Custom Historical Reports

Transcription

1 FAM: All Carts Ordered Custom Historical Data in these reports is refreshed nightly *Required Field This query shows the details of all carts ordered, including the organization unit of the submitter and approver. Review submitter and approver org unit to identify carts submitted or approved from outside your org unit and charged to cost objects in your org unit Grant Manager Financial Dollar Value Financial Goods Receipt Grant Manager FAM: Purchases Automatically Approved Org Unit of Org Unit of Cart Creator Org unit of Org unit of Purchase Order Information This query shows carts under the business unit threshold and carts where the submitter is also the approver; carts processed without front end controls. Review carts processed with automatic approval; carts under purchasing limit and without departmental approval Financial Accounting information Cart information Dollar Value Financial Goods Receipt information Grant Manager Grant Manager Item information Purchase Order information Page No. 1

2 Carts Pending Approval Note This query shows carts that are pending approval. Carts displayed can be pending approval at department or institutional level. Identify carts in the approval process and awaiting approval Cart Dollar Value Item information Org Unit of Special Needs (Cart and ) Cart level displays the current approval level for all approvers. Once the cart moves to the next level, the report will display the next approval level. For example: A cart requires Level 5 DLAR approval and Level 8 Procurement approval. When the cart is awaiting Level 5 approval, all in the cart approval process will show a cart level of 5, including individuals in Procurement. When the cart is approved by DLAR and routed to Procurement, the cart level will display level 8 for all in the approval process, including individuals in DLAR. Item Not Yet Received This query shows carts requiring goods receipt. Identify carts that Goods Receipt has not been completed Cart Purchase Order Information Quantity Confirmed Quantity Ordered Cart and Purchase Order Purchase Order Date Page No. 2

3 Detail by This query shows cart details by. Note Review cart information by Approval Cart Date range Delivery Information Dollar Value Goods Receipt information Org unit of Purchase Order Information Some cart items will display amount multiple times. This report combines cart header data with item data. The number of times the amount appears reflects the number of times that the cart was approved. If you move the approver column into the report from Free Characteristics, it will display the approvers. Report on Purchase History This query shows cart purchasing details. Review purchase history Date range Goods Receipt Flag Org Unit of (Cart and ) Information Page No. 3

4 Activity Report Only This query shows the spend by vendor. Note Time to Approval Note Procurement Review orders by vendor Fiscal Period** Company Code ** Accounting information Cart information Fiscal year/period Item information Org Unit of cost object Purchase order information R/3 Doc. Number R/3 Reference information ** Entering Fiscal Period or Date range optimizes report performance To include credits and changes to Purchase Orders, change Dollar Range to include negative amounts Recommend using the search feature to locate the vendor number. number in this report is the vendor number for the remit address. This query shows the timeframe between cart submission for approval and cart approval at each approval level. Review the time between cart submission and approval and the time between departmental approval to institutional approval Org unit Cart date range Approval Date and Time Goods Receipt Flag Purchase Order Date Special Needs Approval start date and start time resets and begins as new when a cart is resubmitted Page No. 4

5 Carts Requiring Institutional Approval This query shows carts that required institutional approvals. Review carts that required institutional approval Delivery Information Dollar Value Goods Receipt information Department Workload Measure Note Org Unit of Ability to add following field: This query shows statistical information on the number of carts and line items approved by an individual business unit approver. Review approver workload Approval Cart Volume Line Item Count Reports displays time to approval by. To view time to approval by cart and display cart workflow, drag and drop the cart column into the first column position. Page No. 5

6 Shopping Carts with s Shopping carts with Occupational & Environmental Safety Office Review carts with CAS items ordered Cart Cart Creator Cart information Item information Org Unit of Shopper (Cart) information Shopping Carts with Chemicals of Interest Shopping carts with Chemicals of Interest Occupational & Environmental Safety Office Review carts with Chemical of Interest items ordered Cart Cart Creator Cart information Item information Org Unit of Shopper (Cart) information Page No. 6

7 Procurement Report by Cart This query shows purchasing details by cart. Procurement Review cart information by Cart number Approval Date and Time Delivery Information Goods Receipt Information Org Unit of the Processing Cart Org Unit of the Purchase Order Information Special Needs (Cart and Item) Information Procurement Report by PO This query shows purchasing details by purchase order. Procurement Review cart information by Purchase Order Date range Dollar range* Approval Date and Time Delivery Information Goods Receipt Information Org unit of Org Unit of the Purchase Order Information Special Needs (Cart and Item) Information Page No. 7

8 Shopping Cart Details Standard System Historical Data in these reports is refreshed nightly *Required Field This query shows an overview of the individual items and account assignments for a selected shopping cart. Review individual items and account assignments for a selected cart * Date Item Number Processing Product Description Quantity Value Org Unit Shopping Carts per This query shows an overview of the carts for a selected material group. Review carts for a selected material group Net Amount Quantity Requester/ Transaction Description Owning Org Unit Product Description Requesting Org Unit Org Unit Product Information Page No. 8

9 Shopping Carts per Funding Source This query shows the account assignment of the cart; cost object and G/L account. Review carts coded to a cost object Created On Owning Org Unit Product Information Requester/ Product Description Requesting Org Unit Org Unit Shopping Carts per Catalog This query shows an overview of the carts created from a selected catalog. Review carts created from a selected catalog Cost Center Created On Owning Org Unit Product Description Quantity Requesting Org Unit Org Unit Requester/ Page No. 9

10 Standard System Real Time Reporting Data in these reports is current and reflects real time activity and status Shopping Cart Identify the status of a cart Review cart status Cart Name Process Type Cart Name Requester/ Timeframe Total Value Shopping Cart Details Identify cart items and status Review cart details and research carts Account Assignment Element Account Assignment Type Cart Name Ability to click through to the Cart Description Item description Product Category Requester/ Timeframe Line Number Product Page No. 10

11 Purchase Order Identify the status of a Purchase Order Review Purchase Order status Company Code Process Type Purchasing Group Purchase Order Name Ability to click through to Purchase Order Purchase Order Name Purchasing Organization Supplier Timeframe Supplier ID Supplier Name Purchase Order Details Identify items and account assignment for a Purchase Order Review Purchase Order details and research Purchase Orders Account Assignment Category Account Assignment Value Item Description Product Category Product ID Ability to click through to Purchase Order Created Date and Time Item Number Purchase Order Name Supplier ID Timeframe Purchase Order Name Page No. 11