جباتن فربندهارأن TREASURY DEPARTMENT MINISTRY OF FINANCE

Transcription

1 جباتن فربندهارأن 1 Level 2, Tower Blok, Ministry of Finance Building, Commonwealth Drive, Bandar Seri Begawan, BH3190 Negara Brunei Darussalam Office: Fax:

2 جباتن فربندهارأن CONTENT Objectives of Notification Key Stages of Notification Sample Notification Mandatory Requirements Contract Management Customer Service Unit - Contacts 2

3 جباتن فربندهارأن CONTENT Objectives of Notification 3

4 جباتن فربندهارأن OBJECTIVES Value Add service to Invoice Tracking More accountability among the processors which will hopefully increase the efficiency and effectiveness of the Government payment process via TAFIS Provide greater transparency to vendors on the payment status 4

5 جباتن فربندهارأن CONTENT Key Stages of Notification 5

6 KEY STAGES OF NOTIFICATION جباتن فربندهارأن 1. Invoice Registered in TAFIS 2. Invoice Certified 3. Payment Voucher Issued 4. Payment Approved [STO] 5. Cancellation of PV 6

7 NOTIFICATION PROCESS Process جباتن فربندهارأن Notification Vendor 1. Submit Invoice 3b. Receive NOTIFICATION SLIP 8. Payment Received via EFT Department Invoice Receiving Clerk (IRC) 3a. Print 2a. Register Invoice A. Informing the NOTIFICATION SLIP invoice entered in TAFIS 2b. Route Invoice Department Invoice Certifier (IC) 4. Certify Invoice B. Informing the invoice have been certified Department PV Clerk 5. Copy Invoice, Copy PO & Create Payment Voucher C. Informing the PV been created Department PV Approver 6. Approved by 1 st Approver 6. Approved by 2 nd Approver (STO) D. Informing the PV have been approved

8 جباتن فربندهارأن CONTENT Sample Notification 8

9 NOTIFICATION SAMPLE Receipt of Invoice Vendor 9

10 NOTIFICATION SAMPLE Certification of Invoice Vendor 10

11 NOTIFICATION SAMPLE Creation of Payment Voucher Vendor 11

12 NOTIFICATION SAMPLE Payment Voucher Approval Vendor 12

13 NOTIFICATION SAMPLE Payment Voucher Cancellation Vendor 13

14 جباتن فربندهارأن CONTENT Mandatory Requirements 14

15 MANDATORY REQUIREMENTS NO Purchase Order = NO Work = NO Payment NO Contract = NO Work = NO Payment Invoice to be submitted to designated Invoice Receiving Counters Invoice with NO PO number will be rejected. 15

16 PURCHASE ORDER جباتن فربندهارأن Vendor Name Note: Vendors must ensure to receive TAFIS printed Purchase Order, signed and stamped by relevant officer in-charge before delivering goods or services 16

17 جباتن فربندهارأن NOTIFICATION SLIP Vendor Note: Vendors must ensure to receive Notification Slip immediately upon submission of invoice 17

18 جباتن فربندهارأن CONTENT Contract Management 18

19 TAFIS CONTRACT MANAGEMENT MODULE TAFIS Contract Management Module will be released in May All on-going/active contracts need to be registered in TAFIS Upon approval of the contract, Contract Confirmation will be issued and vendors will be notified via notification. All related invoices must contain Valid Contract Number. 19

20 جباتن فربندهارأن CONTENT Customer Service Unit - Contacts 20

21 CUSTOMER SERVICES UNIT جباتن فربندهارأن COUNTER SERVICES Operating Hours Monday Thursday and Saturday 8.30am to 3.30pm CALL OUR HOTLINE AT Operating Hours Monday Thursday and Saturday 8.00am to 4.30pm WRITE TO US AND SEND TO 21

22 جباتن فربندهارأن 22

23 VENDOR CONTACT FORM 23