SPONSORSHIP AND EXHIBITION BROCHURE Annual Bar Conference 2014: Celebrating Excellence Saturday 8 November 2014 Westminster Park Plaza, London The Bar Council Integrity. Excellence. Justice.
CONTENTS Page 2 Introduction and venue 3 What is the Bar Council? 4 Why sponsor the Bar Conference 5 Exhibition and Insert Opportunities 6 New packages for 2014 7 Sponsorship opportunities and benefits 8 Bar Conference 2014 sponsorship booking form
ANNUAL BAR CONFERENCE Venue Introduction The Annual Bar Conference 2014 provides an essential opportunity to learn and discuss key issues affecting careers, opportunities and life at the Bar. Over the past 28 years, the Annual Conference has been the main event which brings together all members of the Bar community for a full day of debate, discussion and networking. Previous conferences have considered whether and how the Bar needs to change in order to respond to the rapidly evolving legal landscape. This year, however, we would like to focus on all that is positive about today s Bar, including: high standards of advocacy and legal knowledge; integrity; independence; and, service to the client. The theme of Celebrating Excellence will underpin the day s programme. Sessions will be informative and positive, celebrating the unique skills held by those involved with the Bar. The day will examine routes to ensure the expertise of the profession can continue to flourish. Park Plaza Westminster Bridge London SE1 7UT The day will showcase all that is great about the Bar, and brings together key and well respected commercial organisations who, through sponsorship and exhibition opportunities, have a platform to promote their brand at this high profile event.
WHAT IS THE BAR COUNCIL? The Bar Council represents barristers in England and Wales and promotes: The Bar s high quality specialist advocacy and advisory services Fair access to justice for all The highest standards of ethics, equality and diversity across the profession, and The development of business opportunities for barristers at home and abroad.
WHY SPONSOR THE BAR CONFERENCE? The Bar Council proudly promotes the interests of the Bar community and provides a wide range of services to all members of the Bar. The Bar Conference is the key opportunity for these services to be showcased to all those involved with the Bar. The Annual Bar Conference provides sponsors and exhibitors with access to the largest audience from the Bar community, who are looking to explore and understand the latest developments in products and services available to them. Use this platform to engage and network with all involved in the profession. As well as the networking platform the Bar Conference offers any potential sponsors and exhibitors, the following promotional tools are also used: Counsel Magazine The only magazine to reach every barrister in England and Wales. Platinum and Gold sponsors will feature in our advertisements in Counsel magazine (circulation of 24,000). Connections with specialist groups You will benefit from our access to specialist groups through our relationships with a variety of the largest Specialist Bar Associations and Circuits throughout the country. Direct Mailings With our detailed and highly accurate database of members and Chambers, sponsors feature in conference promotions by post and email. Website Your organisation will benefit from space on the Bar Council s website with links directing traffic through to your website. Events The Bar Conference will be promoted using literature containing messages from sponosrs at our regular events and conferences, including the annual Young Bar Conference. Media Coverage The Bar Conference enjoys extensive media coverage in the lead up to and on the day of the event.
Exhibition opportunities The Bar Council will be hosting an exhibition at the 2014 Annual Bar Conference. This allows organisations to promote what they do and who they are. With all catering being served in the exhibition room, it provides maximum exposure to all delegates throughout the day. There are two different sizes of exhibition stand with varying prices. Stand size 6m x 2m 3m x 2m Stand price 2,500 1,800 What s included Reservation of one exhibition space Shell scheme Basic header board, and Two exhibitor passes. Why Exhibit? Insert opportunities The Bar Council will be handing out delegate bags to each attendee and is providing the opportunity to all organisations to insert information into these delegate bags. An insert can act as a more financially viable method to disseminate information for those who are unable to purchase a stand. What s included 400 for insertion of 1 item Maximum size is 8 double pages, no more than A4 in size, and Need to provide 600 copies of the insert at least two weeks prior to the Conference. Delegate pad and pen sponsor Commercially Rewarding Attendance at the conference presents a rewarding chance to network with a cross-section of the Bar and legal community. Attendees include judges, QCs, barristers, academics, solicitors, senior practice managers and clerks at all levels in their respective careers. Brand Recognition The Bar Conference is extensively marketed to around 24,000 individuals, domestically and internationally. Sponsors enjoy maximum brand exposure over the course of 2014 in the lead up to the event. Key Decision Makers The Conference attracts over 600 delegates from the legal community providing your organisation with an unrivalled opportunity to engage in face-to-face discussions with the key decision makers. The Bar Council will be handing out delegate bags to each attendee and is providing the opportunity for one organisation to include branded pads and pens in these delegate bags. The sponsor will be required to provide 600 branded pads and pens and will also receive a complimentary insert to provide key organisational messages. Price of package Further information 1,600 plus VAT LRolfe@BarCouncil.org.uk
NEW PACKAGES FOR 2014 Event Pad sponsor Each year the Bar Council strive to ensure that the Annual Bar Conference provides an essential opportunity to learn and discuss key issues affecting the careers, opportunities and life at the Bar. As well as offering a day full of learning, the Annual Bar Conference also offers an unrivalled networking opportunity for all who are involved with the Bar. For these reasons, in 2014 we would like to introduce the use of an Event Pad service for all delegates. Using this service, each delegate will be provided with a tablet in all sessions which offers a completely interactive solution both for delegates and session leaders. By sponsoring this package, it not only allows the sponsors branding to be at the forefront of every session throughout the day but also the potential to gain valuable delegate contact information and online networking opportunities. Price of package Further information 8,000 plus VAT LRolfe@BarCouncil.org.uk Water sponsor Bottles of water are distributed in every session throughout the one day Conference. This opportunity will allow one sponsor to brand the water bottles with their logo, key message which provides a key opportunity for brand awareness using a tool that will reach all delegates. To find out the other standard benefits incoporated into this package, please use the contact email below. Price of package Further information 2,700 plus VAT LRolfe@BarCouncil.org.uk Seating area sponsor To allow delegates the opportunity to sit and network during all breaks throughout the Conference, a seating area will be constructed in the centre of the main exhibition and refreshment room. This area will be panelled to provide maximum wall space for branding, in conjunction with table top posters allowing space for displaying key messages. This package also includes 50% off an exhibition stand located near the seating area. To find out the other standard benefits incoporated into this package, please use the contact email below. Price of package Further information 3,000 plus VAT LRolfe@BarCouncil.org.uk
Sponsor Platinum Gold Silver Bronze Conference drinks reception Internet Cafe Bags Badges Lanyards Signage Cost 15,000 9,000 6,000 4,000 3,500 3,000 2,500 2,000 2,000 1,500 PUBLICITY Marketing Brochure Logo on front cover of publicity brochure Logo featured prominently in publicity brochure Final Programme Logo on front cover of final programme Descriptive text in final programme 175 word mesage, logo 150 word 125 word 100 word 75 word 75 word 50 word 50 word 50 word 30 word Further publicity opportunities: Logo on conference pages of Bar Council website Recognition on all e-flyers for the conference Acknowledgement from the Chair Logo on delegate bags Logo on conference badges or lanyards Recognition in all press releases circulated in connection with conference
Sponsor Platinum Gold Silver Bronze Conference drinks reception Internet Cafe Bags Badges Lanyards Signage Further publicity Cost 15,000 9,000 6,000 4,000 3,500 3,000 2,500 Welcome letter inserted into delegate folders VIP seating at conference opening SIGNAGE Logo featured on sponsorship recognition board Logo on all session signage within the venue Logo on graphics loop in main auditorium Logo on stage set in main plenary room COMPLIMENTARY BENEFITS 1 free insert for delegate bags (2 sided A4) 1 free promotional item inserted into delegate pack Complimentary exhibition 25% 25% stand in exhibition area discount discount Complimentary conference 5 4 3 2 2 2 1 registrations 15% discount 2,000 2,000 1,500 15% discount 15% discount 15% discount 1/2 price 1/2 price 1/2 price Complimentary exhibitor 3 2 2 1 1 1 1 passes
Bar Conference 2014 sponsorship booking form Sponsorship selection Contact Description (All fees are subject to VAT) Exhibition Stand Quantity Cost Total cost Name 6m x 2m 2,500 3m x 2m 1,800 One day exhibitor pass 80 Job title Organisation Inserts (per item) 400 Sponsorship Address Platinum 15,000 Gold 9,000 Silver 6,000 Postcode Bronze 4,000 Event pad 7,000 Drinks reception 3,500 Internet Cafe 3,000 Seating area 3,000 Water bottles,2,700 Telephone Fax Email Delegate bag 2,500 Badges 2,000 Lanyard 2,000 Pads and pens 1,200 Signage 1,500 BOOKING TERMS AND CONDITIONS: By signing this form, you/your organisation are expressing your interest to either sponsor an element of the Conference or have an exhibition stand. Completion of a registration form does not guarantee the sponsorship or exhibition place these are distributed on a first come first served basis. Once the booking has been confirmed, a contract will be sent out to the party involved stating all terms and conditions. This is to be signed by both the Bar Council and the organisation involved and payment is to be made promptly. Once a sponsorship or exhibition booking has been made and the contract has been signed, the Bar Council will not offer refunds for any cancellations. Stands are allocated on a first come first served basis. If you have not received confirmation of your booking and a contract within 7 days of submitting your registration form, please contact us on 020 7611 1492.