NY Metro Joint Cyber Security Conference (NYMJCSC 2016)

Transcription

1 NY Metro Joint Cyber Security Conference (NYMJCSC 2016) 2016 Memorandum of Understanding Please find attached the Memorandum of Understanding between the COALITION and the Organization. Please carefully read the sections that pertain to membership and financial terms. Any Organization wishing to join the COALITION and accepting the terms and conditions of this MOU must take these actions. 1. Please print, sign, scan to PDF and return via to Charles Beganskas Tom Brennan Peter Rosario 2. Mail a paper check payable to: Information Systems Security Association(ISSA) for $2, US Dollars Memo: NYMJCSC 2016 Mailing Address: Joel Kazin 40 Old Sleepy Hollow Rd. Pleasantville, NY Signed MOU and checks must be received no later than March 15 th, Thankfully Yours, The COALITION Page 1 of 6

2 Mission NY Metro Joint Cyber Security Conference (NYMJCSC 2016) 2016 Memorandum of Understanding The NYMJCSC is a New York Tri-State area network of organizations (to be referred as the COALITION ) working together to raise the awareness of cybersecurity. Agenda The COALITION as Champions of the National Cyber Security Awareness Month (NCSAM) program, host a one day conference (and optional workshop) with topics surrounding cybersecurity in an effort to raise the level of security awareness for those in attendance. Values The COALITION adheres to the following organizational values. Transparency Information to all in a timely fashion Respect for each individual organizations viewpoints and opinions Membership Not-For-Profit 501(c) (x) organizations in the New York Tri-State area that support cybersecurity education and/or certification activities are invited to join the COALITION. Financial support is a condition of membership, and member organizations are expected to contribute $2, US Dollars, to help support the COALITION agenda. Financial Terms and Conditions The minimum SEED amount or initial investment of $2, US Dollars, per entity, per allocation needs to be approved by each coalition member organizations Board. The signature by the entity representative below indicates that their organization has approved the budgeted amount. Only a majority of the entire Steering Committee can approve additional expenses or fees (over the budget). All expenses should be billed to NYMJCSC on behalf of the Coalition. For year-over-year continuity, an amount equal to 10% (HOLD BACK) of net revenue shall be reserved in the designated bank account, held by the ISSA-NY; o Reserved funds (Hold Back) (or any portion thereof) are not attributable to any one organization and/or participant and become the property of the COALITION. All remaining net revenues or losses shall be split proportionally according to allocation amongst the participating organizations pending: o receipt of all revenue o payment of all expenses o successful audit/reconciliation of financial books Page 2 of 6

3 Each minimum payment of seed money ($2,500.00) provides the following: One (1) vote on the Steering Committee One (1) logo on any signage One (1) tabletop for display/recruitment One (1) pair of complimentary/discounted tickets Note: If an organization chooses, it can provide more than the minimum seed money for a proportional percentage of the allocation i.e. if an organization submits $5, US Dollars, then it holds 2 allocations in the conference finances but no additional voting rights. Fiduciary Responsibilities The fiduciary responsibilities of this coalition are as follows: For year-over-year continuity, an amount equal to 10% of net revenue (known as the Hold Back ), shall be reserved in the COALITION bank account (held by ISSA-NY) to fund the COALITIONS next year's NYMJCSC annual event; Gross expenses and net revenues shall be split proportionally (according to allocation) amongst the active participating organizations, minus the Hold Back ; The Hold Back account shall not exceed the amount of $10, US Dollars, in any given year, after net revenues have been split and paid; In the event the Hold Back account has reached its limit of $10, Hold Back s will not be deducted from the net revenues for the given year. In the event the Hold Back account merely requires a minimal amount to obtain the stated limit of $10, Hold Back amounts will be equally reduced to all organizations to meet the stated limit amount. The fiduciary responsibilities of this coalition would be managed by several committees comprised of volunteers from the supporting organizations. Committees for budget finance and audit shall lead this effort, but will work closely with other committees that incur expenses (program and registration committees) or bring in revenue (sponsorship and registration committees). Hold Back funds, become the property of the COALTION, to be used to fund future conferences. Insurance(s) Insurance is required to defray risks to the Coalition and our respective organizations. Minimally, the following insurance coverages are needed: Event insurance Cancellation insurance Venue riders (including E&O) Right to Audit Clause The individual organizations have the right to audit the accounting records of the annual event in order to confirm whether or not the Coalition is fulfilling the terms of his agreement. Costs of any audits conducted under the authority of this right to audit and not addressed elsewhere will be borne by the organization requesting the independent audit. Page 3 of 6

4 Structure The COALITION is Chaired by two elected participating organization representatives. For 2016, the two elected individuals are Tom Brennan, OWASP-NYC and Peter Rosario, ISACA-GHC. The COALITION is guided by a Steering Committee. The Steering Committee is charged with setting the agenda for the COALITION and advocating for its advancement. There will be six standing subcommittees of the COALITION Steering Committee: (1) Program; (2) Marketing; (3) Registration; (4) Logistics; (5) Finance; and (6) Sponsorship Working subcommittees can each be led by a member of the COALITION Steering Committee, or by any member of the COALITION organizations. Committee Chairs will be responsible for serving as content experts and strategic liaisons between the subcommittee and the Steering Committee. As needed, other subcommittees may be developed to serve specific functions of the COALITION. Each subcommittee will be responsible for managing its communications with the Steering Committee and general membership with openness, transparency, inclusivity, and timeliness. Meetings The Steering Committee will meet monthly. Subcommittees will meet monthly with conference calls in between as needed. Decision-Making The Steering Committee makes decisions using a consensus building process. Each organization serving on the Steering Committee has one vote, regardless of how many members of that organization participate in the COALITION. Individuals representing more than one organization must be explicit as to which organization(s) they are officially representing in the COALITION. Voting members help determine and prioritize the Agenda by consensus; identify and approve Co-Chairs; and assess threats and opportunities related to approved the agenda and determine, by consensus, the best course of action for the COALITION. Whenever possible, decisions are made by the full Steering Committee with input from the Subcommittees. However, when rapid response decision-making is required, decisions are made by the Steering Committee who are empowered by the COALITION to speak for the COALITION at least four (4) of the organizations need to weigh in on the rapid response decision. Internal Communications The Secretary will maintain and disseminate meeting notes and updated the Steering Committee member distribution list. All communications will be ed to the entire Steering Committee with addresses listed in the cc line. Subcommittee correspondence will be sent to every member of the Subcommittee with addresses listed in the cc line. Meeting minutes will be maintained and distributed to all Steering Committee members following meetings. Page 4 of 6

5 All requests for input or opt in s will be made to the entire Steering Committee with addresses listed in the cc line with a clear deadline for responses. It will be the responsibility of Steering Committee members to respond promptly to requests. No response by members will be interpreted as no feedback or approval of the proposal presented. In the case of an opt in request, no response will be interpreted as a desire not to opt in. Public Communications The COALITION members may not speak on behalf of the COALITION unless specifically designated to do so. Members of the COALITION agree that only those designated to speak on behalf of the COALITION do so, and these individuals adhere to the agreed-upon messages and talking points. In all instances where an individual or member is contacted by a member of the media, legislature, or general public to speak on behalf of the COALITION, that request is referred to one of the Co-Chairs. When time allows, testimony and other public communications will be shared with the Steering Committee for input and edits, but members understand that rapid response communications will be developed by the Co-Chairs, in strict accordance with the COALITION S Mission and Agenda. Letterhead and use of member names and logos: By signing this Memorandum of Understanding, members approve of the agenda of the COALITION and understand that their names and/or organizational logos may be utilized in written and oral testimony, press releases, correspondence, and other advocacy activities directly related to the COALITION S current program goals (specified below). Organizational names and logos of members will not be used to advocate for any other policy goals without a member explicitly opting in via written communication such as . Organizational Commitment Signature The undersigned acknowledge that they have read this Memorandum of Understanding and agree with the terms outlined herein. By signing this document, your organization agrees to participate in this 2016 conference, participate and abide by the operations and decisions of the Coalition steering committee. Please a signed copy of this MOU back to the conference Chairs. Organization Chapter Organization EIN/TIN (if applicable) Signatory Title Signatory Name (Print) Page 5 of 6

6 Signature Date Page 6 of 6