VILLAGE COMMUNITY DEVELOPMENT DISTRICTS PURCHASING DEPARTMENT 940 LAKESHORE DRIVE, SUITE 200 THE VILLAGES, FLORIDA 32162 PHONE: (352) 751-6700 * FAX: (352) 751-6715 E-mail: melissa.schaar@districtgov.org Addendum #1: BID #17B-028 VCSA, LSSA & NSU WWTP Tank Grit Removal & Painting June 5, 2017 A. Notice to Contractors: Whenever a conflict appears between this addendum and the initial solicitation, or plans, this addendum shall prevail, and as such shall constitute a binding portion of the contract documents. All provisions of the original specifications shall remain in force, except as specifically modified or changed herein. B. Additions, Deletions, Revisions and/or Clarifications: This addendum forms a part of the Contract Documents and modified the original Quote Documents as noted below and supersedes all contrary information and requirements. Contractors shall acknowledge receipt of this Addendum. VENDOR QUESTION(S) AND ANSWER(S): Q1. Can grit removal be done at the same time? A1. Yes, except the two (2) NSU tanks cannot be worked on simultaneously. The NSU tanks must also be scheduled 1-2 weeks apart. Q2. Can I have an estimate project value for the VCSA, LSSA and NSU Wastewater Treatment Plant (WWTP) Tank Grit Removal and Painting project? A2. The amounts from the capital plan are as follows: VCSA - 111,000 LSSA - 98,000 NSU - 43,500 Total = 252,500 Q3. In the LSSA tank, we observed expansion joint spalling in a few places. If this is to be repaired in conjunction with this project, can you provide the specifications required by the engineer? A3. Areas of spalling shall be repaired in accordance with the surface preparation and application requirements of the material supplier for the cementitious resurfacer system to be used. See below for Revised Bid Forms with an added Additional Services section which addresses spalling repair. The Additional Services are not included for award purposes. Page 1 of 7
Q4. There is a lightning arrestor system installed on the tops of the walls for the tanks. Are these going to be removed during the project to access those areas for coatings? A4. The tops of walls are not being coated. If a Contractor needs to remove a lightning arrestor system for an area that is to be coated, it will be the Contractor s responsibility to test the resistance of the system before it is removed, remove and reinstall the system, and then retest the resistance to ensure that conditions have been restored. Q5: At the LSSA site, do you want the joints painted? A5. Yes Q6: At NSU site, do you want the walls pressure washed, cleaned and minor repairs fixed? A6. The walls should be pressure washed to remove debris buildup. If areas of cracking or spalling are identified, they shall be reviewed with the owner and CH2M. If repair is warranted, they shall be repaired and billed in accordance with the Additional Services section which has been added to the Revised Bid Form (see below). Q7: Do you want all cracks found addresses as needed? A7. See response to question 6 Q8: Do you want an analysis and testing of materials? A8. The Contractor is responsible for any analysis and testing of materials that may be required by the disposal site selected by the Contractor. Q9: Is there a way to get a copy of the pre bid attendants for the oxidation ditches? A9. See below. REVISIONS: PROJECT SPECIFICATIONS PAINT MANUFACTURER (page 17 of ITB #17B-028) Delete: Coating manufacturer representative shall conduct a site visit after completion of surface preparation and prior to any coating application to ensure that surface preparation has met specifications. Delete: Coating manufacturer representative shall conduct site visits, up to five (5) per week, during the coating application process to ensure that the application meets proper quality control and specifications. Insert: Coating manufacturer representative shall conduct coating millage checks during and after application to ensure that the specifications are being met and application procedures followed. APPROVED EQUALS: Resurfacer: TNEMEC Co. (Tnemec Series 218 Mortarclad) Coating: TNEMEC Co. (Tnemec Series 47 TNEME-TAR) Tnemec Repair System Of The Concrete: Tnemec Series 217 MortarCrete Tnemec Series 215 Surfacing Epoxy Page 2 of 7
REVISED VCCDD BID FORM VCSA & LSSA 1 2 3 OXIDATION DITCH GRIT REMOVAL Oxidation Ditch Cleaning (cost for labor & equipment to clean the tank) Hauling of Removed Grit & Debris (hauling cost to the disposal facility) Disposal of Removed Grit & Debris (disposal facility cost) VILLAGE CENTER SERVICE AREA WWTP 1 LS 123 Cubic Yard 150 Ton OXIDATION DITCH PAINTING 1 Surface Prep & Cleaning 1 LS 2 Painting (Primer & Final Coat) 1 LS 1 2 3 OXIDATION DITCH NO. 2 GRIT REMOVAL Oxidation Ditch Cleaning (cost for labor & equipment to clean the tank) Hauling of Removed Grit & Debris (hauling cost to the disposal facility) Disposal of Removed Grit & Debris (disposal facility cost) LITTLE SUMTER SERVICE AREA WWTP 1 LS 18 Cubic Yard 22 Ton OXIDATION DITCH NO. 2 PAINTING 1 Surface Prep & Cleaning 1 LS 2 Painting (Primer & Final Coat) 1 LS VCSA & LSSA COMBINED BID TOTAL: Page 3 of 7
ADDITIONAL SERVICES VCSA & LSSA (VCCDD) OF PROJECT QTY UNIT PRICE Concrete Spalling Repair VCSA & LSSA 1 SF Concrete Crack Injection VCSA & LSSA 1 LF NOTE(S): Bid price shall include all labor, tools, equipment and materials needed to complete the project per specifications. Projects will be awarded to one Contractor based on the lowest responsible and responsive Bidder. The VCCDD & NSCUDD Combined Bid Grand Total is the only pricing that shall be utilized for bid award. When completing your bid, do not attach any forms which may contain terms and conditions that conflict with those listed in the District s bid documents. Inclusion of additional terms and conditions such as those which may be on your company s standard forms may result in your bid being declared non-responsive. All price information to be used in the Bid review must be on this Bid form. District reserves the right to adjust any quantity upward or downward as may be warranted or necessary. The District maintains the right to utilize other vendors/contractors to address any unforeseen conditions as they may arise. "The undersigned, as Bidder, hereby declares that he/she has informed himself/herself fully in regard to all conditions to the work to be done, and that he/she has examined the BID and Specifications for the work and comments hereto attached. The Bidder agrees, if this Bid is accepted, to contract with thevillage Center Community Development District in the form of an Agreement, to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation, labor and service necessary to complete the work covered by the Bid and Agreement Documents for this Project. The Bidder agrees to accept in full compensation for each item the prices named in the schedules incorporated herein. Bidder agrees to supply the products or services at the prices proposed above in accordance with the terms, conditions and specifications contained in this Bid. Authorized Agent Name, Title (Print) Authorized Signature Date Name of Bidder s Firm: This document must be completed and returned with your Submittal Page 4 of 7
REVISED NSCUDD BID FORM 1 2 3 OXIDATION DITCH NO. 2 GRIT REMOVAL Oxidation Ditch Cleaning (cost for labor & equipment to clean the tank) Hauling of Removed Grit & Debris (hauling cost to the disposal facility) Disposal of Removed Grit & Debris (disposal facility cost) NORTH SUMTER UTILITIES WWTP 1 LS 123 Cubic Yard 150 Ton 1 2 3 SURGE TANK GRIT REMOVAL Oxidation Ditch Cleaning (cost for labor & equipment to clean the tank) Hauling of Removed Grit & Debris (hauling cost to the disposal facility) Disposal of Removed Grit & Debris (disposal facility cost) 1 LS 30 Cubic Yard 37 Ton NSU BID TOTAL ADDITIONAL SERVICES NSU (NSCUDD) OF PROJECT QTY UNIT PRICE Concrete Spalling Repair - NSU 1 SF Concrete Crack Injection-NSU 1 LF NOTE(S): Bid price shall include all labor, tools, equipment and materials needed to complete the project per specifications. Projects will be awarded to one Contractor based on the lowest responsible and responsive Bidder. The VCCDD & NSCUDD Combined Bid Grand Total is the only pricing that shall be utilized for bid award. When completing your bid, do not attach any forms which may contain terms and conditions that conflict with those listed in the District s bid documents. Inclusion of additional terms and conditions such as those which may be on your company s standard forms may result in your bid being declared non-responsive. All price information to be used in the Bid review must be on this Bid form. District reserves the right to adjust any quantity upward or downward as may be warranted or necessary. The District maintains the right to utilize other vendors/contractors to address any unforeseen conditions as they may arise. Page 5 of 7
"The undersigned, as Bidder, hereby declares that he/she has informed himself/herself fully in regard to all conditions to the work to be done, and that he/she has examined the BID and Specifications for the work and comments hereto attached. The Bidder agrees, if this Bid is accepted, to contract with the North Sumter County Development District in the form of an Agreement, to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation, labor and service necessary to complete the work covered by the Bid and Agreement Documents for this Project. The Bidder agrees to accept in full compensation for each item the prices named in the schedules incorporated herein. Bidder agrees to supply the products or services at the prices proposed above in accordance with the terms, conditions and specifications contained in this Bid. Authorized Agent Name, Title (Print) Authorized Signature Date Name of Bidder s Firm: This document must be completed and returned with your Submittal Page 6 of 7
REVISED VCCDD & NSCUDD COMBINED BID FORM PROJECT AREAS VCSA, LSSA & NSU QTY UNIT AMOUNT 1 VCSA & LSSA BID TOTAL 1 LS 2 NSU BID TOTAL 1 LS VCCDD & NSCUDD COMBINED BID GRAND TOTAL COMBINED BID ADDITIONAL SERVICES VCSA, LSSA & NSU (VCCDD & NSCUDD) OF PROJECT QTY UNIT PRICE Concrete Spalling Repair - VCSA, LSSA & NSU Concrete Crack Injection - VCSA, LSSA & NSU 1 SF 1 LF NOTE(S): Bid price shall include all labor, tools, equipment and materials needed to complete the project per specifications. Projects will be awarded to one Contractor based on the lowest responsible and responsive Bidder. The VCCDD & NSCUDD Combined Bid Grand Total is the only pricing that shall be utilized for bid award. When completing your bid, do not attach any forms which may contain terms and conditions that conflict with those listed in the District s bid documents. Inclusion of additional terms and conditions such as those which may be on your company s standard forms may result in your bid being declared non-responsive. All price information to be used in the Bid review must be on this Bid form. District reserves the right to adjust any quantity upward or downward as may be warranted or necessary. The District maintains the right to utilize other vendors/contractors to address any unforeseen conditions as they may arise. It shall be the responsibility of the BIDDER to perform whatever test and/or calculations as are necessary to determine quantities required for the performance of the work described herein. The undersigned, as Bidder, hereby declares that he/she has informed himself/herself fully in regard to all conditions to the work to be done, and that he/she has examined the BID and Specifications for the work and comments hereto attached. The Bidder agrees, if this Bid is accepted, to contract with the Village Center Community Development District and North Sumter Count Utility Dependent District in the form of an Agreement, to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation, labor and service necessary to complete the work covered by the Bid and Agreement Documents for this Project. The Bidder agrees to accept in full compensation for each item the prices named in the schedules incorporated herein. Bidder agrees to supply the products or services at the prices proposed above in accordance with the terms, conditions and specifications contained in this Bid. Authorized Agent Name, Title (Print) Authorized Signature Date Name of Bidder s Firm: This document must be completed and returned with your Submittal Page 7 of 7