Surrey Minor Maintenance Works Panel of Contractors

Transcription

1 Supporting the local economy in Surrey Surrey Minor Maintenance Works Panel of Contractors 13 th July 2012

2 Surrey Minor Maintenance Works Panel of Contractors Introduction Ross Duguid Category Manager - Corporate Environment & Communities

3 Agenda 9.20am Welcome and introduction by Ross Duguid Category Manager - Corporate Environment & Communities 9.35am Scope of planned maintenance works Peter Beasley Operations Manager at Estates, Planning and Management (EPM) 9.50am Opening up business opportunities in Surrey John Hesp Senior Category Specialist (Property) 10.00am Introduction of South East and London Construction Framework and Local Construction Framework Main Contractors in Surrey Jason Edwards Contract Cost Manager (Property) 10.15am Introduction to Exor accreditation scheme Andrew Turner Exor 10.25am Q&A session 10.35am Closing Comments Networking session & close

4 Why are we here? Recognition that we need to engage more with our local suppliers to deliver value for residents and contribute to Surrey economy This is a change of direction for us in some spend areas Our Corporate Strategy for : We will reduce our costs by more than 200m over the next five years. We will support Surrey businesses by shifting up to 60% of Council spending These targets are not independent

5 60% Our target: 60% spend with local firms (across all categories) 53% Current spend with local businesses: 53%

6 Surrey Panel of Contractors - Objectives: Engage local contractors to deliver minor planned maintenance works Meet or exceed 60% target of spend through Surrey based SME s Help create sub-contracting opportunities with main (Framework) contractors (70% target)

7 Networking Delivery of networking events and supporting technology (portal) to: Help our main contractors looking for local construction related businesses to enhance their existing supply chains Help local businesses looking for work opportunities, and members of the public searching for an apprenticeship or job in construction

8 Scope of planned maintenance works Peter Beasley Operations Manager at Estates, Planning and Management

9 Planned Maintenance Delivery - Reactive/cyclical contracts (East and West): up to 7,500 - Surrey Minor Works Panel: 7,500-75,000 - Framework contracts: 75, ,000 Surrey Minor Works Panel

10 Type of works a. Building i. Window/door replacement ii. Drainage iii. Fencing iv. Tar paving v. General building 1. Bricklaying 2. Carpentry 3. Internal decorations 4. External decorations vi. Minor building projects e.g. kitchen refurbishments, WC refurbishments, small extensions, etc b. Roofing i. Flat ii. Pitched

11 SCC Team o Building surveyors o Building services engineers (mechanical and electrical) o Quantity surveyors o Compliance team Maintenance surveyors Maintenance engineers CDM Co-ordinator Asbestos management surveyors

12 Process Building surveyors/building services engineers produce specification/drawings Quantity surveyors will issue pricing documents to selected contractors Contractor prices checked by quantity surveyor and project lead Purchase order Pre-start meeting Progress meetings Handover completion End of defects inspection Release of retention monies

13 Quality control Customer satisfaction Timeliness Zero defects at Handover

14 Opening up business opportunities in Surrey John Hesp Senior Category Specialist Property

15 Current 20m annual spend on responsive repairs and planned maintenance works delivered by a single contractor Responsive building works 4m Planned building works 7m Emergency call outs, responsive repairs, leaks breakdowns, gas servicing, electrical maintenance Requires good H&S and strong logistical capacity Larger projects include extensions and alteration, new build, re-cladding where structures are involved and logistical considerations are important Smaller projects include refits, replacement doors and windows, kitchen and toilet refurbishment, redecoration M&E Planned 9m Larger projects include boiler replacements, central heating upgrades, lighting upgrades, re-wiring etc. Bulk buying and effective programming are needed Smaller projects include replacing valves, pumps, parts, light fittings, fluorescent tubing, switches, sockets etc

16 New approach 60 SME s are offered 2.0m- 3.5 of planned building maintenance jobs Each firm gets 6 tender opportunities per year Job size is between 7,500 and 75,000 Projects of over 75k go to main contractors under the new Framework Agreements Networking events with main contractors to help create sub-contracting opportunities

17 Pros and Cons: Buying from major contractor Economies of scale Capacity to deliver major projects Continuity of supply & lessons learnt Long-term strategic approach But: High head office costs Relies heavily on sub-contracting Surrey is one of many clients

18 Pros and Cons: Buying from small contractors Specialist contractors One-off projects Locally based/lower overheads Local relationships /continuity But: More client co-ordination Lower capacity Limits continuous improvement

19 Property Procurement South East and London Tier 1 contractors for large projects (> 1.5m) Local Area Construction Framework for medium size projects ( 75k to 1.5m) 70% of this goes through supply chain will be working with main contractors to make this local Local SME s (projects below 75k)

20 The role of an independent accreditation provider Potential contractors to be pre-qualified by Exor Pre-qualify once bid multiple times Rotation on bidders list to ensure all suppliers have the opportunity to bid Successful tenderer is invited to next tender Contractors pay annual fee to the provider Contractors available on Exor s national database of pre-qualified contractors

21 Successful contractor invited to bid for next project Contract is awarded Contractors pre-register The bidding mechanism Contractor successfully pre-qualified and available to bid First come first served max 60 SME s SCC Quantity Surveyors evaluate bids SCC invites 4 Contractors who submit bids

22 Bidding Timetable: Building Works (Fabric) starts Aug/Sep 2012 Roofing; Mechanical & Electrical starts Dec 2012/Jan 2013

23 Introduction of South East and London Construction Framework and Local Construction Framework Contractors Jason Edwards Contract Cost Manager Property

24 Objectives Engage local contractors to deliver minor planned maintenance works Meet or exceed 60% target of spend through Surrey based SME s Help create sub-contracting opportunities with Main (Framework) Contractors (70% target)

25 Frameworks South East and London Construction Framework (SEaL) Main Contractors for large projects (> 1.5m) Local Construction Framework (LCF) Main Contractors for medium projects ( 75k to 1.5m)

26 SEaL Main Contractors Balfour Beatty Group Ltd BAM Construction Ltd Geoffrey Osborne Ltd Leadbitter Group Mace Ltd Miller Construction (UK) Ltd Morgan Sindall PLC Willmott Dixon Construction Ltd

27 SEaL Main Contractors Potential Workload Education Basic Need (EBN) programme, procured in tranches; Primary Schools - 120m forecast spend by 2016/17 Secondary Schools - 124m forecast spend by 2018/19 Other discreet projects eg Guildford Fire Station

28 EBN-T1 8No. Primary Schools (5No. in Surrey) Scope New build extensions, remodelling and refurbishment of existing buildings Programme Enabling works commence this Summer with schools complete for September 2015) Value - 35m ( 21m in Surrey)

29 EBN-T1 Main Contractors Geoffrey Osborne Ltd (Reigate) Miller Construction (UK) Ltd (Guildford) Willmott Dixon Construction Ltd (Cobham)

30 EBN-T1 Main Contractors : Contacts Osborne : Guy Dawes (Framework Manager) guy.dawes@osborne.co.uk Miller : Tony Byers (Group Procurement Mgr) tony.byers@miller.co.uk Willmott Dixon : Neil Mant (Supply Chain Manager) neil.mant@willmottdixon.co.uk

31 LCF Main Contractors Hilife Construction Company Ltd (Caterham) Mansell Construction Services Ltd (Croydon) Walker Construction (UK) Ltd (Newchapel nr Lingfield)

32 LCF Main Contractors Potential Workload Scope Various new builds, extensions and refurbishments of a range of existing buildings including youth centres, libraries, fire stations and schools Programme 4 year framework planned to go live later this year Value - < 5m per annum

33 LCF Main Contractors : Contacts Hilife : Janet Shields(Mktg & New Business Exec) janet.shields@hiconco.co.uk Mansell: Jason Peck (Supply Chain Manager) jpeck@mansell.plc.uk Walker: Alan Leigh (Contracts Manager) alan.leigh@walker-construction.co.uk

34 Networking Delivery of 2-4 networking events per annum and supporting technology (portal) to: Help our main contractors looking for local construction related businesses to enhance their existing supply chains Help local businesses looking for work opportunities, and members of the public searching for an apprenticeship or job in construction

35 Introduction to Exor accreditation scheme Andrew Turner Business Development Manager Exor

36 Exor Exor (Services) Ltd - Exor and Safecontractor. Third-party supplier pre-qualification service. Customers are central & local government, housing associations, universities, private sector organisations. Provide buyers with a choice of credible suppliers dependent on the level of risk and compliance standards required For suppliers; We certify your competence and business sustainability making you visible to buyers and able to win more and better contracts. Assist in the reduction of duplication and cost associated in engaging with the public sector. Member benefits through value added services.

37 Becoming an Exor Accredited Business Straightforward 2 Step process: 1. Registration 2. Application Web-based Phone advice / assistance available from our trained staff Depth of expertise in Health & Safety and other compliance requirements

38 Becoming an Exor Accredited Business Web - Phone gavin.johnson@exorms.co.uk

39 Becoming an Exor Accredited Business

40 Becoming an Exor Accredited Business

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43 Becoming an Exor Accredited Business

44 Becoming an Exor Accredited Business - Application Gold standard: Financial / probity vetting Health and safety Insurances Certificates / licences Equalities vetting Environmental / sustainability vetting References

45 My Exor

46 My Exor

47 Pricing Standard SME (< 500,000 turnover) Gold Gold with SSiP

48 Contractor Benefits Contractor benefits package helps support your business Example of benefits received from contractor s membership are : Employment law helpline Commercial law helpline 24/7 Health, Safety & Environmental helpline Quarterly Members Newsletter PR and advertising support

49 Exor Thank you Questions?

50 Questions & Answers

51 Networking Session Thank you for your attendance To register and pre-qualify visit: Phone gavin.johnson@exorms.co.uk For news and updates visit: Contact us via: localsmes@surreycc.gov.uk