EASTERN CAPE PROVINCE

Transcription

1 - 1 - EASTERN CAPE PROVINCE TENDER BULLETIN NO. 602 ` 28 MARCH 2014 PAGE BID NUMBER INDEX 3-4 SCMU 5 13/ SCMU5-13/ SCMU5-13/ SCMU5-13/ SCMU5-13/ SCMU5-13/ SCMU5-13/ SCMU5-13/ SCMU5-13/ SCMU-2/02/ JGR5-14/ JGR5-14/ JGR5-14/ CONSTRUCTION OF PORT ST JOHNS WORKSHOP ROUTINE MAINTENANCE OF PROVINCIAL PAVED ROADS IN KING SABATA DALINYEBO AND NYANDENI LOCAL MUNICIPAL AREAS ROUTINE MAINTENANCE OF PROVINCIAL PAVED ROADS IN GARIEP, TSOLWANA AND INXUBA YETHEMBA LOCAL MUNICIPAL AREAS ROUTINE MAINTENANCE OF PROVINCIAL PAVED ROADS IN MBIZANA, INGQUZA HILL AND PORT ST JOHNS LOCAL MUNICIPAL AREAS ROUTINE MAINTENANCE OF PROVINCIAL PAVED ROADS IN KOUGA AND KOUKAMMA LOCAL MUNICIPAL AREAS ROUTINE MAINTENANCE OF PROVINCIAL PAVED ROADS IN BUFFALO CITY, GREAT KEI AND NGQUSHWA LOCAL MUNICIPAL AREAS ROUTINE MAINTENANCE OF PROVINCIAL PAVED AND GRAVEL ROADS IN CACADU AND CHRIS HANI DISTRICTS (5 PROJECTS) ROUTINE MAINTENANCE OF PROVINCIAL PAVED AND GRAVEL ROADS IN AMATHOLE, CACADU AND CHRIS HANI DISTRICTS (4 PROJECTS) ROUTINE MAINTENANCE OF PROVINCIAL PAVED AND GRAVEL ROADS IN AMATHOLE AND OR TAMBO DISTRICTS (3 PROJECTS) INVITATION TO SUITABLE SERVICE PROVIDERS TO SUBMIT BIDS ON PROVISION OF MARQUEE TENTS APPOINTMENT OF A SERVICE PROVIDER FOR SECURITY SERVICES IN JOE GQABI REGION CLUSTER 1 12 MONTHS (1 YEAR CONTRACT) BENSONVALE COLLEGE COMPLEX - STERKSPRUIT APPOINTMENT OF A SERVICE PROVIDER FOR SECURITY SERVICES IN JOE GQABI REGION CLUSTER 3 12 MONTHS (1 YEAR CONTRACT) BURGERSDORP ROADS DEPOT APPOINTMENT OF A SERVICE PROVIDER FOR SECURITY SERVICES IN JOE GQABI REGION CLUSTER 2 12 MONTHS (1 YEAR CONTRACT) OLD CPA BUILDING - ALIWAL NORTH - 1 -

2 JGR5-14/ JGR5-14/ NOTICE TO SUPPLIERS APPOINTMENT OF A SERVICE PROVIDER FOR SECURITY SERVICES IN JOE GQABI REGION CLUSTER 2 12 MONTHS (1 YEAR CONTRACT)OLD MILL BUILDING 14 QUEENS TERRACE ALIWAL NORTH APPOINTMENT OF A SERVICE PROVIDER FOR SECURITY SERVICES IN JOE GQABI REGION CLUSTER 1 12 MONTHS (1 YEAR CONTRACT) STERKSPRUIT DEPOT - STERKSPRUIT REGISTRATION AS A PREFERRED SUPPLIER ON THE DATABASE OF THE EASTERN CAPE PROVINCIAL LEGISLATURE BID AWARDS VARIOUS-PUBLIC WORKS - 2 -

3 - 3 - DEPARTMENT OF ROADS AND PUBLIC WORKS EASTERN CAPE GOVERNMENT Tenders are hereby invited for the following contract, relating to the Construction of Port St Johns Workshop CONSTRUCTION OF PORT ST JOHNS WORKSHOP SCMU 5 13/ [CIDB Grade: 7GB/6GBPE Category or higher] Principal Agent: FWJK Quantity Surveyors Tel: Project Leader (DRPW) Ms. U Ntintili Tel: Note: A compulsory pre-tender site inspection will be held at 11:00am on Tuesday, 08 April 2014 at the Port St Johns Workshop in Port St Johns and prospective tenderers are required to attend this inspection. Tender documents will be available from 08:00am on Friday, 28 March 2014 at the offices of the Department of Roads and Public Works, 3 rd Floor, Room No. 346, Qhasana Building, Independence Avenue, Bhisho, on payment of a non-refundable deposit of R per document. Bank certified cheques should be made payable to the Department of Roads and Public Works. Completed tender documents in a sealed envelope endorsed with the project name, tender number and description must be deposited in the Tender Box, 3 rd Floor, Department of Roads and Public Works, Qhasana Building, Independence Avenue, Bhisho, not later than 11:00am on Tuesday, 29 April 2014 when tenders will be opened in public. Tenderers are required to be registered on the Centralised Electronic Database before any contract can be awarded. Tenderers shall take note of the following tender conditions Project Value is in CIDB Grade 7GB Category Tenderers are required to have a CIDB Contractor grading designation of 7GB/6GBPE or Higher Tenderers to tender within their CIDB category grade only (see above) Penalties for late completion will be enforced Late tenders will not be accepted The appointed tenderer will be required to submit a Valid copy of a Letter of Good Standing from the Compensation Commission or the Federated Employers Mutual Assurance, within 21 days of tender award Failure to complete all supplementary information and the RETURNABLE SCHEDULES will lead to the bid being eliminated Preferential Procurement Regulation 2011 (B-BBEE) principles will apply, whereby a tenderer s submission will be evaluated according to the sum of the Award of Points in respect of the tender value and the B-BBEE status of the enterprise Tenderers are required to submit a completed Contractor Performance Report as attached in the returnable document upon completion of the project. The contractor s performance will be evaluated on a quarterly basis and on completion of the project in accordance with this form The successful tenderer must note that 20% of the value of the works is required to be sub-contracted to SMME s and incubator contractors in the region Tenderers are to note that if the successful tenderer has a CIDB grading of 7GB or higher, that they will be required to have a registered professional in their employment Adjudication criteria are as follows: 90 Points for Price 10 Points for B-BBEE status level of Contribution - 3 -

4 - 4 - (A VALID CERTIFIED COPY OF A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE) Tender Forms (Form C1.1: Form of offer and acceptance) that are incomplete or incorrectly completed will lead to the bid being eliminated An original SARS Tax Clearance Certificate must be submitted with the tender, failure to submit this will lead to the bid being eliminated Form T2.2r (Compulsory Enterprise Questionnaire) must be completed by all Parties to a JV, failure to submit this will lead to the bid being eliminated Bidders are requested to submit at least three (3) contactable references of similar work as per the attached Project Reference Returnables Telegraphic, telexed or faxed tenders will not be considered. The lowest or any tenders need not necessarily be accepted and this project may not be awarded to the most favourable Tenderer. Procurement Contact Official: Ms. N. Norman Tel:

5 - 5 - DEPARTMENT OF ROADS AND PUBLIC WORKS EASTERN CAPE GOVERNMENT The Department of Roads and Public Works of the Province of Eastern Cape hereby invites tenders for the provision of Routine Maintenance Services on Various Provincial Paved and Gravel Roads in the Eastern Cape for seventeen projects as listed below. The terminology referred to in the table below is as follows: RMC (Route Maintenance Contract) - maintenance of paved roads only, on a route basis, crossing various LM s IRM (Integrated Road Maintenance) - maintenance of paved and unpaved roads within a Local Municipal Area Minimum Project Contract Number and Description Project Description CIDB Duration Grading SCMU5-13/ : Routine Maintenance of Provincial Paved Roads in King Sabata Dalinyebo and Nyandeni Local Municipal Areas RMC - King Sabata Dalinyebo and Nyandeni (ORTambo) 3 Years 5CE SCMU5-13/ : Routine Maintenance of Provincial Paved Roads in Gariep, Tsolwana and Inxuba Yethemba Local Municipal Areas RMC - Gariep, Tsolwana and Inxuba Yethemba (Joe Gqabi) 3 Years 6CE SCMU5-13/ : Routine Maintenance of Provincial Paved Roads in Mbizana, Ingquza Hill and Port St Johns Local Municipal Areas RMC - Mbizana, Ingquza Hill and Port St Johns (ORTambo) 16 Months 6CE SCMU5-13/ : Routine Maintenance of Provincial Paved Roads in Kouga and Koukamma Local Municipal Areas RMC - Kouga and Koukamma (Cacadu) 16 Months 6CE SCMU5-13/ : Routine Maintenance of Provincial Paved Roads in Buffalo City, Great Kei and Ngqushwa Local Municipal Areas RMC - Buffalo City, Great Kei and Ngqushwa (Amathole) 3 Years 6CE A: IRM - Ikwezi 2 Years 6CE SCMU5-13/ : Routine Maintenance of Provincial Paved and Gravel Roads in Cacadu and Chris Hani Districts (5 projects) SCMU5-13/ : Routine Maintenance of Provincial Paved and Gravel Roads in Amathole, Cacadu and Chris Hani Districts (4 projects) SCMU5-13/ : Routine Maintenance of Provincial Paved and Gravel Roads in Amathole and OR Tambo Districts (3 projects) B: IRM - Nelson Mandela Bay 2 Years 6CE C: IRM Sundays River Valley 2 Years 6CE D: IRM - Inkwankwa 2 Years 6CE E: IRM - Tsolwana 2 Years 6CE A: IRM - Amahlati 2 Years 7CE B: IRM - Baviaans 2 Years 7CE C: IRM Makana and Ndlambe 2 Years 7CE D: IRM Emalahleni and Intsika Yethu 2 Years 7CE A: IRM - Mbhashe 2 Years 6CE B: IRM - Mnquma 2 Years 6CE - 5 -

6 - 6 - C: IRM Mhlontlo and Umzimvubu 2 Years 6CE Tender documents will be available as from 08h00 on Friday 28 March, 2014 from the offices of the Department of Roads & Public Works, Room 3-46, Qhasana Building, Bhisho upon payment of a non-refundable deposit of R 200,00 per tender document. Bank certified cheques must be made payable to Department of Roads and Public Works. A compulsory briefing meeting will be held at 10:00 on Wednesday, 09 April, 2014 at the East London Golf Club. As this is part of a group of tenders for road maintenance contracts, one combined compulsory briefing meeting will be held. DOCUMENTS WILL NOT BE AVAILABLE AT THIS BRIEFING. Failure to attend the briefing will render the Tender nonresponsive and it will be disqualified. The completed tender document and any supporting documentation shall be placed in a sealed envelope endorsed with the project name and tender number and be deposited in the Tender Box, Third Floor, Department of Roads & Public Works, Qhasana Building, Bhisho, not later than 11:00 AM on Tuesday, 29 April, 2014 when tenders will be opened in public. Requirements for sealing, addressing, delivery, opening and assessment of tenders are stated in the Tender Data. Tenderers must take particular note of the following: It is a requirement of tender that a minimum of 25% of the Contract be sub-contracted to Micro Enterprises with a CIDB grading of 2 to 4 in the relevant category of works. Only tenderers complying with the requirements as specified in the Conditions of Tender will be considered. The tender will be evaluated according to the preferential procurement model in the Preferential Procurement Policy Framework Act (PPPFA Act 5 of 2000): Preferential Procurement Regulations, 2011 as well as the Supply Chain Management Policy of the Department of Roads and Public Works. The 90/10 preference point system will be applicable with 90 points allocated to Price and 10 points towards B- BBEE Status Level of Contribution. The tenderer s attention is drawn to Form SBD6.1 whereby Tenderers other than EMEs must submit their original and valid B-BBEE status level verification certificate or a certified copy thereof, substantiating their B-BBEE rating issued by a Registered Auditor approved by IRBA or a Verification Agency accredited by SANAS. Failure to do so will result in zero points score for B-BBEE status level. Further, a trust, consortium or joint venture will qualify for points for their B-BBEE status level as an unincorporated entity, provided that the entity submits their consolidated B-BBEE scorecard as if they were a group structure and that such a consolidated B-BBEE scorecard is prepared for every separate tender. Eligibility and Functionality as detailed in Conditions of Tender will apply (see F3.8.1 in Section T1.2: Tender Data). Tenderers are required to demonstrate their ability to undertake the work and provide proof of experience and expertise. Tenders need to meet both the eligibility criteria as well as obtain a minimum score of 60% for Functionality to be considered further. Tenderers may tender for one or more of the contracts. All contracts will be scored separately. Only if the Tenderer has submitted separate suitable Site Agents and OHS Officers for each tender/project, may additional contracts be considered for award to a single tendering entity

7 - 7 - Tenderers should note that this forms part of a batch of tenders for seventeen projects, relating to routine maintenance on paved and gravel provincial roads in the Eastern Cape. Where it is found that a specific tenderer is eligible for award of more than one contract, the employer reserves the right not to award more than two projects (of the seventeen projects) per tendering entity. The Employer further reserves the right not to award one or multiple contracts to any contractor found to be at a high risk of non/underperformance based on a risk assessment of the current workload or past performance of that contractor. Further to the above, and in accordance with the Department s objective of enterprise development, the Employer reserves the right to award a minimum of 30% (6 of the 17 projects) of this group of projects to Contractors with a CIDB grading of 5CE or 6CE depending on the specific Contract grading requirements. The final allocation of Contracts to achieve the objectives mentioned above will also take into account the most economically favourable combination within the group of projects. The successful tenderers must submit a project specific Occupational Health and Safety Plan approved by the Client, within 21 days of being awarded the contract. Tenderers must complete the Compulsory Enterprise Questionnaire (Form T2.2R). Failure to submit will render the tender non-responsive. This condition also applies to all parties involved in a Joint Venture partnership. The successful Tenderer will be required to submit a valid and certified copy of their Letter of Good Standing from the Compensation Commissioner or FEMA within 21 days of receipt of Letter of Award. Tenderers are required to be registered for VAT and must submit an original valid SARS Tax Clearance Certificate with the tender otherwise the tender will be eliminated. This condition applies to all parties involved in a Joint Venture partnership. If the Tender is submitted simultaneously with other Tenders to the Department or the Tenderer has in the recent past submitted an original valid Tax Clearance Certificate that is valid at time of this Tender, then a copy of the original Tax Clearance Certificate must be included with the tender and a cross reference must be made to the Tender containing the original certificate. Failure to provide proof of a valid Tax Clearance Certificate will render the tender non-responsive. Failure to supply all supplementary/clarification information in terms of the PPPFA may result in the tender being deemed an incomplete tender and shall not be considered for award. Penalties will be applied as defined in Clause 5.13 of the Conditions of Contract (GCC 2010). All tenders shall remain valid for a period of 120 days after the tender closing date. The lowest, or any tender will not necessarily be accepted. Telegraphic, telephonic, telex, facsimile, and late tenders will not be considered. The Department of Roads & Public Works will not sign a contract with any service provider before the Registration on the Centralized Electronic Suppliers Database has been confirmed. All tenderers are therefore requested to complete the document: "Centralized Electronic Suppliers Database Confirmation" to confirm registration on the Centralized Electronic Suppliers Database or that a request for registration has been submitted. Enquiries should be directed to: Procurement Contact Official Technical enquiries Ms K Norman Mr A Westerberg Tel Tel

8 - 8 - EASTERN CAPE PROVINCIAL LEGISLATURE BID INVITATION INVITATION TO SUITABLE SERVICE PROVIDERS TO SUBMIT BIDS ON PROVISION OF MARQUEE TENTS TENDER: SCMU-2/02/2014 Bids are invited from prospective service providers for the following infrastructure requirements: 1. Infrastructure Needs Tent One (Chamber/House) Frame marque tent with seating capacity of 1200 people which will serve as a Chamber (House). In front of the chairs there will be trestle tables seating 70 MPLS in a demarcated area across, a stage and some isles. This marque should have two (2) glass doors, one (1) door to be used by MPL s and the other for the invited guests. Elevated Flooring and carpeting should be done. Trestle tables with table cloths for (70) MPL s and 1200 chairs with chair covers. Table cloths and chair covers must be cream with gold tie backs. Gold overlays for 70 seated trestle tables. Air conditioners and generators should be provided. Marquee tent draped walls, side & roof in cream, provide gold and black swags Greenery for inside and outside. Provision of draped stage for the Speaker and table staff (5 people) with greenery in pots PA system Podium Draping of the podium in cream & gold Plant scaping of the entrance main tent Two portable ramps for wheelchairs Lighting and 5 power points Fire extinguisher Tent 2 (Lunch for guests and MPL s) Framed marque which can accommodate 1200 people plus 70 MPL s seated at round tables for lunch. Elevated Flooring and carpeting should be provided. Two glass door with ramps. Air conditioners and generators should be provided. 120 round tables with table cloths and 1200 chairs with table cloths chair covers black & gold Tent draped walls,, side & roof in cream only, provide gold and black swags - 8 -

9 - 9 - Overlays, special table cloths, cream chair covers, gold tie backs 20 Trestle tables with table clothes for dishing points. Stage for a Jazz Band of plus minus 8 artists with graping. Sound System for Jazz Band Table cloth, center pieces with fresh flower, and napkins. Crockery, cutlery, bowl and wine glasses and serving dishes/salad dishes 1270 gold under-plates Fire extinguisher 30 cm long table numbers Two Mobile Fridge s/coolers 380 curry bowls for serving salads 380 serving spoons for salads 120 platters 120 chicken serving forks Tent 4 (Speaker s Holding Room) Framed marquee to be used as the Speaker s holding room for 10 people. Lounge furniture to be provided Elevated Flooring and carpeting to be provided. Décor and draping to be provided as well. One glass door to be provided Four (4) trestle tables with table cloth for refreshments to be provided. Lights and power points Bar fridge (for drinks) Coat hanger Pot plants (greenery) Fire extinguisher Air Conditioner Tent 5 (Media Room) Frame Tent with air conditioner Elevated flooring and carpeting Lighting and 10 power points Décor and draping 1 glass door with ramp 6 trestle tables and chairs with table cloths Tent 6 (Studio Room) Frame tent with air conditioner 4 power points and lighting Carpeting and elevated flooring Décor and draping One couch for 2 people(2 seater couch) 4 chairs with chair backs Ramp to be provided Tent 6 (Kitchen) Frame marquee for a kitchen to be used by six (6) caterers. Elevated Flooring and carpet

10 No air conditioner Trestle tables (12) with table cloths and 12 plastic chairs Fire extinguisher 6 power points Ramp to be provided Tent 7 (Cultural Performance) Frame Tent for performers Elevated Floor and carpeting 100 plastic chairs 4 power points SERVICE PROVIDERS SHOULD NOTE THE FOLLOWING TERMS AND CONDITIONS: Service Providers bidding for this tender should submit a comprehensive Company profile with similar assignments performed elsewhere. Service Providers will be vetted by an accredited State Security Agency; forms are available at Room 5117 Administration Block 5, at the Legislature. Compulsory tender briefing will be held on the 11 April 2014 at Eastern Cape Provincial Legislature, Magdalene Resha Note: Bids must be accompanied by the completed State Security Agency Forms with attachments, when submitted on the closing date. The vetting forms must be on a separate envelope with company registration documents, Valid Original Tax Clearance and Certified Copies of directors. Bids must show the detail specification of each tent as structured on this advert. This will be checked during the shortlisting stage. Prices must be inclusive of VAT. VAT must be stipulated in terms of the VAT act. A tender document clearly marked SCMU-2/02/2014 must be dropped in a sealed envelope in the Tender Box in Room 5120 Admin Block 5 Eastern Cape Legislature between 08H00 to 16H30 and Fridays is 08H00 to 14H00. The Bid documents are available at a non-refundable fee of R and can be picked up from Room 5117 Block 5, Legislature Building, SCM office, Bhisho during the briefing. Service providers must submit Valid Original Tax Clearance Certificate and BBBEE Certificates together with their Bids. Service Providers should note that the Legislature will only pay in full after the required service has been rendered. Obligations of the winning Bidder in terms of this bid shall be incapable of being ceded. The closing date and time for submission of all the bid documents is 02 May 2014 at 11H00 in the morning. Selected Service Providers will sign service level agreement. If no response from the Legislature after 60 days of the closing date, the Service Provider must consider his/her bid as unsuccessful

11 Eastern Cape Provincial Legislature reserves the right not to appoint any Service Provider for this tender. TELEGRAPH, TELEX, FACSIMILE OR , AND LATE DOCUMENTS WILL NOT BE ACCEPTED. FOR FURTHER INFORMATION PLEASE CONTACT: 1. Mr. Yemyem Nkomana at ( for specification and appointments for site inspection) 2. Ms Magda Schoeman at during office hours. ADJUDICATION First phase: short-listing. To proceed to evaluation stage, allocation of points as per evaluation criteria a bidder must obtain 350 points (70% of the total of 500). This score is not carried forward to the second phase. Compliance areas Weighting Rating 1-5 Points scored (weighting x rating) Completed Bid Documents Attached complete company profile, completed Security Agent forms, Valid Tax Certificate Complete compliance with Specification Tents and contents. Attached record of previous engagements in similar service Proof of financial viability (may include funding guarantees, audited Financial statements.) TOTAL Total score (weighting x 5) Final phase: Evaluation. The tender will be adjudicated on a 90/10 Preferential Procurement Policy principles and the points will be allocated as follows: Price 90 BBBEE points claimed 10 TOTAL

12 DEPARTMENT OF ROADS AND PUBLIC WORKS EASTERN CAPE GOVERNMENT BID NOTICE PROJECT NAME: BID NO.: JOE GQABI SECURITY SERVICES JGR5-14/ Bids are hereby invited for the: APPOINTMENT OF A SERVICE PROVIDER FOR SECURITY SERVICES IN JOE GQABI REGION CLUSTER 1 12 MONTHS (1 YEAR CONTRACT) BENSONVALE COLLEGE COMPLEX - STERKSPRUIT The minimum specifications are detailed in the Bid document. Bid documents will be available as from 08H00-16H30 on Friday the 28 th March 2014, at the offices of the Department of Roads and Public Works, Block F, Bensonvale Office Complex Sterkspruit, on payment of a non-refundable deposit of Fifty Rand R50.00 per document. Compulsory briefing will be held on Friday the 28 th of March 2014, at 11h00 in Block F, Bensonvale Office Complex, Sterkspruit at the Department of Roads And Public Works Boardroom. If the bidder is unsure of the tender sites, he/she will be obliged to visit the sites before the compulsory briefing date. Completed bid documents in a sealed envelope endorsed with the relevant bid number, bid description and the closing, must be deposited in the bid box, the Department of Roads and Public Works, Block F, Bensonvale, Sterkspruit, not later than 11 o clock on Tuesday, 29 th April 2014 when bids will be opened IN PUBLIC. BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS: CIPRO or company registration and certified original ID Document copies must be attached. Failure to complete and sign all supplementary information including SBD1, SBD4, SBD6.1,SBD 8, SBD9 and Form C1.1: Form of offer and acceptance) and the returnable schedules will result in the Bid being eliminated. Adjudication process will be in line with BBBEE guidelines and the Department of Roads and Public works Supply Chain Management Policy will apply. An original Tax Clearance Certificate need to be submitted with the Bid. Preference Points will be allocated for the level contribution certificate. Bids should be in a sealed envelope clearly marked with the above bid number, description and Department of Roads and Public Works. Penalties for late delivery of goods will be enforced. Occupational health and safety (OHS) must comply. Basic conditions of Employment Act must be considered. Security officers identity cards must be available. Letters of good standing must be attached and valid

13 PREFERENTIAL PROCUREMENT REGULATIONS 2011 (BBBEE) WILL BE AWARDED AS FOLLOWS: Price - 80 Points BBBEE - 20 Points The Department of Roads and Public Works does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid; Bids which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted; Bid Pricing that is below the Department of Labour s Sectorial Determination 6 will be disqualified. Enquiries should be addressed to Mr N or

14 DEPARTMENT OF ROADS AND PUBLIC WORKS EASTERN CAPE GOVERNMENT BID NOTICE PROJECT NAME: BID NO.: JOE GQABI SECURITY SERVICES JGR5-14/ Bids are hereby invited for the: APPOINTMENT OF A SERVICE PROVIDER FOR SECURITY SERVICES IN JOE GQABI REGION CLUSTER 3 12 MONTHS (1 YEAR CONTRACT) BURGERSDORP ROADS DEPOT The minimum specifications are detailed in the Bid document. Bid documents will be available as from 08H00-16H30 on Friday the 28 th March 2014, at the offices of the Department of Roads and Public Works, Block F, Bensonvale Office Complex Sterkspruit, on payment of a non-refundable deposit of Fifty Rand R50.00 per document. Compulsory briefing will be held on Friday the 28 th of March 2014, at 11h00 in Block F, Bensonvale Office Complex, Sterkspruit at the Department of Roads And Public Works Boardroom. If the bidder is unsure of the tender sites, he/she will be obliged to visit the sites before the compulsory briefing date. Completed bid documents in a sealed envelope endorsed with the relevant bid number, bid description and the closing, must be deposited in the bid box, the Department of Roads and Public Works, Block F, Bensonvale, Sterkspruit, not later than 11 o clock on Tuesday, 29 th April 2014 when bids will be opened in public. BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS: CIPRO or company registration and certified original ID Document copies must be attached. Failure to complete and sign all supplementary information including SBD1, SBD4, SBD6.1,SBD 8, SBD9 and Form C1.1: Form of offer and acceptance) and the returnable schedules will result in the Bid being eliminated. Adjudication process will be in line with BBBEE guidelines and the Department of Roads and Public works Supply Chain Management Policy will apply. An original Tax Clearance Certificate need to be submitted with the Bid. Preference Points will be allocated for the level contribution certificate. Bids should be in a sealed envelope clearly marked with the above bid number, description and Department of Roads and Public Works. Penalties for late delivery of goods will be enforced. Occupational health and safety (OHS) must comply. Basic conditions of Employment Act must be considered. Security officers identity cards must be available. Letters of good standing must be attached and valid

15 PREFERENTIAL PROCUREMENT REGULATIONS 2011 (BBBEE) WILL BE AWARDED AS FOLLOWS: Price - 80 Points BBBEE - 20 Points The Department of Roads and Public Works does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid; Bids which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted; Bid Pricing that is below the Department of Labour s Sectorial Determination 6 will be disqualified. Enquiries should be addressed to Mr N or

16 DEPARTMENT OF ROADS AND PUBLIC WORKS EASTERN CAPE GOVERNMENT BID NOTICE PROJECT NAME: BID NO.: JOE GQABI SECURITY SERVICES JGR5-14/ Bids are hereby invited for the: APPOINTMENT OF A SERVICE PROVIDER FOR SECURITY SERVICES IN JOE GQABI REGION CLUSTER 2 12 MONTHS (1 YEAR CONTRACT) OLD CPA BUILDING - ALIWAL NORTH The minimum specifications are detailed in the Bid document. Bid documents will be available as from 08H00-16H30 on Friday the 28 th March 2014, at the offices of the Department of Roads and Public Works, Block F, Bensonvale Office Complex Sterkspruit, on payment of a non-refundable deposit of Fifty Rand R50.00 per document. Compulsory briefing will be held on Friday the 28 th of March 2014, at 11h00 in Block F, Bensonvale Office Complex, Sterkspruit at the Department of Roads And Public Works Boardroom. If the bidder is unsure of the tender sites, he/she will be obliged to visit the sites before the compulsory briefing date. Completed bid documents in a sealed envelope endorsed with the relevant bid number, bid description and the closing, must be deposited in the bid box, the Department of Roads and Public Works, Block F, Bensonvale, Sterkspruit, not later than 11 o clock on Tuesday, 29 th April 2014 when bids will be opened in public. BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS: CIPRO or company registration and certified original ID Document copies must be attached. Failure to complete and sign all supplementary information including SBD1, SBD4, SBD6.1,SBD 8, SBD9 and Form C1.1: Form of offer and acceptance) and the returnable schedules will result in the Bid being eliminated. Adjudication process will be in line with BBBEE guidelines and the Department of Roads and Public works Supply Chain Management Policy will apply. An original Tax Clearance Certificate need to be submitted with the Bid. Preference Points will be allocated for the level contribution certificate. Bids should be in a sealed envelope clearly marked with the above bid number, description and Department of Roads and Public Works. Penalties for late delivery of goods will be enforced. Occupational health and safety (OHS) must comply. Basic conditions of Employment Act must be considered. Security officers identity cards must be available. Letters of good standing must be attached and valid

17 PREFERENTIAL PROCUREMENT REGULATIONS 2011 (BBBEE) WILL BE AWARDED AS FOLLOWS: Price - 80 Points BBBEE - 20 Points The Department of Roads and Public Works does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid; Bids which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted; Bid Pricing that is below the Department of Labour s Sectorial Determination 6 will be disqualified. Enquiries should be addressed to Mr N or

18 DEPARTMENT OF ROADS AND PUBLIC WORKS EASTERN CAPE GOVERNMENT BID NOTICE PROJECT NAME: BID NO.: JOE GQABI SECURITY SERVICES JGR5-14/ Bids are hereby invited for the: APPOINTMENT OF A SERVICE PROVIDER FOR SECURITY SERVICES IN JOE GQABI REGION CLUSTER 2 12 MONTHS (1 YEAR CONTRACT) OLD MILL BUILDING 14 QUEENS TERRACE ALIWAL NORTH The minimum specifications are detailed in the Bid document. Bid documents will be available as from 08H00-16H30 on Friday the 28 th March 2014, at the offices of the Department of Roads and Public Works, Block F, Bensonvale Office Complex Sterkspruit, on payment of a non-refundable deposit of Fifty Rand R50.00 per document. Compulsory briefing will be held on Friday the 28 th of March 2014, at 11h00 in Block F, Bensonvale Office Complex, Sterkspruit at the Department of Roads And Public Works Boardroom. If the bidder is unsure of the tender sites, he/she will be obliged to visit the sites before the compulsory briefing date. Completed bid documents in a sealed envelope endorsed with the relevant bid number, bid description and the closing, must be deposited in the bid box, the Department of Roads and Public Works, Block F, Bensonvale, Sterkspruit, not later than 11 o clock on Tuesday, 29 th April 2014 when bids will be opened in public. BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS: CIPRO or company registration and certified original ID Document copies must be attached. Failure to complete and sign all supplementary information including SBD1, SBD4, SBD6.1,SBD 8, SBD9 and Form C1.1: Form of offer and acceptance) and the returnable schedules will result in the Bid being eliminated. Adjudication process will be in line with BBBEE guidelines and the Department of Roads and Public works Supply Chain Management Policy will apply. An original Tax Clearance Certificate need to be submitted with the Bid. Preference Points will be allocated for the level contribution certificate. Bids should be in a sealed envelope clearly marked with the above bid number, description and Department of Roads and Public Works. Penalties for late delivery of goods will be enforced. Occupational health and safety (OHS) must comply. Basic conditions of Employment Act must be considered. Security officers identity cards must be available. Letters of good standing must be attached and valid

19 PREFERENTIAL PROCUREMENT REGULATIONS 2011 (BBBEE) WILL BE AWARDED AS FOLLOWS: Price - 80 Points BBBEE - 20 Points The Department of Roads and Public Works does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid; Bids which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted; Bid Pricing that is below the Department of Labour s Sectorial Determination 6 will be disqualified. Enquiries should be addressed to Mr N or

20 DEPARTMENT OF ROADS AND PUBLIC WORKS EASTERN CAPE GOVERNMENT BID NOTICE PROJECT NAME: BID NO.: JOE GQABI SECURITY SERVICES JGR5-14/ Bids are hereby invited for the: APPOINTMENT OF A SERVICE PROVIDER FOR SECURITY SERVICES IN JOE GQABI REGION CLUSTER 1 12 MONTHS (1 YEAR CONTRACT) STERKSPRUIT DEPOT - STERKSPRUIT The minimum specifications are detailed in the Bid document. Bid documents will be available as from 08H00-16H30 on Friday the 28 th March 2014, at the offices of the Department of Roads and Public Works, Block F, Bensonvale Office Complex Sterkspruit, on payment of a non-refundable deposit of Fifty Rand R50.00 per document. Compulsory briefing will be held on Friday the 28 th of March 2014, at 11h00 in Block F, Bensonvale Office Complex, Sterkspruit at the Department of Roads And Public Works Boardroom. If the bidder is unsure of the tender sites, he/she will be obliged to visit the sites before the compulsory briefing date. Completed bid documents in a sealed envelope endorsed with the relevant bid number, bid description and the closing, must be deposited in the bid box, the Department of Roads and Public Works, Block F, Bensonvale, Sterkspruit, not later than 11 o clock on Tuesday, 29 th April 2014 when bids will be opened in public. BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS: CIPRO or company registration and certified original ID Document copies must be attached. Failure to complete and sign all supplementary information including SBD1, SBD4, SBD6.1,SBD 8, SBD9 and Form C1.1: Form of offer and acceptance) and the returnable schedules will result in the Bid being eliminated. Adjudication process will be in line with BBBEE guidelines and the Department of Roads and Public works Supply Chain Management Policy will apply. An original Tax Clearance Certificate need to be submitted with the Bid. Preference Points will be allocated for the level contribution certificate. Bids should be in a sealed envelope clearly marked with the above bid number, description and Department of Roads and Public Works. Penalties for late delivery of goods will be enforced. Occupational health and safety (OHS) must comply. Basic conditions of Employment Act must be considered. Security officers identity cards must be available. Letters of good standing must be attached and valid

21 PREFERENTIAL PROCUREMENT REGULATIONS 2011 (BBBEE) WILL BE AWARDED AS FOLLOWS: Price - 80 Points BBBEE - 20 Points The Department of Roads and Public Works does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid; Bids which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted; Bid Pricing that is below the Department of Labour s Sectorial Determination 6 will be disqualified. Enquiries should be addressed to Mr N or

22 TO ALL SUPPLIERS SEEKING REGISTRATION AS A PREFERRED SUPPLIER ON THE DATABASE OF THE EASTERN CAPE PROVINCIAL LEGISLATURE. All suppliers are invited to register as a preferred supplier on the database of the Institution. In order to comply with Treasury Regulations 16A, the Institution developed a supplier database to be used by the Supply Chain Management Unit when sourcing quotations. The purpose of this database is to give all prospective suppliers an equal opportunity to submit quotations to the Institution and to enhance transparency and equality. The database will also contribute to better administration and compliance with the PFMA and legal frame work effective from 07 December Preference will be given to registered suppliers but suppliers who are not yet registered will be excluded from quoting for the supply of goods and services. The original Tax Clearance Certificate, CIPRO certificate, BBBEE Certificate and certified I.D copy/copies of business member/members must be submitted together with the application form. Failure to submit the Original certificates will invalidate the application. It is imperative that suppliers read the application document carefully, complete it in full and sign it. Questions can be sent to M. Schoeman via to: mschoeman@ecleg.gov.za or Documents are available from: Eastern Cape Provincial Legislature Independence Avenue OR ECPL website: Administration Block Office Number BHISHO

23 Completed documents should be sent to: For attention: The supplier Database administrator Supply Chain Management Unit Eastern Cape Provincial Legislature Private Bag X 0051 BHISHO 5605 Or hand delivered to: For attention: The Supplier Database Administrator Supply Chain Management Unit Eastern Cape Provincial Legislature Independence Avenue Administration Block Office No: 5117 BHISHO

24 DEPARTMENT OF ROADS AND PUBLIC WORKS EASTERN CAPE GOVERNMENT BID AWARDS Bid No Description Date of Award Successful Bidder Price (inlc VAT) Validity Period SCMU5-13/14/0051 CAC Routine Gravel and Surfaced Road Maintenance on Provincial periurban roads in Nelson Mandela Bay Metropolitan Municipal area 17-Feb-14 Louis Nell Plant Hire Trust R Calendar days Bid Reference Number Description Successful Bidder And Value Of Contract Value of Contract Date Awarded SCMU5-13/ Bid for the Appointment of suitable Qualified Service Provider to Assist the DRPW to finalise its moveable Asset Register for 2013/2014 EOH Consulting PTY Ltd R Feb

25 DEPARTMENT OF ROADS AND PUBLIC WORKS EASTERN CAPE GOVERNMENT BID AWARD Contract Number Description Name of Successful Bidder Contract Price Contract Period SCMU5-012/ CHR EMERGENCY REPAIRS AND BUILDING MAINTENANCE CONTRACT TO DRPW IMMOVABLE ASSET Lathitha Construction and Services R Months Tel: +27 (0) Fax: +27 (0)

26 GENERAL NOTICE Tenders/Bids must be on the official bid forms which must be filled in and completed in all respects. 1. Bids must be submitted in sealed envelopes. 2. Separate envelopes must be used for each bid invitation. 3. The address, bid number and closing date must appear on the front of the envelope. 4. The name and address of the bidder must, however, appear on the back of the envelope only. 5. Bid documents can be obtained from the Supply Chain Management Unit of the relevant department as stipulated above. 6. All bids close at 11h Reading out of Bid Prices: Only the prices of bids in the building, civil, mechanical and electrical works categories will be disclosed on request at the time of opening of bids. 8. Bid Deposit Fee: Bidders are advised that only bank guaranteed cheques or cash as payment of the bid document will be acceptable. 9. Bidders Registration: All bidders are required to be registered with the Eastern Cape Suppliers Database (CESD) to qualify them as legitimate potential service providers / Suppliers to the Eastern Cape Government. Application forms are available on request from and on: All Bidders are required to provide details of their empowerment efforts and plans in the following key areas every time they submit bids: (a) Directors/Partners/Members/ Owners: The number, role (executive/non-executive) and influence (power) of Directors. (b) BBBEE: The bidders must provide a BBBEE certificate issued by a SANAS Certified accreditation agency, with the exception of QSEs. (c) Training and Development: The Training and Development efforts must be stated in the area of skills development for workers and management. The training expenditure as a percentage of payroll costs should be given. (d) Joint Ventures: The company must indicate any joint-venture (JV) it has with blacks and the percentage shareholding of the partners. Specific details must be provided proving the legitimacy of the JV. (e) Outsourcing: The company must indicate which of its business activities (service/goods) are provided by Black businesses. (f) Sub-contracting: The company must indicate which part of the contract and for what value will be performed by a Black business out of the whole contract/assignment it may secure value and benefit to communities. (g) Other Empowerment Activities: The bidder would be free to supply other relevant empowerment details which may not fall within the above indicated framework

27 EASTERN CAPE TENDER BULLETIN (Published every Friday, subject to availability of Tender Notices) All correspondence, advertisements, etc. must be addressed to the Officer in charge of the Eastern Cape Tender bulletin, P/Bag X 0029, BISHO. Free Voucher copies of the Eastern Cape Tender Bulletin or cuttings of advertisements are NOT supplied. If copies of the Eastern Cape Tender bulletin are required, R1, 20 must be sent for each copy (page). OOS KAAP TENDER BULLETIN (Verskyn elke Vrydag. Onderhewig aan beskikbaarheid van Tender Kennisgewings) Alle korrespondensie, advertensies, ens. Moet aan die Beampte Belas met die Oos Kaap Tender Bulletin, P/Sak X 0029, Bisho, geadresseer word. Gratis eksemplare van die Oos Kaap Tender Bulletin óf uitknipsels van advertensies word NIE verskaf nie. Indien eksemplare van die Oos Kaap Tender Bulletin verlang word, moet R1, 20 vir elke eksemplaar blaai gestuur word. Subscription Rates (payable in advance in cash, postal order or bank-guaranteed cheque) Intekengeld (vooruitbetaalbaar, in kontant, posorder of bank gewaarborgde tjek) The subscription fee for the Eastern Cape Tender bulletin (including all Extraordinary Eastern Cape Tender bulletins) Die intekengeld vir die Oos Kaap Tender Bulletin (insluitend alle Buitengewone Oos Kaap Tender Bulletins) is soos volg: are as follows: Half-yearly (post free) 31,20 Halfjaarliks (posvry R31,20 Yearly (post free) R62,40 Jaarliks (posvry) R62,40 Price per single copy (post free) R1,20 Prys per los eksemplaar (posvry) R1,20 Stamps are not accepted. Seëls word nie aanvaar nie. Closing time for acceptance of advertisement notice All advertisements must reach the Officer in charge of the Eastern Cape Tender Bulletin not later than 16H00, five working days prior to the publication of the Bulletin. The cut-off day for acceptance of Advertisement Notices is Wednesday proceeding the publication week. Advertisements received after that time will be held over for publication in the issue of the following week. Sluitingstyd vir die Aanname van advertensie kennisgewing Alle advertensies moet die Beampte Belas met die Oos Kaap Tender Bulletin bereik nie later nie as 16H00, vyf werksdae voordat die Bulletin uitgegee word. Advertensies wat na daardie tyd ontvang word, word oorgehou vir publikasie in die uitgawe van die volgende week