09 December 2010 English only Economic and Social Commission for Asia and the Pacific Side event to the Committee on Statistics, second session Bangkok, 17 December 2010 Modernization of Statistical Information Systems Speaker presentation: BPS-: Statistical capacity building, change and reform for the development of statistics /1 1 This document was contributed by the Principal Secretary BPS-. It has been reproduced without formal editing. The views expressed are those of the authors and do not necessarily reflect the views of the United Nations
STATISTICAL CAPACITY BUILDING CHANGE AND REFORM FOR THE DEVELOPMENT OF STATISTICS By Suryamin Principal Secretary BPS RI Presented in Forum of Committee on Statistics Second Session, Bangkok, 15-17 December 2010 To give an overview on the BPS Statistical Reform agenda, as well as challenges and prospects faced by BPS at present and the future 1. Vission and Mission, 2. National Statistical System and the Role of BPS, 3. Roadmap to Strengthen BPS, 4. Strategy in Developing and Maintaining Professional Capability, 5. Progress of Implementing the Roadmap, 6. Problems and Difficulties Remaining, and 7. Conclusions 2
The Agent of Trustworthy Statistical Data for All Mission of BPS (1) To strengthen constitutional and operational foundation of statistical agent in conducting efficient and effective statistics. To create competent and professional statistics community, supported by the latest information technology for statistical advancement in Indonesia. 3 Mission of BPS (2) To increase the implementation of classification standards, concepts and definitions, measurements, and statistical codes of practice, which are universal in every statistics collection To increase the quality of statistical information services for all parties To increase coordination, integration and synchronization of statistical activities, which are collected by the Indonesian government and private institutions within the national statistical system framework of being effective and efficient 4
National Statistical System (NSS) NSS is an integrated system that supported by statistical community forum, data providers and all other resources regarding methods, infrastructure, science and technology and law providing quality data statistics. Data providers BPS provides basic statistics utilized for a broad range of purposes both government and community Government Institutions provide sectoral statistics utilized to satisfy the needs of particular institutions in an effortt to perform the duties of the administration Community provide special statistics utilized to fulfill specific needs of businesses, education, social, culture, and community interests. 5 The National Statistical System developed and carried-out by BPS (BPS) has contributed significantly to the needs of statistical information nation wide. In specific, the strategic role of BPS, as an independent institution, covers the following: produce official statistics; determine National Statistical System; formulate national policy in the field of statistics; guide and coordinate statistical activities of other government institutions; act as a supervisory body on functional statisticians and IT personnel in other government institutions. 6
NATIONAL STATISTICAL SYSTEM (NSS) STATISTICAL COMMUNITY FORUM SECTORAL STATISTICS GOVERNMENT INSTITUTION (5) (1) (2) CISS SURVEY COMINPROD OTHERS SYSTEM AUGMENTATION TYPE UNDERTAKER METHODS RESULT DATA (3) STATISTICAL DATA REQUEST BASIC STATISTICS BPS (1) CENSUS SURVEY COMINPROD OTHERS DATA BPS As Clearing House of Statistical Information PROVIDING STATISTICAL INFORMATION RESOURCES, METODES, INFRA- STRUCTURE, SCIENCE AND TECHNOLOGY, LAW. SPECIAL STATISTICS COMMUNITY SURVEY COMINPROD OTHERS CISS SYNOPSIS DATA (4) FEED BACK Notes : CISS : Coordination, Integration, Synchronization, Standardization. COMINPROD : Compilation of Administrative Product. (3) Government Institutions give the result to BPS. (1) : BPS actives to coordinate statistical undertaking. (4) Privates/Community submit synopsis to BPS. (2) : Government Institutions submit survey plan (5) Government Institutions and privates/community are and BPS provides recommendation. coordinated and cooperated together by BPS. 7 2010 2011 2012 2013 2014 Increased users confidence in data produced by BPS Improvement in Key Statistical Areas Improvement in ICT Improved data quality in terms of accuracy, reliability, and timeliness of their availability Advanced technology Improvement in Human Resources Management Quality people Focus on Improvement in Infrastructure Modern infrastructure 8
Strategy in Developing and Maintaining Professional Capability E T C 1. In House BPS 2. Outside BPS Statistics HRD Profesional Capability ICT Business Process Quality Statistics New Entrance Non Statistics STIS Non STIS 11 Current State GAP EFFORT The Agent of trustworthy statistical data for all Future State Improve the quality of statistical data (accuracy, reliability and timeliness), supported with the following components Improved ICT Improved Human Resources Improved Institutional Arrangement 2010 2011 2012 2013 2014 PREPARATION IMPLEMENTATION 10
Improved Quality of Statistics Improved Information and Communication Technology to redevelop the ICT architecture Improved Human Resources Management to improve the skills and professionalism of BPS staff Improved Institutional Arrangements to improve the integration and management system of BPS including management system in regional offices 11 People Data Users Satisfaction Community ICT architecture Data Warehouse General Infrastructure Standardization Online service R&D Excellent Public Services Improved Data Quality Business Processes Manpower Planning Training Performance Management Career Management Remuneration Human Resources Management Information System ICT HRM Institutional Arrangement Good Leadership and Good Management Regulatory Framework and Policies Organizational core values Competence based culture Integrated organizational resources planning Document Management System Auditing & Evaluation
National Accounts International Trade Statistics Production Statistics Price Statistics Social Statistics Develop and Revitalize BPS office building (HQ and Regional) to support statistical business processes Develop ICT architecture and standardization Develop meta data and data warehouse Develop professional IT personnel 13 In the past HR role focused more on doing administrative work with short term orientation; HR function acted as policy keeper. HR must transform its role into strategic issues, serving as change agent that helps BPS to respond people development issues. BPS is introducing its core values: Professionalism, Integrity, Trust. HR Improvement areas: Competency modeling Career management Recruitment and placement Performance management Rotation policies Training curriculums and modules 14
Strategic Planning Good Public Governance The Role of Principal Inspectorate Workload and Typology Analysis Document Management System (DMS) Decision Support System (DSS) Law and Regulatory Framework Core Values 15 Project Advisers (BPS) Quality Assurance Statistical Integration Statistical Quality ICT Platform and Information Mgmt INTERNAL Steering Committee PMU Head Human Resources Development Project Advisers (External) ICT HR Management Change Management Institutional Arrangement & Project Management EXTERN AL Statistical Data Users Subject Matter Experts 1. Metodology and ICT Team 2. HRD Team 3. National Income and Analysis Team 4. Distribution and Service Statistics Team 5. Production Statistics Team 6. Social Statistics Team 7. Institutional Arrangement & Project Mgmt Team Consultants and / or Vendors 16
Make official statistics important for all: BPS becomes the main references of official statistics for line ministries, bussiness sectors and community BPS Official Statistics are used in many policy/decission making process BPS has been producing and disseminating more frequent strategic data to meet the data needs Greater number of line ministries use standard classification and measurement in producing their sectoral statistics and providing services 17 Provide more quality of Human Resources through Institute of Statistics: Continuous supply of new statisticians mainly produced by Institute of Statistics (STIS), owned and managed by BPS STIS has three major programs, namely Social and Demographic Statistics, Economics Statistics, and Computational Statistics Equivalent to undergraduate program STIS produces approx. 350 statistician every year that will automatically become BPS employees. Most of graduates are assigned to become technical staff and deployed mostly in the regional offices Procure fresh graduates through tight selection policy 18
Provide better capacity of Human Resources through in house ETC: Training sessions for BPS staff are regularly conducted by ETC The training consist of technical trainings focusing on statistics (general statistics, poverty, sampling design, statistical map and GIS), ICT and pre-employement trainings and leadership trainings. ETC has a strategic function for staff knowledge development 19 Provide better capacity of Human Resources through Education and Training outside BPS: Post graduate and PhD program at reputable local universities Statistics and Economics: IPB, ITS, UGM Population and Demography: UI, UGM Post graduate and PhD program at abroad universities (US, Japan, Australia, Netherlands, Germany, etc) Short course at training centre in several countries (Organized by UN-SIAP, etc) 20
Provide better quality data by supporting modern infrastructure and ICT: Networking with 33 provinces and several district offices Faster data flow from regional to HQ vise versa Web site for dissemination available at all provinces and several district offices 21 Standard classification could not be fully implemented by other institutions due to lack of professional staff, especially at regional level. Statisticians and IT personnels are not interested in dealing with statistics due to the unsatisfied reward system applied. Weak coordination among data providers, especially in the regional levels due to the limited number of statisticians Computer networks are not available in all regional offices, that will impact to the statistical business process 22
Lack of human resources other than statisticians (management, planner, accountant, HR specialist) ETC program mostly on trainings required for civil servants such as pre-employment trainings and leadership training, but lack of technical trainings on statistics such as sampling design, computer programmer and analyst,data base management, statistical analysis, office management which is needed by BPS, Lack of ICT personells,such as programmer, system programmer, web designer, data base specialist in HQ as well as regional offices. 23 The key success factor of BPS development heavily rely on the availability of professional that facilitated by two knowledge centres, viz STIS in providing a new statistician, and ETC for maintaining the level of skill are needed by the institutions. Human resources are very strategic area for the development of BPS: hard skill, through education and training and soft skill, through job assignments ETC should develop their program to improve technical capability to strengthen BPS coordination with sectoral data providers 24
BPS need non statistical employees especially on HR development to strengthen BPS management. Improvement on the capacity of ICT personnels will indirectly improve most of statistical business process in producing good quality of statistics. Specific education and training programs on ICT personnels should be taken into accounts to support the ICT development and modernization of BPS-. Having better personnels database system which support the human resources improvement and development on the institution also affect to the lack of readiness of BPS in facing the target to build better, faster, cheaper, and easier services. 25 26