TOWN OF LANTANA REGULAR MEETING MINUTES December 8, 2014 1. ROLL CALL: Mayor Stewart called the regular meeting to order at 7:00 p.m. Mrs. Trent called the roll. There was a moment of silent prayer followed by the Pledge of Allegiance to the flag. PRESENT: Mayor Stewart, Vice Mayor Moorhouse, Vice Mayor Pro Tem Balfour, Councilmember Aridas. Councilmember Deringer arrived at 7:03 p.m. ALSO PRESENT: Deborah S. Manzo, Town Manager; Mrs. Trent, Deputy Town Clerk; R. Max Lohman, Legal Counsel and approximately 27 spectators. 2. APPROVAL OF MINUTES: Councilmember Balfour made a motion to approve the regular meeting minutes of November 24, 2014. Councilmember Aridas seconded the motion. 3. AGENDA APPROVAL: Councilmember Aridas made a motion to approve the agenda as submitted. Councilmember Balfour seconded the motion. 4. STAFF AND COMMITTEE REPORTS: a. Council Reports There were no Council reports. b. Town Manager Report Town Manager Manzo said she received a letter from a resident asking Town Council to consider having garbage picked up the day after a holiday. She asked if this was something the Council wanted her to look into. Mayor Stewart said that the standard for the jurisdiction is to pick up garbage on the next regular scheduled day after a holiday. There was Council discussion and consensus to leave the schedule as is and people will get used to it. 5. ORDINANCES AND RESOLUTIONS: a. Consideration of Resolution No. R-15-2014, appointing the Town Clerk, Deputy Town Clerk, and the PBC Supervisor of Elections (SOE) to the Town s Canvassing Board and approving an agreement with the SOE for election services through December 31, 2015. Mayor Stewart introduced this item on the agenda. Mr. Lohman read the resolution title: 1
RESOLUTION NO. R-15-2014 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LANTANA, FLORIDA, APPOINTING THE TOWN CLERK, OR DESIGNEE, AND THE DEPUTY TOWN CLERK, OR DESIGNEE, AS MEMBERS OF THE TOWN OF LANTANA CANVASSING BOARD AND APPOINTING THE SUPERVISOR OF ELECTIONS, OR HER DESIGNEE, AS AN ADDITIONAL MEMBER OF SAME; REQUESTING THE SUPERVISOR OF ELECTIONS, OR DESIGNEE, TO CANVASS ALL ABSENTEE BALLOTS AND THE MUNICIPAL ELECTION ALONG WITH THE TOWN CANVASSING BOARD; TO CONDUCT THE MUNICIPAL ELECTION; AND TO CONDUCT THE LOGIC AND ACCURACY TESTING FOR ALL ELECTION MACHINERY AND TABULATION EQUIPMENT; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. No individuals from the public commented on the agenda item and there was no Council discussion. Councilmember Deringer made a motion to approve Resolution No. R-15-2014, appointing the Town Clerk, Deputy Town Clerk, and the PBC Supervisor of Elections (SOE) to the Town s Canvassing Board and approving an agreement with the SOE for election services through December 31, 2015. Councilmember Aridas seconded the motion. Mayor Stewart questioned costs the Palm Beach County Supervisor of Elections charges for municipal election services. Town Attorney Lohman explained that cities do not have the power to negotiate costs with the Supervisor of Elections. 6. MISCELLANEOUS: *a. Consideration of a variance request by Scott Weiland relative to Sec. 23-92(e) of the Lantana Code of Ordinances to allow a side setback of four feet for a swimming pool where the code requires a ten foot side setback on a property located at 801 East Oyster Lane in the R1A residential zoning district. CASE VAR14-0003 Mayor Stewart introduced and explained this item on the agenda. Town Attorney Lohman swore in three individuals for comment. Mayor Stewart asked Council for disclosures. Councilmember Balfour and Mayor Stewart both said they spoke to the Town Manger about the agenda item. David Thatcher, Development Services Director; Scott Weiland, Petitioner; Richard Schlosberg, 417 S. Atlantic Drive; and Scott Weiland, Petitioner commented on the agenda item followed by Lyn Tate, 806 Lagoon Lane. Mayor Stewart closed the public portion and brought it back to the Council for discussion. Afterwards David Thatcher, Development Services Director, and Scott Weiland, Petitioner answered questions from Council. There was further Council discussion. 2 Vice Mayor Moorhouse made a motion to approve the variance requested by Scott Weiland to allow a side setback of four (4) feet for the property located at 322 North Atlantic Drive in the R1A Residential zoning district, as recommended by the Zoning Board of Appeals.
3 Councilmember Deringer seconded the motion. b. Consideration of a piggy-back contract with M&M Asphalt Maintenance Inc. (All County) for repaving the 3 rd Street Parking Lot in an amount not to exceed $29,440.00. Mayor Stewart introduced and explained this item on the agenda. There was Council discussion. Mike Greenstein, Director of Public Works, answered questions from the Council followed by additional Council discussion. Vice Mayor Moorhouse made a motion to approve the piggy-back contract with M&M Asphalt Maintenance Inc. (All County) for repaving the 3 rd Street Parking Lot in an amount not to exceed $29,440.00 and authorize the Town Manager to execute same and any amendments thereto and added the condition that staff look into the least expensive way to charge for parking in the lot. Mayor Stewart seconded the motion for discussion. There was no further discussion. Motion passed 3-2. (Nay - Councilmember Deringer and Councilmember Balfour) c. Consideration of a sole source contract with Municipal Lighting Systems, Inc. for purchasing 16 pole and light fixture assemblies for the Lantana Municipal Beach Parking Lot in an amount not to exceed $48,630.00. Mayor Stewart introduced and explained this item on the agenda. Richard Schlosberg, 417 S. Atlantic Drive, commented on the agenda item. Afterwards, Mayor Stewart closed the public portion of the meeting and said in the future he will not consider comments from the public unless comment cards are presented beforehand. There was Council discussion and then Mike Greenstein, Director of Public Works, answered questions from the Council. Councilmember Balfour made a motion to approve the sole source contract with Municipal Lighting Systems Inc. for the purchase of 16 pole and light fixture assemblies for the Lantana Municipal Beach Parking Lot in an amount not to exceed $48,630.00 and authorize the Town Manager to execute same and any amendments thereto. Councilmember Deringer seconded the motion. 7. STATEMENTS FROM THE PUBLIC: Paul Shropshire, 1010 S. Arnold Avenue Fred Bevins, Hypoluxo-Lantana Kiwanis Club Richard Schlosberg, 417 S. Atlantic Drive
8. ITEMS FOR FUTURE AGENDAS (subject to change) January 12, 2015 December 22, 2014 December 25, 2014 January 1, 2015 January 8, 2015 January 12, 2015 January 13, 2015 Consideration of Resolution No. R-01-2015, abandoning an alley adjacent to a property located at 1102 S. Dixie Highway. Consideration of the schedule of Town Council meetings for the year 2015. Future Events Council Meeting, 7:00 p.m. Town Hall CANCELLED TOWN OFFICES CLOSED DUE TO THE CHRISTMAS HOLIDAY TOWN OFFICES CLOSED DUE TO THE NEW YEAR S HOLIDAY Historical Society, 7:00 p.m. Maddock Park Council Meeting, 7:00 p.m. Town Hall Special Magistrate Hearing, 7:00 p.m. Town Hall 9. COUNCIL COMMENTS: Vice Mayor Moorhouse said he has several concerns about parking downtown. He said he is in favor of restaurants reopening that have been closed for years, but feels that the parking is not sufficient. David Thatcher, Development Services Director, answered questions and explained shared parking requirements. Vice Mayor Moorhouse also had concerns regarding the current use of the parking lot on 4 th street that formerly was used for parking at the Ale House. Town Attorney Lohman said he will look into discrepancies in current use of the property. Councilmember Aridas thanked everyone who donated their time to assist with preparation and delivery of turkey dinners to those in need on Thanksgiving Day and wished a Merry Christmas to all the Council. Mayor Stewart explained the reasons for and Council protocol regarding public comment cards. 10. ADJOURNMENT: The motion was made and carried unanimously. There being no further discussion, the meeting adjourned at 8:16 p.m. Aye Nay Mayor Stewart Vice Mayor Moorhouse Councilmember Aridas Councilmember Balfour 4
ATTEST: Councilmember Deringer Town Clerk 5