City of Forest Park Request for Proposals Telescoping Bleachers - Recreation Building

Transcription

1 12660 Telescoping Bleachers City of Forest Park Request for Proposals Telescoping Bleachers - Recreation Building Mandatory Pre-Bid Conference March 10, 2014 at 10am Bid Deadline March 24, 2014 at 2pm Invitation to Bid The City of Forest Park, Ga. is requesting RFP for bleachers replacement at the Recreation and Leisure Services Department located at 803 Forest Parkway, Forest Park, Ga Sealed bids must be received no later than 2:00 pm on March 24, The Gym Floor is also being replaced; so coordination of both of these projects are critical. Time will be a major factor. Bidders shall state that the bids are being submitted in accordance with these specifications. All bids considered must meet or exceed all specifications herein. The bidder shall represent by his bid that all material to be furnished under this bid is new and unused. All purchases are to be tax exempt from all taxes, including state and federal tax exemption certificate will be furnished upon request. All Bidders will be required to attend a Pre-Bid meeting in order for your Bid to be consider for this project. The mandatory Pre Bid meeting is scheduled for March 10 th, 2014 at 10:00 am at the Forest Park Recreation and Leisure Services Department located at 803 Forest Parkway, Forest Park, Ga Bidders may contact Mr. Jeffrey Eady Public Works Director at Coordination of the scope of work to be perform under this bid is imperative. This will help insure a completed projects are done in a timely manner. First, the floor company will install that section of flooring that will go under the bleachers. When flooring company finishes this section the bleacher company must be ready to install the new bleachers. This is a must so that rest of the gym floor can be install in a timely manner. All trash and debris from installation of new bleachers must be removed and disposed of by the contractor daily.

2 The City of Forest Park is a franchised area for sanitation and debris removal. Material and debris can be disposed of by means of a dump truck or pickup truck. Should a roll-off container be needed due to the amount discarded a roll-off container would need to be set up through the City of Forest Park Public Works Department (404) Outside roll-off companies are not permitted in the City. Preservation of property, adjacent property, utilities, and other facilities shall be protected from injury or damage resulting from the Contractor s operations The following bid specifications are the minimum acceptable specifications based on economy and usability 2

3 CITY OF FOREST PARK 5230 JONES RD., GENERAL INSTRUCTIONS TO BIDDER There is a mandatory pre-bid conference that will allow for a detailed discussion of the staff and use patterns, our services and the City s expectations. At this time, bidders will have an opportunity to address any questions, communicate the feasibility of the City s expectations. If bidders do not attend this conference and still submit a bid package, their bids will not be considered valid and will not be considered for award. The pre bid conference will be held on March 10, 2014 and begin promptly 10:00 am at Forest Park Recreation Building, 803 Forest Parkway, Forest Park, Georgia, Unless otherwise requested, only one original and three copies of the bid form need be submitted and this copy must be typewritten and printed in ink. Any changes or corrections must be initialed by the person signing the bid. 2. The person, firm or corporation making the proposal shall submit it in a sealed envelope on or before the date and time specified.the envelope shall be marked Sealed Bid and carry the bid title,and date and time as set forth in the request for quotation. No proposal may be withdrawn or modified in any way after the deadline for bid opening. Any bids not received by that time will be returned unopened. Sealed bids should be sent Addressed to: City Of Forest Park City Manager Mr. Frank Brandon 745 Forest Parkway Forest Park, Ga If descriptive literature is attached to the bid, bidder's name must be on all separate sheets. 4. Each project will be priced separately. Unit price extension and net total must be shown. 5. Cash discounts for early payments ( i.e. 2% 10 days) or E.O.M. terms should be shown separately, even if terms are Net. 6. No Federal or State Sales Taxes are applicable. Exemption certificates furnished upon request. 3

4 7. All prices shall be for delivery, our destination, F.O.B. freight prepaid Forest Park, Georgia, unless otherwise shown. 8. If there is any questions whatsoever regarding any portion of the specifications, it shall be the bidder's responsibility to seek clarification immediately from the City of Forest Park, as early as possible prior to the bid opening. 9. Any variation from the specifications must be clearly stated by the bidder in writing and submitted with his proposal. 10. These instructions are to be considered an integral part of the proposal. 11. The City reserves the right to reject all bids within thirty(30) days from the date of the opening. 12. The City desires delivery of the material and services specified within 30 days after the date of the award. Unreasonable delivery proposal may be cause for disqualifying a bid. Each bidder shall state a definite delivery time and avoid using terms, ASAP, or approximately so many days. 13. The City reserves the right to accept or reject any and all bids and waive any Informalities. 14. The undersigned on the bid proposal certifies that he / she has carefully examined the instruction to bidders, terms, and specifications applicable to and made part of this proposal. He / she further certifies that the prices shown in the schedule of items on which he / she is bidding, are in accordance with the conditions, terms, and specifications of the proposal and that any exception taken therto may disqualify the bid. 4

5 A. Codes, Permits, Fees, Etc. GENERAL REQUIREMENTS & INFORMATION: All permits, fees, arrangements for inspections, licenses, and cost incurred for the same shall be the responsibility of the successful contractor. All work, materials and construction must comply with all applicable rules and regulations of local, state and/or national codes, laws and ordinances. B. Site Examination It shall be the responsibility of each bidder to visit the site of the proposed project to examine the conditions as they exist before submitting a bid. C. Insurance The successful contractor shall carry adequate insurance; general liability, automobile liability, equipment and property, and workers compensation to satisfy any claim filed against the company and hold the City of Forest Park harmless for any negligent act of this agent. A copy of all insurance certificates must be on file at City Hall before any work may begin. Insurance Requirements: 1. Statutory Workers Compensations Insurance Employers Liability Bodily Injury Accident - $100,000 Each Accident Bodily Injury by Disease - $500,000 Policy Limit Bodily Injury by Disease - $100,000 Each Employee 2. Comprehensive General Liability Insurance $500,000 Limit of Liability per Occurrence for bodily injury and property damage. 3. Auto Liability Insurance $500,000 Limit of liability per occurrence for bodily injury and property damage. Comprehensive from covering all owned, non-owned and hired vehicles. 4. Umbrella Liability Insurance - $1,000,000 Limit of liability E- Verify- All Vendors must submit an affidavit to certify that they participate in the Federal Employment Eligibility verification. Participation in the E-Verify program must commence before the proposal deadline, and E-Verify affidavit is included in the package. D. Exceptions and Omissions If exceptions are taken to any portion of these specifications, such exceptions must accompany the bid and must be in writing. If any feature normally included in a complete job of this nature is omitted from these specifications, it too must 5

6 be so stated in writing and be included with the bid. E. Performance Bond The successful contractor shall be required to furnish a Performance Bond in an amount equal to the contract price with a corporate surety approved by the Owner, will be required for the faithful performance of the contract. Bond must be filed with the Director of Public Works within ten (10) days after approval of the contract. F. Payment Bond (if applicable) The successful contractor shall be required to furnish a Performance Bond in an amount equal to the contract price. Bond must be filed with the Director of Public Works within ten (10) days after approval of the contract. Each Bid must be accompanied by a BID BOND payable to the OWNER for five percent of the total amount of the BID. As soon as the BID prices have been compared, the OWNER will return the BONDS of all except the three lowest responsible BIDDERS. When the Agreement is executed the BONDS of the two remaining unsuccessful BIDDERS will be returned. The BID BOND of the successful BIDDER will be retained until the payment BOND and performance BOND have been executed and approved, after which it will be returned. A certified check may be used in lieu of a BID BOND. Attorney in-fact who sign a BID BONDS or payment BONDS must file with each BOND a certified and effective dated copy of their power of attorney. G. Affidavit Bidder shall make an oath in writing that he/she has not engaged in any collusive or anti-competitive practices in the responding to the bid. Declaration of noncollusion is a statement that the bid submitted is a bona fid bid prepared independent of other bidders, without collusion or fraud (bid rigging, price fixing, rotation of award, etc.) H. Quotations The Bid quotation should be the price for all materials, labor, and equipment associated with the satisfactory completions of the projects. I. Payment Payment will be made on actual in place quantities. J. Traffic Control (if applicable) 6

7 Provisions must be made to allow for the safe movement of local traffic. Certified flaggers must be used when necessary. It is the responsibility of the contractor to provide traffic controls for the safe and expeditious movement of traffic through the work and incident zones. All standards and principles outlined in part VI of the manual on Uniform Traffic Control Devices must be followed. It is the responsibility of the contractor to provide the design, placement, operation, and maintenance of said traffic control devices. The City of Forest Park will permit lane closures between the hours of 9:00 a.m. and 3:00 p.m. only. K. Landscaping Material (if applicable) Any shrubs, ornamental bushes, or other landscaping that conflict with the work area should be removed if necessary, handled with care and replanted within eight hours. L. Evaluation Process (if applicable) Each roadway location is to be bid separately and will be evaluated independently. The City reserves the right to delete any portion thereof. M. Utilities (if applicable) The Contractor will be responsible for having public owned utilities located, unless other specified. 7

8 TELESCOPIC BLEACHER SPECIFICATIONS PART 1 GENERAL 1.1 Description A. Scope 1. Seating systems comprised of multi-tiered rows of seats, deck components and risers on interconnected, retractable, supporting structure. Telescopic seating operation shall be by means of electric operation. Telescopic seating system shall be wall attached (typically), recessed within the columns. 2. Telescoping Bleachers that are 10 rows x 4 sections 19 5 long with Integral Power for each individual section. B. Manufacturer s Design Criteria 1. Gymnasium seat assembly is designed to support, in addition to its own weight, a live load in excess of 120 lbs. per linear foot or 100 lbs. per square foot (whichever affect is greater), front to rear sway in excess of 10 lbs. per linear foot and a parallel sway load in excess of 24 lbs. per linear foot of row. 2. Guard railings are engineered to withstand a load of 200 lbs. per foot at top rail and an intermediate load of 150 lbs. per foot. 3. Steel structure must be free standing when installed and include 4 steel columns per row, per section. Those manufacturers which only include 2 columns per row, per section are not acceptable. 4. Steel columns must be fabricated from structural high tensile steel tubing; minimum size of tubing will be 1 ½ x 3 x 10 ga. Those manufacturers providing formed steel or angle iron columns in place of structural tubing are not acceptable. Maximum spacing between columns shall be Two row locks per row, per bleacher section manufactured from ¼ hot rolled steel to prevent racking of bleachers as they are retracting are required. 6. Footboards shall be produced from ¾ plywood with top facing. Voids or boat patching on top facing is not acceptable. Top facing shall receive 3 coats of colored, opaque, catalyzed epoxy coating. 7. Aluminum trim shall be installed on all exposed edges. Extruded aluminum joiners shall be placed between adjacent footboards. 8. Molded seats shall be one-piece, 18 wide of high density polyethylene structural foam with full perimeter interlock and concealed mounting hardware. End caps shall be provided at all ends, aisle ways and ADA locations. Colors are bright without excessive streaking. Waterfall coloring will not be acceptable. Indents for numbers and letters shall be standard. 8

9 9. No less than 4 diameter x 1 ¼ soft faced, non marking rubber wheels to support understructure system shall be provided with sintered metal bearings and clips for easy replacement. 10. Nose beam shall be formed from 14 ga. minimum galvanized steel. Steel shall have G90 galvanized coating or better. These will encapsulate ¾ plywood decks. 11. Rear riser shall be formed from 14 ga. minimum galvanized steel. Steel shall have G90 galvanized coating or better. 12. Handicap seating provisions: Provide recoverable first tier cutouts as required by ADA. Include manufacturer s standard front guardrail and closure panel below. Shop drawings will reflect locations. 1.2 Quality Assurance A. Acceptable Manufacturer 1. The manufacturer shall be a firm experienced in the manufacturing of telescoping bleacher seating systems. (see Bidders Qualification sheet) 2. The telescopic seating system specified herein shall comply with the International Building Code 2006 Edition, NFPA 102 Standard for Grandstands, Folding and Telescopic Seating, Tents, and Membrane Structures 2006 Edition; and specifically with Chapter 5, Folding and Telescopic Seating, except where additional requirements are indicated or imposed by authorities having such jurisdiction. 3. The telescopic seating system manufacturer shall employ a registered, professional engineer to certify that equipment to be supplied meets and/or exceeds the design criteria of these specifications. 4. The telescopic seating system manufacturer shall have all welding done in a CWB/AWB certified shop. 5. It will be the responsibility of the bidder to furnish with his bid a list clarifying any deviation from these specifications, written or implied. B. Acceptable Installer 1. Installers to be recognized, trained, and certified by the telescoping bleacher seating manufacturer. C. Acceptable Service Capability 1. The bleacher Contractor must be able to show proof of full time service capability by factory certified technicians directly employed by the Bleacher Contractor. Adequate and satisfactory availability of repair parts and supplies and ability to meet warranty and service requirements are a requirement of this invitation to Bid. All full time service personnel shall be factory authorized and trained. 9

10 1.3 Submittals A. Submit six copies of each of the following: 1. Manufacturer s shop drawings: which indicates Telescoping gym seat assembly layout. Show seat heights, row spacing, and rise, aisle widths and locations, assembly dimensions, anchorage to supporting structure, material types and finishes. The Wiring diagram which indicates electrical wiring and connections. 2. Manufacturer s standard 1 year warranty and limited 20 year warranty 3. Manufacturer s Operation and Maintenance instructions B. Submit seating and deck samples, as required. 1.4 Project Conditions A. Field measurements: Coordinate actual dimensions of construction affecting Telescoping bleachers installation by accurate field measurements before Fabrication. Show recorded measurements on final shop drawing. Coordinate field measurements and fabrication schedule with construction progress to avoid delay of work. 1.5 Warranty A. Submit manufacturers standard warranty form for Telescopic seating systems. 1. The manufacturer shall guarantee all work performed under these specifications to be free from defects for a period of one (1) full year. 2. Replacement structural steel components, nuts, bolts, axles, and wheels as necessary to maintain the integrity of the original installation, will be provided at no charge for a period of twenty (20) years. 3. The guarantee shall be limited to the fair use of the Telescopic Seating System and shall not include acts of vandalism, fire, flood or other situations that do not fall into the general use requirements of the bleachers. 4. A yearly inspection and required maintenance must be performed to maintain the extended 20 year warranty. PART 2 PRODUCT 2.1 Manufacturers A. The basis of design for the gymnasium seating shown on the plans and detailed in these specifications is by Sheridan Gymnasium Equipment Limited. Other acceptable manufactures will be considered if in compliance with these specifications. It is the responsibility of the bidder to furnish with their bid a list of deviations from these specifications, written or implied, in order that a fair and proper evaluation can be made. Those bidders not 10

11 submitting a list will be presumed to have bid as specified. All bids considered must meet or exceed all specification herein. Other manufacturers desiring to bid shall submit detailed product literature and specifications with the bid. Any manufacturer which is approved must conform to all specifications herein. Use the below form to specify compliance. Deviations from the specification must be clarified in writing and included in the bid submittal on a separate form supplied by the bidder. Comply Deviate 1. Model: M200 Molded Seats 2. Aisle Type: Foot level Aisles with center aisle railings with curved top rail terminations. 3. End rails: Typically self-storing ready rails. 4. Operation: Integrally powered friction electric operation. Integral power for 4 Sections x 19 5 long 5. Product Requirements: a. System to be wall attached and/ or System shall be floor attached where reverse folding is required. b. Bank A Length shall be: 78-0 c. Total number of Rows: 10 d. Row rise: 10 e. Row spacing: Accessories: a. Handicap seating provisions: Provide first tier handicap cutouts to comply with American Disabilities Act (ADA). All handicap cutouts shall have required railings. Center cutouts will be recoverable. 11

12 b. End railings shall be designed to withstand the following horizontal forces applied separately: A concentrated load of 200 lb applied at any point and in any direction along the top railing member A uniform load of 50lb/ft applied vertically downward at the top of the guardrail Rails shall be permanently mounted to the bleachers and automatically extend and stack with the bleachers when the bleachers are operated. The top rail shall have a design angle of 78 degrees outward from vertical to allow the end rail system to automatically extend and stack with bleachers. Intermediate self-storing end railings shall be 51 inches high when mounted to the deck board. Rail mount should be one-piece which will sandwich the deck board. The rail shall be 36 inches high when measured vertically from center of seat or seat board surface. The end rail shall be 20 inches wide. The vertical members of the guardrail shall be made from one inch square, 14-gauge tubular steel with mandrel formed radius edges. The stiffener bracket shall be of formed steel to withstand the required impact loads and the steel tubes shall be 12

13 welded with full perimeter fillet welds on all four sides. Each end rail shall be reinforced by a stiffener bracket clamped to the rail at seat board level and attached to the bleacher seat board with three (3) 2-1/4" elevator bolts. The bracket shall be 1/8" thick by 1" wide with a saddle clamp welded to one end to clamp a vertical structural member. The clamp shall be fastened to the vertical member with two 1/4" hex head bolts. All attaching hardware shall be zinc plated. Top row end rails shall attach to the last intermediate end rail with two clamps on the adjoining vertical members and a stiffener bracket clamped to the rail at seat board level and attached to the bleacher seat board with three(3) 2-1/4" elevator bolts. The top row rail shall be 9 inches wide. The vertical members of the guardrail shall be made from one inch square, 14-gauge tubular steel with mandrel formed radius edges. The five vertical structural members of the end rail shall be spaced so that the vertical openings between the members shall be such as to prevent passage of a 4-inch diameter sphere. Vertical structural members shall be 14 gage tubular steel. 13

14 End rail and bracket finish shall be a specially formulated epoxy powder coated surface that is resistant to rust, scratching, peeling and abrasions. Color choice shall be recommended by the contractor and selected by the City. End rails are to be self-storing, nesting inside each other while bleachers open/close, without any action by the operator. c. Obstructions: Note any obstructions (columns, drainage pipes, overhead ducts, etc.) on final shop drawings. d. Self-storing aisle rails shall be permanently mounted to the bleacher by a single pedestal mount with a minimum height of 34 high with terminating mid rail. Handrails shall be attached to a socket which shall rotate 90 for easy storage in socket. Aisle handrails that are detached from the socket, removed from the mounting bracket, or designed to lay down in the socket for storage are unacceptable. Spring loaded rails sockets for storage are unacceptable. Aisle rails are to mount to bleacher in at least 2 locations, including foot/deck board and riser/nose beam. Railings, posts, and sockets designed to withstand the following horizontal forces applied separately: A concentrated load of 200 lb applied at any point and in any direction along the top railing member 14

15 A uniform load of 50lb/ft applied vertically downward at the top of the guardrail e. Rail and bracket finish shall be a specially formulated epoxy powder coated surface that is resistant to rust, scratching, peeling and abrasions. Color choice shall be recommended by the contractor and selected by the City. 2.2 Fabrication A. Understructure System 1. Structural high-tensile steel columns fabricated from minimum size 1 ½ x 3 x 10 gauge structural tubing. 2. Bracing: 1 ½ square, structural Tubing 3. Row Locks: Provide two per each row, per bleacher section made of ¼ plate, hot rolled steel. 4. Wheels shall be 4 diameter x 1 ¼ width. 5. Maximum spacing between columns shall be Finish: Provide manufacturers black, semi-gloss, machinery enamel B. Deck System 1. Footboards shall be ¾ plywood with top facing. All surfaces shall be thoroughly sealed. Top facing shall receive three coats of colored, opaque, catalyzed epoxy coating. Aluminum trim shall be installed on exposed edges. Adjacent foot boards shall be joined by means of 15

16 extruded aluminum joiner beam sized for ¾ footboards. The use of ½ or 5/8 footboards are unacceptable. 2. Provide thru-bolt fastening through galvanized steel riser beams at locations of splices in rear riser. Front deck connection shall be provided using front steel nose beams. C. Decking and Riser Supports 1. Decking and riser supports shall form rigid closed deck structure. Tapered deck stiffeners shall be bolted through the front and back. D. Seat System 1. Molded Structural Foam: Provide one-piece, high density structural polyethylene foam. Scuff resistant, textured solid color with anatomically correct tops. Color(s) for the seat modules shall be determined by the City by providing color charts. Contrasting color effects can be created with custom colors. E. Electrical System 1. Friction Drive System: A series of electric drives are located under the first row in sufficient quantities as located on drawings. Each tractor drive shall consist of two 12 wide x 6 diameter cylinder wheels covered with a specially formulate white 60 durometer soft-faced rubber grooved for positive grip and low wear while reducing stress on floor. 2. The tractor is operated by a minimum ¼ HP gear reduction motor built into a height 16

17 adjustable steel framework and containing additional weight plates for added traction where necessary. These drives operate from one central control box and a single plug-in, hand-held, low-voltage remote pendant controller which has, in addition to an in-and-out button, a left and a right jog button used to always allow for straight and true steering (steering provided where required). The standard system operates with 3 phase, 208 volt, 60 Hz power. Optional power source can be supplied as required. PART 3 EXECUTION 3.1 General A. Manufacturer s representative or bleacher system installer shall demonstrate the proper method of operation of the bleacher system to the Owner and Architect upon completion of the work. B. Telescopic Seating Subcontractor shall verify that all areas are free of impediments interfering with the installation and that substrates are acceptable to receive seating in accordance with the manufacturer s recommendations. C. Electrical wiring within the building as required for power operation of the bleachers shall be provided by others. 3.2 INSTALLATION D. Seating shall be installed in accordance with the manufacturer s instructions and final shop drawings. Telescopic Seating Subcontractor will install all accessories, anchors, inserts and other items for installation of seating and for permanent attachment to adjoining construction. E. Adjustment and Cleaning: Upon completion of installation, Telescopic Seating Subcontractor shall adjust each seating assembly to operate in compliance with manufacturer s recommendations. Telescopic Seating Subcontractor shall clean installed seating on exposed or semi-exposed surfaces and touch-up all exposed finishes. 17

18 F. The manufacturer reserves the right to incorporate design changes and material substitutions as it sees fit to improve the overall product. 18

19 City of Forest Park Recreation & Leisure Services Bid Proposal of Bleacher Replacement 2014 Having carefully examined the specifications for the bleacher replacement at the Recreation & Leisure Services Department located at 803 Forest Parkway, Forest Park, Ga and having visited the site, examined and become familiar with all conditions affecting the cost of the work. The undersigned hereby propose to furnish all labor, material, equipment and incidentals; and to perform all work in the manner and form as provided. It is the responsibility of the bidder to furnish with their bid a list clarifying any and all deviations from these specifications, written or implied, in order that a fair and proper evaluation can be made. Those bidders not submitting a list of deviations will be presumed to have bid as specified. 1. INSTALLATION OF NEW BLEACHERS COST: 2. YEARLY INSPECTION AND MAINTENANCE COST: TOTAL BID AMOUNT COST : DATE OF COMPLETION WILL BE TAKEN INTO CONSIDERATION WHEN AWARDING BID LENGTH OF TIME TO COMPLET PROJECT: DATE TO COMMENCE WORK AFTER NOTIFICATION: COMPANY NAME: ADDRESS: CITY STATE ZIP CODE FAX # NAME OF BIDDER: SIGNATURE OF BIDDER DATE: WARRANTY PERIOD: 19

20 CITY OF FOREST PARK 5230 Jones Rd. Forest Park Ga., Bidders Qualification Sheet Company Name Name Title Address City St. Zip Phone Fax 1. Number of years of experience bidder has in the type of work described in specifications. 2. Name & location of places where similar services have been performed in the past five (5) years, and indicate date and year of contracts and name of person to contact who approved Bidders work. Name Location Year Contact Phone # 3. Number of employees specifically hired by proposer to perform services of type specified. Supervisory Laborers 4. Additional Information Signature & Title of Person Preparing this Form Date 20