L/O 1: Establish Project Aims, Objectives & Timeframes

Transcription

1 L/O 1: Establish Project Aims, Objectives & Timeframes Ibrahim Sameer (MBA - Specialized in Finance, B.Com Specialized in Accounting & Marketing)

2 Project Management

3 Project Management What is your understanding about project?

4 What is a Project? According to the PMBOK (Project Management Body of Knowledge) 3rd edition, A project is defined as a temporary endeavor with a beginning and an end and it must be used to create a unique product, service or result.

5 What is a Project? Lets assume here is Mariyam.

6 What is a Project? Assume she is automobile designer and came up with new design of a car.

7 What is a Project? Her team collaborate and come up with a plan.

8 What is a Project? And create a prototype of a car.

9 What is a Project? Creation of prototype car leads to

10 Project Management

11 Project Management Process

12 Initialization In short in this stage you determine what to do in this project.

13 Initialization How do we know initialization stage is complete. The deliverable at initialization stage is Project Charter & this is produced by project manager.

14 Initialization Project charter is the bible to be used throughout the project.

15 Initialization Also while specifying clear goals and scope of the project; it will be mention how currently we do things right now and in future how we will do things.

16 Initialization Also in the project charter it will be mention who are the key player which person will play which role & responsibility that comes with that role & how controls will be implemented.

17 Initialization As mention earlier this document is referred throughout the project and this become the reference material and also this document represent the commitment from everybody.

18 Planning Stage This is the most time consuming stage.

19 Planning Stage How do we know planning stage is finished. We will have a document called project plan on our table, produced by project manager.

20 Planning Stage Following are the things that will list in project plan document.

21 Planning Stage So the project manager will do following things as well.

22 Executing Stage This is the most busy and costly stage in a project.

23 Executing Stage In this stage project team members carryout actions that is define in project plan.

24 Executing Stage In this stage the role of project manager is communication & coordination. He need to make sure that all information is communicated to all team members.

25 Executing Stage Since executing stage mark the most hectic stage; it is usually start with kick of meeting. In this meeting project manager ensure that everyone know what is suppose to do.

26 Controlling Stage Since it is not perfect world making a project plan and executing is not enough. You need to make sure everyone work according to your plan.

27 Controlling Stage The deliverable of controlling stage is project status report, produced by project manager.

28 Controlling Stage Project status report include following things:

29 Controlling Stage Periodic meeting will be heads by project manager. Take update from team members and communicate that to stakeholders.

30 Closing Stage Objective of this stage is:

31 Closing Stage This deliverable will be sign off by client and it proof that client is happy with the work done.

32 Closing Stage Once you received sign off from client usually you will be having exit meeting to get feedback.

33 Why Manage a Project? Here is statistics: 1 out 4 project enter into the market, 31% of IT project cancel before completion & 42% large organization is able to complete project.

34 Fail Why do you think project Fail?

35 Why Do Projects Fail?

36 Why Do Projects Fail? Here is Ali; he has dream of construction beautiful house home for himself. He start at young age.

37 Why Do Projects Fail? But does not plan correctly. Even after reaching him, his old age due to improper time management his dream house could not be completed.

38 Why Do Projects Fail?

39 Why Do Projects Fail? Here is Suha wants to buy a beautiful dress for upcoming party. She plans to go near by mall to make purchase.

40 Why Do Projects Fail? Since she does not properly plan the cost involve during shopping. She ends ups buying lots of other things the money that she have.

41 Why Do Projects Fail?

42 Why Do Projects Fail? Here is Raheem want to buy a shiny convertible car. So he and his wife can go into long drive.

43 Why Do Projects Fail? Less than a year they have a child. Now the convertible car does not seems to correct choice for the family.

44 Why Do Projects Fail?

45 Why Do Projects Fail? Here is Mohamed spend lots of money on buying a big home.

46 Why Do Projects Fail? Since he did not check the quality of home before making purchase. It collapse within few months of his purchase.

47 Who Manages a Projects? Who rescue us from all these problems. Who is the one who manage everything in a project.

48 Who Manages a Projects? The one person who save us all of this is:

49 What the Skills of a PM?

50 What the Skills of a PM?

51 Gantt Chart Do you get overwhelmed by large projects? Do you wish you had a way to keep track of how the project is coming along? Well, you have a way to do just that! It's called a Gantt chart, and it is super easy to create.

52 What is Gantt Chart? Gantt Chart

53 Gantt Chart So that it; allows the project manager to see the status of the work as it is completed.

54 Gantt Chart Its name comes from its creator in the 1910, Henry Gantt.

55 What the Gantt Chart Show? The specific activities for the project. The point in the process each activity should start. The length of time allotted for each activity.

56 Gantt Chart - Specimen Here is an example of a Gantt Chart

57 Questions & Answers What else you want to know?

58 Thank You Ibrahim Sameer Seek knowledge from cradle to grave