Understanding the Migration to ISO 45001:2018 (From OHSAS 18001-2007)
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Outline About 3FOLD Education Centre Brief on ISO 45001:2018 OHSMS Background & Objectives Annex SL Structure and Benefits Differences between ISO 45001-2018 & OHSAS 18001-2007 Transition Roadmap & Timeline Challenges for the transition Questions / Clarifications Certificate collection
About 3FOLD Established in 2008 Branches in Abu Dhabi and Dubai. Approved by KHDA, PMI, AACE, ASQ, IMA, AACE and CQI IRCA. An ISO 9001:2015 Certified Training Organization.
Background of OHSMS
Brief on ISO 45001:2018 Standard I N T R O D U C T I O N 1. Scope 2. Normative references 3. Terms and definitions 4. Context of organization 5. Leadership & Worker Participation 6. Planning 7. Support 8. Operation 9. Performance evaluation 10. Improvement
Objectives of 45001 OHSMS Provide a framework for managing the OHS Risks & Opportunity To prevent ill health and injury for employees and others To implement OHSMS more effectively and efficiently To fulfil the compliance obligations and avoid the cost of non-conformities To enhance the safety culture and make it pro-active and First international ISO Standard on OH & S, for implementing and getting certified A framework for continual improvements in OH & S
About OHSMS Background of OHSMS Success factors PDCA in the OSHMS
Overview of Changes
Structural Change(s) 45001 structured as per Annex SL of ISO The Annex SL is a section of the ISO/IEC Directives part 1 More compatibility Ease of Integration
Removed Requirements No need for Management Appointee Preventive action is integral with Risks & Opportunities
New Requirements
New Requirements Context of the Organization (4) Understand the context (4.1) Identify the needs and expectations of the stakeholders (4.2) Consultation & Participation with the Workers (5.4) Actions to address risks and opportunities (6.1) Management of Change (8.1.3) Explicitly addressed Scope of change Improvement (10) Identify OFI & Implement actions(10.1) Framework for achieving Continual improvements (10.2):- OHS Performance Improvements Promoting OHS Culture Promoting worker participation Communication Documented information (Maintained & Retained) Leadership (5) Please see the next slide
New Requirements Leadership (5) Responsibility & Accountability for OHS Ensure OHS Policy and objectives are inline with strategic direction Ensure OHSMS is integral part of the business Ensure OHSMS achieves results Promote Continual improvement in OHS Support other Management roles Protect workers from reprisal Ensure worker participation Develop & promote OHS Culture in the organization Roles & Responsibilities Direct and support people to achieve OHS objectives
Modified / Added Requirements
Modified Requirements Communicate & Monitor the OHS Objectives (6.2.1) Planning to achieve OH&S Objectives(6.2.2) What-When-Who-How- Budget Integrating the actions with the business Planning (6) Actions to address risks and opportunities (6.1) Consider the Context, Interested parties & scope(6.1.1) Assessment of OHS Opportunities (6.1.2.3) OHS Competence is explicitly addressed (7.2) Actions to maintain competence (Training, Mentoring, Hire, Re- Assignment)
Modified Requirements Awareness (7.3) Policy, Objectives OHS Roles, Implications Hazards, Risks, Incidents Protection/ escape arrangements Communication (7.4) What-When-Who-How External Consider the compliance obligations Ensure the information is reliable Internal Consider the diversity Facilitate improvement Documented Information (7.5.3) Maintained Documented Information Retained Documented Information External Documents Procurement (8.1.4) Manage the risks related to contractors (8.1.4.2) Control the outsourced service provider(8.1.4.3)
Modified Requirements Evaluation of Compliance (9.1.2) Determine frequency & methods Take action after evaluation Maintain knowledge Retain Documented information Internal Audit (9.2) Frequency of IA Program based on the importance & previous results Results of the audit are reported to the relevant managers, workers and interested parties concerned. Management Review (9.3) Inputs:- Changes in the internal / external issues (9.3 b) OHS Performance trends (9.3 d) Outputs :- Decision on strategic direction To communicate to workers / workers representatives (as applicable) Monitoring, Measurement, Analysis and Performance Evaluation (9.1) What when who how and criteria (9.1.1) Calibration elaborated (9.1.1)
Documentation Requirements Documents to be maintained :- Scope, Policy, Objectives & Action Plans, Roles and Responsibilities, Internal Audit Program, Emergency Response plans, Legal register, Operation control plans, Continual improvement Policy / Objective / Program
Documentation Requirements Processes to be maintained:- Consultation & Participation, Risks & Opportunity identification and addressing, Legal requirements identification and management, Internal & External communication, Operation control, Management of Change, Control of Procurement, Emergency preparedness and response, Monitoring, Measurement, Analysis & Performance evaluation, Evaluation of compliance, Incident, Non-conformity & Corrective action.
Differences Between ISO 45001 & OHSAS 18001
# ISO 45001:2018 CHANGE # OHSAS 18001-2007 1 Introduction -- 1 Introduction 2 Scope -- 2 Scope 3 Terms & Definitions -- 3 Terms & Definitions 4 Context of the Organization Title only 4 OHSMS Requirements 4.1 Understand the Context New 4.2 Understand the Needs and New the Expectations of Interested Parties 4.3 Scope New 4.4 OHS Management System 4.1 General Requirements
# ISO 45001:2018 CHANGE # OHSAS 18001-2007 5 Leadership & Worker Title only Participation 5.1 Leadership Commitment Accountability, Protect, culture, improvement 5.2 OHS Policy Commitment for 4.2 OHS Policy participation 5.3 Org Roles, Responsibility, Accountability & Authority Scope of accountability 4.4.1 Resources, Roles, Responsibility, Accountability & 5.4 Participation & Consultation With workers, mechanism, frequency, obstacle & actions Authority 4.4.3.2 Participation & Consultation
# ISO 45001:2018 CHANGE # OHSAS 18001-2007 6 Planning Title only 4.3 Planning 6.1 Actions to address R & O 6.1.2 Hazard identification and assessment of OHS risks Assessment of opportunities 4.3.1 Hazard identification, risk assessment and control 6.1.3 Determination of applicable legal and other requirements -- 4.3.2 Legal & Other requirements 6.2 OH & S Objectives and planning to achieve them 6.2.1 OH & S Objectives Communicate & Monitor 4.3.3 Objectives & Programs 6.2.2 Planning to achieve OH & S Objectives New (What when where who how, budget & Integrate with business)
# ISO 45001:2018 CHANGE # OHSAS 18001-2007 7 Support Title only -- 7.1 Resources 4.4.1 Resources, Roles, Responsibility, Accountability & Authority 7.2 Competence Actions to maintain 4.4.2 Competence, Awareness competence 7.3 Awareness Added (Policy, Objectives, Protection / escape arrangement) & Training 4.4.2 Competence, Awareness & Training 7.4 Communication New (5W & 1 H, External & Internal communication considerations) 4.4.3 Communication, participation & Consultation 7.5 Documented Information Terms modified 4.4.4 Documentation
# ISO 45001:2018 CHANGE # OHSAS 18001-2007 8 Operations Title only 4.4 Implementation & Operation 8.1 Operation planning & control 4.4.6 Operational control 8.1.3 Management of change New 8.1.4 Procurement New (Contractors & Outsourcing) 8.2 Emergency preparedness & Response 4.4.7 Emergency Preparedness
# ISO 45001:2018 CHANGE # OHSAS 18001-2007 9 Performance evaluation Title only 4.5 Checking 9.1 M, M A & Performance evaluation Added: Analysis & Evaluation, plan 9.1.2 Evaluation of compliance Added: Criteria, frequency & actions 4.5.1 Performance measurement & monitoring 4.5.2 Evaluation of compliance 9.2 Internal Audit 4.5.5 Internal Audit 9.3 Management Review Added: Performance trends, implications on strategy 4.6 Management Review
# ISO 45001:2018 CHANGE # OHSAS 18001-2007 10 Improvements Title only 4.5.3 Incident investigation, nonconformity, corrective action and preventive action 10.1 General New: Identify and implement 4.5.3 the OFIs 10.2 Incident, NC & Corrective Action Removed the preventive action, communicate to relevant workers and WRs, 10.3 Continual Improvement New: Mechanisms for continual improvement 4.5.3 Incident investigation, nonconformity, corrective action and preventive action
ISO 45001 Transition Roadmap Decide 1. Gap Analysis Structured identification 3. Transition / Certification Stage 2 Conformity Assessment Stage 1 Surveillance 2. Readiness Preparedness Adequacy 4. Effectiveness Improvements
ISO 45001 : 2018 Transition Timeline
Challenges for the transition More responsibility and sole accountability for the Leaders No need for Management appointee Risk based approach To be implemented OHS Culture to be developed Participation of Workers to be managed Opportunities for improvements to be identified and capitalized More transparency, more requirements Documentation shall not be complicated Transition time
Objectives of 45001 OHSMS
Upcoming Schedule Course Title Date Frequency Timing ISO 45001:2018 OHSMS LA Course (DUBAI) ISO 45001:2018 OHSMS LA Course (ABU DHABI May 12 to June 09, 2018 June 22 to July 20, 2018 5 Saturdays 5 Fridays Afternoon Class Morning Class
Re-Cap About 3FOLD Education Centre Brief on ISO 45001:2018 OHSMS Background & Objectives Annex SL Structure and Benefits Differences between ISO 45001 & OHSAS 18001 Transition process & Timeline Challenges for transition
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