business automation software Digital Mailroom e-brochure

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Paulina Miles
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1 Click arrow to turn page business automation software Digital Mailroom e-brochure

2 See the light with Document Genetics Every employee in your organisation can work an extra 2 weeks a year! Our business automation software lets you process transactions more rapidly, store and share important company information efficiently and electronically deliver documents to your customers or business partners. Document Genetics can get your employees back to work, adding value to the business not shuffling paper.

What are your business automation issues? Scanning Paper Talk about sinking under paper we ve got rooms full of paper archives and we re rapidly running out of room.

3 What are your business automation issues? Scanning Paper Talk about sinking under paper we ve got rooms full of paper archives and we re rapidly running out of room. I d hate to think what would happen if we had a fire. Electronic Invoice Processing We get orders in a myriad of formats, fax, , post, web and telephone. We need a method to speed up the processing and tracking of orders. ERP Document Formatting Our ERP system is pretty limited, and it s really difficult to produce the documents we really want we d like to add special offers, customised T&Cs, discount vouchers, barcodes and more. E-billing We re spending a fortune on post, we want to explore ways to deliver our business documents quickly and efficiently. Workflow Approval Hours are wasted every week shuffling pieces of paper around this business we need a simple way to route and approve our business documents. Sorting and Stuffing Envelopes It s crazy, we send multiple envelopes to the same customer each week and spend hours stuffing envelopes we need an automated solution.

What our clients have to say Andy Siviter, Senior Analyst The DG solution has allowed us to electronically sort and send daily reports and purchase documents (both previously printed), saving

Trevor Burrows, IT Director We implemented the Formate output management software over 6 years ago to format and deliver documents from our iseries system.

4 What our clients have to say Andy Siviter, Senior Analyst The DG solution has allowed us to electronically sort and send daily reports and purchase documents (both previously printed), saving considerable time, paper and postage costs. Their service has been excellent, a quality which can be hard to find in today s business world. Trevor Burrows, IT Director We implemented the Formate output management software over 6 years ago to format and deliver documents from our iseries system. Formate has proved to be flexible, reliable and cost effective and it s been a pleasure working with Document Genetics I recommend both the product and the company. Jeremy Stafford, IT Manager Since implementing inforouter into our business we have managed to greatly simplify and improve our document management process. Instead of having to search through archive boxes kept in storage off site we can now retrieve documents in seconds. inforouter is easy to administer and use.

5 Digital Mailroom Organisations across all industry sectors and of all sizes are looking to grow their business without recruiting expensive new staff. To achieve this companies need to improve productivity and efficiency through business process automation software such as the infoexplorer Digital Mailroom solution. A Digital Mailroom eliminates the circulation of physical paper post; components include scanning, importing, indexing, classifying, reporting and electronic filing. Available in the cloud or on-premise, the infoexplorer Digital Mailroom can help make businesses more productive and offers the potential for immediate cost savings and a rapid return on investment.

6 The Digital Mailroom Process Store

Stage 1 Capture With infoexplorer, you can have one entry point for all incoming business documents regardless of the format (paper, fax, email, etc).

7 Stage 1 Capture With infoexplorer, you can have one entry point for all incoming business documents regardless of the format (paper, fax, , etc). PO Box Fax Electronic Scan ERP Once captured an electronic version is intelligently classified, indexed and then distributed to employees through a controlled workflow process.

8 Stage 2 Classify When captured an electronic version is classified and custom indexed through a combination of techniques - OCR, key from image, drop down labels and database lookups. The document is then passed to the workflow process.

9 Stage 3 Workflow Approve Business rules are easily embedded into the workflow engine and the electronic documents are automatically routed to employees throughout the organisation to action, approve or authorise.

10 Real time reporting is used to track the progress of documents, eliminating lost post, reducing processing time, identify bottlenecks and improving customer service. Stage 4 Report & Measure

11 Stage 5 Store & Search Finally, documents are securely stored and archived - the Digital Mailroom helps you find, share and organise the information you need via any web browser.

12 Key Benefits Reduce Operational Overheads The Digital Mailroom ensures reliable and consistent processing of your business critical documents and information. Increased Efficiency Through automation and the use of intelligent classification technology, the delivery process removes the risk of lost documents and drives efficiency by routing digital mail to the relevant individual or department in a fraction of the time that a manual process would take. Streamline Operations Business rules are easily embedded into the workflow engine and key documents automatically routed throughout the organisation, escalating for approval and authorisation as required. Return on Investment These key benefits provide proven cost savings and business efficiencies leading to a return on investment within the first 12 months.

Our customer service promise At Document Genetics we believe that customer service is paramount to success and we are committed to providing the highest level of support for

13 Our customer service promise At Document Genetics we believe that customer service is paramount to success and we are committed to providing the highest level of support for the services we offer. In addition, we also provide informative training and support materials that enable our customers to gain a full understanding of our products and services.

Lot s of companies have a clever technical team but not all of them are committed to helping you.

14 How we support our Customers Document Genetics was started by an IT manager in 1999, so we understand how important support is and we always try to view issues from a customer s perspective. Lot s of companies have a clever technical team but not all of them are committed to helping you. We really do go the extra mile to help our customers. We see our support role as a long term partnership and we re keen to transfer our knowledge and skills the more familiarity you have with our solutions, the more you ll use them and the greater the benefit to your business.

15 Some of our clients

16 business automation software t: f: e: w: Document-Genetics is a division of Extra Resource Ltd HallFarm, Sywell Airport, Sywell, Northants, NN6 0BN Registered in Wales No VAT Registration No GB

All Data Welcome at inforouter

r All Data Welcome at inforouter This whitepaper considers the many ways of publishing documents into inforouter and looks at some of the more common applications. What is inforouter? inforouter provides