ATTACHMENT A NORTHERN FULTON COUNTY COMPREHENSIVE TRANSPORTATION PLAN UPDATE SCOPE OF SERVICES I. General: The work accomplished by the Consultant is in support of the following Atlanta Regional Commission (ARC) work program component: Cost Center 606ALR, Long Range Planning II. Definition of Study Area: The study area includes all of the incorporated areas in the northern portion of Fulton County, including the cities of Alpharetta, Johns Creek, Milton, Mountain Park, Roswell and Sandy Springs. Coordination with neighboring jurisdictions of Cherokee, Cobb, DeKalb, Forsyth and Gwinnett counties and the cities of Atlanta, Brookhaven, Dunwoody, Duluth and Peachtree Corners will be required to address cross-jurisdictional mobility issues during the course of the study. III. Study Purpose and Background: The Comprehensive Transportation Plan (CTP) program provides the opportunity for local communities to define their transportation vision and priorities. The cities of northern Fulton County adopted a CTP in 2010 and now desire to prepare an update to the original plan. Coordination with the regional planning process and consideration of the Department of Community Affair s (DCA) minimum standards for comprehensive plans help ensure that the plan is based on both regional goals and sound technical analysis. The North Fulton CTP Update will clearly define transportation goals and project priorities that support the cities comprehensive land use plans and will address all federally mandated planning factors required as part of the Metropolitan Planning Organization (MPO) process. The update process will also incorporate the Atlanta Region s Plan Policy Framework in identifying and analyzing project priorities. Projects will be identified through a collaborative partnership between the North Fulton municipalities, ARC, Metropolitan Atlanta Rapid Transit Authority (MARTA), Georgia Regional Transportation Authority (GRTA), and Georgia Department of Transportation (GDOT). IV. Work Tasks: The Consultant shall put forth its best effort to ensure the satisfactory accomplishment of the tasks described in the Scope of Services. The Consultant shall perform the following activities in consultation with ARC staff in a satisfactory and proper manner, as determined by ARC. Task 1 - Project Management The Consultant will work closely with the Project Management Team (PMT) to establish key leadership and stakeholder teams that will drive the process. The PMT, consisting of City
representatives and ARC staff, will need to communicate frequently to successfully complete this plan within the desired timeframe. The Consultant will schedule monthly check-ins with the PMT. The team will decide if meeting in person or over the phone is appropriate in advance of each meeting. For in person meetings, one member of the project team leadership will attend, and may be accompanied by a junior team member. Following the Notice-to-Proceed (NTP), the Consultant will complete a draft Project Management Strategy (PMS) document that includes roles and responsibilities, methods of communication, schedule (including milestone tracking), work tasks and assignments, and key decision points. The Consultant will deliver the draft PMS document to the PMT at the kick-off meeting. Following refinement of the PMS document in the kick-off meeting, the Consultant will revise and deliver a final PMS document to the PMT within one week. Additionally, the Consultant will conduct an internal kick-off meeting with the entire Consultant to help team members understand the scope and schedule of the project, expectations, and communication protocols. The project kick-off meeting (Consultant and PMT) will serve as a review of the original CTP including reflecting on the PMT s perspectives, reviewing the debrief of the 2010 plan, understanding how the transportation environment has changed over the last six years, and discussing fresh ideas with those new to the Consultant. This discussion will serve as the basis of the vision and goals development process that is detailed in Task 3. Task 1 Deliverables/Milestones: Project Management Strategy (draft and final) Q2 2016 Project kick-off meeting with PMT Q2 2016 Project kick-off meeting with Consultant Q2 2016 Task 2 - Public Involvement and Outreach The Consultant will develop a public involvement and outreach approach in collaboration with the PMT. The following aspects of the strategy are included below. Stakeholder Engagement and Outreach Strategy The Consultant will develop a project-specific stakeholder engagement and outreach strategy. The strategy will outline a process for providing opportunities for stakeholder and citizen involvement as well as indicate how the engagement task integrates with the overall planning process. This approach will enable the outreach efforts to create information that contributes in a meaningful way to the planning process. This process will also help to clarify the roles of the Consultant and the PMT for each event. To the degree practical, the Consultant will work with the five Cities (Alpharetta, Johns Creek, Milton, Roswell, and Sandy Springs) to secure appropriate venues for each in-person event. The Cities will be responsible for coordinating locations with assistance from the Consultant.
Stakeholder Committee, Policy Committee, and City Council Engagement With guidance from the Consultant, the PMT will develop a Stakeholder Committee that represents all five Cities (and may also include representative from Mountain Park at the PMT s discretion). This includes evaluation of the stakeholders from the 2010 CTP to determine if there are populations that were not previously involved that should participate in the update process. Identification of key community leaders who can help us reach underserved and underrepresented populations will be important as well. The Consultant will conduct up to three meetings with the Stakeholder Committee during the process. Up to eight members of the Consultant will attend each Stakeholder Committee meeting. It is assumed that representatives of the PMT and their staff will be participants and/or facilitators for each meeting. The Consultant will meet with the City Mayors (Policy Committee) on multiple occasions throughout the planning process as defined below, including presenting to the Policy Committee during the North Fulton Mayors Meetings at key points in the process, particularly before each round of public meetings as well as to review a proposal of final project and policy recommendations. The North Fulton Mayors Meetings can be leveraged also to advertise for the public meetings. In addition to larger Policy Committee meetings, it will be important to meet individually with the Mayors to discuss the overall plan direction and evaluation framework, projects under evaluation and consideration, and a draft of the final project list. The Consultant will present to (as a group) or meet with (individually) the Mayors a total of three to five times throughout the planning process. Up to two members of the Consultant will participate in each Mayors Meeting. The Consultant will engage the City Council meetings three times throughout the planning process: The first engagement will be a Leadership Symposium that will serve as a forum to bring the Mayors and City Councils together to help align the study s vision and goals early in the process. This will be a non-voting event. If a Symposium is not approved by the Cities, individual City Council presentations will be conducted to each of the five core City Councils (does not include Mountain Park). Up to eight members of the Consultant will attend the Leadership Symposium. It is assumed that representatives of the PMT and their staff will be participants and/or facilitators for each meeting. If City Council presentations are pursued, up to two members of the Consultant will participate in these meetings. The second round of presentations will occur near the end of the plan to vet projects and request feedback on Council priorities. This presentation will occur in all six Cities (including a courtesy briefing to Mountain Park). Up to two members of the Consultant will participate in these meetings. The third and final round of presentations to each City Council (all six Cities) will be conducted to present the final plan for consideration for adoption. Up to two members of the Consultant will participate in these meetings.
Public Meetings The Consultant will partner with the PMT, Stakeholder Committee, and/or Policy Committee to schedule, plan, and conduct two rounds of community planning workshops for each jurisdiction (five meetings per round, with no meetings in Mountain Park). These will be strategically scheduled to effectively engage the public at times most beneficial to the project, such as during the Existing Conditions/Needs Assessment and Recommendations Phases. Up to eight members of the Consultant will attend each public meeting. It is assumed that representatives of the PMT and their staff will be participants and/or facilitators for each meeting. Community Events and Outreach The Consultant will work with the PMT to determine opportunities to meet the people where they are. This may include community events and festivals, parks, athletic and sporting events, etc. The purpose of these outreach events is to reach as many people as possible, to spread the word about the planning process, to gather input, and to direct them back to more long-term sources of information and data gathering like the website. Up to three events in each City will be planned throughout the process. Wherever possible, materials used in these community events will be same materials developed for other meetings. It is assumed that small-scale events will involve up to two members of the Consultant, while larger-scale events will involve up to four members of the Consultant. It is assumed that representatives of the PMT and their staff will be participants and/or assist in facilitating each event. Focus Groups The Consultant will conduct a total of five focus group meetings with special interest/advocacy groups as determined by the PMT. These focus groups will primarily be conducted during the Needs Assessment phase of the project. Up to three representatives of the Consultant will participate in each focus group. Adjacent Communities Meeting The Consultant will conduct one meeting with representatives of adjacent cities, counties, and CIDs during the Existing Conditions or early Needs Assessment phases. This meeting will serve as a valuable opportunity for cross-jurisdictional coordination of projects. During the Recommendations phase of the project, the Consultant will coordinate with this group through email correspondence to provide them an update and seek feedback on draft project recommendations. Up to six members of the Consultant will participate in the Adjacent Communities Meeting. Online Engagement (Website and social media) The Consultant will develop layout and content for the website to be hosted on ARC s server. The website will serve as the clearinghouse for all online project documents, advertisement of upcoming events and meetings, and the home of the online survey. The Consultant will be responsible for up to five major content updates to the website through the life of the plan
development, as well as minor content updates as deemed necessary by the Consultant. The Consultant will also develop content for social media profiles affiliated with the project including Facebook, Twitter, and Instagram as applicable. Wherever possible, existing social media sites will be leveraged rather than creating plan-specific accounts, thereby increasing opportunities for greater reach. Surveys The Consultant will conduct a phone survey that will be statistically valid at the level of all five major Cities and will include a mix of landlines and cell phone numbers. The new survey will maintain some of the key questions from the 2010 survey to assess how community perspectives may have changed over the last six years. To complement the statistically valid survey and provide another mechanism for public participation, the Consultant will implement a virtual survey conducted via MetroQuest. Two rounds of MetroQuest surveys will be conducted to align with the two rounds of public meetings. Media Engagement In addition to public engagement and stakeholder involvement, the strategy will establish protocols for media engagement. There will be prime opportunities to highlight the project s progress and critical milestones with outside media sources, including print and electronic media such as the Atlanta Journal Constitution, city-based papers, radio and television stations, and the Patch and other local online news sources. The Consultant will develop draft press releases and will distribute to each City for individual adaptation and dissemination. Up to one round of revisions on each press release will be incorporated. Task 2 Deliverables/Milestones: Stakeholder Engagement and Outreach Strategy Q2 2016 Meetings, work sessions, and regular communication with PMT project duration Three Stakeholder Committee meetings Q3 2106, Q4 2016, Q3 2017 Elected official engagement including a combination of a leadership symposium, presentations to City Councils, presentations to Mayors, and individual meetings with Mayors Q2 2016, Q4 2016, Q3 2017, Q4 2017 Two rounds of public meetings in each of the five Cities Q4 2016, Q3 2017 Attendance at up to three community events in the five Cities project duration Development and maintenance of a website hosted by ARC project duration Creation of social media content project duration One statistically valid phone survey (valid at the City level) Q4 2016 Two online MetroQuest surveys to pair with the public meetings Q4 2016, Q3 2017 Media engagement through print and electronic sources project duration
Task 3 - Development of Study Vision, Goals, Objectives and Performance Measures Visioning The Consultant will review the visioning efforts from other municipal, county, and regional planning efforts. The Consultant will conduct a structured visioning process with the PMT and Stakeholder Committee. The Consultant will use the stakeholder process to educate participants on planning efforts and changes to the funding landscape that have occurred over the past six years while also reviewing the thought processes that led to the creation of the current guiding statements. Following the development of the draft vision, goals, and objectives, the Consultant will validate and refine these guiding elements with the PMT and then present them to the public during the Existing Conditions/Needs Assessment meetings. During this process, the Consultant will consider changes at the federal, state, and regional level that will play a role in how transportation projects are assessed and implemented including the FAST Act, the Georgia Transportation Funding Act of 2015 and SB 369, and ARC s The Atlanta Region s Plan. These policies and planning documents will provide federal, state, and regional comparisons for the CTP update. Evaluation Framework Following the visioning process, the Consultant will discuss the formulation of a preliminary project Evaluation Framework with the PMT. These evaluation criteria will relate directly to the guiding statements developed in the visioning process. Evaluation criteria will consider previously developed criteria, data availability, MAP-21 and FAST Act performance measures, and the priorities communicated by the PMT and the general public. Since many of these data sources will not be developed until existing conditions have been established, this task may take place during later phases of the plan development. Once the preliminary Evaluation Framework is established, the Consultant will prepare documentation that describes the prioritization methodology and data sources in such a way that the process can be replicated for subsequent planning needs. This document may be refined or augmented through efforts in Task 5. Task 3 Deliverables/Milestones: Project Management Team workshop Q4 2017 Vision, Goals, and Objectives (draft and final) Q3 2016, Q1 2017 Evaluation Framework document (draft and final) Q3 2016, Q1 2017
Task 4 - Inventory of Existing Conditions Inventory from the 2010 plan will be reviewed to understand what elements exist and if the GIS shapefiles are an acceptable baseline. The Consultant will host a data gathering meeting soon after the file review to meet with each of the Cities, ARC, and GDOT to collect any necessary files, inventory information, and recent studies. The primary party or parties responsible for gathering the needed data will be identified at this meeting. Following the meeting, the Consultant will work with each municipality to understand projects that have been constructed since the completion of the 2010 CTP so files can be updated accordingly. One of the Consultant s first deliverables will be documentation of project and policy implementation success in a Diagnostic Report. The Consultant will work with each of the Cities to understand the status of each project and policy. This evaluation of accomplishments will help create a summary-level document for the Mayors, City Councils, and the general public that summarizes the area s successes since the last CTP. A comparison of average annual traffic growth projected from the original model (2010 to 2030 projected traffic) versus the actual growth of traffic on the roadways will be included in the Diagnostic Report as well. Recently completed studies from each of the Cities as well as new and updated regional and statewide plans will be included in the data gathering phase. These plans include ARC s Regional Freight, Bike/Pedestrian, and Transportation Demand Management (TDM) plans, The Atlanta Region s Plan, the Statewide Plan, and the new Governor s 10-year plan. In order to prepare for the proposed 2016 Fulton County TSPLOST vote, the five-year projects will be included in the inventory effort also. The inventory will continue with an update to transportation facilities, financial information, services, and policies. The Consultant will begin with the original baseline files, where possible, and will create one central set of shapefiles or a geodatabase for consolidating inventory information. Existing roadway facilities and characteristics, other multimodal facilities and transit services (including MARTA local service, MARTA mobility, other Human Service Transportation, and local/corporate shuttle services), and land use and environmental data will be verified and updated as a part of this phase. The Consultant also will gather relevant financial information, such as operations and maintenance costs for roadway, signals, and bridges; LMIG and capital budget information; and historic spending levels for maintenance and new transportation infrastructure. In light of the FAST Act, the Transportation Funding Act of 2015 and SB 369, and the possibility of a new Fulton County TSPLOST, understanding the funding horizon will require dialog with partners at ARC and GDOT. Finally, the Consultant will work with the PMT to understand new services and policies throughout the Cities, such as new TDM strategies, future land use and zoning updates, and other transportation policies relating to Complete Streets and access management. As part of the Existing Conditions analysis, the Consultant will evaluate the ARC Activity Based Model (ABM) outputs for traffic analysis zones (TAZs) in and around North Fulton to understand the demographics of the study area as well as residents travel behavior in terms of destination, time of day, and mode choices at both the tour and trip levels. In addition, the project
team will evaluate model assignment outputs and develop an understanding of the traffic assignment results to identify areas where traffic depicts moderate to severe congestion. If the data gathering effort reveals notable differences between the model and existing conditions, the Consultant will make refinements to the study network within and immediately around the North Fulton subarea to create a 2015 Existing Conditions model. No modifications will be made to land use or other elements requiring a re-run of the model s Population Synthesizer. Only the Route Assignment will be re-run, with a feedback loop to the CT-RAMP model if it is made available to the Consultant. Additionally, to improve the Existing Conditions analysis, the Consultant will investigate the congested areas, as identified by the ABM, with passively-collected origin-destination data as described below. Origin-destination data that are sourced from mobile phones and in-vehicle devices (using Global Positioning System technology and/or triangulated cellular signals) provide insights into the flow of trips that originate, terminate, and travel through North Fulton in a different way than the ABM does. The team will develop a methodology based on the information collected to date to address questions about specific corridors using select link analysis or about population movements on the whole. These data-driven insights may be affirming or conflicting to the ABM. Based on the analysis, the project team may use the data to calibrate the ABM within the subarea. Task 4 Deliverables/Milestones: Diagnostic Report of accomplishments Q3 2016 Data Gathering Meeting Q3 2016 Geodatabase of transportation inventory Q3 2016 2015 Existing Conditions Travel Demand Model Q3 2016 Inventory of Existing Conditions Report (draft and final) Q4 2016 Task 5 - Needs Assessment, Alternatives Development and Draft Recommendations The Consultant will work to create a plan that satisfies state and federal criteria while also advancing the notion of integrated mobility. Modal networks are shown separately in the approach to highlight the specific issues that need to be addressed; however, all modal networks will be developed in concert with each other. To do this assessment, the Consultant will consider the following elements. Assessment of Existing and Future Needs The efforts in Task 4 will result in data and analysis that can be assessed to determine what needs are currently facing the study area. The Consultant will augment these with feedback from the PMT, stakeholder interviews, surveys, and other public outreach efforts. The team will do further analysis with passive data during this assessment in an effort to thoroughly understand existing needs. These analyses may include augmenting the origin-destination data with travel time data in real traffic conditions and with demographic data. Recommendations will be made to satisfy these existing needs for all travel modes. Some additional short-term projects may result from
the long-term needs development process and can be added as they arise. As part of this process, it will be important to consider the potential implications of the TSPLOST passing in November. Building on the identification of existing needs, the Consultant will consider land use and transportation growth projections to develop a picture of future needs. This process also will use the data and public feedback gathered in Task 4. The Consultant will use the 2015 Existing Conditions travel demand model network to develop the 2040 Existing + Committed No-Build model network including the use of 2040 population and employment projections by TAZ (from the model) and the addition of committed/funded projects to the network. This will serve as the baseline future model to determine areas of greatest vehicular congestion and need. The Consultant will focus on the following elements to identify and assess future needs. Roadway congestion: includes both existing and future year travel demand model metrics, such as v/c and level-of-service; major origin-destination pairs; regionally significant travel patterns; and laborsheds of key employment centers Roadway safety: includes crash locations, particularly high injury and fatality intersections and corridor segments; focusing on causational factors and potential future crash issues based on projected changes to the travel network and development patterns Asset management: includes bridge and roadway conditions considering proposed replacement schedules and MAP-21 criteria for roadway and bridge preservation on the National Highway System ATMS/ITS/signal needs: includes opportunities for improved signal timing and coordination; hardware/ infrastructure upgrade needs; and key corridors or subareas for ATMS/ITS improvements Access Management: includes key corridors in need of access improvements as well as land use considerations along the corridors; correlations between access management needs and safety issues as well as multimodal needs associated with the access management strategies Freight needs: includes the highest volume freight corridors; major freight generators; existing intermodal transfer centers; and the need for future additional intermodal transfer points as well as safety considerations unique to freight corridors Public transit: includes existing public transit facility needs and support for high speed transit services; locations with transit-dependent populations; accessibility to bus stops and rail stations, particularly for pedestrians and bicyclists; sufficiency of existing park-and-ride facilities, routes and station locations, and transit maintenance facilities as well as possible new locations; adequacy of MARTA Mobility and other Human Services Transportation providers Active transportation: including analyses such as mobility indexing or walking propensity analysis to help understand the characteristics of geographies that are serving bicyclists and pedestrians at a high level and those that are lacking; focus on activity centers and other highly traveled areas as well as areas with heavy concentrations of seniors and students; review of adopted land use plans to
understand whether changes to bicycle and pedestrian travel patterns can be brought about through changing development patterns; identification of where non-motorized travelers are most greatly impacted by safety issues and how the characteristics of the roadway network impact the viability of bicyclists and pedestrians; assessment of major gaps in the bicycle and pedestrian networks particularly those crossing city and county boundaries Land use integration: includes consideration of how changing the balance of the multimodal network affects desired land use patterns, including adding new rail stations; identification of key activity centers and how to best serve those centers through the transportation network; integration of the future transportation network and school planning; opportunities to leverage the use of programs such as Safe Routes to School to influence policy decisions on busing patterns, walking and biking to school, and drop-off policies; identification of environmental and utility features (stormwater, wetlands, floodplains, electric transmission and gas and petroleum corridors) that could be used for transportation infrastructure. Small Area Studies Multiple major transportation projects are being considered in North Fulton that could result in substantial impacts to transportation networks and land use along the SR 400 corridor including the I-285/SR 400 interchange and collector-distributor system, the SR 400 managed lanes, and the potential MARTA heavy rail extension (CONNECT 400). The Consultant will coordinate with both GDOT and MARTA on the data collection and analysis being conducted as a part of the respective plans and determine the most beneficial additional analysis that can be conducted as a part of the CTP effort. Intersection analyses will be conducted in either Synchro or VISSIM, as deemed appropriate. As a part of this effort, the Consultant may conduct a market assessment for certain intersections or corridor areas. Depending on the needs of the area, this market assessment may explore growth rates, housing stock and diversity, demographics, wealth distribution, or job growth by sector. Information from the market assessment may be used during recommendations development. The Consultant will determine what types of analysis are best suited to each small area study location. Up to ten intersections (or equivalent) across up to four small areas will be studied as a part of this task. In addition to the vehicular analysis conducted for a subset of intersections, the Consultant will review bicycle and pedestrian infrastructure and gaps within a half-mile radius of existing and proposed transit stations to identify opportunities for improved multimodal access to existing communities and activity centers from the stations. This may also include the recommendation of new roadway connections, where feasible. Resiliency The subject of resiliency is being studied as part of ARC s ongoing SHRP-2 project. As part of this effort, regional questions about resiliency will be assessed and answered. For the North Fulton CTP, the Consultant will work with ARC and the PMT to develop an identification of critical infrastructure. The definition of critical infrastructure will be refined as
part of the planning process. For the purpose of this scope, critical infrastructure is loosely interpreted as transportation network elements that the area is heavily dependent on and would have difficulty responding to a loss in service. Up to 10 model runs will be conducted as part of the critical infrastructure identification process. No other microscale analysis is assumed as part of this task. A list of critical infrastructure will be developed, and the process used to identify that list will be summarized. The Consultant will also develop an approach for incorporating this critical infrastructure element into the project prioritization criteria. The results from the ARC SHRP-2 resiliency project will be drawn upon heavily for this exercise. Project documentation will include an overview of the ARC resiliency work, the process for developing the critical infrastructure list, the list itself, and an overview of potential mitigation strategies to reduce dependence on critical infrastructure. Project Prioritization Once the universe of project recommendations has been developed to respond to the needs identified for the existing and future networks, it is critical that those recommendations are prioritized so the area can best position itself for funding and implementation. To do this, the Consultant will apply the evaluation framework established in Task 3. The information received from applying this framework will be combined with feedback from the PMT and the public, as well as the results from the resiliency exercise in this task. The Consultant will complete planning-level cost estimates for the high priority projects using a modified version of the ARC Cost Estimating Tool. The result of this effort will be a transparent and repeatable prioritization process that can be clearly communicated to the public. This process will represent the goals and objectives of the study and will respond to federal and state legislation that will be considered as projects rollup to the regional level. This process will remain flexible enough to adapt to new guidance from MAP- 21 or the FAST Act. At a minimum, traditional transportation measures will be evaluated (travel time, congestion, vehicle miles traveled, mode split, etc.). Additional methods also may be used to evaluate a variety of performance measures that fall into other categories, including safety, economic vitality, quality of life, active transportation and transit, social equity, and consistency with other plans. These non-traditional metrics may take advantage of the passive data collected and analyzed during Tasks 4 and 5, including origin-destination data and the related travel time in traffic and demographic data. Funding Working with the PMT, the Consultant will develop a financial plan that responds to currently available funding sources as well as potential future revenues. To develop a funding program, the Consultant will: Assess previous capital funding programs for transportation as well as projections for the possible 2016 TSPLOST (if passed) and other long-term realities
Assess historic regional, state, and federal annual spending levels in the North Fulton area Conduct meetings with ARC and GDOT to discuss projected funding levels Determine tiered thresholds for both short-and long-term spending as well as money that is expected, a stretch goal given new funding, and all remaining projects that qualify as aspirations Before going to the stakeholders and public, the Consultant and PMT will develop a draft list of projects that have been constrained by funding tier and timeframe for 5- and 10-year timeframes, and a 30-year unconstrained horizon. Additionally, the Consultant will develop draft policy and program recommendations that may include transportation demand management strategies, draft access management ordinance language, Complete Streets best practices, transit and transitoriented development (TOD) strategies, techniques for fostering healthy living/lifelong communities, zoning guidance, and future coordinated land use and transportation planning. Task 5 Deliverables/Milestones: Resiliency assessment and identification of critical infrastructure Q1 2017 Small area study findings summaries Q2 2017 Project prioritization criteria Q3 2017 Draft list of recommended projects (5- and 10-year implementation program) Q3 2017 Draft list of recommended projects (30-year long-range recommendations) Q4 2017 Task 6 - Final Recommendations and Documentation Following the completion of the draft recommendations and public outreach phase, the Consultant will work closely with the PMT to develop an Implementation Plan. The first part of that plan is the final project recommendations divided by tier and timeframe. Depending on the outcome of the proposed 2016 Fulton County TSPLOST referendum in November 2016, the short-term list could align with those funding levels. The Consultant also will finalize policy guidance using the feedback received from staff, stakeholders, and elected officials. A five-year action plan that details next steps for both projects and policies/programs, as well as the responsible parties and partner agencies, will be developed. The Consultant will work closely with the PMT to develop a performance monitoring plan that will align with the goals and principles of MAP-21 and known guidance from the newly adopted FAST Act. This plan may include: Data collection plan and process to maintain databases Before-and-after studies to compare projected and actual results Asset management plan for roadway and bridge maintenance, safety improvements, and road safety audits.
The Consultant will provide the following final documentation to the Cities and ARC that will be available as web-friendly documents or an online flipbook: 1. Technical memoranda and final reporting: The Consultant will create a final CTP report that summarizes the methodologies, analyses, and final constrained list of projects with complementary polices. This will include all previous technical memoranda. Project fact sheets: Because the Cities will have created fact sheets for the proposed 2016 Fulton County TSPLOST effort, the Consultant will build on that initial work to create project fact sheets for both short- and long-term projects. These fact sheets will include GIS mapping and project-related information. If the Cities prefer, a set of fact sheets similar to those created in the original North Fulton CTP (which featured high-level concept renderings and relevant project information only for top-tier projects) will be created. Fact sheets can be assembled into a single PDF document and used as part of the geographic information system (GIS) online mapping project described in more detail in 4, Interactive GIS map. 2. Executive-level summary documents: This brochure-style document will be professionally designed and produced, making it suitable to be submitted to the Mayors and City Councils, stakeholders, and community representatives. 3. An online CTP summary: An online version of the CTP also will be created that provides a high-level overview of the process and results as well as maps, charts, and other infographics. 4. Interactive GIS map: The Cities may wish for the Consultant to create an interactive online GIS map that can be hosted on the project website. Users would be able to view the map of prioritized projects (with the ability to toggle layers on and off) and click on individual projects to view more information. Similar to ARC s interactive online project site, the More Information button would link to a project fact sheet. Following the completion of the above listed deliverables, the Consultant will compile all relevant electronic files and package them on an external hard drive or thumb drive for all the North Fulton Cities and ARC (one copy per agency). A final meeting with City staff will be conducted to walk-through the files, with a primary focus on GIS file structure. Task 6 Deliverables/Milestones: Technical Memoranda and Final Reporting including Project Fact Sheets Q4 2017 Executive-level summary documents Q4 2017 Online CTP summary Q4 2017 Interactive GIS map Q4 2017 External hard drive/thumb drive with all relevant electronic files Q4 2017 Wrap-up file/gis overview meeting Q4 2017
ATTACHMENT B COMPENSATION AND METHOD OF PAYMENT I. Compensation: The total compensation to be paid by ARC to the Consultant for the Project as described in Attachment A is $1,250,000. A breakdown of this compensation is shown in Exhibit B-1, Contract Budget, which is attached to and made part of this contract for financial reporting, monitoring and audit purposes. II. Method of Payment: The following method of payment replaces that specified in the main body of the contract. A. Progress Payments: The Consultant shall be entitled to receive progress payments on the following basis. As of the last day of each month during the existence of this contract, the Consultant shall submit to ARC an invoice for payment documenting work performed during the invoice period. Any work for which payment is requested may be disallowed at ARC s discretion if not properly documented, as determined by ARC, in the required monthly narrative progress report. Upon the basis of its audit and review of such invoice and its review and approval of the monthly reports called for in the paragraph concerning Reports in the main body of the contract, ARC will, at the request of the Consultant, make payments to the Consultant as the work progresses but not more often than once a month. Invoices shall be numbered consecutively and submitted each month until the project is completed. Consultant s monthly invoices and monthly narrative progress reports are to be submitted to the ARC Director or his authorized agent and must be received by him not later than the 20th day of the following month. ARC may, at its discretion, disallow payment of all or part of an invoice received after this deadline. B. Final Payment: Final payment shall only be made upon determination by ARC that all requirements hereunder have been completed. Upon such determination and upon submittal of a final invoice, ARC shall pay all compensation due to the Consultant, less the total of all previous progress payments made. Consultant s final invoice and final narrative progress report must be received by ARC no later than thirty days after the project completion date specified in Paragraph 3 of the contract. ARC may, at its discretion, disallow payment of all or part of a final invoice received after this deadline. III. Completion of Project: It is agreed that in no event will the maximum compensation and reimbursement, if any, to be paid to the Consultant under this contract exceed $1,250,000 and that the Consultant expressly agrees that it shall do, perform and carry out in a satisfactory and proper manner, as determined by ARC, all of the work and services described in Attachment A.
IV. Access to Records: The Consultant agrees that ARC, the Concerned Funding Agency or Agencies and, if appropriate, the Comptroller General of the United States, or any of their duly authorized representatives, shall have access to any books, documents, papers and records of the contractor which are directly pertinent to the project for the purpose of making audit, examination, excerpts and transcriptions. The Consultant agrees that failure to carry out the requirements set forth above shall constitute a breach of contract and may result in termination of this agreement by ARC or such remedy as ARC deems appropriate.
EXHIBIT B-1 CONTRACT BUDGET Task 1 - Project Management $107,000.00 Task 2 - Public Involvement and Outreach $375,000.00 Task 3 - Development of Study Vision, Goals, Objectives and Performance Measures $46,000.00 Task 4 - Inventory of Existing Conditions $192,000.00 Task 5 - Needs Assessment, Alternatives Development and Draft Recommendations $407,000.00 Task 6 - Final Recommendations and Documentation $123,000.00 Total $1,250,000.00 * The estimates listed above are preliminary and actual costs by task may vary so long as the total contract value does not increase. Any change to the budget estimates shown above must be requested in writing and approved by ARC s Cognizant Center Director.