Environmental Management Systems The standards to meet ISO 14001 First version 1994 Second version 2004 EMAS EMS Standards First version EMAS I: 1993 Second version EMAS II: 2001 BS 8555:2003 Also known as Acorn BMS Training 1
Pros and Cons of EMS Standards Pros Customers / clients know that the organisation meets a minimum standard without having to do individual audits 3 rd part certification is a good discipline and increases transparency Same standard around the organisation / world Based on best practice Drives continual improvement Cons Clients often still undertake 2 nd party audits Quality of certification audits may vary EMAS and BS 8555 are not international Best practice may have moved on since standard developed Do not guarantee legal compliance Not product standards Structure of ISO 14001 (PDCA) Policy Management Aspects and Impacts Review Legal Requirements Improvement Act Plan Check Do Monitoring (x2) Non conformance Records Audit People (x3) Procedure (4) BMS Training 2
4.2) Policy Requirements Appropriate Reviewed Continual Improvement Available to interested parties Env. Policy Legal Compliance Communicated to employees Documented 4.3.1) Environmental Aspects Procedure for: Identification of aspects and impacts Evaluation of significance Implementation of control measures Keep up to date Take account of: Planned / new developments New / modified processes Scope Those it can control And influence BMS Training 3
4.3.2) Legal and other requirements Procedure for: Identification of legal requirements Accessing legal requirements Keep up to date Communicate relevant information to employees 4.3.3 Objectives, targets and programme(s) Policy (4.2) Objectives (4.3.3) Overall environmental goal, consistent with policy Targets (4.3.3) Detailed performance requirement, applicable to the organisation (or part), that arises from the env. objectives and that needs to be set in order to achieve those objectives. Management programmes (4.3.3) Responsibility, Means, Timeframe Legal requirements Significant Aspect Technology Finance Operational Business BMS Training 4
4.3.3 Objectives, targets and programme(s) cont. Management Programme: Achieve objectives Responsibilities Authority Means (resources) Time frame Be reviewed Be amended 4.4.1) Resources, roles, responsibility and authority Define Document Communicate Roles Responsibilities Authorities Top Mgt. a b c Ultimate Responsibility EMR Report to top management on performance Ensure the EMS is established, implemented and maintained Provide Resources BMS Training 5
4.4.2) Competence, training and awareness Those who have potential Determine to cause a significant competence Recruitment? environmental impact requirements Records Identify training / other needs Evaluate effectiveness (best practice) Provide training / education / experience 4.4.3) Communication INTERNAL Internal eg: Bottom up Top down Proactive Reactive EXTERNAL Receiving Documenting Responding To interested parties... * Must record decision about external communication of significant aspects BMS Training 6
4.4.4) Documentation Manual Procedures (11 are mandatory) Work Instructions (as required) Records (Clause 4.5.4) Describe core elements of system & interaction Provide direction to related documents 4.4.5) Control of Documents a) Approval g) arc chival e) Ensure legible Issue & located f) External documents d) Available at point of use b) Review & update g) obsolete c) Identify changes & status BMS Training 7
4.4.6) Operational control To control significant environmental aspects Many include: Waste Air Water Land Noise and Dust Plants andanimals Oil Storage Purchasing Control of Contractors 4.4.7) Emergency preparedness and response Identify potential for... Respond to... Preventing... Mitigating... Review (after incident) Test (where practicable) Potential emergency situations BMS Training 8
4.5.1) Monitoring & Measurement Procedure for Key characteristics Applicable operational controls Objectives and targets Calibration & maintenance of monitoring equipment, retain records 4.5.2 Evaluation of Compliance Periodically evaluate compliance with legislation may include: Sampling at discharge points Checking for dark smoke Waste inspections Checking transfer notes Checking licensed carriers Monitoring packaging levels Monitoring energy consumption BMS Training 9
4.5.3 Nonconformity, corrective action and preventive action c) Preventive Action a ) Identify Reportable to Authority? Record changes b) Investigate Procedure to... e) Review effectiveness of action d) Record corrective and preventive action 4.5.4) Control of Records What records should be generated by the EMS? Where are they kept? By whom? For how long? Could you find them when needed? BMS Training 10
4.5.5) Internal Audit At planning intervals To determine if the EMS: Conforms to planned arrangements Requirements of ISO 14001 Is properly implemented and maintained Is effective in meeting aim of policy The audit programmes Environmental importance Previous audits Selection of auditors Documented Procedure Follow up activities 4.6) Management review Inputs Audits results Legal compliance External comms. Environmental KPIs Objectives & targets Corrective & preventive actions Follow up actions Changes such as legislation Conduct Review Does not have to be a single meeting Top management to be present Take minutes Quarterly Meetings Monthly Meetings Outputs Decisions & actions Changes to policy, objectives or the system BMS Training 11
EMAS Initial Review (if necessary) Act Plan Check Do EMAS Statement As ISO 14001 1. Prepare Statement 2. Submit application to EMAS competent tbody for assessment 3. Make statement publically available Phased approach Optional audit & recognition after each phase Increased emphasis on Baseline review Legal compliance Monitoring & measurement Key performance indicators BS 8555 Phase 1 audit Phase 2 audit Phase 3 audit Phase 4 audit Phase 1 Commitment and establishing the baseline Phase 2 Identifying i and ensuring compliance with legal and other requirements Phase 3 Developing objectives, targets and programmes Phase 4 Implementation and operation of the EMS Phase 5 Checking, audit and review Phase 5 audit 2 nd party auditing & supply chain acknowledgement Phase 6 EMS Acknowledgement ISO 14001 Certification EMAS Registration BMS Training 12