CAAM 15 th Annual Conference Friday, October 26 & Saturday, October 27, 2018 Sponsorship & Exhibition Prospectus The Face of Aesthetic Medicine in Canada www.caam.ca
CAAM 15th Annual Conference Message from the President Dear Industry Partner, The Canadian Association of Aesthetic Medicine (CAAM) is excited to announce we will host our 15 th Annual Conference in Toronto and the official dates are. 2 Friday, October 26 & Saturday, October 27, 2018 The conference will be all day Friday & all day Saturday We welcome and invite you to participate as a sponsor and/or exhibitor and on behalf of the Board of Directors, we thank you for your loyalty and continued support of CAAM over the years. Our Board of Directors and Scientific Planning Committee are working on the development of the conference program to include interactive presentations. There will be adjustments to the program this year and we are offering podium time in the exhibition hall. CAAM will offer a number of time-slots available to Industry to host a sponsored session throughout the day on Friday or Saturday. This will provide you with the opportunity to showcase your procedures and products. Sessions must include a live demonstration and/or a video presentation. Once again this year, we will offer companies the opportunity to sponsor and host an Advisory Board. We will offer an exclusive opportunity of providing CAAM Members to meet with your representatives to discuss, but not limited to; product orientation, business exchanges, and information on your company. CAAM Conferences have established themselves as scientifically rigorous, dynamic and friendly meetings. We hope that these few days of sharing will serve the cause of aesthetic medicine and its influence throughout Canada. To confirm your participation as a sponsor and/or exhibitor, please complete the agreement form that is included in this prospectus. I look forward to welcoming you to this years conference and hope to see you in Toronto! Sincerely, Renier van Aardt, MD, (MB, ChB), CCFP President, CAAM Board of Directors President Renier van Aardt MD, (MB, ChB), CCFP Halifax, NS President-Elect Julia Carroll MD, FRCPC Toronto, ON Past-President Jennifer A. Upitis HBSc, MD, CCFP Toronto, ON Honourary Treasurer Trina Stewart BScH, MD, CCFP, FCFP Summerside, PEI Members at Large Jack Kolenda MD, FRCS (C) Oakville, ON Fernando Luna MD, LMCC Gatineau, QC Jaggi Rao MD, FRCPC Edmonton, AB Mandy Wong MD Kelowna, BC Advisory Board Committee Haneef Alibhai BSc, MD, CM, CCFP, FCFP Abbotsford, BC Yves Hébert MD Montreal, QC Wendy Smeltzer BSc, MD, CCFP, FCFP Calgary, AB
About CAAM Venue - Hotel Accommodation CAAM 15th Annual Conference What is CAAM? CAAM is the Face of Aesthetic Medicine in Canada, comprising of a multidisciplinary group of aesthetic physicians from various backgrounds and interests. History of CAAM CAAM was established in 2003 by a small group of visionaries and was one of the first national voices for aesthetic medicine in Canada. With the guidance of these visionaries, CAAM has developed into the leading association of information and training in aesthetic medicine in Canada. Mission Statement CAAM is committed to excellence and safety in Aesthetic Medicine through education and leadership. About CAAM Members of CAAM are licensed physicians in Canada, with a special interest in Aesthetic Medicine. Eligible members of CAAM may be, but not limited to; family physicians, dermatologists, cosmetic surgeons, endocrinologists, phlebologists, ophthalmologists, gynecologists and ENT specialists. Our Goals -to improve the quality and safety of aesthetic medicine in Canada -to provide a community of support to physicians practicing aesthetic medicine in Canada -to educate the public about aesthetic medicine Venue & Hotel Accommodation Conference Venue/Hotel Address: 8500 Warden Avenue Markham, Ontario L6G 1A5 Parking at the Conference: Discounted day and overnight parking offered at $5.00 per vehicle per day. HOTEL Contact Information: Telephone: 905.470.8500 Toll-Free: 1 800.668.8800 BOOKING Information: We have reserved a block of rooms at the. If you require accommodation please contact the hotel directly to make your booking. The rate for a 1 King Bed 1 Bedroom Suite is $170.00/night plus applicable taxes (prices in CAD Dollars) Please provide the below details for the group booking rate: GROUP NAME: Canadian Association of Aesthetic Medicine GROUP CODE: CAAM Book by September 24 to reserve your room! Photos courtesy of the
CAAM 15th Annual Conference Sponsorship & Exhibition This is your opportunity to capture the attention of 125-150 physicians, nurses, medical aestheticians, and other health care professionals interested in the field of Aesthetic Medicine. This symbolizes a special time for our participants to recharge, network and interact with you, our industry partners. Partner with CAAM and take advantage of these opportunities to increase your company s exposure, heighten brand recognition, and drive your organizations sales. Sponsored Session - One Session per Company Companies will have the opportunity to have podium time in the exhibition hall on Friday or Saturday. You may only select one session time-slot. In order for you to take advantage of this opportunity, your company must register and confirm an exhibit booth at the CAAM 15 th Annual Conference. Cut-off Date to be included in Sponsored Session: must register, submit agreement with payment by Thursday, September 6, 2018 Must be a Live Demonstration and/or Video Presentation Show case only one modality or product -NB: Only procedures safe for on stage presentation will be allowed Options for live presentation and/or video presentation, but not limited to: -Neuromodulators -Injectable Fillers -Skin Care -Light Based Therapies A brief description of your Session must be sent to the CAAM office for the Board of Directors to review. Description must be received by Thursday, September 6, 2018 Time-slots to choose from - you may only choose one time-slot: Refreshment Break Session - in Exhibit Hall CAD $3,000.00 -limited to: 2, 15 minute sessions offered during AM break on Friday -limited to: 2, 15 minute sessions offered during PM break on Friday -limited to: 2, 15 minute sessions offered during AM break on Saturday -limited to: 2, 15 minute sessions offered during PM break on Saturday Lunch Break Session - in Exhibit Hall CAD $5,000.00 -limited to: 2, 30 minute sessions offered during lunch on Friday -limited to: 2, 30 minute sessions offered during lunch on Saturday Welcome Reception Session - in Exhibit Hall CAD $6,000.00 -limited to: 1, 30 minute session offered during the Reception on Friday Session Includes: Stage in the exhibit hall and audio visual aids will be available for your session (This will include, if required, lighting, camera, cameraman, screen, LCD projector, lapel microphone) Additional opportunities include: Banner advertisement included on the conference app. Your advertisement may NOT mention the name or indication of a specific product. Corporate logo and 100 word description on the CAAM website for one year (sponsorship page only) List of participants who have agreed to share their contact information. This will be provided after the conference 2 exhibition passes (includes representative name-badges and food and beverage for the two day conference)
Sponsorship & Exhibition CAAM 15th Annual Conference Advisory Board CAD $7,500.00 (Advisory Board opportunities will take place on Saturday morning from 0700-0845) In order for you to take advantage of the Advisory Board opportunity, your company must register and confirm an exhibit booth at the CAAM 15 th Annual Conference. Cut-off Date to be included in Advisory Board: must register, submit agreement with payment by Thursday, September 6, 2018 Exclusive opportunity of providing access to CAAM members to meet with your representatives to discuss, but not limited to, product orientation, business exchanges, and information on your company. Sessions Includes: Complimentary meeting room Audio visual aids will be available for your session (This will include screen and LCD projector) Breakfast Invitation to selected CAAM members (minimum 10 participants/ maximum 15 participants) Only CAAM members registered to attend the annual conference will be eligible to participate at the Advisory board Honorarium provided to each participant Exhibitor Single Exhibition Booth CAD $4,000.00 Must register, submit agreement with payment by Thursday, September 6, 2018 CAD $5,500.00 The fee will increase Friday, September 7, 2018 Single Booth includes: (10 x 8 ) exhibition booth at the CAAM conference (includes 1 standard electrical outlet) 2 exhibition passes are included in a single booth. You may purchase additional passes - please see below (includes representative name-badges and food and beverage for the two day conference) Double Exhibition Booth CAD $6,500.00 Must register, submit agreement with payment by Thursday, September 6, 2018 CAD $8,000.00 The fee will increase Friday, September 7, 2018 Double Booth Includes: (20 x 8 ) exhibition booth at the CAAM conference (includes 2 standard electrical outlets) 4 exhibition passes are included in a double booth. You may purchase additional passes - please see below (includes representative name-badges and food and beverage for the two day conference) **No Live Demonstrations unless you are a confirmed sponsor to have podium time in the Exhibit Hall** Additional Exhibitor passes per representative CAD $325.00 (includes representative name-badge and food and beverage for the two day conference) The Face of Aesthetic Medicine in Canada 5
CAAM 15th Annual Conference Marketing Opportunities Conference App CAD $6,000.00 Description: CAAM will be paperless at this year s conference. This is your opportunity to exclusively sponsor the Conference App supported by eventmobi. Banner Advertisement included. Important Note: Your advertisement may NOT mention the name or indication of a specific product. Delegate Bags CAD $5,000.00 Description: The delegate bag will be provided to all registered participants at the conference. Logo or sponsor s name to appear on bag. Conference Name-Badges CAD $2,000.00 Description: Name-Badges will be provided to all registered participants at the conference. This will be used to gain access to sessions, exhibits and other conference activities. Logo or sponsor s name to appear on lanyard. Note Pads and Pens CAD $2,000.00 Description: Company to supply note pads and /or pens and this will be available to all registered participants at the conference. Product placed in Delegate Bags CAD $2,000.00 Description: Company to supply product to be placed in delegate bag and this will be available to all registered participants at the conference. Banner Advertising on the Conference App CAD $500.00 If you are interested in this opportunity, please contact the CAAM office for the details and specifications for the digital advert. Email: info@caam.ca; nlamppu@caam.ca Tel: 604.988.0450 Important Note Your advertisement may NOT mention the name or indication of a specific product. 6 The Face of Aesthetic Medicine in Canada
Agreement Form CAAM 15th Annual Conference Company Address Telephone Email Contact City, Prov/State, Postal/Zip Fax Website Products/equipment to be displayed at conference Sponsorship Opportunities (Exhibit Booth NOT Included): Must register as an exhibitor to participate in these opportunities. -Sponsored Session (in Exhibit Hall) -Refreshment Break: CAD $3,000.00 -Lunch Break: CAD $5,000.00 -Friday Reception CAD $6,000.00 15 minutes for each session 30 minutes for each session 30 minutes One Session per company please select your time-slot with your top three choices, with 1 being your 1st choice FRIDAY ( ) AM break: 1 st time slot ( ) AM break: 2 nd time slot ( ) Lunch break: 1 st time slot ( ) Lunch break: 2 nd time slot ( ) PM break: 1 st time slot ( ) PM break: 2 nd time slot ( ) Friday Reception SATURDAY ( ) AM break: 1 st time slot ( ) AM break: 2 nd time slot ( ) Lunch break: 1 st time slot ( ) Lunch break: 2 nd time slot ( ) PM break: 1 st time slot ( ) PM break: 2 nd time slot -Advisory Board: scheduled to take place on Saturday morning from 0700-0845 ( ) CAD $7,500.00 A representative from the CAAM office will contact you to finalize the details for your Sponsored Session and/or Advisory Board after your registration application and payment has been received. Single Exhibit Booth Price: ( ) 10 x 8 booth space (includes 1 standard electrical outlet) CAD $4,000.00 must register, submit agreement with payment by Thursday, September 6, 2018 CAD $5,500.00 fee will increase Friday, September 7, 2018 Double Exhibit Booth Price: ( ) 20 x 8 booth space (includes 2 standard electrical outlets) CAD $6,500.00 must register, submit agreement with payment by Thursday, September 6, 2018 CAD $8,000.00 fee will increase Friday, September 7, 2018 Marketing Opportunities: (please see page 6 for details) Please specify: Cancellation Policy: Refunds of the fees paid, less a $425.00 CAD administration fee, will be granted if you decide to cancel your agreement. Cancellation must be received in writing at the CAAM office one month prior to the conference start date. No refunds will be granted if postmarked after September 25, 2018 or for non-attendance at the conference. Additional Exhibitor Passes: ( ) # of Passes per representative CAD $325.00 Subtotal of all fees: $. HST @ 13% (87018 2607 RT0001): $. Total: $. Method of Payment: Send a cheque made payable to CAAM (address on the back of form). Please include a copy of this form with payment. Or complete the following to pay by credit card and send to fax 604.929.0871. Credit card charges will appear as CongressWorld. ( ) Visa ( ) MasterCard Name on card Signature Expiry Date /
Association Contact Details: Canadian Association of Aesthetic Medicine c/o CongressWorld Conferences Inc. 1087 Roosevelt Crescent North Vancouver, BC, Canada V7P 1M4 Telephone: 604.988.0450 Fax: 604.929.0871 Email: info@caam.ca The Face of Aesthetic Medicine in Canada www.caam.ca