Reminder! 2016 50 Plus Expo The Pleasant Valley Recreation & Park District s Senior Center invites you to participate in the tenth annual 50 Plus Expo on May 3, 2016 from 9:30 am to 1:00 pm, at the Community Center in Camarillo, 1605 Burnley Street. Our goal is to reach out to the increasing population of 50 plus adults who should be thinking about the services you can provide. This event is planned as a fundraiser for the services, activities, and programs provided at the Pleasant Valley Recreation & Park District s Senior Center. Advertising opportunities, in the Event Brochure, are offered as well. Sponsorship opportunities are being offered for your consideration. Registration: You may download the exhibitor registration forms, or complete them on your computer, using the following link: http://www.pvrpd.org Mail the forms with your check to 50+ Expo, 1605 E. Burnley Street, Camarillo, CA 93010. Payment by credit card is also possible; a $10 service fee is required. If you are using a credit card, scan the completed form and email it to d.cleric@pvrpd.org, or FAX the completed forms to the PV Senior Center at 805.482.3468. Both the completed registration forms and payment of the designated sum made out to P.V.R.P.D. are required for the committee to assign table space. Please have your registration forms to us before April 1. Those postmarked after April 1 must include a $25 late fee. We have three distinct display areas, some with and some without electrical service. Booth setup will be permitted at 8:30 am. We look forward to your participation in another great Expo. All inquiries are encouraged by phone at 805.482.4881 or email to: d.cleric@pvrpd.org.
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50 Plus Expo Tuesday, May 3, 2016 9:30 AM 1 PM Community Center in Camarillo 1605 E. Burnley Street, Camarillo, CA Exhibitor Application Company: Contact Name Address: City: State: ZIP: Contact Phone: Email: Registration Deadline: April 1, 2016 (An additional $25.00 late entry fee will be charged after April 1, 2016) FEE: $75.00 501(c) 3 $195.00 - For-Profit Organization Waived - Gov t Agency PVRPD Tax I.D. #95-2219056 Request: Main Exhibition Hall Entrance Pavilion Courtyard Pavilion (No Electricity) Display space includes: (1) 6 foot table, (2) chairs. Is electricity needed? yes no Applications received without payment will not be accepted. BY MAIL: Cash Check# Amount $ (Make checks payable to P.V.R.P.D.) CREDIT: MC Visa AMEX Credit Card # Exp.Date(mm/yyyy) $10.00 convenience fee must be included with the registration fee if payment is made with a credit card. Amount to be charged to card: Cardholder s Name: Signature: Please mail both sides of this form with your check to: 50 Plus Expo, 1605 E. Burnley St, Camarillo, CA 93010 or if using a credit card you may FAX completed form to 805.482.3468 or email to d.cleric@pvrpd.org Please direct inquiries to: d.cleric@pvrpd.org The committee will assign specific location upon receipt of this form (both sides) and fee. Set up will be permitted beginning at 8:30 A.M. Exhibits should remain active until at least 12:30 P.M. All materials must be removed from the premises by 2:00 P.M. on the day of the event. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Please indicate here your wishes for additional donations to the 50Plus EXPO. Proceeds go to programs and services provided by the PVRPD Senior Center Sponsorships Advertising (See details in the attachments) Platinum sponsor $5,000.00 Third Page $ 75.00 Gold Sponsor $2,500.00 Half Page $100.00 Silver Sponsor $1,500.00 Full Page inside $200.00
Bonze Sponsor $ 500.00 1 of 2 pages Agreement, Waiver and Release I understand that a portion of this is an outdoor event and may be subject to inclement weather (rain, wind, etc.). Pleasant Valley Recreation and Park District (PVRPD) will close the event only under extreme condition. Any fee paid is nonrefundable and will be retained by PVRPD to cover staff and publicity costs. It is the responsibility of the applicant to decide to set-up or not to set-up their booth. I have carefully read the description of the activity/event for which I/we are applying and in consideration for being permitted by the Pleasant Valley Recreation and Park District (PVRPD) to participant in the activity/event, I hereby waive, release and discharge any and all claims for damages for personal injury, death, or property damage which I may have, or which may hereafter occur to me, as a result of participation in this event/activity. This release is intended to release in advance the Pleasant Valley Recreation and Park District, its officers, employees, volunteers and agents from any and all liability arising from or connected in any way with my participation in this activity/event, even though that liability may arise as the result of negligence or carelessness on the part of the Pleasant Valley Recreation and Park District, its officers, employees, volunteers and agents. It is understood that this activity/event involves an element of risk and danger of accident and knowing those risks, I hereby assume those risks. It is further agreed that this waiver release and assumption of risk is to be binding on my heirs and assigns. I agree to indemnify and to hold the Pleasant Valley Recreation and Park District, its officers, employees, volunteers and agents free and harmless from any liability, loss, damage, cost or expense which may be incurred as a result of injury, death or property damage that I sustain while participating in this activity/event. CONSENT AND RELEASE FOR MAKING AND USE OF VIDEO/PHOTOGRAPHY FOR PRINT OR INTERNET: In consideration for being a participant in a activity/event offered by the PVRPD, I hereby consent and grant to PVRPD the right, without fees, to make and use video recordings and still photographs of me, my minor children, dependents in my care and any product I may be selling at the activity/event in which I am a participant, in any manner or form and for any lawful purpose at any time. I waive any right I may have to review or approve the finished product, or the use to which it may be applied. I release and discharge the PVRPD, its employees, volunteers and agents from any liability to me, my children and/or dependents in my care by virtue of any representation that may occur in making, editing or use of said video recording or still photography. I HAVE CAREFULLY READ THE AGREEMENT, WAIVER AND RELEASE AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT BETWEEN MYSELF AND THE PLEASANT VALLEY RECREATION AND PARK DISTRICT, ITS OFFICERS, EMPLOYEES, VOLUNTEER AND AGENTS, AND I SIGN IT OF MY FREE WILL. Signature: Date: List any additional Information or accommodations that may be applicable to this Activity/Event: Staff use: Date Rec d Payment $ Payment type Receipt # Confirmation letter sent
2 of 2 pages 50Plus Expo 2016 Sponsorship Program The Pleasant Valley Recreation & Park District s Senior Center is hosting the 50Plus Expo on May 3, 2016 at the Community Center in Camarillo. Typically, 600+ individuals are expected to attend this event. This sponsorship program is being offered as an opportunity for organizations to directly support expansion of the Programs and Services offered at the Pleasant Valley Recreation and Park District s Senior Center. Sponsorship Levels and Benefits Platinum $5,000 Gold $2,500 Silver $1,500 Bronze $500 Event Title Sponsor TBD 2-1-16 1 only Exhibitor's Hall Sponsor 1 only Pavilion Sponsor 2 only Sponsor at Large N/A Available Available Available Public Acknowledgement Company logo included in Title Company logo on front of brochure Company logo on front of brochure Company logo on front of brochure Advertising Logo/Name in all print Logo/Name in all print Name recognition in Name recognition in advertising advertising print advertising print advertising Power Point Presentation Company name/logo displayed on screen Company name/logo displayed on screen Company name/logo displayed on screen Company name/logo displayed on screen Exhibitor Map Bold listing in Bold listing in Bold listing in Listing in brochure brochure map brochure map brochure map map Expo Banner Logo on Expo banner Logo on Expo banner Logo on Expo banner Logo on Expo banner and signage and signage and signage and signage Expo Website Page Color banner ad with Color banner ad with Color banner ad with Logo with hyperlink hyperlink for 6 mos. hyperlink for 6 mos. hyperlink for 3 mos. for 1 mos. Number of Booths 2 2 1 1 Booth Location Location of choice Preferred location in Preferred location in Exhibitor's Hall sponsored Pavilion Brochure Ad Full page ad in Expo Half page Ad in Expo Half page Ad in Expo brochure Brochure Brochure Press Name recognition in Name recognition in Name recognition in press releases press releases press releases eblast Ad in one e-blast Ad in one e-blast Ad in one e-blast reaching over 9.500 reaching over 9.500 reaching over 9.500 Logo Placement Logo in EXPO AD on back of District's Activity Guide reaching 29,000 Camarillo homes Logo in EXPO AD on back of District's Activity Guide reaching 29,000 Camarillo homes Lunch 4 lunch tickets 2 lunch tickets Level Competitor No direct competitor at Platinum level Right of Refusal First right of refusal as sponsor for 2017 ***Respond by February 19 th to receive all benefits listed. Sponsorship will be taken after this date, however will not be guaranteed all print benefits. Contact Pleasant Valley Senior Center at 805-4881 or email jraab@pvrpd.org
Venue Plan 2016