INTEGRATED DEVELOPMENT PLANNING 27 TH MAY 2014 BY PHINDIWE HEWU TEL NO. 071 607 6610
PRESENTATION OUTLINE Legislative and policy framework Core Components of IDP Reasons for IDP Development Integrated Development Planning Cycle Critical IDP Phases IDP Organizational Arrangement Conclusion
LEGISLATIVE AND POLICY FRAMEWORK CONSTITUTION ACT, 108/1996 WHITE PAPER ON LOCAL GOVT 1998 MUN. STRUCTURES ACT, 117/1998 MUN. SYSTEMS ACT, 32/2000 MUN. FINANCE MANAGEMENT ACT, 56/2003 MUN. PROPERTY RATES ACT 2004
CORE COMPONENTS OF IDP An integrated development plan must reflect- (a) the municipal council's vision for the long term development of the municipality with special emphasis on the municipality's most critical development and internal transformation needs; (b) an assessment of the existing level of development in the municipality, which must include an identification of communities which do not have access to basic municipal services; (c) the council's development priorities and objectives for its elected term, including its local economic development aims and its internal transformation needs;
CORE COMPONENTS OF IDP (d) the council's development strategies which must be aligned with any national or provincial sectoral plans and planning requirements binding on the municipality in terms of legislation; (e) a spatial development framework which must include the provision of basic guidelines for a land use management system for the municipality; (f) the council's operational strategies; (g) applicable disaster management plans; (h) a financial plan, which must include a budget projection for
SIX REASONS FOR IDP DEVELOPMENT 1. Effective use of scarce resources The IDP is meant to help municipality to focus on most important needs of communities 2. It helps to speed up delivery IDP identifies the least impoverished areas points where municipal funds should be spent 3. It helps to strengthen attract additional funds Government & private investors are more willing to invest where there are clear development plans 4. It helps to strengthen democracy Decisions are made in a democratic and transparent manner when there is active participation of important stakeholders 5. It helps overcome the legacy of apartheid Municipal resources are used to integrate rural and urban areas and to extend service delivery 6. It promotes co-ordination between local, provincial and national government The different spheres of government are encouraged to work together in a coordinated manner.
Integrated Development Planning IDP Process Plan Outline 1. IDP Process Plan : Should contain the following elements: Distribution of roles and responsibilities Institutional Arrangements for implementation Mechanisms for public participation Mechanisms and procedures for alignment Budget Process Review Schedule of activities Monitoring of review process and implementation
Integrated Development Planning :Cyclical Process Identification of problem Review & Adjustment Looking for solutions to solve the problem Monitoring & Evaluation Implementation and monitoring
Diagrammatic Overview Integrated Development Planning Phases Compiling existing data Phase 1- Situational Analysis due date End November Agreeing on priority issues Meetings with community & stakeholder representatives ( Ward Based Planning) Analyzing the context of priority issues Agreeing on a vision, mission and on objectives Phase 2- Strategies due date End January Debate & decision-making on appropriate strategies Considering the relevance & application of policy guidelines, National & Provincial Priorities in the local context( SONA & SOPA) and devolved Powers and Functions Screening, adjusting, consolidating & agreeing on project proposals Inviting & Consideration of Comments from public & MEC for LG Phase 3- Formulation of Projects due date Feb/March Phase 4-Integration due date May/ June Compilation of integrated Programmes, Budget alignment and tabling of Draft IDP for noting Adoption by the Council
Phase 1: Situational Analysis (cont.) 2. Resources 1. Outcomes 5. Environment 3. Services & Facilities ( Backlogs) 4. Access and Utilization of services
Phase 1: Situational Analysis (cont.) ITEM Outcomes Resources- Resources Services and Facilities- QUESTIONS TO PONDER What resources are needed to improve the outcomes? What resources are being provided? Are the allocated resources enough? Are services and facilities produced efficiently? Are the right kind of services and facilities produced from the available resources?
Phase 1: Situational Analysis (cont.) ITEM Services and facilities Access and Utilization of Services and Facilities QUESTIONS TO PONDER Are the services and facilities located where they are needed? Do people know that the services and facilities are available? Are the services and facilities available to everyone who needs them? Are the services and facilities when needed? Are the services and facilities affordable? Do people actually use the services and facilities?
Phase 1: Situational Analysis (cont.) ITEM Access and Utilization of Services and Facilities Outcomes QUESTIONS TO PONDER Do the services and facilities have an impact on the target population? Is the impact positive or negative? Environment What are the demographic, economic, social, political, and cultural conditions? How do the conditions affect the availability of resources, provision of services and facilities, access to and use of these, and the corresponding outcomes?
Phase 1: Situational Analysis (cont.) HELPFUL to achieve the objectives HARMFUL to achieve the objectives STRENGHTS WEAKNESSES OPPORTUNITIES THREATS
After external opportunities and threats have been identified, evaluated and matched with knowledge about the internal environment (strengths and areas for improvement), it will be easier for the organization. To develop a clear mission; Design strategies to achieve long-term objectives; Formulate policies and Evaluate achievement of competitiveness Phase 2: Strategies (cont.) goals that will result in strategic
Questions to ponder: Phase 2: Strategies (cont.) Has the current vision been realized /relevant? To what extent has the organization progressed on its mission and objectives over the past, say, five years? What have been the challenges and achievements, internal/external? Identify strategies to overcome challenges.
Phase 2: Strategies (cont.) Mission Drivers: will address the how part of realizing the vision, closely consider the following: Resource Capabilities: The critical issue is how to redistribution and mobilization of resources Organizational Structure: The structure of an organization should support the strategic plan of the organization. Systems: All formations of the systems should support the democratic developmental strategic plan
Phase 2: Strategies (cont.) Strategic/Corporate Goals: The following steps should be adhered to when designing an organization's goals. Identification of critical issues from the previous IDP and state the desired outcomes for the organization. Review the future strategic profile that was developed in the previous IDP and state the desired outcomes for the organization. Prioritize the desired outcomes. Test the formulated goals by deciding what specific actions will have to be executed to achieve the goals. This step will help in determining how attainable the goals are.
Objectives : Are set for the following reasons: To achieve the organization's strategic goals. To focus on the core outputs. Phase 2: Strategies(cont.) To focus on continuously improving systems in the organization. To enhance commitment towards achievement of set goals. To enable alignment of performance to agreed community expectations. To promote public participation and accountability.
Phase 3: Projects & Programs Develop projects from the strategies with timelines Develop project register with coded projects, identify sources of funding i.e internal and external sources as well as indication of available budget & projections
Phase 4: Integration Develop a portfolio of projects (cluster) that contribute to a key performance area towards an integrated development plan Packaging of the IDP according to the revised IDP Format Guide Marketing of the municipality through the IDP
Integrated Development Planning Organizational Arrangement Role Players Municipal Council Responsibilities - Linking integrated development planning process to their constituencies/wards - Responsible for monitoring IDP Process during execution of oversight responsibilities in Portfolio Committees - Responsible for noting a Draft and approval of IDP as well as monitoring of its implementation Executive Committee/Mayor or appointed councilors - Decide on planning process in accordance with legislative provisions: nominate persons in charge; monitor planning process - Overall management & co-ordination responsibility to make that all actors are involved Municipal Manager (IDP Manager) - Responsible for all IDP Processes to ensure credibility of the final product IDP Representative Forum IDP Steering Committee) IGR Planning Clusters - Driver of IDP Process - Ensure credibility of information submitted - Providing guidance related to the various planning steps; according to the legislative timelines. - Determine applicable mechanisms & procedures for alignment relevant to local context; - Mobilize and monitor inputs from other State Organs, - Monitor implementation of the IDP
Conclusion IDP as a process and a product is a means towards acceleration and co-ordination of service delivery It is also a Forum for community participation and empowerment(defining their own destiny) IDP is a plan for all government spheres If we want to get it right, we must plan right