NORTH AYRSHIRE STRATEGIC MANAGEMENT TEAM

Transcription

1 NORTH AYRSHIRE STRATEGIC MANAGEMENT TEAM AGENDA Wednesday 26 October am Irvine & Kilwinning Committee Cunninghame House, Irvine Item Officer Time 1. Welcome Minutes of Previous Meeting (5 minutes) Pg 3 a) Minutes and Action Note from 27 September 2016 (attached) 2. Presentation : Youth Participatory Budgeting Angela Morell & Modern Apprentice NAC 3. The role of SFRS and Early Intervention and Prevention (verbal) David McGowan Scottish Fire & Rescue Services (15 minutes) (30 minutes) 4. Pg 8 Safer North Ayrshire Partnership and Community Safety (attached) Janeine Barrett NAC (10 minutes) 5. Strategic Housing Investment Plan (to follow) Craig Hatton NAC (10 minutes) 6. CPP Budget Overview (verbal) Laura Friel NAC (10 minutes) 7. Smoke Free Grounds (verbal) Elaine Young NHSA&A Pg 15 Shared Ayrshire Equality Outcomes (attached) Morna Rae NAC Strategic Police Policies (verbal) Tim Ross Police Scotland /

2 10. Social Impact Pledges Presentation and discussion Morna Rae NAC Any Other Business Date of next meeting: Wednesday 14 December 2016 at 9.30 a.m. For further information please contact Morna Rae, Community Planning Team Leader North Ayrshire Council, Cunninghame House, Irvine, KA12 8EE Tel: (01294)

3 STRATEGIC MANAGEMENT TEAM MEETING Agenda Item 1 27 th September 2016 Present Health and Social Care Partnership Iona Colvin, Director North Ayrshire Health and Social Care Partnership Elaine Young, Assistant Director Public Health (NHS A&A) KA Leisure Laura Barrie, Business Manager North Ayrshire Council Elma Murray, Chief Executive (Chair) Morna Rae, Team Leader (Community Planning) Craig Hatton, Executive Director (Place) Audrey Sutton, Head of Service (Economy and Communities) Gavin Macgregor, Head of People and Transformation Caroline Amos, Head of Service (Education and Youth Employment) Scottish Fire and Rescue Jim Scott, Local Senior Officer Kenny Hankinson, Group Manager Scottish Enterprise Mark Newlands, Scottish Enterprise Location Director Third Sector Interface Vikki Yuill, Operations Manager (ACVS) In Attendance: David Weir, Deborah McKean and Christine Speedwell (Carers Centre), Sheila Paisley (NAC) and Andrew Fox (NAC) Apologies Barbara Hastings Chief Executive (TACT), Libby Cairns Chief Executive (KA Leisure) 3

4 1. Minutes of Previous Meeting and Action Note The minutes of the previous meeting were agreed. Craig Hatton advised that proposals in relation to the Safer North Ayrshire Partnership and Community Safety will be brought to the next meeting. He also advised that discussions on a new female custodial facility in Ayrshire are ongoing. The Action Note was updated. 2. Presentation on Young Carers David Weir, Deborah McKean and Christine Speedwell of the Carers Centre provided a presentation on carers. The SMT watched a video which explained the impact of being a carer on young people s lives. This is being used in secondary schools in PSE classes and will help identify young carers. It was noted that they currently are supporting 160 young carers. The SMT asked about the support and activities that young carers are involved in. This is developed and agreed in conjunction with the young carers. Elma Murray spoke about the value of peer support. It was noted that some schools have this model in place. It was agreed that Scottish Fire and Rescue Services would link in with the Carers Centre on relevant inputs. Caroline Amos agreed to check about the transfer of information from primary to secondary school to make sure schools are aware that young people are carers. It was noted that there is a Elected Members Seminar today presenting the Carers Strategy, and this will cover young carers. It was agreed that Morna Rae will circulate the YouTube link to the young carer s video. The presenters were thanked for their input. 3. Update on Active Communities An update on the Active Communities Strategy was presented by Audrey Sutton and Laura Barrie. Audrey Sutton advised that the first meeting of the partnership group will take place this week. Laura Barrie gave an overview of the consultation and engagement process used for the North Ayrshire Active Communities Strategy. Elaine Young welcomed the information that Thelma Bowers will be Vice Chair, in recognition of the important links between physical activity and mental health. Elma Murray highlighted that the men s and women s Open Golf will take place at Dundonald in July and that there is a potential focus on young golfers as a theme. Laura Barrie provided information on KA Leisure s golf provision locally. The SMT discussed challenged around accessing golf. The SMT noted the update and welcomed the progress made. 4. Review of Community Councils Audrey Sutton provided an update report on Community Councils. The important role that Community Councils can play locally was highlighted. It was noted that Community Council Chairs have a key role to play in Locality Partnerships. Information on the awareness raising sessions and Community Council elections was given. It is hoped that there will be contested elections. It was agreed that Caroline Amos would be advised of any pupils who are elected. Further updates will be given to the SMT after the elections. 4

5 5. North Ayrshire Council New Administration Elma Murray gave a verbal update on the new NAC Administration. She advised that a focus for the new Leader is reducing inequalities, this will shape how we deliver our existing priorities and objectives. Tying in with this is looking at the Council Plan and its performance measures to ensure that they focus on inequalities. 6. Smoke Free North Ayrshire Elaine Young gave information on national programmes to reduce smoking as well as partnership work at a local level. It was highlighted that NHS Ayrshire and Arran and Ayrshire College have already agreed to have smoke free grounds, and that North Ayrshire Council are also progressing this. Information was given on the ASH Scotland Charter. The SMT discussed some of the challenges around smoke free grounds including displacing smoking to other places, providing smoking cessation support to staff and national organisations having flexibility at a local level. It was agreed that Elaine Young will share the NHS Ayrshire and Arran policy and further information on the ASH pledge. Information will also be gathered from partners on their current position and this will be discussed at the next SMT. 7. CSSP Commissioning Plan and Positive Family Relationships Strategy Caroline Amos presented a report on the development of a Commissioning Plan for Children s Services. The governance arrangements, procurement processes and levels of investment in Children s Services were detailed. Elma Murray confirmed that a representative from NAC Corporate Procurement is involved, as are mechanisms to link in with the Third Sector. Craig Hatton suggested the inclusion of nutrition and out with term time school meals provision. Caroline Amos then presented a report on proposals to provide support to parents and carers through Parenting Programmes. The SMT agreed that a report on the strategy should be submitted to the CPP Board. 8. Digital Strategy Sheila Paisley and Andrew Fox gave a presentation on North Ayrshire Council s developing digital strategy. This is viewed as an enabler to deliver services. A thematic approach is being taken including staff skills, digital inclusion, a customer led design and data management. Following discussion the SMT agreed that we should have a digital first approach. It was acknowledged that there are challenges around this in terms of equality of access to IT, but that as partners we should increasingly be moving towards this model. It was hoped that a joint CPP strategy could help deal with data sharing issues. Practical methods of implementation including having a publically available ipad in customer facing partner offices were discussed. Specific examples of partner digital initiatives that can be learned from were highlighted. It was agreed that Sheila and Andrew would create a survey monkey that would be circulated to CP partners for cascading to teams. This will help shape the strategy. 5

6 9. Risk Register Morna Rae gave a report on the Risk Register. This is being developed to tie in with the Local Outcomes Improvement Plan. The SMT noted the progress. 10. Social Impact Pledges Morna provided information on social impact pledges and demonstrated the website The SMT agreed that we should develop social impact pledges for the CPP. Morna Rae will consult with Margaret Davison and forward information on NAC s draft pledges as an illustration. Audrey Sutton suggested that the community capacity building work carried out with partners could be developed into pledges. Kenny Hankinson suggested that the Positive Steps with Partners initiative could be included. Morna will progress ideas for discussion at the next SMT. 11. Locality Partnership Update Due to lack of agenda time it was agreed that locality Partnership discussions would take place at the Locality Partnership Implementation Board. 12. Any Other Business Elma advised that Laura Friel is going to set up a group session for partner budget discussions. Jim Scott and Tim Ross advised that they would invite Finance colleagues to attend. A future agenda item from Louise Kirk on the Travel Smart Programme was agreed. 13. Date of next meeting: Wednesday 26 October 2016 at 9.30 a.m. 6

7 Strategic Management Team Action Note Updated following meeting of 27 September 2016 Item Meeting Action Officer Timetable Agenda item on SNAP and Community Safety Janeine Oct 2016 for next meeting Barrett/Morna Rae Check the transfer of information from Caroline Amos Oct 2016 primary to secondary school to make sure schools are aware that young people are carers Circulate the YouTube link to the young Morna Rae Oct 2016 carer s video Social impact pledges information on Morna Rae Oct 2016 NAC s pledges to be circulated. Partners to be consulted on potential pledges. Discussion at next SMT Share the NHS Ayrshire and Arran policy on smoke free grounds and further information on the ASH pledge. Elaine Young Oct Coordinate gathering information from partners on smoke free grounds and this will be discussed at the next SMT Survey monkey on digital strategy to be circulated to CP partners for cascading to teams. Elaine Young/ Morna Rae Sheila Paisley/Andrew Fox Oct 2016 Nov Partner budget discussion to be arranged Laura Friel Nov Discuss with Liz Muir (Acute services) Iona Colvin Nov 2016 possibility of dedicated advice line for emergency services to use in cases where ambulances are delayed Update to be provided on Community Audrey Sutton Dec 2016 Council elections Positive Family Partnership Strategy Caroline Amos Dec 2016 to be presented to CPP Board Future agenda item from Louise Kirk on the Morna Rae Dec 2016 Travel Smart Programme to be arranged Report on population growth Caitriona Dec 2016 McAuley EDR Strategy to be distributed and partners Greig Robson Dec 2016 to take cognisance and feedback. To be put to IJB and CPP Board for sign off Care Providers Forum to receive Greig Robson Dec 2016 presentation on links to EDR strategy Update OD plan to reflect localities Morna Rae/ March 2017 Fiona Walker Arrange funding workshop for Locality Partnerships and Third Sector supported by TACT Barbara Hastings Jan

8 Agenda Item 4 Strategic Management Team Date: 26 th October 2016 Subject: Partnership reform proposal - Safer North Ayrshire Partnership strategic direction and governance framework. Purpose: To seek approval to restructure and refocus the Safer North Ayrshire Partnership 1. Introduction 1.1 A review by Police Scotland, which resulted in the removal of the Director of Community Safety post, responsible for the Safer North Ayrshire Partnership (SNAP), has presented the opportunity to review the structure and strategic direction of the Safer North Ayrshire agenda. 2. Current Position 2.1 The Director of Community Safety had lead responsibility for implementing the SOA priorities in relation to the Safer North Ayrshire agenda, reporting progress back to the CPP. This responsibility included; the location and allocation of devolved resources, the development and implementation of inter-agency Strategies and Action Plans and the development of partnership working. 2.2 The current partnership has made excellent progress in coordinating resources at an operational level, resulting in the delivery of an integrated agenda and forging effective and productive partnership working. It must be recognised that this success, was in the main, the result of the strategic leadership offered by the Director of Community Safety and his ability to co-ordinate resources in response to local priorities, especially within Police Scotland. 2.3 The strategic shift towards early intervention, driven by the Prevention First agenda has had a significant impact in reducing crime in North Ayrshire. The success of this initiative is the result of the co productive relationship developed between the Council s anti-social behaviour team and a Sergeant responsible for the Prevention First agenda within Police Scotland. 2.4 The CPP agreed a new Anti-Social Behaviour (ASB) Strategy during 2015, which provides a multi-agency response to achieving the Safer North Ayrshire agenda. The ASB Strategy incorporates the national priorities for Community Safety set within the local context. 8

9 2.5 New priorities and services have emerged during the lifetime of the existing partnership, with areas such as environmental quality, internet safety and counter terrorism receiving wider visibility in the mind of our residents. 2.6 There is the opportunity to extend the remit of the SNAP to incorporate Community Safety in the broadest terms, whilst reflecting the needs of our local communities. 2.7 The PLACE directorate within the Council structure has an overarching responsibility for a range of services aligned to the Community Safety agenda. These responsibilities include: Planning, development and delivery of social housing to ensure North Ayrshire is a place people want to live and work. Stakeholder consultation and communication in order to determine the needs and aspirations of our people. Alignment of investment to the local needs and priorities of our communities. Provision of support services to ensure people feel safe and secure. Provision of ASB services to ensure people feel safe within their home and that low level negative behaviour does not escalate to criminal activity. Early and effective intervention initiatives aligned to Police Scotland priorities through the delivery of Prevention First. Maintenance of the roads infrastructure including road safety. Asset Management, ensuring the public realm and built infrastructure are maintained in a good condition. Streetscene services aligned to improving environmental quality and usable open space. Concierge and CCTV services to maximise feelings of safety and reduce levels of crime. 3 Proposals 3.1 It is proposed that the remit of the SNAP be extended to incorporate the entire Community Safety Agenda. 3.2 It is proposed that an overarching Community Safety Strategy be developed which will: Provide a framework to enhance Community Safety. Coordinate the activities of the partners to promote safety within our homes and on our streets. Tackle the causes and fear of crime. Connect the range of strategies and actions plans delivered by the partner organisations in response to the Community Safety agenda. Incorporate the wider CPP priorities which impact upon Community safety such as; drugs and alcohol, adult support and protection and child protection. 3.3 It is proposed that the SNAP be chaired by the elected member who holds the PLACE portfolio, with the lead officer from the Council being the Senior 9

10 Manager Homelessness and Community Safety who will have the strategic lead and report progress into the CPP SMT. 3.4 It is proposed that three implementation groups support the SNAP, by taking forward the strategic themes identified, in order to achieve a safer North Ayrshire. The chair of each of these implementation groups will be partner agencies who will be represented on the SNAP. 3.5 The success of the Community Safety agenda is reliant on the strategic input and resource deployment by a senior officer within the Police Scotland. It is therefore recommended that a Senior Police Officer continues to sit within the SNAP and chairs one of the SNAP implementation groups. 3.6 It is recommended that there is a continued commitment to the integrated Prevention First agenda by Police Scotland. This would be aided by the commitment to a continuation of the current personnel within Police Scotland retaining responsibility for driving the Prevention First agenda, until the new SNAP framework is embedded. 3.7 The Director of Community Safety has ensured that the relevant and appropriate resources are allocated to provide good access to data and performance information. It is important that this communication continues, especially as we analyse more data at a locality level. It is suggested that Police Scotland be asked to provide reassurances that this arrangement will continue. 3.8 SNAP currently meets every two months. It is proposed that under the new arrangements SNAP should meet quarterly, as much of the shorter-term work will be undertaken by the implementation groups. 3.9 Table one below illustrates the proposed structure of the SNAP, led by a high level governance group which will set the strategic direction and monitor the high level outcomes. This group will report directly to the CPP SMT The SNAP will be supported by three multi-disciplinary operational working groups, each of which will be chaired by a lead agency. Table 1. Governance and delivery Framework CPP SMT SNAP ASB & Prevent first Personal Safety Gender based violence 3.11 Table two aligns the high and intermediate level outcomes across the three working groups, detailing the key community safety themes for which each group will be responsible and suggesting some of the emerging theme s to be developed and extended by the Sub groups. 10

11 Table 2. Outcome alignment and key themes Sub Group High Level Outcome Intermediate Outcome ASB and Prevention first North Ayrshire is a safer place to live Chair Police Scotland North Ayrshire Vice chair Housing residents feel safer and communities are empowered Partners (TBD) Police Scotland Area Housing Mgr Streetscene Housing Asbit Third Sector Community Justice Authority Personal Safety Chair: Fire Service Vice chair Senior Mgr. HSCP Partners (TBD) Fire service Roads ADP Adult Support and protection Children s services Police Scotland Communications Education Gender Based Violence Chair: Housing Vice Chair 3 rd Sector There is an existing Violence Against Women Group which will be incorporated into this group with a full review of partners and remit to be undertaken. North Ayrshire is a safer place to live North Ayrshire residents feel safer and communities are empowered North Ayrshire is a safer place to live North Ayrshire residents feel safer and communities are empowered Levels of crime and anti-social behaviour have reduced and crimes being detected have increased Re-offending has reduced Fear of crime and antisocial behaviour has reduced More residents engage in community activities and volunteering The harmful effects of drugs and alcohol are reduced Road safety has improved Levels of domestic abuse have decreased and a higher level of support is provided to victims Themes Existing themes Prevention first MAPPA arrangements Emerging themes Locality planning linkage Environmental quality Designing out crime CCTV Open Space Existing themes Fire Safety Road Safety Emerging Themes Injury Prevention Bogus Crime Internet Safety Linkage with ADP Radicalisation and counter terrorism Existing themes Domestic Abuse Honour crimes Human Trafficking Commercial sexual exploitation Rape and sexual assault Human trafficking 11

12 4. Conclusion 4.1 The Safer North Ayrshire Partnership led by the Director of Community Safety has had a significant impact in co-ordinating resources, developing partnership working and delivering the Safer North Ayrshire Agenda. 4.2 The restructure of the partnership coupled by the development of an overarching strategy which incorporates the entire Community Safety agenda will ensure our success in making North Ayrshire a safe place to live and work. 4.3 An appendix to this paper considers the other key impacts of removing the director of Community Safety post, with suggestions as to how the impact may be mitigated. 5. Recommendation It is recommended that the Community Planning Board approve the revised framework for the governance and direction of the Safer North Ayrshire Partnership. 12

13 Appendix Removal of Director of Community Safety Additional impact and proposed mitigation This appendix considers other areas of work in which the Director of Community Safety has an important role to play. CPP Board The Director of Community Safety is currently a member of the CPP Board. This creates a clear link to SNAP. Under the new arrangements it is proposed that the Elected Member who is Chair of SNAP should sit on the Board. The SNAP Chair s report will be provided by the Senior Manager Homelessness and Community Safety. The Divisional Commander should also continue as a member of the Board. CPP SMT Having a senior police officer on the SMT is of great value, it helps support the work of the CPP Board and ties in with Police Scotland s responsibilities under the Community Empowerment Act. It is proposed that Police Scotland are asked to nominate an appropriate officer to join the SMT. This senior officer would act as a point of contact to ensure that appropriate support is being provided to the Safer North Ayrshire Partnership and the Community Safety agenda. Locality Planning Senior Officer The LP Senior Officer roles are spread across CP partners. It is important that we continue this, especially taking into account the requirements on CPP partners under the Community Empowerment Act. It is proposed that Police Scotland are asked to nominate an appropriate officer to take on the LP Senior Officer role. (This should be the same officer as sits on the SMT). Alcohol and Drugs Partnership The Director of Community Safety is Chair of the ADP. Having a Chair who is neither an NAC or HSCP officer has brought a useful external perspective. It is proposed that Scottish Fire and Rescue Service are approached about taking on this role Police and Fire and Rescue Committee A number of senior police officers already attend this Committee. It is suggested that the current arrangements continue, without the Director of Community Safety. Children s Services Strategic Partnership The Director of Community Safety is currently a member of the CSSP. It is proposed that Police Scotland are asked to nominate an alternative suitable officer. 13

14 North Ayrshire CCTV Board The Director of Community Safety is currently police representative. The Police Local Authority Liaison Officer could be a suitable alternative representative. Community Justice Following the transition of the remit of the Community Justice Authority to Community Planning we will require to have a link to the Safer North Ayrshire Partnership from the Community Justice Ayrshire Board. The outcomes to reduce reoffending which will be agreed by the CJA Board will need to be reflected at a local level. It is proposed that this sits best within the ASB and Prevention First Sub Group. 14

15 NORTH AYRSHIRE COUNCIL Agenda Item 8 Senior Management Team 26 October 2016 Title: Draft Equality Outcomes for 2017 Purpose: To update the SMT on the progress in developing and consulting on draft Equality Outcomes for public sector organisations in Ayrshire Recommendation: That the SMT agree to the proposals to adopt the draft Equality Outcomes, pending any amendments following the consultation process. 1. Executive Summary 1.1 Public Sector organisations are required to produce, consult on and publish Equality Outcomes by April A public sector partnership, led by NHS Ayrshire and Arran has come together to develop and consult on high level Equality Outcomes to be adopted by each the partner agencies. 1.2 Individual organisations will be responsible for creating actions and reporting on progress on the Equality Outcomes. 1.3 Public Consultation events have been held on the proposed high level Equality Outcomes. 2. Background 2.1 The Equality Act 2010 (Specific Duties) (Scotland) Regulations 2012, require public bodies to produce and publish Equality Outcomes at least once every 4 years. Following the publication of Equality Outcomes in April 2013, all public sector organisations must consult on and publish Equality Outcomes by April During June 2016 an Ayrshire Equality Outcomes planning event was hosted by NHS Ayrshire and Arran and attended by a range of public sector partners. This included the three Ayrshire Councils and Health and Social Care Partnerships, NHS Ayrshire and Arran, Ayrshire College, Ayrshire Joint Evaluation Board and South West Scotland Community Justice Authority. Police Scotland and Scottish Fire and 15

16 Rescue have been engaged with this process, although their Equality Outcomes are set at a national level. 2.3 The consensus at the planning event was to develop 4 or 5 overarching key high level Equality Outcomes that would be adopted by each partner agency. Responsibility would sit with each organisation to create their own actions to meet the outcomes, however there would also be the potential for organisations to pool resources and approaches around key themes. 2.4 The Equality and Human Rights Commission (EHRC) generally support this approach as long as each organisation can remain accountable for the equality work it carries out. Partnership outcomes have been developed in the Highland Council area and the EHRC have held these up as a good practice approach. 2.5 Following the outcomes planning event in June, draft Equality Outcomes have been produced. Four public consultation events have been carried out across Ayrshire, supported by an online and hardcopy survey on the outcomes. This information is currently being analysed. 2.6 The proposed draft Equality Outcomes are - 1. In Ayrshire people will feel that they are in safe, inclusive and fair communities. 2. In Ayrshire people will have a positive experience of learning, working and living in our communities. 3. In Ayrshire, people will have equal opportunity to access and shape our public services. 4. In Ayrshire people will have accessible opportunities to maximise their potential to develop their skills for life, learning and working. 5. In Ayrshire public bodies will be seen as employers of choice for all people. 3. Proposals 3.1 It is proposed that following analysis of the consultation outputs each partner agency will adopt the high level Equality Outcomes for their organisation. 3.2 Individual organisations need to agree their own internal actions that will support the Outcomes. 3.3 Organisations within the partnerships will consider where they can pool their resources around key equality themes. 16

17 4. Implications Financial: Human Resources: Legal: Equality: Environmental & Sustainability: Key Priorities: Community Benefits: There are no direct financial implications arising from this report There are no direct human resource implications arising from this report. Public Sector organisations must ensure they are meeting the requirements set out within the Equality Legislation. Implementation of the outcomes and supporting actions will ensure each organisation continues to meet the requirements of the Equality Act and advance Equality issues for the people of Ayrshire. There are no environment or sustainability issues Equality and diversity issues are strongly interlinked with the inequality agenda, poverty and providing excellent levels of customer service. There are no community benefit implications. 5. Consultation 5.1 There have been no consultations directly for this report. Public Consultation Events have been held on the high level Draft Equality Outcomes. ELMA MURRAY Chief Executive Reference : AH For further information please contact Andrew Hale, Equality and Health Officer on Background Papers None 17