Sponsorship Opportunities Fall Conference 2017

Transcription

1 Sponsorship Opportunities Fall Conference 2017 Sponsorship Opportunities Premiere Conference Sponsor - $2,750 Investment (7 available) payment is due 10/20/17 1 Vendor table at expo first choice of table location Exhibitor Registrations for 2 table personnel* Acknowledgement during conference general sessions Company logo will appear on mobile app with link to website and brief company description. Company logo will appear on registration signage as Premiere Sponsor Banner Ad will be appear on Fall Conference page on chapter website Hotel Package Handling Fee waived for one (1) pre-shipped box. Conference registrations (full access) (3 - registrations) 2 10 hour CPE Freedom Pass bundle Diamond Conference Sponsor - $2,000 Investment (7 available) payment is due 10/20/17 1 Vendor table at expo Exhibitor Registrations for 2 table personnel* Acknowledgement during conference general sessions Company logo will appear on mobile app with link to website and brief company description. Banner Ad will be appear on Fall Conference page on chapter website Conference registration (full access) (2 - registrations) 1 10 hour CPE Freedom Pass bundle Bronze Conference Sponsor - $1,500 Investment (2 available) payment is due 10/20/17 1 Vendor table at expo Exhibitor Registrations for 2 table personnel* Included in exhibitor list in the mobile app Conference registration (full access) (1 - registration) Education Conference Sponsor - $1,000 Investment (2 available) payment is due 10/20/17; must be educational institution to participate at this level 1 Vendor table at expo Exhibitor Registrations for 1 table personnel* Included in exhibitor list in the mobile app *Table personnel registrations include continental breakfast and lunch. These registrations are limited to the expo area and do not include the conference sessions. Table personnel are limited to the number of passes in your sponsorship package. Speakers and program are subject to change without notice. For more information, please contact: Caroline Sulc Conference Manager Eventium LLC events@phillyiia.org Phone Fax

2 Sponsorship Form Fall Conference 2017 Fall Conference Monday, November 20, 2017 Sheraton Philadelphia Downtown Company Name: (NOTE: This is how the company name will be listed on all Conference Materials) Contact Person s Name: Address: City: State: Zip: Office #: Mobile #: Sponsorship Form Sponsorship Level: Table Location Selection Premiere Sponsor $2,750 First Choice: Second Choice: Diamond Sponsor $2,000 First Choice: Second Choice: Bronze Sponsor $1,500 Event Manager will assign table location Education Sponsor $1,000 Event Manager will assign table location Please contact me about sponsoring the newly rebranded Spring 2018 Conference (when information becomes available) Total Amount $ (please initial) I understand that I will be able to choose (or be assigned for Bronze level) an exhibit spot based on the dates provided in the Exhibitor Information Kit once payment is received for my sponsorship. The IIA cannot reserve any location or sponsorship level until payment is received. Please provide my company with an invoice so that we can process for payment. I am enclosing a check made payable to: Philadelphia Chapter The Institute of Internal Auditors We are unable to accept credit card payments for sponsorships. Send Completed Form: via fax or to: or events@phillyiia.org Send Check to : IIA Philadelphia Chapter c/o Eventium 390 Union Blvd. Totowa, NJ For Office Use Only

3 Fall Conference 2017 Exhibitor Registration Information Terms and Conditions It is agreed that the sponsor will abide by the terms and conditions below as well as those of the venue: Liability: Sponsor agrees that Philadelphia Chapter Institute of Internal Auditors and their agents are held harmless from any claims for damage, theft, fire, water, liabilities, or loss to any person or property, by any reason of the exhibitor s operations in connection with the Conference. Payment: There are a limited number of sponsorships available. A sponsorship level will not be reserved until payment is received. In addition, Full payment must be received by October 20, 2017 to be included in the sponsor listings. We cannot guarantee that your name and/or logo can be included in conference materials if your registration is received after October 20, Once payment is received, the Premiere and Diamond level exhibitors will be able to choose the location of their exhibit table from the enclosed exhibit layout. Cancellation Policy: Once the exhibitor agreement is signed, there are no refunds. Substitution: Subletting or division of booth space is not permitted. Electrical Services: Access to electrical outlets may be obtained (based on availability) from the venue at an additional cost. Electric can be ordered on the enclosed electrical order form. Please pre-order electric, as you may not be able to order electric the day of the event. Electric ordered on the day of the event will incur additional fees. Internet: Wi-Fi access will be provided to all exhibitors at no additional charge. Exhibitor Assignments: Exhibitors will be allowed to choose their own table location based on availability and sponsorship level. Locations may be chosen from the provided layout, based on the schedule listed and once payment is received. Chapter and Premiere Sponsors can choose table location once payment and registration form is received Diamond Sponsors can choose table location beginning on October 20, 2017; payment and registration form must be received. Bronze and Education Sponsors table location will be assigned by the event manager. If payment and registration forms for any given level are received prior to the table location selection date, tables will be chosen in the order that the payment AND form are received. Additional tables, displays, telephone service, audio-visual equipment rental, electrical services, and early shipment of exhibit materials may be provided at the order and expense of the sponsor. Exhibit Set-up/Break Down: The sponsor agrees to keep its table fully set up, staffed and operational through the expo hours. The sponsor agrees to remove all property, garbage, boxes etc. from the table at the conclusion of the expo. Photo Disclosure: By attending this conference, all attendees agree that their image or likeness may be captured in one or more form of media, and that said images may be reproduced by The Institute of Internal Auditors Philadelphia Chapter for its reasonable business purposes. By signing below, the exhibitor accepts the terms spelled out in this agreement. Authorized Signature Title Date

4 Exhibitor Registration Information Fall Conference Exhibitor Information I. GENERAL INFORMATION Exhibitor Registration: Exhibitor badges will be available at the registration desk beginning at 6:30 a.m. on Monday, November 20, Please pre-register your booth personnel form. We will send you this form once the exhibitor registration form is received. All personnel must be registered. No one will be permitted into the expo area without a badge. Conference Hours Registration & Continental Breakfast: 7:15 a.m. 8:00 a.m. General Seminar: 8:00 a.m. 5:00 p.m. Breakdown Vendor Breakdown Event Location: 4:10 p.m Sheraton Philadelphia Downtown 201 North 17 th Street Philadelphia, PA The Exhibits will be located in the Liberty Ballroom Foyer on the Ballroom Level EXHIBIT INFORMATION Exhibitor Pre-Shipments: Due to storage space for the exhibitors, the Sheraton can only hold materials/boxes for up to three days prior to the conference. Please keep in mind that any materials received prior to that will be declined and may not make it in time for the conference if it is re-shipped. Should you be shipping boxes for your event, PLEASE NOTIFY THE HOTEL 1 WEEK IN ADVANCE. The package must be addressed to the attention of your on site contact who will receive the package, the name the organization is booked under (IIA Philadelphia), a date when your on-site contact will be looking for the package ( ). The time and location you would like the package delivered to the on-site contact and the Event Manager s name handling your function. Due to limited storage space, we will not accept shipments more than three business days prior to the group s arrival. The hotel s pricing to receive packages is as follows: 0.1 5lbs $5 per box 6 15lbs $10 per box 16 25lbs $20 per box 26-50lbs $40 per box lbs $60 per box 100+lbs $100 per box Sheraton Philadelphia Downtown Sales Manager: Erinn Westerfer 201 North 17 th Street Philadelphia, PA Attn : (Put your on-site contact name here) Group Name: IIA Philadelphia Spring Conference Date of Event: November 20, 2017 Deliver at: (Time of Delivery) Location Set-up: of Delivery: Liberty Ballroom Foyer Outbound Shipping Charges There will be no charge for outgoing shipments when boxes are properly packed, labeled with shipping address, return address and method of payment (i.e. UPS Account #). Arrangements must be made for package pick-up/return shipping within 24 hours after the event. The Hotel is not responsible for any abandoned materials and they will be discarded within three days. Otherwise charges for incoming will apply for outgoing. (Shipping has regular scheduled pick-ups Monday Friday for FedEx and UPS.) Parking: Secure underground parking is available at the Exhibitor s expense. Move-In Procedures: Exhibitors can unload their exhibit materials to the venue. We will do everything possible to ensure a smooth move-in, and we ask your cooperation in complying with the move-in schedule. Main Entrance Pull up to the front drive, which is located on North 17 th St. Have bellman assist you with equipment. Take elevators to the Liberty Ballroom Foyer on the Ballroom Level. Exhibit Furnishings: Each exhibitor will receive the following; one 6 x 30 table. There will be no facility or location to hang banners. Your exhibit materials and displays are limited to your table and the space directly behind your table. The exhibit space is carpeted. Table Location: All exhibit tables will be on the Liberty Ballroom Foyer outside the Ballroom. Electric: Electric is available at an additional cost of $90 plus additional fees and taxes. Electric is ordered directly from the hotel. Please fill out attached Exhibitor Electrical form and include credit card information for payment.

5 Exhibitor Registration Information Table Selection: the Premiere or Diamond sponsoring company will choose table placement once payment is received by the IIA. Company names will be posted on each table. Premiere Sponsors can choose table location once payment and registration form are received Diamond Sponsors can choose table location beginning on October 20; payment and registration form must be received. Bronze and Education Sponsors Event manager will assign the table location Mobile App: Chapter, Premiere and Diamond Sponsors: please provide your company logo in a high resolution EPS AND JPEG format. Please provide us with a brief company tagline, up to 120 characters, to be included with your company listing and a url for direct link from your company logo on the Mobile App. Ads: Ads are only needed for Premiere and Diamond Sponsors. We will upload your banner ad to the Spring Conference page on the chapter website please provide us with a 600pxW by 100pxH ad (maximum of 500KB) in JPG format; the ad to events@phillyiia.org DEADLINE FOR AD, LOGO, TEXT and URL October 20, 2017 Table Personnel: The event manager will be supplying you with instructions to register the personnel that will be manning your exhibit space. Each sponsor is entitled to have 2 table personnel. If you need to purchase a registration for additional exhibit personnel you may do so at a cost of $100 per person to cover the costs of meals. There is a maximum of 4 table personnel per exhibitor space. Complimentary Attendee Registrations: Sponsorship packages include comped attendee registrations (3 for Premiere, 2 for Diamond and 1 for Bronze). Please have the person(s) who will be utilizing your comped registration register on the attendee registration site. Further instructions will be included in the packet you receive once you have committed to a sponsorship Please note all comped registrations MUST be registered no later than Monday, November 6, Failure to register will result in the forfeiture of your comped registrations. Conclusion: It is the responsibility of the vendor to remove any and all exhibit materials from the venue at the conclusion of the event. Any costs involved with waste removal will be charged to the sponsor.

6 Sheraton Philadelphia Downtown Hotel North 17 th Street Philadelphia, PA From East Directions - Fall Conference 2017 Take the New Jersey Turnpike to Exit 4. Proceed on Highway 73 North to Highway 38 West. Continue to Highway 30 West over the Benjamin Franklin Bridge. After crossing the bridge, continue on Vine Street and turn left onto 17th Street. The hotel is located 1 block further on the left. From Interstate 95 South (North/South) Take Interstate 95 South to Exit 22. Proceed on Highway 676 West to the Broad Street Exit, this will take you to 15th Street. Continue 0.5 blocks to Spring Street and turn right. Proceed 1 block and turn right onto 16th Street The hotel is 0.25 blocks further on the left. From West Take the Pennsylvania Turnpike to Exit 24. Proceed on Highway 76 East to Exit 344 which is 676 East/Central Philadelphia Exit. Continue to the Broad Street/Central Philadelphia Exit. Turn right onto 15th Street and proceed one block to Spring Street and turn right. Continue 1 block to 16th Street and turn right. The hotel is located 0.25 blocks down on the left.

7 Spring Conference 2018 Exciting News! We are rebranding the Spring Conference for 2018! Date and Location coming soon stay tuned! The conference will have a fresh new look and feel that we know our sponsors and attendees will enjoy!