Efficiency & Effectiveness: The Ease of Using a Robust TMS

Transcription

1 Efficiency & Effectiveness: The Ease of Using a Robust TMS Andrew Blair GTreasury Alan Smith Akshart Patel Toyota Commercial Finance

2 Common Treasury Obstacles Automation of cash position reporting Long man hours Secure transmission of data Manual entry errors

3 The Solution: TMS Selection process RFP Demo Security Questionnaire References Contract! Validate requirements in demonstration Factor in time for legal involvement What levels are involved

4 TMS: Functionality G Treasury SS, LLC Cash Management Forecasting Daily cash position In house banking Netting Banking BAM/eBAM Signatory Management FBAR Bank fee analysis Payments Treasury Payments Payroll FX Payment workflow TMS Accounting Chart of accounts General Ledger Tagging rules File extracts Financial Instruments Debt management Investment Management Derivatives Connectivity Host to host SWIFT + AL2 Third party Web service Risk Hedging M to M VAR

5 Simplistic vs. Robust Systems Simplistic Robust Balance reporting Limited cash positioning Booking accounting entries off of the balance reporting transactions Less than 4 bank connections Minimal third party integration Consolidated cash positioning including forecasting Payment hub Debt and investment tracking with integration to initiate all interest payments, and account entries off of those 5 plus bank connections. Integration with a variety of third party systems

6 Simplistic Pros Cons

7 Robust G Treasury SS, LLC Pros Cons

8 Integration with 3 rd party system G Treasury SS, LLC

9 Case Study Toyota Scope Banks: 6 banks 17 accounts Previous system: Excel Functionality desired: Cash management Forecasting Financial instruments Payments Account signer tracking Bank fee analysis Reporting Dashboards Third Party Systems: SAP sfin (ERP) Bloomberg (rates & trades) Other: Implementation Timeline: 170+ securities 10 month implementation

10 Why the need for a TMS? Manual effort spent in daily treasury processing. Software solution to capture all debt and investment activity. Security and compliance initiatives. Integration into SAP.

11 Project Goals G Treasury SS, LLC Financial Instruments Overall debt structure Credit facilities, revolvers, CP, long term debt, medium term notes Financial instruments generating automatic interest payments Dashboards

12 Cash Management Real-time access into cash balances and transactions, in automated fashion. Customizable position reporting via multiple tools. User-defined schedules to both access distribute information. Global reach to all financial institutions 24/7

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16 Forecasting Automation of forecasts based upon historical balance & transaction information showing variance to actual. Rule based generation tool allowing for granular or generic scenarios. Integration with ERP and third party systems to supplement cash forecast. Fully integrated with other modules.

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19 Financial Instruments Template functionality that allows for modeling of any debt or investment structure. Configurable action rules allow system to capture unique scenarios of instrument behavior. Ability to send interest payments, journal entries directly from securities entered. Multi-level reporting.

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22 Screen shot G Treasury SS, LLC

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25 Funds Transfer All encompassing hub for all organization s payments. Configurable workflow allows for security requirements & audit initiatives to be met. Enhanced security around payment files as well as automated retrieval of confirmation. Ability to interface with any system to integrate corporate payments.

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29 Account Analysis Automation of electronic fee analysis file (EDI822, TWIST, Proprietary). Transparency of fee structures across banks creates negotiation leverage. Storage of fee contract prices allowing for variance reporting. $25K in savings. G Treasury SS, LLC

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33 Account Signer Tracking Dynamic workflow for signer storage. Tracking of specific authorization on accounts allowing detailed reporting. Storage of pertinent fields for FBAR reporting. Ability to deactivate individual leaving the company by one click.

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36 Reporting & Dashboards G Treasury SS, LLC User configurable reports & dashboards can be pulled from any data table in solution. Reports/Dashb oards can be scheduled and sent via or FTP. Reports can be created and shared for specific set of users.

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38 Loan Maturity Schedule Total Current Loan Balance

39 Next steps for Toyota Onboard APAC entities. Further integration into SAP. Partnership in product enhancements. Finish bank integration with final 5%.

40 Summary Sophisticated treasury solutions are attainable with the right vision and resource allocation. Understanding the organization s capacity to grow is important during the buildout. Strategic partnership with vendor allows you to be heard. One solution should handle all treasury functions.

41 QUESTIONS?

42 -2013 Contact Us Andrew Blair Key Account Manager GTreasury Alan Smith Treasury Manager Toyota Financial Corporation Akshat Patel Sr. Treasury Analyst Toyota Financial Corporation