SECTION 13 RECORDS AND DOCUMENTATION OCS Rig Operations

Transcription

1 Safety & Environmental Management Version 2.3 SECTION 13 RECORDS AND DOCUMENTATION Reviewed By Director of Production and Operations Steve Bodden Stone Energy Corporation Reviewed By Director Deepwater Drilling and Completions Craig Castille Stone Energy Corporation Reviewed By HSE Manager Patrick Eiland Stone Energy Corporation Reviewed By Engineering and Construction Manager Greg Hernandez Stone Energy Corporation Approved By Chief Operating Officer Keith Seilhan Stone Energy Corporation Version Number: 1.0 Issue Date: 11/15/2011 Version Number: 2.0 Issue Date: 05/01/2013 Version Number: 2.1 Issue Date: 03/16/2015 Version Number: 2.2 Issue Date: 04/27/2017 Version Number: 2.3 Commitment Stone Energy Corporation is committed to the Health and Safety of its employees, contractors, and the communities where it operates. We will operate under sound environmental practices and will conduct our operations in compliance with all applicable laws, regulations, and standards. Management Expectations All employees and contractors are individually responsible / accountable for self, coworkers, and community when it comes to safety. All personnel, by actions and example, will strive to ensure a safe work place for employees and contractors. All personnel will respect the communities and areas we work in through compliance and environmental awareness. Page 1 of 5

2 Contents 13. RECORDS AND DOCUMENTATION GENERAL DOCUMENTATION RECORDS RELATED DOCUMENTATION RECORD AND DOCUMENT CONTROL... 5 Page 2 of 5

3 13. RECORDS AND DOCUMENTATION 13.1 GENERAL Stone Energy s management recognizes the value of creating a documentation system for the Safety and Environmental Management (SEMS) program to ensure that records and documents are maintained in a manner sufficient to implement the management system. Records or documentation may be in either paper or electronic form, however, Stone Energy prefers electronic files for the majority of their records. Stone Energy s SEMS program documentation will be integrated into the operator s filing or document control system. In cases where a Contractor s facility design, operating procedures and SEMS / Safety Management are proprietary and too voluminous in nature, Stone Energy will defer to the Contractors filing system for maintenance of their records. All records and documentation will be dated (with dates of revision) and readily identifiable. Audit requirements in Section 12 will be considered when formatting, distributing and filing the records and documentation related to the SEMS program DOCUMENTATION Stone Energy is of the opinion that the following documentation format fulfills the documentation requirements for a safety management and environmental management program to meet regulatory requirements. a. Safety & Environmental Information i. Process Design Information 1. Well Program 2. SSOP (See Stone s Safe Operating Procedures (Click Here For Link)) 3. Pre-Rig/Well Startup (See Haz ID review process (Click Here For Link)) ii. Mechanical Design Information 1. Well Program 2. As Installed Critical Equipment Info (See Rig Operations Quality Assurance & Mechanical Integrity Section 8) 3. Well Pre-Startup (See Rig Operations Pre-Startup Review - Section 9) Page 3 of 5 b. Hazards Analysis i. Initial Analysis 1. SEMS Hazard Analysis (See Rig Operations Hazard Analysis Section 3) ii. Updated Analysis 1. MOC Documents (See Rig Operations MOC Process Section 4) iii. JSEA Results 1. Each Individual JSEA by Project (Maintained by Rig Contractor & provided at end of each project) c. Management of Change i. Changes in Operating Procedures 1. MOC Sharepoint Documents (See Rig Operations MOC Process Section 4) d. Operating Procedures i. Operating Procedures for SEMS

4 ii. Review of, & Changes to, SEMS Operating Procedures 1. Well Program/SOP (Review Rig Operations Hazard Analysis Process, changes covered in Rig Operations MOC-Section 4) e. Safe Work Practices i. Contractor Selection Criteria ii. Operator & Contractor Agreement on Contractor Safety & Environmental Policies & Practices 1. Bridging Document iii. Each Contracted Employee s Expertise to Perform his/her job 1. Internal Contractor Document 2. Verified via Audit Document iv. Contractor s Safety Policies & Procedures f. Training 13.3 RECORDS 1. Internal Contractor Documents 2. Verified via Audit Document i. Instructor Qualifications 1. Certification Documents g. Emergency Response & Control i. Emergency Response & Control Plans 1. Existing EEC Documents 2. Emergency Response Plan 3. Oil Spill Response Plan 4. Incident Management Team 5. Well Control Contingency Plan 6. Well Containment Plan h. Audit i. Audit Plans & Procedures ii. Deficiencies Plan Stone Energy is of the opinion that the following record keeping items fulfills the record keeping requirements for the safety management and environmental management program to meet regulatory requirements a. Safe Work Practices i. Contractor Employee Injury & Illness Log 1. Stone Energy Report of Incident (Maintained by the HSE Department) b. Mechanical Integrity i. Each inspection & test performed on equipment & systems Page 4 of 5 c. Investigation of Incidents i. Investigation Findings 1. HSE Report of Injury (See HSE Sharepoint) ii. Response to Each Investigation Findings

5 1. HSE Report of Injury (See HSE Sharepoint) d. Audits (Maintained by the HSE Department) i. Audit Plans & Procedures ii. Audit Report iii. Deficiencies Plan e. Complaint Records (See Stone Energy s Anonymous Reporting Policy and Program) 13.4 RELATED DOCUMENTATION Related and Supporting Documentation will be stored on the SEMS site under the SEMS Forms and Supporting Documentation heading. Documents will be categorized by the folder they relate to for each category RECORD AND DOCUMENT CONTROL Record and Document Control will utilize the SEMS system security. All documents will be readonly. Documents will be periodically reviewed and updated if needed. If an element document is determined to need updating, the document will be approved by the SEMS Steering Committee. Once the changes are approved, the changes will be uploaded to SEMS system by checking out the current document and checking in the new updated document. The system will maintain the prior ten versions of each document. All supporting documentation will be checked out and loaded to the system as needed. The system will audit all changes and new document changes. SEMS records and documents will be maintained digitally at an onshore location by Stone Energy for a period of 6 years, except as provided below: a. JSEAs will be kept onsite for 30 days and will be retained for 2 years b. Management of Change (MOC) provisions will be retained for 2 years c. Injury / Illness logs will be retained for 2 years d. Evaluations completed on contractor s safety policies and procedures will be retained for 2 years All records shall be maintained in an orderly manner, readily identifiable, retrievable, and legible, will include the date of any and all revisions, and be made available upon BSEE request. Page 5 of 5