severally responsible for the due and timely performance of the Acceptance to Tender. 15
Annexure-VI We hereby extend our full guarantee and warranty for the goods offered for supply against this Invitation to Tender by the above firm. (Yours faithfully) (NAME) for & on behalf of M/s... (Signature and Name of I) FERRIC ALUM & NON-FERRIC ALUM(ALUMINA SULPHATE) Manufacturer with seal) Note: This letter of authority should be on the Letter-Head of the I) FERRIC ALUM & NON-FERRIC ALUM(ALUMINA SULPHATE) Manufacturer and should be signed by a person competent and having the power of attorney to bind the I) FERRIC ALUM & NON- FERRIC ALUM(ALUMINA SULPHATE) Manufacturer. This letter of authority should be submitted in original along with Part- A: Technocommercial bid. 16
Annexure-VII ANNEXURE-VII TO TENDER NO.Pur.9.13.0054/3462 Dated.30.09.2009 SPECIAL TERMS & CONDITIONS: 1.0 INSPECTION: Inspection of the offered Material shall be carried out by VSP after receipt at site.. The supplier shall submit Test certificates along with the supplies. 2.0 WEIGHMENT: The quantity recorded at VSP Weigh bridge shall be the basis for release of payment. The payment shall be restricted to the quantity recorded at VSP Weigh bridge or LR or the Invoice quantity, whichever is lower. 3.0 PRICE: The price shall remain firm and fixed during the period of contract. Offer with variable price shall not be considered. 4.0 TERMS OF PAYMENT: 4.1 100% against ED Gate Pass (Original) and Commercial Invoice to be submitted to Finance Purchase Bills Section,VSP. Copy of Invoice, LR, Packing List/Challan, Manufacturer s Test Certificate to be submitted to Central Stores, VSP. Payments will be made in 30 days from receipt & acceptance of material. 4.2 In case of Indigenous i.e., Indian offers, PURCHASER encourages Electronic Fund Transfer for payment direct to Seller s Bank account on due date for which Seller has to furnish Bank account details in the format prescribed by PURCHASER. 5.0 INDIGENOUS : The Seller shall despatch materials on door delivery basis ensuring that the ED Gate Pass duplicate copy for the transporter (for availing CENVAT) and Tax Invoice (for availing VAT) is handed over by the transporter to VSP. In case of non-submission of this document, the amount equivalent to the loss of CENVAT / VAT shall be recovered from the amount due. 6.0 TEST CERTIFICATE: 6.1 The Seller should submit Manufacturer's Test from Govt.approved laboratory along with every consignment, clearly indicating the relevant Parameters and batch no. and other identification marks, if any and give guarantee for replacement in case of any deviations / manufacturing defects. 7.0 Replacement of defective materials shall be made free of cost (including duties in India to Seller's account) at Purchaser's site by the Supplier and the collection of the defective material to the Supplier's works shall be the Supplier's responsibility and shall be made at his expenses. 17
8.0 LIQUIDATED DAMAGES: 8.1 Delivery is the essence of the Contract and hence should any consignment be delayed, liquidated damages not by way of penalty @ 0.5% of the price of any stores which the supplier/contractor has failed to deliver as aforesaid for each week or part the week, during which the delivery of such stores may be in arrears subject to a maximum of 10% of the value of such stores/item(s) shall be levied and recovered from the supplier/contractor. 9.0 All other terms and conditions shall be as per VSP's other General Conditions of Contract for supply of Material. as uploaded in RINL/VSP website:www.vizagsteel.com. -- : o0o0 :-- 18
ANNEXURE-VIII PROCESS FOR EVALUATION OF OFFERS FOR DETERMINATION OF (LANDED NET OF CENVAT PRICE) LNCP TO RINL (for reference only) Indigenous offer with CST I Basic Price (BP) 100.00 II Packing Charges if any -- III Excise Duty & ED Cess (BP+Packing) 8.24% 8.24 IV Sales Tax(BP+Packing+ED&Cess)x 2% 2.16 V Freight(Ft) Say Rs.10/- 10.0 VI Entry Tax (if applicable) (I+II+III x % of Entry Tax 0.00 VII Landed Cost (I+II+III+IV+V+VI) 120.40 VIII Landed net of CENVAT UNIT COST(LNCP) (Landed - ED & Cess) (VIII-III) 112.16 Indigenous offer with AP VAT @4% i) Basic Price (BP) 100.00 ii) Packing Charges if any -- iii) Excise Duty & ED Cess (BP+Packing) 8.24% 8.24 iv) Sub total (1) (i)+(ii)+(iii) 108.24 v) AP VAT (iv)x4% 4.33 (AP VAT as applicable for the item quoted) vi) Sub total (2) (iv + v) 112.57 vii) Freight(Ft) Say Rs.10/- 10.00 viii) Insurance (value depends on the Company s policy 0.09% 0.11 with Insurer) (vi+vii) x o.o9% ix) Landed Cost ( BP+Packing+ED&CESS 122.68 +VAT+Frt+Insur)(vi+vii+viii) x) Net of CENVAT COST(Net of CENVAT cost)) 114.44 (Landed - ED & Cess) (ix-iii) xi) Less Input Tax Credit on VAT (Input Tax Credit as 1.56 applicable to VSP) ( iv x 1.44%) xii) Landed Net of VAT and CENVAT (Net of CENVAT cost-input Tax Credit) 112.88 Note: The Input Tax Credit applicable is 9.94% in case of VAT @ 12.5% 19
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