Wednesday, March 7, :30 a.m. Regular Meeting Council Chambers 4 th Floor

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1 Agenda City Council The Corporation of the City of Brampton Wednesday, March 7, :30 a.m. Regular Meeting Council Chambers 4 th Floor Closed Session following (See Item 21) Boardroom CH-6A 6 th Floor (Under Section 239 of the Municipal Act, 2001) Members: Mayor L. Jeffrey Regional Councillor G. Gibson Wards 1 and 5 Regional Councillor E. Moore Wards 1 and 5 Regional Councillor M. Palleschi Wards 2 and 6 Regional Councillor M. Medeiros Wards 3 and 4 Regional Councillor G. Miles Wards 7 and 8 Regional Councillor J. Sprovieri Wards 9 and 10 (Acting Mayor March) City Councillor D. Whillans Wards 2 and 6 City Councillor J. Bowman Wards 3 and 4 (Acting Mayor April) City Councillor P. Fortini Wards 7 and 8 City Councillor G. Dhillon Wards 9 and 10 (Acting Mayor May) For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending (some advance notice may be required), please contact: Terri Brenton, Legislative Coordinator, Telephone , TTY cityclerksoffice@brampton.ca Note: Some meeting information may also be available in alternate formats upon request.

2 Agenda City Council Note: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Council Members are prohibited from sending text messages, s and other electronic messaging during the meeting. 1. Approval of Agenda 2. Declarations of Interest under the Municipal Conflict of Interest Act 3. Adoption of the Minutes 3.1. Minutes City Council Regular Meeting February 21, Consent Motion All items listed with an asterisk (*) are considered to be routine and noncontroversial by Council and will be approved by one resolution. There will be no separate discussion of these items unless a Council Member requests it in which case the item will be removed from the consent resolution and considered in its normal sequence on the agenda. (8.3, 8.4) 5. Announcements (2 minutes maximum) 5.1. Rogers Hometown Hockey March 10-11, 2018 (Council Sponsor City Councillor Bowman) Laura Lukasik, Manager, Tourism and Special Events, Economic Development and Culture, will be present to make the announcement. 6. Delegations (5 minutes maximum) 7. Reports from the Head of Council 8. Reports of Corporate Officials Page 2 of 6

3 Agenda City Council Office of the Chief Administrative Officer 8.1. Report from P. Fay, City Clerk, Office of the Chief Administrative Officer, dated February 16, 2018, re: Establishing the Compliance Audit Committee. See By-law Recommendation Community Services 8.2 Report from B. Boyes, Fire Chief, Brampton Fire and Emergency Services (BFES), re: Ministry of Community Safety and Correctional Services (MCSCS) Regulations on Mandatory Certification and Training, Community Risk Assessments and Public Reporting and Fire Department Response Times BFES Response and Recommendations All Wards Note: To be distributed prior to the meeting Corporate Services Planning and Development Services * 8.3. Report from N. Grady, Development Planner, Planning and Development Services, dated February 16, 2018, re: Application to Amend the Zoning By-law and Proposed Draft Plan of Subdivision KLM Planning Partners Incorporated Eldorado Estates Incorporated 8138 Churchville Road West side of Churchville Road and North of Steeles Avenue West Ward 4 (File C03W01.009). See By-law Recommendation Public Works and Engineering * 8.4. Report from J. Edwin, Manager, Development Construction, Environment and Development Engineering Services, Public Works and Engineering, dated January 22, 2018, re: Subdivision Release and Assumption Bram Creditgreen Developments Ltd. Registered Plan No. 43M Page 3 of 6

4 Agenda City Council East of Creditview Road and South of Bonnie Braes Drive Ward 4 (File C03W03.010). See By-law Recommendation 9. Reports of Accountability Officers 10. Committee Reports Minutes Audit Committee February 20, 2018 (Chair Regional Councillor Palleschi) To be approved Minutes Committee of Council February 28, 2018 Chairs: City Councillor Whillans, Chair, Public Works and Engineering Section Regional Councillor Palleschi, Community Services Section City Councillor Whillans, Vice-Chair, Economic Development and Culture Section Regional Councillor Miles, Corporate Services Section To be approved Minutes Planning and Development Committee March 5, 2018 (Chair Regional Councillor Moore) Note: To be distributed prior to the meeting 11. Unfinished Business 12. Correspondence 13. Resolutions 14. Notices of Motion Page 4 of 6

5 Agenda City Council 15. Petitions 16. Other Business/New Business 17. Procurement Matters 18. Government Relations Matters Briefing Report from the Office of the Chief Administrative Officer, re: Government Relations Matters. Note: To be distributed prior to the meeting 19. Public Question Period 15 Minute Limit (regarding any decision made at this meeting) 20. By-laws To establish the Compliance Audit Committee for the Term of Council (See Item 8.1) To amend Zoning By-law , as amended KLM Planning Partners Incorporated Eldorado Estates Incorporated 8138 Churchville Road west side of Churchville Road and north of Steeles Avenue West Ward 4 (File C03W01.009) (See Item 8.3) To accept and assume works in Registered Plan 43M-1888 Bram Creditgreen Developments Ltd. east of Creditview Road and south of Bonnie Braes Drive Ward 4 (File C03W03.010) (See Item 8.4) To authorize the execution of a Tax Collection Extension Agreement (See Item 10.2 Committee of Council Recommendation CW February 28, 2018) To establish bank signing authority and general banking controls and to repeal By-law (See Item 10.2 Committee of Council Recommendation CW February 28, 2018) Page 5 of 6

6 Agenda City Council To appoint officers to enforce parking on private property and to repeal By-Law To prevent the application of Part Lot Control to Block 12 on Registered Plan 43M-1932 southeast corner of Veterans Drive and Creditview Road Ward 6 (File PLC17-039) To amend Cemeteries By-law , as amended minor/ housekeeping changes (See Council Resolution C August 9, 2017) 21. Closed Session Note: A separate package regarding this agenda item is distributed to Members of Council and senior staff only Minutes Closed Session Audit Committee February 20, Minutes Closed Session City Council February 21, Minutes Closed Session Committee of Council February 28, Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board Ontario Municipal Board proceeding 22. Confirming By-law To confirm the proceedings of the Regular Council Meeting of March 7, Adjournment Next Meetings: Wednesday, April 4, :30 a.m. Wednesday, April 18, :30 a.m. Proclamations The following City of Brampton proclamation will be made on behalf of Council: There are no proclamations for this meeting Page 6 of 6

7 3.1-1 Minutes City Council The Corporation of the City of Brampton Wednesday, February 21, 2018 Members: Members Absent: Staff Present: Mayor L. Jeffrey Regional Councillor G. Gibson Wards 1 and 5 Regional Councillor E. Moore Wards 1 and 5 Regional Councillor M. Palleschi Wards 2 and 6 Regional Councillor M. Medeiros Wards 3 and 4 Regional Councillor G. Miles Wards 7 and 8 Regional Councillor J. Sprovieri Wards 9 and 10 City Councillor D. Whillans Wards 2 and 6 City Councillor J. Bowman Wards 3 and 4 City Councillor P. Fortini Wards 7 and 8 City Councillor G. Dhillon Wards 9 and 10 nil H. Schlange, Chief Administrative Officer R. Elliott, Commissioner of Planning and Development Services A. Meneses, Commissioner of Community Services J. Pittari, Commissioner of Corporate Services J. Pitushka, Commissioner of Public Works and Engineering B. Boyes, Fire Chief, Fire and Emergency Services, Community Services D. Squires, City Solicitor, Corporate Services J. Zingaro, Deputy City Solicitor, Corporate Services A. Milojevic, General Manager, Transit P. Fay, City Clerk C. Gravlev, Deputy City Clerk T. Brenton, Legislative Coordinator, City Clerk s Office

8 3.1-2 Minutes City Council The meeting was called to order at 9:30 a.m. and recessed at 9:58 a.m. Council moved into Closed Session at 10:08 a.m. and recessed at 10:58 a.m. Council reconvened in Open Session at 11:06 a.m. and recessed at 12:18 p.m. Council moved into Closed Session at 12:28 p.m. and recessed at 1:03 p.m. Council reconvened in Open Session at 1:12 p.m. and adjourned at 1:15 p.m. 1. Approval of Agenda Council discussion took place with respect to proposed amendments to the agenda. The following motion was considered. C Moved by Regional Councillor Moore Seconded by City Councillor Whillans That the agenda for the Regular Council Meeting of February 21, 2018 be approved as amended, as follows: To add: Discussion item at the request of City Councillor Bowman, re: Missing Persons Advisory; and, Advice that is subject to solicitor-client privilege, including communications necessary for the purpose Carried Note: Later in the meeting, the Approval of Agenda was reopened and Item 21.4 was added. The following supplementary information was provided at the meeting. Re: Item 5.1 (Announcement 2017 United Way Campaign Overview and Cheque Presentation): presentation slides attached Minutes Member Services Committee February 12, Briefing Report from the Office of the Chief Administrative Officer, re: Government Relations Matters Page 2 of 30

9 Closed Session Matters: Minutes City Council Minutes Closed Session City Council February 7, 2018 Re: Item 21.3 an additional reason for Closed Session has been identified, the revised listing for this item is as follows: Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and the security of the property of the municipality or local board potential litigation matter The following was received by the City s Clerk s Office after the agenda was printed, and relates to a matter listed on the agenda. In accordance with the Procedure By-law, Council approval is not required to add this item to the agenda. Re: Item 8.3 and By-law (Heritage Designation Torbram Road (Hewson Farm) Ward 10): 6.1. Delegation and correspondence dated February 20, 2018 from Mark Flowers, Davies Howe LLP, on behalf of Digram Developments Countryside Inc. 2. Declarations of Interest under the Municipal Conflict of Interest Act 1. Regional Councillor Sprovieri declared a conflict of interest on Item 9.1 a report from the Integrity Commissioner (IC) in relation to a complaint that was lodged against him that the IC is reporting on. 3. Adoption of the Minutes 3.1. Minutes City Council Regular Meeting February 7, 2018 The following motion was considered. C Moved by City Councillor Whillans Seconded by Regional Councillor Moore 1. That the Minutes of the Regular City Council Meeting of February 7, 2018, to the Council Meeting of February 21, 2018, be approved as printed and circulated; and, Page 3 of 30

10 3.1-4 Minutes City Council 2. That the Minutes of Special Council Meeting of February 14, 2018, to the Council Meeting of February 21, 2018, be approved as printed and circulated. Carried 3.2. Minutes City Council Special Meeting February 14, 2018 Dealt with under Item 3.1 Resolution C Consent Motion The following motion was considered. C Moved by Regional Councillor Moore Seconded by City Councillor Whillans That Council hereby approves the following items and that the various Officials of the Corporation are hereby authorized and directed to take such action as may be necessary to give effect of the recommendations as contained therein: That the report from D. VanderBerg, Central Area Planner, Planning and Development Services, dated February 2, 2018, to the Council Meeting of February 21, 2018, re: Interim Control By-law Request for Exemption for 239 Queen Street East Ward 3, be received; and 2. That By-law be passed to amend Interim Control By-law , attached as Appendix 4 to the report That the report from D. VanderBerg, Central Area Planner, Planning and Development Services, dated February 2, 2018, to the Council Meeting of February 21, 2018, re: Application to Amend the Zoning By-law InfoPlan Inc. Rexton Developments Inc. East of Haggert Avenue North and North of Denison Avenue Ward 1 (File C01W06.072), be received; 2. That the Mayor and City Clerk be authorized to execute the subdivision agreement based on terms and conditions Page 4 of 30

11 3.1-5 Minutes City Council approved by the Commissioner, Planning and Development Services and in a form acceptable to the City Solicitor; and, 3. That By-law be passed to amend Comprehensive Zoning By-law , as amended, attached to the report as Appendix That the report from J. Edwin, Manager, Development Construction, Environment and Development Engineering, Public Works and Engineering, dated December 18, 2017, to the Council Meeting of February 21, 2018, re: Subdivision Release and Assumption Sequoia (Walnut Grove) Ltd. Registered Plan No. 43M-1889 North of Steeles Avenue and East of Churchville Road Ward 4 (File C03W02.005), be received; and 2. That all works constructed and installed in accordance with the subdivision agreement for Registered Plan No. 43M (the Subdivision ) be accepted and assumed; and 3. That the Treasurer be authorized to release the securities held by the City; save and except for the amount of $10,000 which shall be held by the City until such time as the Director, Environment & Development Engineering is satisfied that the warranty period in respect of all landscaping works has expired; and 4. That By-law be passed to assume the following streets as shown on the Registered Plan No. 43M-1889 as part of the public highway system: Coach House Court, Fairmont Close and Honour Oak Crescent Carried 5. Announcements 5.1. Announcement 2017 United Way Campaign Overview and Cheque Presentation Council agreed to provide more time for this announcement Page 5 of 30

12 3.1-6 Minutes City Council Craig Kummer, Senior Manager, Traffic Services, Public Works and Engineering, and 2017 United Way Campaign Chair, announced the results of the 2017 Campaign, provided a presentation outlining the Core Team, campaign highlights, theme and success stories, and introduced the 2018 Campaign Chair Roxanne Van Damme. Mr. Kummer presented a cheque for over $140,000 to Anita Stellinga, Interim CEO, United Way of Peel Region, representing the funds raised by City of Brampton employees. Ms. Stellinga expressed gratitude for the City s phenomenal achievement, and outlined the benefits to the Brampton community as a result of the City s fundraising efforts. She welcomed Ms. Van Damme to her role as 2018 Chair and introduced the 2018 Campaign Vice Chair Cindy Tate. On behalf of Council, Regional Councillor Miles, announcement and Campaign sponsor, highlighted the team efforts that resulted in a successful campaign toward making a difference to Brampton s vulnerable residents. 6. Delegations 6.1. Delegation from Mark Flowers, Davies Howe LLP, on behalf of Digram Developments Countryside Inc., re: Items 8.3 and By-law Designation under Part IV, Section 29 of the Ontario Heritage Act and applications to amend the Zoning By-law and obtain approval for a Draft Plan of Subdivision Torbram Road (Hewson Farm) Ward 10 (File HE.x). Item 8.3 was brought forward and dealt with at this time. Mark Flowers, Davies Howe LLP, on behalf of Digram Developments Countryside Inc., referenced his correspondence dated February 21, 2018, that was distributed at the meeting, and provided an overview of the comments and concerns outlined within. Mr. Flowers requested that Council reject the staff recommendations in Report 8.3 and, instead: (i) withdraw the Notice of Intention to Designate, (ii) direct staff to continue processing Digram s planning applications and work with Digram and its consultants to identify an appropriate conservation and commemoration strategy. In response to a recommendation from Legal staff for Council to receive legal advice in Closed Session on Item 8.3, the following motion was considered Page 6 of 30

13 3.1-7 Minutes City Council C Moved by Regional Councillor Sprovieri Seconded by Regional Councillor Palleschi That Council proceed into Closed Session to discuss matters pertaining to: Advice that is subject to solicitor-client privilege, including communications necessary for the purpose Carried Note: In Open Session, the Mayor reported that Council received advice on this matter (Item 8.3) in Closed Session. The following motion was considered. C Moved by City Councillor Fortini Seconded by City Councillor Whillans That the delegation and correspondence from Mark Flowers, Davies Howe LLP, on behalf of Digram Developments Countryside Inc., to the Council Meeting of February 21, 2018, re: Items 8.3 and By-law Designation under Part IV, Section 29 of the Ontario Heritage Act and applications to amend the Zoning By-law and obtain approval for a Draft Plan of Subdivision Torbram Road (Hewson Farm) Ward 10 (File HE.x), be received. Carried In response to questions from Council on Item 8.3, staff provided information on the following: development applications for the subject property, with the most current one submitted in May 2017 identification of heritage features loss of heritage resources due to fire fire investigations on the property process and timelines for designation of heritage resources potential appeal of the development application to the Ontario Municipal Board The following motion was considered. C Moved by Regional Councillor Sprovieri Seconded by Regional Councillor Palleschi Page 7 of 30

14 3.1-8 Minutes City Council 1. That the report from P. Doucet, Heritage Planner, Planning and Development Services, dated February 9, 2018, to the Council Meeting of February 21, 2018, re: Designation under Part IV, Section 29 of the Ontario Heritage Act and applications to amend the Zoning By-law and obtain approval for a Draft Plan of Subdivision Torbram Road (Hewson Farm) Ward 10 (File HE.x), be received; 2. That By-law be passed to designate the property at Torbram Road as being of cultural heritage value or interest, as set out in Appendix 2 to the report; and 3. That Planning staff be directed to not bring forward a recommendation report regarding the planning applications referred to in this report until such time as they have been amended in accordance with the by-law referred to in recommendation number 2 above and all the requirements of the Planning Act, as amended, have been satisfied and staff have reported back to the Planning and Development Committee in respect of the required changes. Carried 7. Reports from the Head of Council nil 8. Reports of Corporate Officials Office of the Chief Administrative Officer 8.1. Report from J. Svedas, Advisor Strategic Development, Office of the Chief Administrative Officer, dated February 12, 2018, re: Development Charges Rebate Program: Ontario Ministry of Housing. The following motion was considered. C Moved by Regional Councillor Moore Seconded by Regional Councillor Gibson 1. That the report from J. Svedas, Advisor Strategic Development, Office of the Chief Administrative Officer, dated February 12, 2018, to the Council Meeting of February 21, 2018, re: Development Charges Rebate Program: Ontario Ministry of Housing, be received; Page 8 of 30

15 3.1-9 Minutes City Council 2. That staff submit an Expression of Interest to the Ontario Ministry of Housing by March 2, 2018 as part of the Ontario Ministry of Housing Development Charges Rebate Program (the Program ) requirements; 3. That the Region of Peel be designated as the administrator of the Program on the City of Brampton s behalf; 4. That as the designated administrator of the Program, the Region of Peel be directed to enter into a transfer payment agreement with the Ministry of Housing on behalf of the City of Brampton; 5. That Council enter into agreement with Region of Peel to give effect to the above resolutions; and 6. That staff report back to Council with the full Program guidelines for purpose-built market rentals. Carried Community Services nil Corporate Services 8.2. Report from J. Macintyre, Director of Purchasing, Corporate Services, dated January 31, 2018, re: New Purchasing By-Law. The following motion was considered. C Moved by Regional Councillor Gibson Seconded by Regional Councillor Moore 1. That the report from J. Macintyre, Director of Purchasing, Corporate Services, dated January 31, 2018, to the Council Meeting of February 21, 2018, re: New Purchasing By-Law, be received; and 2. That By-law be passed to repeal Purchasing By-law , as amended, and replace with an updated by-law to provide for the Procurement of goods, services and construction, as set forth in Appendix A to the report. Carried Page 9 of 30

16 Minutes City Council Planning and Development Services 8.3. Report from P. Doucet, Heritage Planner, Planning and Development Services, dated February 9, 2018, re: Designation under Part IV, Section 29 of the Ontario Heritage Act and applications to amend the Zoning By-law and obtain approval for a Draft Plan of Subdivision Torbram Road (Hewson Farm) Ward 10 (File HE.x). See By-law Dealt with under Item 6.1 Resolution C See also Resolutions C and C Report from D. VanderBerg, Central Area Planner, Planning and Development Services, dated February 2, 2018, re: Interim Control By-law Request for Exemption for 239 Queen Street East Ward 3. See By-law Dealt with under Consent Resolution C Report from D. VanderBerg, Central Area Planner, Planning and Development Services, dated February 2, 2018, re: Application to Amend the Zoning Bylaw InfoPlan Inc. Rexton Developments Inc. East of Haggert Avenue North and North of Denison Avenue Ward 1 (File C01W06.072). See By-law Dealt with under Consent Resolution C Public Works and Engineering 8.6. Report from J. Edwin, Manager, Development Construction, Environment and Development Engineering, Public Works and Engineering, dated December 18, 2017, re: Subdivision Release and Assumption Sequoia (Walnut Grove) Ltd. Registered Plan No. 43M-1889 North of Steeles Avenue and East of Churchville Road Ward 4 (File C03W02.005). See By-law Dealt with under Consent Resolution C Page 10 of 30

17 Minutes City Council 9. Reports of Accountability Officers 9.1. Report from G. Giorno, Integrity Commissioner, re: Integrity Commissioner Report Note: Regional Councillor Sprovieri declared a conflict of interest on the report from the Integrity Commissioner (IC) in relation to a complaint that was lodged against him that the IC is reporting on. Councillor Sprovieri left the meeting during consideration of this item. A motion, moved by Regional Councillor Medeiros, was introduced to accept the Integrity Commissioner s report and require that Members of Council receive diversity sensitivity training. The motion was subsequently seconded by City Councillor Fortini. Council consideration of the motion included: timelines for training of current Council Members proposed amendment to the motion to require that the training occur at the start of each new Council term, which was agreed to by the mover request for a list of training programs provided at the start of each Council term, and an indication from staff that information on orientation and training opportunities for Members of Council would be provided for consideration at the May 2018 meeting of Member Services Committee suggestion that City staff and citizen members of Committees also receive diversity sensitivity training In response to inquiries from Council, Peter Fay, City Clerk, provided advice on the following: potential to split the motion or to add a new agenda item to allow Councillor Sprovieri to participate in discussions and vote on the clauses related to training procedural matters as they relate to a Member participating in discussions on a matter for which a conflict was declared A procedural motion to Call the Question was introduced by Regional Council Gibson. The motion was voted on and carried. In accordance with the Procedure By-law, Members who had not spoken on this topic were given the opportunity to do so. The motion, as amended, was considered as follows. C Moved by Regional Councillor Medeiros Seconded by City Councillor Fortini Page 11 of 30

18 Minutes City Council WHEREAS the City appointed Integrity Commissioner, has in his report recommended Council adopt the finding that Councillor Sprovieri contravened Rule No. 15 of the Code of Conduct for Members of Council Members shall conduct themselves with appropriate decorum at all times ; and WHEREAS the Integrity Commissioner has NOT recommended a suspension of compensation paid to the Respondent, and found Councillor Sprovieri s public apology to be an appropriate response; and WHEREAS the Integrity Commissioner does NOT recommend Council request an apology as Councillor Sprovieri has already made a complete, voluntary public apology; and WHEREAS it is important that Council show the public its strong support of diversity and inclusion; NOW THEREFORE BE IT RESOLVED that Council receive and accept the report of the Integrity Commissioner File and that Councillor Sprovieri contravened Rule No. 15 of the Code of Conduct for Members of Council; and THAT all Members of Council participate in diversity sensitivity training; and That this training also occur at the start of each new term of Council; and THAT the City Clerk be directed to provide Council with diversity training options for consideration. A recorded vote was requested and the motion carried as follows: Yea Nay Absent Miles nil Sprovieri Fortini Bowman Medeiros Jeffrey Dhillon Palleschi Whillans Moore Gibson Carried 10 Yeas 0 Nay 1 Absent Page 12 of 30

19 Minutes City Council 10. Committee Reports Minutes CAO Performance Review Committee February 5, 2018 Regional Councillor Gibson, Committee Chair, introduced the subject minutes. The following motion was considered. C Moved by Regional Councillor Gibson Seconded by Regional Councillor Moore 1. That the Minutes of the CAO Performance Review Committee Meeting of February 5, 2018, to the Council Meeting of February 21, 2018, be received; and, 2. That Recommendations CAP to CAP be approved, as outlined in the subject minutes. The recommendations were approved as follows. Carried CAP That the agenda for the CAO Performance Review Committee Meeting of February 5, 2018, be approved, as printed and circulated. CAP That Committee proceed into Closed Session to discuss matters pertaining to the following: Personal matters about an identifiable individual including municipal or local board employees an identifiable individual performance review CAP That the CAO Performance Review Committee do now adjourn to meet again at the call of the Chair Minutes Member Services Committee February 12, 2018 The subject minutes were distributed at the meeting. Regional Councillor Gibson, Committee Chair, introduced the minutes Page 13 of 30

20 Minutes City Council The following motion was considered. C Moved by Regional Councillor Gibson Seconded by Regional Councillor Moore 1. That the Minutes of the Member Services Committee Meeting of February 12, 2018, to the Council Meeting of February 21, 2018, be received; and, 2. That Recommendations MS to MS be approved, as outlined in the subject minutes. The recommendations were approved as follows. Carried MS That the agenda for the Member Services Committee Meeting of February 12, 2018 be approved as printed and circulated. MS That the presentation by Peter Fay, City Clerk, entitled: Alternative Meeting Space for City Council and Committees May 2018-January 2019, to the Member Services Committee Meeting of February 12, 2018, be received; and, 2. That staff report back to the Member Services Committee with options for the selection of seating for Members of Council in Council Chambers for the Term of Council. MS That the correspondence from Helena West, Legislative Specialist, Region of Peel, dated January 19, 2018, to the Member Services Committee Meeting of February 12, 2018, re: City of Brampton Use of Region of Peel Council Chambers for Council or Committee Meetings during Renovations to Brampton Council Chambers Peel Council Resolution , be received. MS That the presentation by Peter Fay, City Clerk, entitled: Councillor Suite Allocation for Next Term of Council, to the Member Services Committee Meeting of February 12, 2018, be received; Page 14 of 30

21 Minutes City Council 2. That Option 2 Maintain Current Ward Pairing Allocations, as follows, be approved for Council accommodations for the Term of Council; and, Suite Office Assignment East Suites (Six Offices) Office 1 Regional Councillor, Wards 2 and 6 East Suites (Six Offices) Office 2 City Councillor, Wards 2 and 6 East Suites (Six Offices) Office 3 City Councillor, Wards 9 and 10 East Suites (Six Offices) Office 4 Regional Councillor, Wards 9 and 10 East Suites (Six Offices) Office 5 Regional Councillor, Wards 1 and 5 East Suites (Six Offices) Office 6 City Councillor, Wards 1 and 5 West Suites (Four Offices) Office 7 Regional Councillor, Wards 7 and 8 West Suites (Four Offices) Office 8 Regional Councillor, Wards 3 and 4 West Suites (Four Offices) Office 9 City Councillor, Wards 7 and 8 West Suites (Four Offices) Office 10 City Councillor, Wards 3 and 4 3. That staff be requested to report back to the Member Services Committee about the potential for alterations to Office 9 to accommodate a meeting area, consistent with other Councillor suites. MS That the presentation by Zeeshan Majid, Senior Manager, Accounting Services, and Deputy Treasurer, Corporate Services, entitled: Mayor and Councillors Expense Policy Key Proposed Changes, to the Member Services Committee Meeting of February 12, 2018, be received; and, 2. That, prior to approval of the new Policy, staff provide the information requested at the Committee Meeting. See also Item 11.1 Resolution C MS That the Quarterly Reports for Q and Q1 2018, to the Member Services Committee Meeting of February 12, 2018, re: Lieu Time Accumulation for the Council Office, be received. MS That the Member Services Committee do now adjourn to meet again on Monday May 7, 2018 at 9:30 a.m. or at the call of the Chair Page 15 of 30

22 Minutes City Council Minutes Planning and Development Committee February 12, 2018 Regional Councillor Moore, Committee Chair, introduced the subject minutes and provided a summary of matters considered at the meeting. Staff responded to a question from Council with respect to the development proposal referenced under Item 7.2 in the minutes. The following motion was considered. C Moved by Regional Councillor Moore Seconded by Regional Councillor Gibson 1. That the Minutes of the Planning and Development Committee Meeting of February 12, 2018, to the Council Meeting of February 21, 2018, be received; and, 2. That Recommendations PDC to PDC be approved, as outlined in the subject minutes. The recommendations were approved as follows. Carried PDC That the Agenda for the Planning and Development Committee Meeting of February 12, 2018, be approved as amended as follows: To Add: 9.1 Discussion at the request of Regional Councillor Michael Palleschi, re: GTA West Corridor PDC That the report from Kevin Freeman, Development Planner, Planning and Development Services Department, dated January 19, 2018 to the Planning and Development Services Committee Meeting of February 12, 2018, re: Application for Proposed Draft Plan of Subdivision PMG Planning Consultants Chinguacousy Farm Limited Southwest Corner of Demaris Drive and Great Lakes Drive Ward 9 (File: C02E12.019), be received; and, 2. That the Supplementary Report be deemed acceptable to clear Conditions 7 and 8 in association with Council Resolution PDC Page 16 of 30

23 Minutes City Council PDC That the report from Stephen Dykstra, Development Planner, Planning and Development Services Department, dated January 12, 2018, to the Planning and Development Committee Meeting of February 12, 2018, re: Application to Amend the Official Plan and Zoning By-law KLM Planning Partners Inc. Gore Road Investments Ltd. - Northeast Corner of Queen Street East and McVean Drive Ward 8, (File C09E05.021) be received; and, 2. That the application by KLM Planning Partners Inc. Gore Road Investments Ltd., City File: C09E be approved in principle subject to the conditions set out in recommendations 2 to 8 of Resolution PDD , as amended by the following: 2.1 The preamble of recommendation 8 is hereby deleted and replaced with the following: That prior to the adoption of the Official Plan amendment and the enactment of the amending Zoning By-law, the applicant shall enter into an agreement with the City, which shall generally include the following. This amendment adds the word generally ; and, 2.2 Recommendation 8 is hereby amended by adding the following new Recommendation 8.10: prior to the issuance of site plan approval, arrangements to the satisfaction of the Director of Development Services shall be completed to facilitate public access to an open space amenity area to be generally located in the middle of the site. The public access may require the conveyance of an easement in favour of the City over a portion or portions of the lands. This arrangement shall not give rise to any credits related to the parkland dedication requirements of the Planning Act, as amended ; and, 3. That the approval in principle in Recommendation 2 of this Report shall be considered null and void unless a Zoning Bylaw Amendment is passed by June 27, 2018 or the timeline for compliance with this condition is extended by no more than six months by the Commissioner of Planning and Development Services prior to June 27, Page 17 of 30

24 Minutes City Council PDC That the Minutes Cycling Advisory Committee January 18, 2018, to the Planning and Development Committee Meeting of February 12, 2018, Recommendations CYC to CYC , be approved as printed and circulated. CYC That the Agenda for the Cycling Advisory committee meeting of January 18, 2018, be approved as amended as follows: To Add: 7.2 Discussion at the request of Dayle Laing, Committee Member, Cycling Advisory Committee, re: Toronto International Bike Show 7.3 Discussion at the request of Dayle Laing, Committee Member, Cycling Advisory Committee, re: Ontario and National Bike Summits. CYC That the Verbal Update from Nelson Cadete, Project Manager, Active Transportation, Planning and Development Services, to the Cycling Advisory Committee Meeting of January 18, 2018, re: 2018 Brampton Cycling Advisory Committee Work Plan and Budget be received; and, 2. That the Cycling Advisory Committee s, Workplan Sub- Committee, review the information and provide an update at a future meeting. CYC That the Verbal Update from Dayle Laing, Member, to the Cycling Advisory Committee Meeting of January 18, 2018, re: Toronto International Bike Show, be received. CYC That the Verbal Update from Dayle Laing, Member, to the Cycling Advisory Committee Meeting of January 18, 2018, re: Ontario and International Bike Summit, be received. CYC That the Cycling Advisory Committee do now adjourn to meet again on Thursday, February 15, 2018, at 7:00 p.m. PDC That the planning and Development Committee do now adjourn to meet again on Monday, February 26, 2018, at 1:00 p.m Page 18 of 30

25 Minutes City Council Minutes Committee of Council February 14, 2018 Regional Councillor Palleschi, Vice-Chair, Public Works and Engineering Section, introduced the minutes and referenced matters under that section. Regional Councillor Palleschi, Chair, Community Services Section, provided a summary of matters considered under that section. City Councillor Bowman, Chair, Economic Development and Culture Section, provided a summary of matters considered under that section. Regional Councillor Miles, Chair, Corporate Services Section, provided a summary of matters considered under that section. Peter Fay, City Clerk, referenced a request in the minutes (Clause 2 of Recommendation CW ) for a motion on the GTA West Corridor Environmental Assessment, and indicated that the appropriate forum for consideration of this matter is the Planning and Development Committee. The following motion was considered. C Moved by City Councillor Bowman Seconded by Regional Councillor Palleschi 1. That the Minutes of the Committee of Council Meeting of February 14, 2018, to the Council Meeting of February 21, 2018, be received; and, 2. That Recommendations CW to CW be approved, as outlined in the subject minutes. The recommendations were approved as follows. Carried CW That the agenda for the Committee of Council Meeting of February 14, 2018 be approved, as amended, to add the following items: 4.1. Announcement Fire and Emergency Services Valentine s Day Message Nothing says I love you like working smoke alarms Discussion at the request of Regional Councillor Miles, re: Snow Removal Financial Assistance Program Page 19 of 30

26 Minutes City Council Discussion at the request of Regional Councillor Moore, re: Provincial Funding Opportunity. CW That the delegation from Henry Verschuren, Parade Commander and Poppy Trust Fund Chair, Royal Canadian Legion Branch 15 Brampton, to the Committee of Council Meeting of February 14, 2018, re: Certificate of Appreciation for the City's Contribution to the 2017 Poppy Campaign be received. CW That the delegation from Henry Verschuren, Parade Commander and Poppy Trust Fund Chair, Royal Canadian Legion Branch 15 Brampton, to the Committee of Council Meeting of February 14, 2018, re: Proposal to Build a Memorial Wall Adjacent to the Cenotaph be received; and 2. That the proposal to build a Memorial Wall adjacent to the Cenotaph be referred to staff for review and a report back to a future Committee of Council Meeting. CW That the report from from W. Guy, Supervisor, Contracts, Public Works and Engineering, dated January 12, 2018, to the Committee of Council Meeting of February 14, 2018, re: Request to Begin Procurement Purchasing By-law Section 4.0 Street and Parking Lot Sweeping Services For a Three (3) Year Period Within the City of Brampton All Wards (File EG.X) be received; and 2. That the Purchasing Agent be authorized to commence the procurement for street and parking lot sweeping services for a three-year period within the City of Brampton. CW That the verbal update from B. Seguin, Advisor, Economic Development, Office of the Chief Administrative Officer, to the Committee of Council Meeting of February 14, 2018, re: University Update be received. CW That the report from D. Falsarella, Manager, Building Design and Construction, Community Services, dated January 26, 2018, to the Committee of Council Meeting of February 14, 2018, re: Request to Begin Procurement Purchasing By-law Section 4.0 Hiring of an Architect to provide Design Services for the Brampton Centre for Education, Innovation and Collaboration (BCEIC) be received; Page 20 of 30

27 Minutes City Council 2. That the Purchasing Agent be authorized to begin procurement to retain an Architectural firm to provide design and contract administration services for the Brampton Centre for Education, Innovation and Collaboration (BCEIC); and 3. That, until such time that all the funding principles are achieved, Council authorizes a capped interim sum of $750,000, from the currently approved budget, to allow for functional programming, visioning and due diligence work while maintaining delivery schedules with the proposed Ryerson University facility. CW That the Minutes of the Brampton Sports Hall of Fame Committee Meeting of February 1, 2018, to the Committee of Council Meeting of February 14, 2018, Recommendations SHF to SHF , be approved as printed and circulated. SHF That the agenda for the Brampton Sports Hall of Fame Committee Meeting of February 1, 2018 be approved, as printed and circulated. SHF That the update by Sindy Maguire, Event Sub-Committee Member, to the Brampton Sports Hall of Fame Committee meeting of February 1, 2018, re: Event Sub-Committee Meeting of January 24, 2018 be received. SHF That the list of keynote speakers to Sports Hall of Fame Committee meeting of February 1, 2018, re: Review and Selection of Sports Hall of Fame Induction Ceremony Keynote Speaker be received; and, 2. That Damon Allen, considered by the National Speakers Bureau as one of the greatest CFL quarterbacks of all-time, be selected as the keynote speaker at the Brampton Sports Hall of Fame Induction Ceremony on May 15, 2018; and 3. That Recreation staff follow the required procedure to secure the services of Mr. Allen for the event. SHF That funds from the Community Services budget be allocated to the purchase of golf shirts in various sizes with the City of Brampton Sports Hall of Fame logo Page 21 of 30

28 Minutes City Council SHF That the Brampton Sports Hall of Fame Committee do now adjourn to meet again on Thursday, March 1, 2018 at 7:00 p.m. CW That the report from J. Pittari, Commissioner, Corporate Services, dated February 6, 2018, to the Committee of Council Meeting of February 14, 2018, re: Smart Cities Challenge be received; 2. That staff continue to build on its successes by further engaging the public to create a refined challenge statement for the Smart Cities Challenge submission with the support from an external consultant; and 3. That staff report back to Council with the outcomes of the public engagement, a refined challenge statement, and the Smart Cities application prior to the submission deadline of April 24, 2018 to the Ministry of Infrastructure and Communities. CW That the report from C. Hicks, Legal Counsel, Corporate Services, dated January 30, 2018, to the Committee of Council Meeting of February 14, 2018, re: Administrative Authority Policy (File GDX-DEL) be received; and 2. That the Administrative Authority Policy as set forth in Appendix A attached to this report, be approved. CW That the report from F. Peacefull, Director, Human Resources, dated February 2, 2018, to the Committee of Council Meeting of February 14, 2018, re: Building a Culture of Respect: Status Update be received; and 2. That Council continue to support and enable organizational results that build a culture of respect, in concert with our human capital strategy: People Advantage. CW That the report from L. Robinson, Business Coordinator, City Clerk s Office, Office of the Chief Administrative Officer, dated January 5, 2018, to the Committee of Council Meeting of February 14, 2018, re: 2017 Council / Committee Meeting Attendance Record (File BC.x) be received Page 22 of 30

29 Minutes City Council CW That the briefing report from L. Rubin-Vaughan, Manager, Government Relations and Public Policy, Office of the Chief Administrative Officer, to the Committee of Council Meeting of February 14, 2018, re: Government Relations Matters be received; and, 2. That staff prepare a draft motion for consideration at the February 21, 2018 Council Meeting, outlining the City s concerns and requesting reconsideration of the decision to discontinue the GTA West Corridor environmental assessment. CW That the Committee of Council do now adjourn to meet again on Wednesday, February 28, 2018 at 9:30 a.m. or at the call of the Chair. 11. Unfinished Business Report from D. Sutton, Treasurer, Corporate Services, dated February 14, 2018, re: Mayor and Councillors Expense Policy Update. See Item 10.2 Member Services Committee Recommendation MS An amendment to the Policy was introduced by City Councillor Bowman, to include in Section 6.3, Narrative Clause a) that advertising in any annual publications, programs or annual sponsorships that span the calendar year in an election year be prohibited. The amendment was subsequently seconded by City Councillor Whillans. In response to questions from Council, staff clarified provisions in the Policy, and confirmed that this Council and previous ones sometimes provide leadership and direction to a new Council. The motion, as amended, was considered as follows. C Moved by City Councillor Fortini Seconded by City Councillor Bowman 1. That the report from D. Sutton, Treasurer, Corporate Services, dated February 14, 2018, to the Council Meeting of February 21, 2018, re: Mayor and Councillors Expense Policy Update, be received; Page 23 of 30

30 Minutes City Council 2. That the updated Mayor and Councillors Expense Policy attached to the subject report be approved, effective December 1, 2018, as amended in Section 6.3, Narrative a) to read as follows: a) Members of Council will not be allowed to advertise in individual programs for local/community special events during an election year, with an election year beginning at the start of the nomination period and ending with the end of the current Council term. In addition, advertising in any annual publications, programs or annual sponsorships that span the calendar year in an election year are prohibited. 3. That the following Council policies be rescinded from the Council policy registry effective December 1, 2018: a) Automobile for Council & Senior Staff (13.1.0), 2013 b) Remuneration and Expenses Reporting for Elected Officials ( ), 2014 c) Mayor and Councillors Office Technology, Equipment and Furniture Policy ( ), 2014 Carried 12. Correspondence nil 13. Resolutions nil 14. Notices of Motion nil 15. Petitions nil 16. Other Business/New Business Discussion item at the request of City Councillor Bowman, re: Missing Persons Advisory City Councillor Bowman outlined a recent circumstance regarding a missing Brampton resident, and communications issued on the City s social media accounts to get word out about the missing person. Councillor Bowman confirmed that the resident was subsequently located Page 24 of 30

31 Minutes City Council A motion, moved by City Councillor Bowman and seconded by City Councillor Whillans, was introduced to request that City staff report back to Committee on ways and means to share information across City departments to alert staff to be on the look out for missing persons when local police authorities formally seek the public s assistance to help find missing persons, and report back to Committee of Council on options and opportunities to strengthen staff awareness to assist during such times to help locate missing persons. Councillor Bowman outlined the reasons for and purpose of his motion. Council consideration of the motion included: request that the staff report include details from Peel Regional Police on how the City could assist in communications about missing residents details regarding previous Amber Alert and Safe Bus programs potential community groups, organizations and private companies that may also be able to assist, e.g. Region of Peel, utility companies need for staff to report back in a timely manner The following amendments to the motion were introduced and accepted by the mover: to indicate that the staff report be directed to the Brampton Community Safety Advisory Committee instead of Committee of Council to identify Peel Regional Police and the Ontario Provincial Police The motion, as amended, was considered as follows. C Moved by City Councillor Bowman Seconded by City Councillor Whillans Whereas, from time to time, persons go missing and local police authorities seek the public s assistance to help find missing persons; and Whereas, the City of Brampton currently shares social media alerts regarding missing local persons, once assistance is requested by local police authorities; and Whereas, municipalities like the City of Brampton, have significant resources deployed across the City serving our citizens on a daily basis, who can also be alerted to help find missing persons when the public s assistance is requested; Therefore Be It Resolved That City staff be requested to report back to the Brampton Community Safety Advisory Committee on: ways and means to share information across City departments to alert staff to be on the look out for missing persons when Peel Regional Police and Ontario Provincial Police formally seek the public s assistance; and on options and Page 25 of 30

32 Minutes City Council opportunities to strengthen staff awareness to assist during such times to help locate missing persons. A recorded vote was requested and the motion carried as follows: Yea Nay Absent Miles nil nil Fortini Bowman Medeiros Jeffrey Dhillon Sprovieri Palleschi Whillans Moore Gibson Carried 11 Yeas 0 Nay 0 Absent 17. Procurement Matters nil 18. Government Relations Matters Briefing Report from the Office of the Chief Administrative Officer, re: Government Relations Matters The subject briefing report was distributed at the meeting. The following motion was considered. C Moved by Regional Councillor Moore Seconded by City Councillor Fortini That the briefing report from the Office of the Chief Administrative Officer, to the Council Meeting of February 21, 2018, re: Government Relations Matters, be received. Carried 19. Public Question Period John Sanderson, Brampton resident, asked about the timelines for reporting on a Missing Persons Advisory (Item 16.1), and thanked City Councillor Page 26 of 30

33 Minutes City Council Bowman for his assistance in the recent search for a missing Brampton resident. 20. By-laws The following motion was considered. C Moved by City Councillor Whillans Seconded by Regional Councillor Gibson That By-laws to , before Council at its meeting of February 21, 2018, be given the required number of readings, taken by the Mayor and City Clerk and the Corporate Seal affixed thereto To repeal Purchasing By-law , as amended, and replace with an updated by-law to provide for the Procurement of goods, services and construction (See Item 8.2) To designate the property at Torbram Road as being of cultural heritage value or interest Ward 10 (See Item 8.3) To amend Interim Control By-law exemption for 239 Queen Street East Ward 3 (See Item 8.4) To amend Zoning By-law , as amended InfoPlan Inc. Rexton Developments Inc. East of Haggert Avenue North and North of Denison Avenue Ward 1 (File C01W06.072) (See Item 8.5) To accept and assume works in Registered Plan 43M-1889 Sequoia (Walnut Grove) Ltd. north of Steeles Avenue and east of Churchville Road Ward 4 (File C03W02.005) (See Item 8.6) To appoint Municipal By-law Enforcement Officers and to repeal By-law To amend By-law , as amended, being the Building Division Appointment By-law To establish certain lands as part of the public highway system (Gardenbrooke Trail) Ward Page 27 of 30

34 Minutes City Council To prevent the application of part lot control to part of Registered Plan 43M-1932 southeast corner of Veterans Drive and Creditview Road Ward 6 (File PLC17-039) To prevent the application of part lot control to part of Registered Plan 43M-2032 northwest corner of Remembrance Road and Creditview Road Ward 6 (File PLC17-048) To prevent the application of part lot control to part of Registered Plan 43M-1924 northwest corner of Remembrance Road and Creditview Road Ward 6 (File PLC18-001) To designate the property at Hurontario Street as being of cultural heritage value or interest Ward To designate the property at 2838 Bovaird Drive West as being of cultural heritage value or interest Ward 6 Carried 21. Closed Session Note: An additional Closed Session item (21.4) was added to the agenda and considered under Item 8.3 Resolution C The following motion was considered. C Moved by Regional Councillor Moore Seconded by City Councillor Fortini That Council proceed into Closed Session to discuss matters pertaining to the following: Minutes Closed Session City Council February 7, Minutes Closed Session City Council Special Meeting February 14, Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Page 28 of 30

35 Minutes City Council and the security of the property of the municipality or local board potential litigation matter Carried Note: In Open Session, the Mayor reported on the status of matters considered in Closed Session, as follows: 21.1 these minutes were acknowledged by Council 21.2 these minutes were acknowledged by Council 21.3 this item was considered by Council and no direction was given to staff in Closed Session with respect to this matter 22. Confirming By-law The following motion was considered. C Moved by City Councillor Fortini Seconded by City Councillor Bowman That the following by-law before Council at its Regular Meeting of February 21, 2018 be given the required number of readings, taken by the Mayor and the City Clerk and the Corporate Seal affixed thereto: To confirm the proceedings of the Regular Council Meeting held on February 21, 2018 Carried 23. Adjournment The following motion was considered. C Moved by City Councillor Fortini Seconded by City Councillor Bowman That Council do now adjourn to meet again for a Regular Meeting of Council on Wednesday, March 7, 2018 at 9:30 a.m. or at the call of the Mayor. Carried Page 29 of 30

36 Minutes City Council Proclamations The following City of Brampton proclamation was made on behalf of Council: International Women s Day March 7, 2018 to be given to Zonta Club of Brampton Caledon L. Jeffrey, Mayor P. Fay, City Clerk Page 30 of 30

37 5.1-1 ANNOUNCEMENT REQUEST Corporate Services - Council and Administrative Services Attention: City Clerk's Office, City of Brampton 2 Wellington Street West, Brampton L6Y 4R2 cityclerksoffice@brampton.ca Telephone: (905) ; Fax: (905) For Office Use Only Meeting Name Meeting Date Council Meeting Date: March 7, 2018 Name of Individual(s) Position/Title Name of Organization (if applicable) Full Address for Contact Laura Lukasik Manager, Tourism & Special Events, Economic Development & Culture 2 Wellington Street West Brampton, ON L6Y 4R2 Contact Telephone # Fax # Event or Subject Name/Title Date, Time, Location: Additional Information: The agenda will list the name of the individual making the announcement and the subject matter. Rogers Hometown Hockey - March 10-11, 2018 The Procedure By-law states that the individual making the announcement is limited to two minutes. Rogers Hometown Hockey - March 10-11, 2018 REQUIRED - Name of Member of Council to sponsor this Announcement: I am submitting additional printed information, eg. letter, brochure: Councillor Jeff Bowman Attach additional page if required Yes No I will require the following audio-visual equipment/software for my announcement: Document Camera/Overhead Projector DVD Player Other - please specify Note: PowerPoint Please provide the City Clerk's Office one week prior to the meeting date: (i) all background material and/or presentations, and (ii) for PowerPoint and other visual presentations, an electronic copy of the presentation (e.g., DVD, CD,.ppt file) to ensure compatibility with City A-V equipment. Personal information on this form is collected under authority of the Municipal Act, SO 2001, c.25 and/or the Planning Act, R.S.O. 1990, c.p.13 and will be used in the preparation of the applicable council/committee agenda and will be attached to that agenda. Questions about the collection of personal information should be directed to the Freedom of Information and Privacy Coordinator, 2 Wellington Street West, Brampton, Ontario, L6Y 4R2.

38 5.1-2 Rogers Hometown Hockey Announcement Laura Lukasik Tourism & Special Events Economic Development & Culture

39 5.1-3

40

41 NHL Alumni Autographs 5.1-5

42 ,209 pounds of food collected in Brampton 5

43 5.1-7 Jersey Day Friday, March 9 6

44 5.1-8 Questions & Information More information is available at: 7

45 8.1-1 Report City Council The Corporation of the City of Brampton Date: Subject: Contact: Establishing the Compliance Audit Committee P. Fay City Clerk Recommendations: 1. That the report from P. Fay, City Clerk, Office of the Chief Administrative Officer, dated February 16, 2018, to the City Council Meeting of March 7, 2018, re: 2018 Municipal Election Establishment of a Compliance Audit Committee (File G51) be received; and 2. That a by-law be passed to establish a Compliance Audit Committee for the term of Council, comprised of a minimum of three and up to seven citizens to be appointed by Council; and 3. That a Selection Committee, to include the City Treasurer, the Chief Audit Executive and the City Clerk, or their delegates, be established to review applications, conduct the interviews and recommend membership to Council for approval, in accordance with interview procedures detailed in the Citizen Appointments Procedure; and 4. That the Terms of Reference for the Compliance Audit Committee as detailed in Appendix A to this report, be approved. Overview: An eligible elector in a municipal election may apply for a compliance audit if he or she believes on reasonable grounds that a candidate or third party advertiser is in contravention of the Municipal Elections Act (MEA) relating to campaign finances. Municipalities are required, prior to October 1 in a regular election year, to establish a Compliance Audit Committee to consider requests for compliance audits. A similar committee was established in 2014 for the current term of Council. This report recommends the establishment of this Committee, to comply with the legislation for the term of Council.

46 8.1-2 Background: Section (1) of the Municipal Elections Act, 1996, as amended (MEA), provides that: An elector who is entitled to vote in an election and believes on reasonable grounds that a candidate has contravened a provision of this Act relating to election campaign finances may apply for a compliance audit of the candidate s election campaign finances, even if the candidate has not filed a financial statement. Section (1) of the MEA provides that: An elector who is entitled to vote in an election in a municipality and believes on reasonable grounds that a registered third party who is registered in relation to the election in the municipality has contravened a provision of this Act relating to campaign finances may apply for a compliance audit of the campaign finances of the registered third party in relation to third party advertisements, even if the registered third party has not filed a financial statement. The MEA requires municipalities to establish a Compliance Audit Committee prior to October 1 in the year of a regular election. The MEA provides that the Committee be composed of a minimum of three to a maximum of seven members, and prohibits the appointment of employees or officers of the municipality or school boards, registered third parties in the municipality or candidates for the election for which the Committee is established. The term of office for the Committee is concurrent with that of the term of Council (i.e. December 1, 2018 to November 14, 2022). In 2014, a similar Committee was established by Council resolution and by-law, as required by legislation, but no requests were received for compliance audits of candidate campaign financial statements. With recent amendments to the MEA, the Clerk is now required to review candidate and third party advertiser financial statements and report any over-contributions to the Compliance Audit Committee. Current Situation: The following recommends the Committee mandate, member qualifications and appointment process, and discusses possible School Board and Region of Peel use of the City of Brampton Committee.

47 8.1-3 Committee Mandate The Compliance Audit Committee mandate is established by the MEA (Sections to 88.36), as follows: For a compliance audit request by an elector: a) The Members shall consider applications for compliance audits of candidates or registered third parties campaign finances and determine whether or not audits are required. The decision of the Committee, as well as brief written reasons for the decision shall be provided to the candidate or third party advertiser, the Clerk, the secretary of the school board (if applicable), the applicant and the public. If the Committee determines an audit is required it shall appoint an Auditor licensed under the Public Accounting Act, 2004 to conduct the audit. b) If the Auditor concludes a candidate or registered third party appears to be in contravention of the MEA, the Committee may decide whether or not to initiate legal proceedings against the candidate or registered third party. It is recommended that external legal counsel be provided to the Committee, similar to the model used for the Brampton Appeal Tribunal. The legal counsel will be responsible for providing advice and support to the Committee. c) If the Auditor concludes that the candidate or registered third party does not appear to be in contravention of the Act relating to election campaign finances, the Committee may make a decision whether there were reasonable grounds for the application. d) If the Committee determines there were no reasonable grounds for the application based on the Auditor's report, the Council, School Board or Region, as the case may be, has the opportunity to recover the Auditor's costs from the applicant. In relation to the Clerk s report on over-contributions: a) The Members shall consider the report and decide whether to commence a legal proceeding against a contributor for an apparent contravention. b) The decision of the Committee and brief written reasons for the decision shall be provided to the contributor and the Clerk. The recommended Terms of Reference for the Committee (attached as Appendix A) incorporate the mandate as established by the MEA.

48 8.1-4 The MEA requires that the City Clerk shall establish practices and procedures for the Committee. Draft procedures are attached for information (Appendix B) and will be confirmed by the Clerk once the Committee is established. The Committee will have the ability to amend the procedures as it sees fit. Committee Member Qualifications In addition to the normal application requirements for citizen applicants to Council Committees, the application process will seek applicants with a background and experience in accounting, auditing, academia and/or law, and/or have knowledge of campaign financing rules of the MEA. It is recommended that the appointed Committee members be paid a honourarium of $175 per meeting. Interview and Appointment Process It is recommended that a Selection Committee comprised of the City Treasurer, Chief Audit Executive and City Clerk, or their delegates, review applications, conduct the interviews and recommend appointments for the Compliance Audit Committee. The interview process will mirror that of the Citizen Appointments Procedure. The Selection Committee recommendations will be forwarded to Council for approval. Compliance Audit Committee School Boards The MEA also requires School Boards to establish Compliance Audit Committees. In 2014, the local school boards were provided with the opportunity to appoint the same Compliance Audit Committee membership established by Brampton, Mississauga and Caledon respectively, to function as their Compliance Audit Committees. Dufferin-Peel Catholic District School Board appointed the same committee in 2014 and it is expected that the school board will follow the same process this year. Compliance Audit Committee Region of Peel Section (1) of the Municipal Act requires the Head of Regional Council to be elected in a general vote, in accordance with the MEA. As such, the MEA also requires the Region of Peel to establish a Compliance Audit Committee. It is expected that the Region of Peel will appoint the same Compliance Audit Committee membership established by either Brampton, Mississauga or Caledon to function as their Compliance Audit Committee.

49 8.1-5 Corporate Implications: Financial Implications: The costs to operate and support the Compliance Audit Committee depend on the number of audit requests received and followed through. Committee expenses may include: administrative or operational costs, the cost of the audit (i.e. the services of an Auditor), the costs for external legal counsel to the Committee, the costs of commencing a legal proceeding if the Committee decides it is appropriate to do so, and legal costs associated with an appeal of a decision. Since Brampton has not had any requests for Compliance Audits for at least the last three elections, there is no history to determine budget implications, and a budget has not been allocated for this function. For this term, funding will be provided from the Election Reserve, the respective School Board for any Trustee candidate, and the Region of Peel for any regional candidate compliance audits. Similarly, should Council determine that costs should be recovered for audits where no reasonable grounds exist (as determined by the audit and the decision of the Committee), any recovered costs should be deposited into the Election Reserve. Other Implications: nil Strategic Plan: This report achieves the Strategic Plan priority of Good Government by facilitating a citizen-based oversight committee to enable elector requests for compliance audits of election candidate and third party advertiser financial statements and activities in compliance with prevailing legislation. Conclusion: The MEA requires that a Compliance Audit Committee be established by October 1 in an election year. The Committee selection process will commence immediately. The Selection Committee recommendations for appointment will be presented to Council as soon as possible.

50 8.1-6 Approved by: Peter Fay City Clerk Attachments: Appendix A Appendix B Shawnica Hans Program Manager, Elections Compliance Audit Committee Terms of Reference Compliance Audit Committee Procedures Report authored by: Shawnica Hans, Program Manager, Elections, and Shauna Danton, Elections Coordinator

51 Appendix A Compliance Audit Committee Terms of Reference A. Background Section of the Municipal Elections Act, 1996, as amended, states: An elector who is entitled to vote in an election and believes on reasonable grounds that a candidate has contravened a provision of this Act relating to election campaign finances may apply for a compliance audit of the candidate s election campaign finances, even if the candidate has not filed a financial statement. Section of the Act states: An elector who is entitled to vote in an election in a municipality and believes on reasonable grounds that a registered third party who is registered in relation to the election in the municipality has contravened a provision of this Act relating to campaign finances may apply for a compliance audit of the campaign finances of the registered third party in relation to third party advertisements, even if the registered third party has not filed a financial statement. Sections and of the Act require the Clerk to review the contributions reported on the financial statements of candidates and registered third party advertisers to determine whether any contributor appears to have exceeded any of the contribution limits. As soon as possible, 30 days after the filing date, the Clerk is required to prepare a report of any apparent contraventions to the contribution limits and forward the report to the Compliance Audit Committee. Under the Act, municipalities are required to establish a Compliance Audit Committee prior to October 1 in the year of a regular election. B. Definitions Act Municipal Elections Act, 1996, as amended Auditor A person licensed under the Public Accounting Act, 2004 Committee Compliance Audit Committee Region Region of Peel School Board A publicly-funded school board operating within the City of Brampton C. Composition D. Term The Committee shall be comprised of minimum of three and up to seven members of the public. A quorum of a majority of the Members will be required to proceed with any meeting. The following are not eligible for appointment to the Committee: Employees of the City of Brampton Employees of the Region of Peel Employees of the School Boards Members of Brampton City Council School Board Trustees Candidates and registered third party advertisers for the municipal election campaign for which the compliance audit application is filed Preference shall be given to applicants with a background in accounting, auditing, academia and/or law and/or who have knowledge of campaign financing rules of the Act.

52 8.1-8 The Term of the appointment for Committee members is concurrent with the Term of Council. E. Mandate 1. The Committee shall operate in accordance with the Act, Municipal Freedom of Information and Protection of Privacy Act and the City of Brampton Procedure Bylaw. 2. The Committee shall review the Clerk s report on apparent contraventions to the contribution limits and decide on whether to commence a legal proceeding. 3. The Committee shall review applications submitted by eligible electors for a compliance audit of a candidate s or registered third party s campaign finances and determine whether or not an audit is warranted. 4. If the Committee determines an audit is necessary it shall appoint an Auditor licensed under the Public Accounting Act, 2004 to conduct the audit (See Section F Appointment of an Auditor) 5. If the Auditor concludes a candidate or registered third party appears to be in contravention of the Act, the Committee shall decide whether or not to initiate legal proceedings against the candidate or registered third party. 6. If the Auditor concludes that the candidate or registered third party does not appear to be in contravention of the Act relating to election campaign finances, the Committee shall make a decision on whether there were reasonable grounds for the application. 7. If the Committee determines there are no reasonable grounds, City Council, the School Board, or the Region of Peel, as the case may be, is entitled to recover the Auditor's costs from the applicant. F. Appointment of an Auditor If Committee decides an audit is required, it will select from a roster of auditors to be provided to the Committee by the City Clerk. The City Clerk, in consultation with the Corporate Services Department and Chief Audit Executive, will establish criteria for the appointment of an Auditor. G. Duties and Power of the Auditor 1. The Auditor shall promptly conduct an audit of the candidate's or registered third party s election campaign finances to determine whether he or she has complied with the provisions of the Act relating to election campaign finances. 2. The Auditor shall prepare a report outlining his/her findings (i.e. any apparent contravention of the Act by the candidate or registered third party). 3. For the purpose of the audit, the Auditor: a) will be provided access, at all reasonable hours, to all relevant books, papers, documents or things of the candidate and of the municipality or local board; and b) has the powers of a commission under Part II of the Public Inquiries Act, which part applies to the audit as if it were an inquiry under the Act. H. Meeting Support The City Clerk s Office will provide administrative support to the Committee. The City Clerk s Office will organize and deliver an orientation for the Committee, or any new member, prior to hearing any application for a compliance audit.

53 I. Committee Remuneration Each member who participates in a meeting to consider applications for compliance audit shall be paid an honorarium of $175 per meeting. J. Meeting Costs The City of Brampton, School Board, or Region of Peel, as the case may be, is responsible for the following costs, or proportionate share of costs: a) The Committee s operation and activities b) The cost of the Auditor for an audit c) The cost of external legal counsel for the Committee

54 Appendix B Compliance Audit Committee Procedures A. Meeting Procedures The Compliance Audit Committee will generally follow procedures in accordance with the Municipal Elections Act, 1996, as amended, (the Act ) and the City of Brampton Procedure By-law but may vary these procedures or may establish other procedures as required. The meetings of the Committee shall be open to the public, but the Committee may deliberate in private, in accordance the Act. B. Clerk s Report on Apparent Contraventions to the Contribution Limits 1. As soon as possible, 30 days after the filing date for financial statements, the Clerk is required to prepare a report of any apparent contraventions to the contribution limits and forward the report to the Compliance Audit Committee. 2. The Clerk will schedule a meeting of the Committee to take place within 30 days of the Committee receiving the report. The procedures set out in Section E shall apply, with necessary modifications, regarding the consideration of the Clerk s report and representations by the Contributor, Candidate and/or Third Party Advertiser, as the case may be. 3. At the meeting, the Committee will decide whether to commence a legal proceeding against a contributor for an apparent contravention. 4. The decision of the Committee, along with brief written reasons for the decision will be given to the: a) Contributor; b) Clerk; and c) Secretary of the local board, if applicable. C. Filing of an Application for Compliance Audit 1. An application for a compliance audit must be filed by an elector, in writing, including reasons and any supporting documentation to the City Clerk's Office, School Board, or Region of Peel (unless authority is delegated to the City of Brampton), if the elector believes on reasonable grounds that a

55 candidate or registered third party advertiser is in contravention of the Act as it relates to campaign finances. 2. In accordance with the Act, the application must be filed with the City Clerk within 90 days after the latest of: a) The date the candidate or registered third party files his or her financial statement under Sections (1) and 88.29(1); or b) The date the candidate or registered third party files his or her supplemental financial statement under Section (4) and (3); or c) The filing date for the final financial statement under section (5) (return of surplus for subsequent expenses); or d) The date on which the candidate's or registered third party s extension granted by the Ontario Court of Justice, if any, under subsection (6) and (3) expires. D. Scheduling a Compliance Audit Committee Meeting for review of an Application for Compliance Audit 1. Within 10 days after receiving the application the City Clerk shall: a) Set the time and place for the Committee meeting, ensuring that it is within 30 days of the Committee receiving the application. b) Circulate a copy of the application and meeting agenda to the: i) Committee; ii) Secretary of the local board, if applicable; iii) Candidate or registered third party named on the application; and iv) Elector who filed the application. E. Committee Meeting Review of Application for Compliance Audit 1. A quorum of a majority of the Members is required to proceed with the meeting. 2. At the first meeting, the Committee will appoint a Chair. 3. External Counsel will be available to the Committee during the meeting and after to provide advice as required. 4. Committee Members are subject to Municipal Conflict of Interest Act in regard to hearing of an application.

56 The applicant and candidate or registered third party or their representative will be given the opportunity to address the Committee for a maximum of 5 minutes each, unless the Committee decides otherwise. The applicant will be given the opportunity to speak first. 6. The Committee Members will have the opportunity to then ask questions of the applicant and candidate or registered third party. 7. Once the Committee has determined that no further questions or discussion with the applicant and candidate or registered third party is required, the Committee will decide whether or not to grant the application. If the Committee decides to grant the application, it shall appoint an Auditor to conduct a compliance audit of the candidate's or registered third party s election campaign finances. 8. The decision of the Committee, along with brief written reasons for the decision will be given to the: a) Clerk; b) Secretary of the local board, if applicable; c) Candidate or registered third party named on the application; d) Elector who filed the application; and e) External Legal Counsel for the Committee. F. Appeal Compliance Audit Committee's Decision The decision of the Committee to require a compliance audit may be appealed to the Ontario Court of Justice within 15 days after the decision is made and the Court may make any decision the Committee could have made. G. Auditor's Report If an Auditor's report is requested, the Auditor will be provided access, at all reasonable hours, to all relevant books, papers, documents or things of the candidate or registered third party and of the municipality or School Board, as the case may be, to assist in the conduct of the audit. H. Committee Meeting Review of Auditor's Report 1. The Auditor shall submit a copy of the report to the: a) Candidate or registered third party named on the application; b) City Clerk; c) Secretary of the local board, if applicable; and d) Elector who filed the application. 2. Within 10 days after receiving the Auditor's report, the City Clerk's Office shall:

57 a) Set the time and place of the meeting within 30 days of the Committee receiving the report; b) Circulate a copy of the report and meeting agenda to the Compliance Audit Committee; 3. External Counsel will be available to the Committee during the meeting and after to provide advice as required. 4. Committee Members are subject to Municipal Conflict of Interest Act in regard to hearing of an application. 5. The applicant and candidate or registered third party, or their representative, will be given the opportunity to address the Committee and ask questions of the auditor for a maximum of 5 minutes each, unless the Committee decides otherwise. The applicant will be given the opportunity to speak first. 6. The Committee Members will have the opportunity to then ask questions of the Auditor, applicant and candidate or registered third party. 7. The Committee shall make a finding and decision to reflect the following: a) If the report concludes that the candidate or registered third party appears to have contravened provisions of the Act relating to election campaign finances, the Committee may decide whether or not to commence a legal proceeding against the candidate or registered third party for the contravention; or b) If the report concludes that the candidate or registered third party does not appear to have contravened provisions of the Act relating to election campaign finances, the Committee may determine whether there were reasonable grounds for the application. 8. The decision of the Committee, along with brief written reasons for the decision will be given to the: a) Clerk; b) Secretary of the local board, if applicable; c) Candidate or registered third party named on the application; and d) Elector who filed the application.

58 8.3-1 Report City Council The Corporation of the City of Brampton Date: February 16, 2018 Subject: Contact: Zoning By-law Transmittal Report Application to Amend the Zoning By-law and Draft Plan of Subdivision (To permit single-detached dwelling lots and natural heritage system purposes) KLM Planning Partners Incorporated- Eldorado Estates Inc. Part of Lot 1, Concession 3, W.H.S Churchville Road West side of Churchville Road, north of Steeles Avenue West Ward: 4 Files: C03W & 21T-14007B Neal Grady, Development Planner, Development Services Division, neal.grady@brampton.ca and Bernie Steiger, Manager, Development Services Division, bernie.steiger@brampton.ca Recommendations: 1. THAT the report from Neal Grady, Development Planner, Planning and Development Services Department, dated February 16, 2018, to the City Council Meeting of March 7, 2018, re: Zoning By-law Transmittal Report, Application to Amend the Zoning By-law and Draft Plan of Subdivision, KLM Planning Partners Incorporated- Eldorado Estates Incorporated Inc. Ward: 4, (File: C03W and 21T-14007B be received; 2. THAT the Mayor and City Clerk be authorized to execute the subdivision agreement based on terms and conditions approved by the Commissioner, Planning and Development Services and in a form acceptable to the City Solicitor; 3. THAT a by-law be passed to amend Comprehensive Zoning By-law as amended and that pursuant to Section 34(17) of the Planning Act, R.S.O. c. P13 no further notice of public meeting is required; and, 4. THAT any and all written submissions relating to this application that were made to Council and the Planning and Infrastructure Services Committee before its decision and any and all oral submissions related to this application that were

59 Overview: made at a public meeting, held under the Planning Act, have been, on balance, taken into consideration by Council as part of its deliberations and final decision on this matter, including the following issues raised in those submissions: tree preservation, the conversion of the property to a public park, relocating an existing heritage resource to the property, traffic impact, access, pedestrian safety, lot size and the number of lots, and adverse impacts on the character of the surrounding area. This Transmittal Report forwards to City Council an amendment to the Comprehensive Zoning By-law for enactment. The proposed Zoning By-law implements the policies of the Credit Valley Secondary Plan (Area 5) and will allow for the development single-detached dwelling lots and the protection of natural heritage areas on the draft approved subdivision (File: 21T-14007B). The preliminary subdivision agreement was executed and signed by the Owner on June 7, 2017 and the plan was draft approved on August 18, 2017, in accordance with Council direction. This amendment to the Zoning By-law facilitates the proposed development of the lands in a manner that achieves the Smart Growth priority in the Strategic Plan and the goals of building complete communities to accommodate growth for people and jobs and preserving and protecting the natural environment. Background: The property is located on the west side of Churchville Road, north of Steeles Avenue West. It has a site area of approximately 3.9 hectares (9.0 acres). The statutory public meeting for this application and the associated Draft Plan of Subdivision was held on January 12, Four members of the public were in attendance at the meeting to address the City and to provide correspondence. Additional correspondence was also received by . The matters raised at the statutory public meeting and correspondence received were addressed in the September 28, 2016 Recommendation Report presented at the November 7, 2016 Planning and Infrastructure Services Committee meeting. The Recommendation Report was endorsed by City Council on November 9, In accordance with the November 9, 2016 decision of City Council, the subdivision was draft approved on August 18, 2017 to permit the development of seventeen (17) single-

60 8.3-3 detached lots with minimum lot widths of 18.2 metres (60 feet). In addition, the draft approved plan establishes a 1.67 hectare (4.1 acre) natural heritage system block (valleyland associated with the Credit River) and a tableland buffer block between the rear lot lines and the top-of-bank to protect existing trees. In accordance with the November 9, 2016 decision of City Council, staff was directed to rezone the property from Agricultural (A) to appropriate site-specific residential and floodplain zoning designations. The floodplain zoning designation on the attached amending Zoning By-law recommended for approval protects the natural heritage system features and functions of the Credit River valleyland and the tableland tree protection buffer block between the rear lot lines and the top-of-bank. These lands comprise blocks on the draft approved subdivision along with associated conditions of draft plan approval. With respect to the seventeen (17) single-detached lots, the November 9 th direction from City Council noted that the residential zoning provisions are to be generally in accordance with the following: single-detached dwellings having minimum lot widths of 18 metres; minimum rear lot depths of 7.5 metres, with additional requirements to accommodate soak away pits, tree preservation and setbacks to the Natural Heritage System lands as may be required; minimum interior side yard widths of 1.2 metres with increased side yard setbacks for Lots 1 and 2; and, a 22 metre setback for Lot 17 from the Orangeville-Brampton Railway as required through the review of the applicant s noise and vibration study by the City and the Orangeville Railway Development Corporation. A 7.5 metre minimum rear yard depth requirement has been maintained for certain lots within the subdivision and increased to 11.5 metres and 13.5 metres for other lots. Along with the addition of maximum lot coverage requirements, these minimum rear yard depth requirements support urban design objectives for the development of an upscale executive subdivision and provide for an adequate dwelling setback to the tableland tree protection buffer block and the Credit River valleyland. The setback and lot coverage requirements will reduce the potential for these large lots to be over-built and for future residents to construct overly-large and inappropriate additions that would impact neighbours and detract from the character of the area. Additional requirements to accommodate soak away pits (areas in the backyards of selected lots to accommodate roof run off) and tree preservation have not been included in the attached amending Zoning By-law recommended for approval. It was determined that additional protection of trees that would be located with the rear yards of a few lots would be difficult and impractical to implement in this instance by way of zoning provisions. In addition, engineering requirements related to soak away pits are not

61 required to be reflected in the amending Zoning By-law. These matters will be addressed through final engineering and landscaping approvals prior to plan registration. It is noted however, that the mature trees in the rear yards of some of the lots will fall under the City s Tree Protection By-law and be afforded the protection provided by that by-law, much as other mature trees located on private lots have elsewhere in the City. Furthermore, tree protection measures will be installed prior to construction occurring on the property. Minimum interior side yard depths of 1.2 metres have been provided for all of the lots in the subdivision. It was determined that increased side yard setbacks for lots 1 and 2 were not necessary. In this respect, garage setbacks for these lots are increased to 6.0 metres in comparison to other lots in the plan. Four lots are fronting or flanking Churchville Road. Two of the lots in the plan (Lots 3 and 17) have a flankage condition such that relatively large building separation distances will exist along a substantial portion of the property s frontage along Churchville Road. In addition, the siting of a dwelling on the most southerly lot that will front onto Creditview Road (Lot 2) will likely result in an increased dwelling side yard setback given the skewed configuration of the side lot lines (i.e. the lots lines taper toward the rear lot line). The approved Urban Design Brief also sets out design treatment along Churchville Road. These measures will facilitate the development of an upscale executive residential subdivision and maintain the rural character of Churchville Road as discussed in detail in the September 28, 2016 Recommendation Report. The 22 metre setback for Lot 17 from the Orangeville-Brampton Railway has been accommodated in the attached amending Zoning By-law recommended for approval. Current Situation: Attached for recommended enactment is the amending Zoning By-law that implements the November 9, 2016 decision of Council (Resolution No. C ). Corporate Implications: Financial Implications There are no financial implications associated with this application. All financial requirements (i.e. financial securities, development charges, cash-in-lieu of parkland requirements) will be addressed through the requirements of the subdivision approvals process for the concurrent draft plan of subdivision application (City File: 21T-14007B). These financial requirements will be satisfied prior to the registration of the subdivision and outlined in the subdivision agreement. Other Implications There are no corporate implications associated with this application.

62 8.3-5 Strategic Plan: This amendment to the Zoning By-law facilitates the proposed development of the lands in a manner that achieves the Smart Growth priority in the Strategic Plan and the goals of building complete communities to accommodate growth for people and jobs and preserving and protecting the natural environment. Conclusion: Attached for City Council s consideration is a copy of the Zoning By-law recommended for enactment. Respectfully submitted: Original approved by: Bernie Steiger, MCIP, RPP Manager Development Services Division Original approved by: Allan Parsons, MCIP, RPP Director Development Services Division Original approved by: Rob Elliott, MCIP., RPP., MBA. Commissioner, Planning and Development Services Department Report authored by: Neal Grady, MCIP, RPP, Development Planner Attachments: Appendix 1: Zoning By-law Amendment Recommended for Approval

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72 8.4-1 Report City Council The Corporation of the City of Brampton Date: Subject: Subdivision Release and Assumption Bram Creditgreen Developments Ltd. - Registered Plan No. 43M East of Creditview Road, South of Bonnie Braes Drive Ward 4 - Planning References: 21T-09011B and C03W Contact: John Edwin, Manager, Development Construction ( ) Recommendations: 1. That the report from John Edwin, Manager, Development Construction, Environment & Development Engineering Services, dated January 22, 2018, to the Council Meeting of March 7, 2018, re: Bram Creditgreen Developments Ltd. - Registered Plan No. 43M-1888 East of Creditview Road, South of Bonnie Braes Drive Ward 4 - Planning References: 21T-09011B and C03W03.010, be received; 2. That all works constructed and installed in accordance with the subdivision agreement for Registered Plan No. 43M-1888 (the Subdivision ) be accepted and assumed; 3. That the Treasurer be authorized to release the securities held by the City; save and except for the amount of $10,000 which shall be held by the City until such time as the Director, Environment & Development Engineering is satisfied that the warranty period in respect of all landscape works has expired; and 4. That a by-law be passed to assume the following streets and street widening blocks as shown on the Registered Plan No. 43M-1888 as part of the public highway system: Overview: Ashcreek Drive, Berkwood Hollow, Templar Street and Vernosa Drive, Street Widening Blocks 46 and 47 to be part of Creditview Road This report recommends that the works constructed and installed in accordance with the subdivision agreement for Registered Plan No. 43M-1888 be accepted and assumed.

73 8.4-2 Background: City Council, at its meeting of September 13, 2017 approved Recommendation CW , whereby the streets and street widening blocks as shown on the subject Registered Plan are to be assumed by the City, once all departments have provided clearance for assumption by the City. Current Situation: City departments have now reviewed the Registered Plan for this subdivision and have provided clearance for assumption. Corporate Implications: All City Departments and the Region of Peel have provided clearances for assumption of the Subdivision to the Manager, Development Construction. This subdivision will now be included in the City s list of assets. The City of Brampton will now be fully responsible for on-going maintenance. Financial Implications: The annual operating impacts associated with the assumption of new subdivisions are approved in the Public Works and Engineering operating budget. There is sufficient funding approved to proceed with the recommendations in this report. Strategic Plan: This report accomplishes the Strategic Plan priorities by supporting the benefits of sustainable growth to build a pre-eminent city with vibrant and connected communities. Conclusion: With approval of this report, the works constructed and installed in accordance with the subdivision agreement for Registered Plan No. 43M-1888 will be accepted and assumed.

74 8.4-3 Respectfully submitted, Approved by John Edwin, EIT, C.E.T. Manager, Development Construction Environment & Development Engineering Public Works and Engineering Approved by Michael Won, P. Eng., Director Environment & Development Engineering Public Works and Engineering Appendices: Attachment 1: Subdivision Map Attachment 2: Registered Plan 43M-1888 Authored by: S. Hodge

75 8.4-4 ATTACHMENT 1 SUBJECT LANDS TO BE ASSUMED PLANNING & INFRASTRUCTURE SERVICES ATTACHMENT 1 - SUBDIVISION ASSUMPTION BRAM CREDIT GREEN SUBDIVISION Lane Kilometers km Metres Date: REGISTERED PLAN: 43M-1888

76 8.4-5 APPENDIX 2

77 Minutes Audit Committee Committee of the Council of The Corporation of the City of Brampton Tuesday, February 20, 2018 Members Present: Regional Councillor M. Palleschi Wards 2 and 6 (Chair) Regional Councillor M. Medeiros Wards 3 and 4 Regional Councillor E. Moore Wards 1 and 5 Regional Councillor G. Miles Wards 7 and 8 City Councillor G. Dhillon Wards 9 and 10 Staff Present: H. Schlange, Chief Administrative Officer D. Squires, City Solicitor, Corporate Services F. Velji, Chief Audit Executive, Internal Audit G. Constantine, Senior Advisor, Internal Audit C. Gravlev, Deputy City Clerk, Office of the Chief Administrative Officer S. Pacheco, Legislative Coordinator, Office of the Chief Administrative Officer

78 Minutes Audit Committee The meeting was called to order at 9:32 a.m., recessed at 10:25 a.m., moved into Closed Session at 10:37 a.m., moved back into Open Session at 10:59 a.m. and adjourned at 11:00 a.m. 1. Approval of Agenda The following motion was considered. AU That the agenda for the Audit Committee Meeting of February 20, 2018 be approved, as amended, to the change the order of business as follows: To deal with Item 4.1 in conjunction with Item 5.5 under the Reports Internal Audit section of the agenda To deal with Item 10.2 before 10.1 in Closed Session Carried 2. Declaration of Interest under the Municipal Conflict of Interest Act nil 3. Consent nil 4. Delegations/Presentations 4.1. Presentation by F. Velji, Chief Audit Executive, Internal Audit, re: Office of Internal Audit Annual Review Dealt with under Item 5.5 Recommendation AU Presentation by F. Velji, Chief Audit Executive, and G. Constantine, Senior Advisor, Internal Audit, re: Corporate Fraud Hotline Update and Proposed Corporate Fraud Prevention Policy. Items 5.3 and 5.4 were brought forward and dealt with at this time. F. Velji, Chief Audit Executive, Internal Audit, advised Committee that the Fraud Hotline was initially launched in July 2016 and is currently underutilized by staff due to a lack of awareness. Ms. Velji indicated that Internal Audit staff reviewed the current process for the Fraud Hotline, and the existing Corporate Fraud Prevention Policy Page 2 of 6

79 Minutes Audit Committee G. Constantine, Senior Advisor, Internal Audit, provided a presentation entitled Corporate Fraud Hotline Update, and provided information with respect to the following: Signs of Complacency Fraud Detection Methods Impacts of Hotlines Background on the current Fraud Hotline and Policy Revised Corporate Fraud Prevention Policy Conduct that is subject to the Fraud Policy Fraud Prevention Hotline Vendor ClearView Connects Policy Goals Recommendation to endorse the Corporate Fraud Prevention Policy Committee discussion took place with respect to the following: A communications strategy for the Corporate Fraud Prevention Policy Educating staff on how to recognize fraud Suggestion that information regarding the City s Corporate Fraud Prevention Policy be made available to the public Staff responsibility to report fraud and whistleblower protection Conduct that is subject to the fraud policy Suggestion that the Corporate Fraud Prevention Policy include Members of Council Why the Fraud Hotline was underutilized by staff Indication that the Fraud Hotline will be launched internally, and a review will be conducted at the end of one year to determine next steps (e.g. possible external launch) The following motion was considered. AU That the presentation by F. Velji, Chief Audit Executive, and G. Constantine, Senior Advisor, Internal Audit, to the Audit Committee Meeting of February 20, 2018, re: Corporate Fraud Hotline Update and Proposed Corporate Fraud Prevention Policy be received; 2. That the report from F. Velji, Chief Audit Executive, Internal Audit, dated January 25, 2018, to the Audit Committee Meeting of February 20, 2018, re: Corporate Fraud Prevention Hotline Update be received; and 3. That the 2015 Corporate Fraud Prevention Policy (Council Resolution C , Recommendation AU ) be repealed and the new Corporate Fraud Prevention Policy be approved. Carried Page 3 of 6

80 5. Reports Internal Audit Minutes Audit Committee 5.1. Report from F. Velji, Chief Audit Executive, Internal Audit, dated January 26, 2018, re: Consideration of Recruitment and Appointment of Qualified Independent Members of the Public to Serve on Audit Committee. Committee discussion took place with respect to the following: Suggested practices provided by the Ombudsman Benefits of appointing qualified independent members of the public to serve on the Audit Committee Suggested qualifications/expertise for citizen appointees to the Audit Committee Vetting process for applicants The following motion was considered. AU That the report from F. Velji, Chief Audit Executive, Internal Audit, dated January 26, 2018, to the Audit Committee Meeting of February 20, 2018, re: Consideration of Recruitment and Appointment of Qualified Independent Members of the Public to Serve on Audit Committee be received; 2. That the Audit Committee recruit and appoint a minimum of one to a maximum of three qualified, independent members of the public to serve on the Audit Committee; 3. That the criteria specified in Appendix 1 be utilized in the recruitment and selection process of members of the public who are interested in serving on Audit Committee; and 4. That the draft Audit Committee Terms of Reference in Appendix 3 be endorsed for the Audit Committee. Carried 5.2. Report from F. Velji, Chief Audit Executive, Internal Audit, dated January 25, 2018, re: Quarterly Status of Management Action Plans December 31, AU That the report from F. Velji, Chief Audit Executive, Internal Audit, dated January 25, 2018, to the Audit Committee Meeting of February 20, 2018, re: Quarterly Status of Management Action Plans December 31, 2017 be received. Carried Page 4 of 6

81 Minutes Audit Committee 5.3. Report from F. Velji, Chief Audit Executive, Internal Audit, dated January 25, 2018, re: Corporate Fraud Prevention Hotline Update. Dealt with under Item 4.2 Recommendation AU Council Policy Corporate Fraud Prevention Policy Draft Dealt with under Item 4.2 Recommendation AU Report from Internal Audit, re: Office of Internal Audit Annual Review Item 4.1 was dealt with at this time. F. Velji, Chief Audit Executive, Internal Audit, provided a presentation entitled 2017: A Year in Review, and provided information on the changes, mandate, goals and accomplishments of the Internal Audit Division. The following motion was considered. AU That the presentation and report from F. Velji, Chief Audit Executive, Internal Audit, to the Audit Committee Meeting of February 20, 2018, re: Office of Internal Audit Annual Review 2017 be received. Carried 6. Reports Finance nil 7. Other/New Business nil 8. Question Period nil 9. Public Question Period nil 10. Closed Session Personal matters about an identifiable individual, including municipal or local board employees an identifiable individual Page 5 of 6

82 Minutes Audit Committee The security of the property of the municipality or local board Internal Audit review matter The following motion was considered. AU That Committee proceed into Closed Session to discuss matters pertaining to the following: Personal matters about an identifiable individual, including municipal or local board employees an identifiable individual The security of the property of the municipality or local board Internal Audit review matter Carried Note: In Open Session, the Chair reported on the status of matters considered in Closed Session as follows: Item 10.1 Committee considered this matter and direction was given to staff in Closed Session Item 10.2 Committee considered this matter and no direction was given to staff in Closed Session 11. Adjournment The following motion was considered. AU That the Audit Committee do now adjourn to meet again on May 22, 2018, at 9:30 a.m. or at the call of the Chair. Carried Regional Councillor M. Palleschi, Chair Page 6 of 6

83 Minutes Committee of Council The Corporation of the City of Brampton Wednesday, February 28, 2018 Members Present: Regional Councillor G. Gibson Wards 1 and 5 Vice-Chair, Recreation Regional Councillor E. Moore Wards 1 and 5 Vice-Chair, Service Brampton and Facilities Regional Councillor M. Palleschi Wards 2 and 6 Chair, Community Services Section Vice-Chair, Public Works and Engineering Regional Councillor M. Medeiros Wards 3 and 4 (arrived at 9:42 personal nearby fire obstructed entrance to City Hall) (left at 3:35 p.m. personal) Regional Councillor G. Miles Wards 7 and 8 Chair, Corporate Services Section Regional Councillor J. Sprovieri Wards 9 and 10 Vice-Chair, Transit Services Vice-Chair, Engineering and Construction (arrived at 9:35 personal nearby fire obstructed entrance to City Hall) (after recess, arrived at 12:55 p.m. personal) (left at 3:35 p.m. personal) City Councillor D. Whillans Wards 2 and 6 Chair, Public Works and Engineering Section Vice-Chair, By-law Enforcement Vice-Chair, Economic Development and Culture City Councillor J. Bowman Wards 3 and 4 Chair, Economic Development and Culture Section Vice-Chair, Fire Services (left at 2:32 p.m. other municipal business) City Councillor P. Fortini Wards 7 and 8 (left at 3:35 p.m. personal) City Councillor G. Dhillon Wards 9 and 10 Vice-Chair, Corporate and Financial Affairs Staff Present: H. Schlange, Chief Administrative Officer A. Meneses, Commissioner, Community Services J. Pitushka, Commissioner, Public Works and Engineering R. Elliott, Commissioner, Planning and Development Services A. Milojevic, General Manager, Transit B. Darling, Director, Economic Development and Culture B. Boyes, Fire Chief, Fire and Emergency Services P. Fay, City Clerk, Office of the Chief Administrative Officer C. Gravlev, Deputy City Clerk, Office of the Chief Administrative Officer S. Pacheco, Legislative Coordinator, Office of the Chief Administrative Officer

84 Minutes Committee of Council The meeting was called to order at 9:30 a.m., recessed at 11:48 a.m., reconvened at 12:48 p.m., and recessed again at 1:30 p.m. At 1:43 p.m., Committee reconvened in Closed Session, recessed 3:35 p.m., reconvened in Open Session at 3:41 p.m. and adjourned at 3:41 p.m. The various sections of the meeting were chaired as follows: City Councillor Whillans, Chair, Public Works and Engineering, and Vice-Chair, Economic Development and Culture Sections 1, 2, 3, 4, 6 and 8 Regional Councillor Palleschi, Chair, Community Services Section, Section 7 Regional Councillor Miles, Chair, Corporate Services Section Sections 5, 9, 10, 11, 12, 13 and Approval of Agenda The following motion was considered. CW That the agenda for the Committee of Council Meeting of February 28, 2018 be approved, as amended, as follows: To add: Discussion at the Request of Regional Councillor Palleschi, re: Bill 175 Safer Ontario Act Discussion at the request of Regional Councillor Moore, re: GTA West Corridor Discussion at the request of Regional Councillor Moore, re: Cost of External Media. To re-number Item (Minutes Brampton School Traffic Safety Council February 1, 2018) as Item 6.3.1, to be correctly identified under the Public Works and Engineering Section. Carried The following supplementary information was received by the City Clerk s Office after the agenda was published, and was distributed at the meeting: Page 2 of 30

85 Minutes Committee of Council 5.1. Presentation by Dr. Brendan Carr, President and CEO, William Osler Health System, re: William Osler Health System Update Presentation by L. Rubin-Vaughan, Manager, Government Relations and Public Policy, Office of the Chief Administrative Officer, re: Proposed Engagement Strategy for the 2018 Provincial Election. 2. Declarations of Interest under the Municipal Conflict of Interest Act City Councillor Bowman declared a conflict of interest regarding Item (Funding Recommendations for 2018 Community Grant Program) as his son does graphics work for one of the groups on the list. 3. Consent The following items listed with an asterisk (*) were considered to be routine and non-controversial by the Committee and were approved at one time. (6.2.1, 6.2.2, 6.2.3, 6.2.4, 6.2.5, 6.3.1, 7.2.3, 7.2.4, 7.2.5, 9.2.1, 9.2.2) (Item was added to consent) 4. Announcements nil 5. Delegations 5.1. Delegation from Dr. Brendan Carr, President and CEO, William Osler Health System, re: William Osler Health System Update. Dr. Brendan Carr, President and CEO, William Osler Health System, presented an update on the Williams Osler Health System in Brampton, and acknowledged the advocacy efforts and support from Council. Dr. Carr s update included information with respect to the following: Going beyond for the community Demand for Emergency Department and Urgent Care Clinic services Wait times Improvements Patient experience and satisfaction Peel Memorial journey towards Phase II Peel Long-Range Plan Peel Phase II Development Process New Volumes: Peel Memorial Meeting the Needs of Our Community Page 3 of 30

86 Minutes Committee of Council In response to questions from Committee, Dr. Carr: advised that all beds are open at Brampton Civic Hospital and all available space is used to deliver care advised there is a need for more beds and ultimately, another healthcare facility in Brampton provided information regarding CTAS levels at Brampton Civic Hospital provided information regarding the advancements in healthcare at Brampton Civic Hospital In addition, Dr. Naveed Mohammad, Vice President, Medical Affairs, William Osler Health System, provided information to Committee regarding the hours of operation of the Peel Memorial Centre, and the CTAS levels at Brampton Civic Hospital, which demonstrate the community is using the Emergency Department and Urgent Care Clinic appropriately. Committee discussion on this matter included the following: Concern regarding the timeline for Phase II of the Peel Memorial Centre and a third hospital in Brampton Possibility of adding more beds at the Peel Memorial Centre Delivering care through community partnerships Addressing health issues through education and promotion of health and wellness in the community, and the role of the William Osler Health System in this regard Concern regarding the sustainability of healthcare in Brampton Peel Memorial Centre hours of operation and a suggestion that it operate 24/7 Concern regarding patients receiving care in hospital hallways due to code gridlock conditions Improved relationship between the City and the William Osler Health System The need to advocate for Peel s fair share of funding for healthcare Community narrative regarding the delivery of care at Brampton Civic Hospital and need to communicate facts to the public Exceptional care provided by staff at Brampton Civic Hospital and the Peel Memorial Centre The following motion was considered. CW That the delegation from Dr. Brendan Carr, President and CEO, William Osler Health System, to the Committee of Council Meeting of February 28, 2018, re: William Osler Health System Update be received. Carried Page 4 of 30

87 Minutes Committee of Council 6. Public Works and Engineering Section (City Councillor Whillans, Chair) 6.1. Staff Presentations nil 6.2. Reports * Report from J. Edwin, Manager, Development Construction, Public Works and Engineering, dated January 29, 2018, re: Initiation of Subdivision Assumption Opus Homes (River s Edge) Inc. Registered Plan 43M-1904 South of Castlemore Road, East of McVean Drive Ward 8 (File C09E and 21T-09006B). CW That the report from J. Edwin, Manager, Development Construction, Public Works and Engineering, dated January 29, 2018, to the Committee of Council Meeting of February 28, 2018, re: Initiation of Subdivision Assumption Opus Homes (River s Edge) Inc. Registered Plan 43M-1904 South of Castlemore Road, East of McVean Drive Ward 8 (File C09E and 21T-09006B) be received; 2. That the City initiate the Subdivision Assumption of Opus Homes (River s Edge) Inc., Registered Plan 43M-1904; and 3. That a report be forwarded to City Council recommending the Subdivision Assumption of Opus Homes (River s Edge) Inc., Registered Plan 43M-1904 once all departments have provided their clearance for assumption. Carried * Report from B. Varghese, Senior Project Engineer, Public Works and Engineering, dated January 25, 2018, re: Request to Begin Procurement Purchasing By-law Section 4.0 Noise Attenuation Wall Construction along Williams Parkway between McLaughlin Road and North Park Drive Wards 1, 5 and 7. CW That the report from B. Varghese, Senior Project Engineer, Public Works and Engineering, dated January 25, 2018, to the Committee of Council Meeting of February 28, 2018, re: Request to Begin Procurement Purchasing By-law Section 4.0 Noise Attenuation Wall Construction along Williams Parkway between McLaughlin Road and North Park Drive Wards 1, 5 and 7.be received; and Page 5 of 30

88 Minutes Committee of Council 2. That the Purchasing Agent be authorized to commence the procurement for Noise Attenuation Wall Construction along Williams Parkway between McLaughlin Road and North Park Drive. Carried * Report from S. Choi, Senior Project Engineer, Public Works and Engineering, dated January 26, 2018, re: Request to Begin Procurement Purchasing By-law Section 4.0 Humberwest Parkway Reconstruction and Widening between Exchange Drive and Williams Parkway Ward 8 (File IA.A). CW That the report from S. Choi, Senior Project Engineer, Public Works and Engineering, dated January 26, 2018, to the Committee of Council Meeting of February 28, 2018, re: Request to Begin Procurement Purchasing By-law Section 4.0 Humberwest Parkway Reconstruction and Widening between Exchange Drive and Williams Parkway Ward 8 (File IA.A) be received; 2. That the Commissioner, Public Works and Engineering, be authorized to execute a Monitoring Agreement with Hydro One Networks Inc. (HONI) for the proposed Goreway Drive realignment works at Humberwest Parkway on terms and conditions satisfactory to the Commissioner, Public Works and Engineering, and in a form satisfactory to the City Solicitor or designate; and 3. That the Purchasing Agent be authorized to commence the procurement for the Humberwest Parkway Reconstruction and Widening between Exchange Drive and Williams Parkway. Carried * Report from G. Gorzynska, Project Engineer, Public Works and Engineering, dated January 25, 2018, re: Request to Begin Procurement Purchasing By-law Section 4.0 Castlemore Road Widening and Noise Attenuation Wall Construction between Goreway Drive and McVean Drive Wards 8 and 10 (File IA.A). CW That the report from G. Gorzynska, Project Engineer, Public Works and Engineering, dated January 25, 2018, to the Committee of Council Meeting of February 28, 2018, re: Request to Begin Procurement Purchasing By-law Section 4.0 Castlemore Road Widening and Noise Attenuation Wall Construction between Goreway Drive and McVean Drive Wards 8 and 10 (File IA.A) be received; and Page 6 of 30

89 Minutes Committee of Council 2. That the Purchasing Agent be authorized to commence the procurement for Castlemore Road widening and noise attenuation wall construction between Goreway Drive and McVean Drive. Carried * Report from W. Guy, Supervisor, Contracts, Public Works and Engineering, dated January 18, 2018, re: Request to Begin Procurement Purchasing By-law Section 4.0 Public Works Repairs Within the City of Brampton All Wards (File EG.X). CW That the report from W. Guy, Supervisor, Contracts, Public Works and Engineering, dated January 18, 2018, to the Committee of Council Meeting of February 28, 2018, re: Request to Begin Procurement Purchasing By-law Section 4.0 Public Works Repairs Within the City of Brampton All Wards (File EG.X) be received; and 2. That the Purchasing Agent be authorized to commence the procurement for Public Works Repairs East for a Three-Year Period and Public Works Repairs West for a Two-Year Period within the City of Brampton. Carried 6.3. Other/New Business * Minutes Brampton School Traffic Safety Council February 1, 2018 CW That the Minutes of the Brampton School Traffic Safety Council Meeting of February 1, 2018, to the Committee of Council Meeting of February 28, 2018, Recommendations SC to SC , be approved as printed and circulated. Carried The recommendations were approved as follows SC That the agenda for the Brampton School Traffic Safety Council meeting of February 1, 2018 be approved, as amended to add the following: Page 7 of 30

90 Minutes Committee of Council 8.4 Correspondence from Bridget Jeffery, Brampton resident, re: Request to Review Safety Concerns/Crossing Guard Inquiry at the intersection of Hansen Road North and Marshall Drive Madoc Drive Public School, 49 Madoc Drive - Ward Discussion at the request of Craig Kummer, Senior Manager, Traffic Services, re: Future Presentations at Committee 12.3 Discussion at the request of Committee, re: Selection of Vice-Chair of Brampton School Traffic Safety Council SC That the correspondence from Stacy Forrest, Brampton resident, to the Brampton School Traffic Safety Council Meeting of February 1, 2018, re: Site Inspection Request to Review Traffic Safety Concerns/Crossing Guard at McCrimmon Drive and Brisdale Drive - McCrimmon Public School, 63 McCrimmon Drive - Ward 6 be received; and, 2. That a site inspection be undertaken. SC That correspondence from Ernestina Treminio, Brampton resident, to the Brampton School Traffic Safety Council Meeting of February 1, 2018, re: Site Inspection Request to Review Park and Ride/Traffic Congestion on School Street/Property/Crossing Guard Inquiry - Jefferson Public School, 48 Jefferson Road - Ward 8 be received, and, 2. That a site inspection be undertaken. SC That the correspondence from Charanjit Banayat, Brampton resident, to the Brampton School Traffic Safety Council Meeting of February 1, 2018, re: Request to Review Safety Concerns/Crossing Guard Inquiry - Stanley Mills Public School, 286 Sunny Meadow Boulevard - Ward 9 be received; and, 2. That a site inspection be undertaken Page 8 of 30

91 Minutes Committee of Council SC That the correspondence from Bridget Jeffrey, Brampton resident, to the Brampton School Traffic Safety Council Meeting of February 1, 2018, re: Request to Review Safety Concerns/Crossing Guard Inquiry at the intersection of Hansen Road North and Marshall Drive Madoc Drive Public School, 49 Madoc Drive Ward 1, be received; and, 2. That a site inspection be undertaken. SC That the report from Peter Bryson, Supervisor, Enforcement and Bylaw Services, to the Brampton School Traffic Safety Council Meeting of February 1, 2018, re: School Patrol Statistics Period ending January 22, 2018 be received. SC That Max Kazman, Member, be elected to the position of Vice-Chair of the Brampton School Traffic Safety Council for the term ending November 30, 2018, or until a successor is named. SC That the site inspection report to the Brampton School Traffic Safety Council meeting of February 1, 2018, re: Shaw Public School, 10 Father Tobin Road Ward 10 be received; 2. That the Principal be requested to: Invite Enforcement and By-law Services, to enforce parking violations on school property; Utilize the school newsletter and other school safety mediums, to educate students and parents/guardians on safety matters, such as: - proper use of the Kiss and Ride - students should sit on the passenger side of the vehicles to safely exit Encourage and direct parents who live on the south side of Father Tobin Road to use the crossing guard at the intersection of Father Tobin Road and Mountain Ash Road to cross the street; and, 3. That the Senior Manager of Traffic Services be requested to: Install No Stopping corner restrictions on the north side of Father Tobin Road, and on the east and west side of the Kiss and Ride entrance/exit Install No Parking, 8-5, Mon-Fri restrictions on the south side of Father Tobin Road from Mountainash Road to the end of the school property Page 9 of 30

92 Minutes Committee of Council Install No U-Turns signs on Father Tobin Road and Mountainash Road SC That the site inspection report to the Brampton School Traffic Safety Council meeting of February 1, 2018, re: Fairlawn Public School, 40 Fairlawn Boulevard - Ward 10 be received; 2. That the Manager of Enforcement and By-Law Services be requested to monitor and enforce parking restrictions on Fairlawn Boulevard during school arrival and dismissal times; 3. That the Senior Manager of Traffic Services arrange for No Parking, Mon-Fri,8-5 parking restrictions to be added to the north and south side of Vanwood Crescent, at the northerly entrance from Fairlawn Boulevard to Bengel Road; 4. That Peel Regional Police be requested to enforce the No U-Turn driving restrictions on Fairlawn Boulevard; 5. That the Principal be requested to: Direct parents/students to use the crossing guard at Ricardo Road and Fairlawn Boulevard Send educational reminders to parents and students about safe street crossing using intersections with crossing guards and proper use of Kiss and Ride Advise all staff who assist in the Kiss and Ride area to wear safety vests at all times Install signage that identifies the beginning of the Kiss and Ride area; and, 6. That it is the position of the Brampton School Traffic Safety Council that a crossing guard is not warranted at this time. SC That the Brampton School Traffic Safety Council do now adjourn to meet again on Thursday, March 1, 2018 at 9:30 a.m. or at the call of the Chair Correspondence nil 6.5. Councillors Question Period nil Page 10 of 30

93 Minutes Committee of Council 7. Community Services Section (Regional Councillor Palleschi, Chair) 7.1. Staff Presentations nil 7.2. Reports Report from A. Milojevic, General Manager, Transit, dated February 9, 2018, re: Peel Affordable Transportation Program Brampton. Item was brought forward and dealt with at this time. Committee discussion took place with respect to the following: Clarification from staff regarding: o the low-income eligibility requirements for the Peel Affordable Transportation Program o the net zero revenue loss to the City o the purpose of the program, which is to provide assistance to low-income adults and seniors Budget Committee Recommendation BC and the potential financial impact of reducing the senior monthly pass rate to $15 Benefits of the Peel Affordable Transportation Program Current reduced fares for seniors in Brampton, which includes the lowest single ride senior fare in the GTHA Varying opinions that the Peel Affordable Transportation Program does not provide sufficient assistance to seniors Expressions of support for this program, which provides assistance to vulnerable residents Concern regarding the increase of low-income neighbourhoods in Brampton The need to communicate and raise awareness of this program The following motions were considered. CW That the report from A. Milojevic, General Manager, Transit, dated February 9, 2018, to the Committee of Council Meeting of February 28, 2018, re: Peel Affordable Transportation Program Brampton be received; 2. That effective May 1, 2018, the Peel Affordable Transportation Program Brampton be implemented in partnership with the Region of Peel, with the Region of Peel providing a 50% subsidy on the cost of eligible adult or senior monthly PRESTO passes (at net zero revenue loss to the City of Brampton); Page 11 of 30

94 Minutes Committee of Council 3. That a new capital budget item be established and a budget amendment be approved in the amount of $85,000 (inclusive of taxes) for Brampton s share of a one-time contribution to the Region of Peel for the creation of the new electronic secure portal for the confidential sharing of participant eligibility information with the funding transferred from the General Rate Stabilization Reserve; 4. That funding of the transit subsidy to ensure a zero revenue loss, along with ongoing costs required to determine participant eligibility continue to be funded by the Region of Peel; 5. That the General Manager, Transit, or designate, be authorized to execute any associated agreements, including a Memorandum of Understanding, in a form acceptable to the City Solicitor, as may be required to support the implementation of the Peel Affordable Transportation Program in the City of Brampton; and 6. That the City Clerk be directed to forward a copy of this report and any related subsequent Council resolutions to the Region of Peel, the Age-Friendly Brampton Advisory Committee, the Brampton Seniors Council, and the City of Mississauga for information. A recorded vote was requested and the motion carried unanimously, as follows: Yea Nay Absent Jeffrey nil nil Miles Fortini Bowman Medeiros Palleschi Dhillon Sprovieri Whillans Moore Gibson Carried 11 Yeas 0 Nays 0 Absent Page 12 of 30

95 Minutes Committee of Council CW That the report from A. Milojevic, General Manager, Transit, dated February 2, 2018, to the Committee of Council Meeting of February 28, 2018, re: Senior Transit Fares (RM 64/2017) be received; 2. That further reduced fares for low-income seniors in the City of Brampton be administered through the Peel Affordable Transportation Program (ATP) effective with the launch of the new ATP in Brampton proposed for May 1, 2018, subject to Council approval of the ATP; and 3. That this report also be provided to the Region of Peel, the Age- Friendly Brampton Advisory Committee, and the Brampton Seniors Council for information. A recorded vote was requested and the motion carried unanimously, as follows: Yea Nay Absent Jeffrey nil nil Miles Fortini Bowman Medeiros Palleschi Dhillon Sprovieri Whillans Moore Gibson Carried 11 Yeas 0 Nays 0 Absent Report from A. Milojevic, General Manager, Transit, dated February 2, 2018, re: Senior Transit Fares (RM 64/2017). Dealt with under Item Recommendation CW * Report from D. Rieger, Senior Manager, Transit, dated January 31, 2018, re: Request to Begin Procurement Purchasing By-law Section 4.0 Supply and Installation of Transit Bus Shelters for a three (3) year period within the City of Brampton Page 13 of 30

96 Minutes Committee of Council CW That the report from D. Rieger, Senior Manager, Transit, dated January 31, 2018, to the Committee of Council Meeting of February 28, 2018, re: Request to Begin Procurement Purchasing Bylaw Section 4.0 Supply and Installation of Transit Bus Shelters for a three (3) year period within the City of Brampton be received; and 2. That the Purchasing Agent be authorized to commence the procurement for the Supply and Installation of Transit Bus Shelters for a three (3) year period within the City of Brampton. Carried * Report from L. Goray, Manager, Building Design and Construction, Community Services, dated February 8, 2018, re: Request to Begin Procurement Purchasing By-law Section 4.0. Hiring of Consultants and General Contracting Services as required for South Fletchers Sportsplex, Memorial Arena, Chris Gibson Recreation Centre, Lester B. Pearson Theatre and Williams Parkway Fire Campus. CW That the report from L. Goray, Manager, Building Design and Construction, Community Services, dated February 8, 2018, to the Committee of Council Meeting of February 28, 2018, re: Request to Begin Procurement Purchasing By-law Section 4.0. Hiring of Consultants and General Contracting Services as required for South Fletchers Sportsplex, Memorial Arena, Chris Gibson Recreation Centre, Lester B. Pearson Theatre and Williams Parkway Fire Campus be received; 2. That the Purchasing Agent be authorized to commence the procurement for South Fletchers Sportsplex; 3. That the Purchasing Agent be authorized to commence the procurement for Memorial Arena; 4. That the Purchasing Agent be authorized to commence the procurement for Williams Parkway Fire Campus; 5. That the Purchasing Agent be authorized to commence the procurement for Lester B. Pearson Theatre; and 6. That the Purchasing Agent be authorized to commence the procurement for Chris Gibson Recreation Centre. Carried Page 14 of 30

97 Minutes Committee of Council * Report from K. Thususka, Real Estate Coordinator, Community Services, dated January 2, 2018, re: Quarterly Report Real Estate Transactions Executed by Administrative Authority Q CW That the report from K. Thususka, Real Estate Coordinator, Community Services, dated January 2, 2018, to the Committee of Council Meeting of February 28, 2018, re: Quarterly Report Real Estate Transactions Executed by Administrative Authority Q be received. Carried 7.3. Other/New Business Discussion at the Request of Regional Councillor Palleschi, re: Bill 175 Safer Ontario Act A copy of the following report, considered by the Community Safety Advisory Committee on February 27, 2018, was distributed to Committee for information: Report from A. Normand, Manager, Brampton Emergency Management Office, Fire and Emergency Services, dated February 7, 2018, re: Bill 175 Safer Ontario Act Brampton All Wards. Regional Councillor Palleschi advised Committee that on Thursday, March 1, 2018 the Standing Committee on Justice Policy will be holding a public hearing regarding Bill 175. Councillor Palleschi advised that he will be attending on behalf of the Region of Peel and added that this is the final date for submissions on this matter. At the request of Committee, A. Normand, Manager, Brampton Emergency Management Office, Fire and Emergency Services, provided an overview of Bill 175 and outlined the City s concerns with the proposed legislation, which included the following: The risks identified in the proposed legislation are all under regional jurisdiction Many of the safety issues identified by Brampton s Community Safety Advisory Committee are not addressed The potential financial implications of developing and implementing a community safety and well-being plan, and the need to coordinate with the Region of Peel, and its lower tier municipalities, to reduce/avoid duplication of efforts Page 15 of 30

98 Minutes Committee of Council Committee discussion took place with respect to the following: Requirement for municipalities to develop and implement a community safety and well-being plan Concern regarding the lack of community engagement regarding safety issues Concern that the proposed legislation requires safety plans to deal primarily with crime, victimization, addiction, drug overdose and suicide, and does not address many of the safety issues that Brampton has identified and has jurisdiction over (e.g. traffic safety, fire prevention, bullying) Use of City resources (e.g. community hubs) to increase safety The following motion was drafted by staff for Committee s consideration. 1. The City of Brampton supports the comments from the Association of Municipalities of Ontario (AMO) and the Regional Municipality of Peel, regarding Bill 175, Safer Ontario Act, in relation to requirements for Community Safety and Well-Being Plans; and, 2. Regional Councillor Palleschi, who is scheduled to delegate on March 1, 2018 on behalf of the Regional Municipality of Peel to the Provincial Standing Committee receiving comments and input on Bill 175, be authorized to convey on behalf of the City of Brampton: a. support for the comments by AMO and the Region of Peel, in relation to the requirements for Community Safety and Well- Being Plans; and b. the City of Brampton concerns and issues with Bill 175, as set out in the Appendix to a staff report considered by Committee of Council at its February 28, 2018 meeting, including: i. committee composition and issues jurisdiction, ii. duplication of efforts required to implement the legislation, iii. the punitive rather than supportive approach to compliance taken by the draft legislation, and iv. the current exclusion of community safety matters within the draft legislation including, traffic safety, fire prevention, workplace safety and bullying. The following motion was introduced. Whereas Community Safety Plans require a coordinated effort of all levels of government; And whereas municipalities need to determine what safety issues are a priority within their own community; Page 16 of 30

99 Minutes Committee of Council And whereas community engagement is essential to the success of any plan; Therefore Be It Resolved that the Province of Ontario be requested to commit ongoing funding to the development and implementation of Community Safety and Well-Being Plans. Committee discussion regarding the above-noted motions included requests to: remove the following from clause 2, part b of the motion drafted by staff i. committee composition and issues jurisdiction, ii. duplication of efforts required to implement the legislation, add the words youth and violence after the word including in clause 2, part b (iv) of the motion drafted by staff combine the above-noted motions The motion, in its entirety, was considered as follows: CW Whereas Community Safety Plans require a coordinated effort of all levels of government; And whereas municipalities need to determine what safety issues are a priority within their own community; And whereas community engagement is essential to the success of any plan; Therefore Be It Resolved That: 1. The Province of Ontario be requested to commit ongoing funding to the development and implementation of Community Safety and Well-Being Plans; 2. The City of Brampton supports the comments from the Association of Municipalities of Ontario (AMO) and the Regional Municipality of Peel, regarding Bill 175, Safer Ontario Act, in relation to requirements for Community Safety and Well-Being Plans; and, 3. Regional Councillor Palleschi, who is scheduled to delegate on March 1, 2018 on behalf of the Regional Municipality of Peel to the Provincial Standing Committee receiving comments and input on Bill 175, be authorized to convey on behalf of the City of Brampton: Page 17 of 30

100 Minutes Committee of Council a. support for the comments by AMO and the Region of Peel, in relation to the requirements for Community Safety and Well-Being Plans; and b. the City of Brampton concerns and issues with Bill 175, as set out in the Appendix to a staff report considered by Committee of Council at its February 28, 2018 meeting, including: i. the punitive rather than supportive approach to compliance taken by the draft legislation, and ii. the current exclusion of community safety matters within the draft legislation including youth and violence, traffic safety, fire prevention, workplace safety and bullying. A recorded vote was requested and the motion carried unanimously, as follows: Yea Nay Absent Jeffrey nil nil Miles Fortini Bowman Medeiros Palleschi Dhillon Sprovieri Whillans Moore Gibson Carried 11 Yeas 0 Nays 0 Absent 7.4. Correspondence nil 7.5. Councillors Question Period nil 8. Economic Development and Culture Section (City Councillor Bowman, Chair) 8.1. Staff Presentations Page 18 of 30

101 Minutes Committee of Council Presentation by V. Mountain, Manager, Culture, Economic Development and Culture, re: Culture Master Plan Update. V. Mountain, Manager, Culture, Economic Development and Culture, provided an update on the Culture Master Plan, which included information regarding public engagement and the Artists and Cultural Entrepreneurs Workshop on February 15, Ms. Mountain added that staff is committed to completing this project by June Committee discussion on this matter included: Aggressive timeline for completion of this project Definition of culture for the purpose of the Culture Master Plan Engagement with the business community and community groups Request that information be provided to Council Members regarding the City s contributions/investment to economic development The following motion was considered. CW That the presentation by V. Mountain, Manager, Culture, Economic Development and Culture, to the Committee of Council Meeting of February 28, 2018, re: Culture Master Plan Update be received. Carried Presentation by M. Bohl, Sector Manager, Health and Life Sciences, Economic Development and Culture, re: Health Partnerships Status Update. M. Bohl, Sector Manager, Health and Life Sciences, Economic Development and Culture, presented an update regarding Health Partnerships, which included information on health and life sciences in Brampton, partnerships, marketing and promotions, jobs and investments and next steps. The following motion was considered. CW That the presentation by M. Bohl, Sector Manager, Health and Life Sciences, Economic Development and Culture, to the Committee of Council Meeting of February 28, 2018, re: Health Partnerships Status Update be received. Carried 8.2. Reports Page 19 of 30

102 Minutes Committee of Council Report from B. Darling, Director, Economic Development and Culture, dated February 6, 2018, re: 2017 Citizen's Awards (File CB.x). The following motion was considered. CW That the report from B. Darling, Director, Economic Development and Culture, dated February 6, 2018, to the Committee of Council Meeting of February 28, 2018, re: 2017 Citizen's Awards (File CB.x) be received; 2. That the list of award recipients as recommended by the Citizens Awards Selection Committee, as shown in Appendix A 2017 Citizens Awards Recipients be approved; and 3. That the Director, Economic Development and Culture, be authorized to execute, on behalf of the City, all agreements, contracts and related documentation, as may be required to deliver the Citizens Awards program outlined in this report, and that such agreements, contracts and related documentation shall be with a content satisfactory to the Senior Manager, Cultural Services and in a form satisfactory to the City Solicitor. Carried Report from B. Darling, Director Economic Development and Culture, dated February 9, 2018, re: Funding Recommendations for 2018 Community Grant Program (File CE.x). Note: City Councillor Bowman declared a conflict of interest regarding Item (Funding Recommendations for 2018 Community Grant Program) as his son does graphics work for one of the groups on the list, and left the room during consideration of this matter. Committee discussion took place with respect to the following: Opportunity for the Santa Claus Parade to be integrated into a signature seasonal event Level of service provided by Peel Regional Police for community and City events Value of the total funding requests in the 34 grant proposals recommended by staff Expressions of support for the community grant funding model Request that staff explore options for Carabram to be a signature event in the City Page 20 of 30

103 Minutes Committee of Council The following motion was considered. CW That the report from B. Darling, Director Economic Development and Culture, dated February 9, 2018, to the Committee of Council Meeting of February 28, 2018, re: Funding Recommendations for 2018 Community Grant Program (File CE.x) be received; 2. That each of the 34 (thirty-four) grant applications listed in Appendix A be approved for funding under the 2018 City of Brampton Community Grant Program, subject to the execution of the City s grant agreement by such applicant; 3. That the total grant amount of $850,000 be funded from the approved base operating budget of $967,000 for the 2018 Community Grant Program; 4. That the Mayor and City Clerk be authorized to execute the necessary Grant Agreements to effect the recommendations in this report, subject to the content of such agreements being satisfactory to the Director, Economic Development and Culture (or designate) and the form of such agreements being satisfactory to the City Solicitor (or designate); and 5. That the Director, Economic Development and Culture (or designate) be authorized on behalf of the City to exercise the City s rights and to execute any necessary documentation under any Grant Agreement executed pursuant to the Community Grant Program, including, without limitation, those relating to the cancellation of a grant and/or termination of a Grant Agreement. A recorded vote was requested and the motion carried, as follows: Yea Nay Absent Miles nil Bowman Fortini Medeiros Whillans Dhillon Sprovieri Palleschi Moore Gibson Carried 9 Yeas 0 Nays 1 Absent Page 21 of 30

104 8.3. Other/New Business nil Minutes Committee of Council 8.4. Correspondence nil 8.5. Councillors Question Period nil 9. Corporate Services Section (Regional Councillor Miles, Chair) 9.1. Staff Presentations Presentation by L. Rubin-Vaughan, Manager, Government Relations and Public Policy, Office of the Chief Administrative Officer, re: Proposed Engagement Strategy for the 2018 Provincial Election. Item was brought forward and dealt with at this time. J. Svedas, Advisor, Strategic Development, Office of the Chief Administrative Officer, provided a presentation on the Proposed Engagement Strategy for the 2018 Provincial Election. Ms. Svedas provided information on party leaders, ridings in Brampton, local candidates, advocacy approach, and themes and issues. Committee discussion on this matter included: Educating and providing information to local provincial candidates on the City s needs, issues and challenges Engaging the public and raising awareness of critical issues that require provincial commitment Establishing a foundation to build a positive relationship with the Province Candidate engagement opportunities The following motion was considered. CW That the presentation by J. Svedas, Advisor, Strategic Development, Office of the Chief Administrative Officer, to the Committee of Council Meeting of February 28, 2018, re: Proposed Engagement Strategy for the 2018 Provincial Election be received; Page 22 of 30

105 Minutes Committee of Council 2. That the report from L. Rubin-Vaughan, Manager, Government Relations and Public Policy, Office of the Chief Administrative Officer, dated February 15, 2018, to the Committee of Council Meeting of February 28, 2018, re: Proposed Engagement Strategy for the 2018 Provincial Election be received; and 3. That the proposed engagement strategy including themes and specific identified issues within the report be endorsed. Carried 9.2. Reports * Report from D. Sutton, Treasurer, Corporate Services, dated February 5, 2018, re: Tax Collection Extension Agreement. CW That the report from D. Sutton, Treasurer, Corporate Services, dated February 5, 2018, to the Committee of Council Meeting of February 28, 2018, re: Tax Collection Extension Agreement.be received; and 2. That a by-law be passed to authorize the Treasurer to execute on behalf of the City an Extension Agreement with the owner of 173 Advance Boulevard, Unit 55 pursuant to Section 378 of the Municipal Act, 2001 on such terms and conditions as may be approved by the Treasurer and in a form as may be approved by the City Solicitor or his/her delegate. Carried * Report from D. Sutton, Treasurer, Corporate Services, dated February 7, 2018, re: By-law to Establish Bank Signing Authority and to Repeal By-law CW That the report from D. Sutton, Treasurer, Corporate Services, dated February 7, 2018, to the Committee of Council Meeting of February 28, 2018, re: By-law to Establish Bank Signing Authority and to Repeal By-law be received; 2. That a by-law be enacted to designate signing authority for cheques, approvals of electronic fund transfers and wire transfers, taking delivery of certain documents and instruments from and executing certain forms and receipts to the City s bank(s), and executing instruments to transfer funds between City accounts and to repeal By-law , substantially in the form and content as set out in Appendix A to this report; Page 23 of 30

106 Minutes Committee of Council 3. That all relevant City policies, administrative directives and standard operating procedures be amended to reflect the proper position titles in accordance with the by-law recommended by this report and staff be directed to undertake such amendments; and 4. That the Treasurer be authorized to execute any agreements required to amend any of the City s external financial services agreements to reflect the proper position titles in accordance with the by-law recommended in this report and on such other terms as may be acceptable to the Treasurer and in form acceptable to the City Solicitor or designate. Carried Report from L. Rubin-Vaughan, Manager, Government Relations and Public Policy, Office of the Chief Administrative Officer, dated February 15, 2018, re: Proposed Engagement Strategy for the 2018 Provincial Election. Dealt with under Item Recommendation CW Other/New Business Discussion at the request of Regional Councillor Moore, re: GTA West Corridor. Pursuant to Committee of Council Recommendation CW (February 14, 2018), the following motion was drafted by staff for Committee s consideration. Whereas on February 9, 2018, the Minister of Transportation announced the Province of Ontario has accepted the Greater Toronto Area (GTA) West Advisory Panel s advice to not move forward with a highway for the GTA West Corridor or the completion of the Stage 2 Environmental Assessment; And whereas in December 2017 the Ministry of Transportation and the Independent Electricity System Operator, with support from the Ministry of Energy, initiated a joint Northwest GTA Corridor Identification Study that will: Assess long-term infrastructure uses for a corridor approximately one-third of the size of the analysis of the environmental assessment in northwest GTA; Move forward over the next 9 to12 months looking at future infrastructure, such as utilities, transit or other transportation options, that will be required to support growth in this area; Page 24 of 30

107 Minutes Committee of Council Not be conducted as an environmental assessment, and any infrastructure development in the area would require the completion of an environmental assessment; And whereas the City of Brampton and the Region of Peel have continually been advocating since 2003 for the completion of the GTA West Corridor EA study, in order to identify and protect a preferred route as soon as possible; And whereas City of Brampton has been assigned 2031 population and employment targets in the Secondary Plan Areas 52 and 53 (Northwest Brampton) and Area 47 (Northeast Brampton) as prescribed by the Provincial Policy Statement and the Region of Peel and Brampton Official Plans, it is imperative the Province move expeditiously to identify a specific corridor to support development in these secondary plan areas to: Allow for the advancement of secondary planning in Secondary Plan Areas 52 and 53 ( Heritage Heights ) where development is contingent on the provision of a major north-south transportation corridor; Allow for the completion of a roads EA in Secondary Plan Area 47 and for the release of lands that are designated for employment uses; Enhance Brampton s locational advantage for attracting employment; Facilitate the movement of goods and people within Brampton and across the Region of Peel; Alleviate future congestion on City and Regional roads expected to ensue from forecasted strong growth in Brampton and the wider Region; Include alternative transportation modes (e.g. cycling infrastructure and transit) that could reduce the use of single-occupancy vehicles and greenhouse gas emissions; Complete long-range transportation and land-use planning in Brampton; Complete an integrated highway network cell by connecting to Highway 410 and Highway 427; and Facilitate the flow of goods and people on corridors that are already at capacity (e.g. Highway 401). Now Therefore Be It Resolved That: 1. The Ministry of Transportation be requested to work with the City of Brampton through the current Northwest GTA Corridor Identification Study, including to expeditiously identify a preferred route in Brampton, to ensure planning can commence concurrently on transportation infrastructure required to service the full development of Northwest and Northeast areas of Brampton; Page 25 of 30

108 Minutes Committee of Council 2. The Commissioner of Planning and Development in consultation with the Region of Peel, commence a transportation study, to confirm the long term transportation infrastructure needs for Northwest Brampton in parallel to the Northwest GTA Corridor Identification Study; 3. The Mayor, on behalf of Council, write a letter to the Minister of Transportation to outline the impact this provincial decision has on the City of Brampton; 4. A copy of this resolution be circulated to the Premier of Ontario, the Minister of Transportation, the Region of Peel, and the Town of Caledon. Committee discussion on this matter included the following: Information from staff regarding a meeting with The Honourable Kathryn McGarry, Minister of Transportation, regarding the GTA West Corridor Indication from staff that additional information on this matter will be provided at the March 5, 2018 Planning and Development Committee Meeting Previous Council decisions on this issue and an indication that Council s position remains unchanged Indication that residents would like to provide input on this matter Information from staff that the Province is considering a new alignment and will be undertaking a planning study to determine what is appropriate for this new corridor The above-noted motion was formally introduced, as amended, to add the words the leaders and transportation critics for the other provincial parties after the word Ontario in clause 4. An amendment to paragraph 3 to add the words including previous Council decisions after the word study was introduced, and later withdrawn. The motion was considered as follows. CW Whereas on February 9, 2018, the Minister of Transportation announced the Province of Ontario has accepted the Greater Toronto Area (GTA) West Advisory Panel s advice to not move forward with a highway for the GTA West Corridor or the completion of the Stage 2 Environmental Assessment; Page 26 of 30

109 Minutes Committee of Council And whereas in December 2017 the Ministry of Transportation and the Independent Electricity System Operator, with support from the Ministry of Energy, initiated a joint Northwest GTA Corridor Identification Study that will: Assess long-term infrastructure uses for a corridor approximately one-third of the size of the analysis of the environmental assessment in northwest GTA; Move forward over the next 9 to12 months looking at future infrastructure, such as utilities, transit or other transportation options, that will be required to support growth in this area; Not be conducted as an environmental assessment, and any infrastructure development in the area would require the completion of an environmental assessment; And whereas the City of Brampton and the Region of Peel have continually been advocating since 2003 for the completion of the GTA West Corridor EA study, in order to identify and protect a preferred route as soon as possible; And whereas City of Brampton has been assigned 2031 population and employment targets in the Secondary Plan Areas 52 and 53 (Northwest Brampton) and Area 47 (Northeast Brampton) as prescribed by the Provincial Policy Statement and the Region of Peel and Brampton Official Plans, it is imperative the Province move expeditiously to identify a specific corridor to support development in these secondary plan areas to: Allow for the advancement of secondary planning in Secondary Plan Areas 52 and 53 ( Heritage Heights ) where development is contingent on the provision of a major north-south transportation corridor; Allow for the completion of a roads EA in Secondary Plan Area 47 and for the release of lands that are designated for employment uses; Enhance Brampton s locational advantage for attracting employment; Facilitate the movement of goods and people within Brampton and across the Region of Peel; Alleviate future congestion on City and Regional roads expected to ensue from forecasted strong growth in Brampton and the wider Region; Include alternative transportation modes (e.g. cycling infrastructure and transit) that could reduce the use of singleoccupancy vehicles and greenhouse gas emissions; Complete long-range transportation and land-use planning in Brampton; Page 27 of 30

110 Minutes Committee of Council Complete an integrated highway network cell by connecting to Highway 410 and Highway 427; and Facilitate the flow of goods and people on corridors that are already at capacity (e.g. Highway 401). Now Therefore Be It Resolved That: 1. The Ministry of Transportation be requested to work with the City of Brampton through the current Northwest GTA Corridor Identification Study, including to expeditiously identify a preferred route in Brampton, to ensure planning can commence concurrently on transportation infrastructure required to service the full development of Northwest and Northeast areas of Brampton; 2. The Commissioner of Planning and Development in consultation with the Region of Peel, commence a transportation study, to confirm the long term transportation infrastructure needs for Northwest Brampton in parallel to the Northwest GTA Corridor Identification Study; 3. The Mayor, on behalf of Council, write a letter to the Minister of Transportation to outline the impact this provincial decision has on the City of Brampton; 4. A copy of this resolution be circulated to the Premier of Ontario, the leaders and transportation critics for the other provincial parties, the Minister of Transportation, the Region of Peel, and the Town of Caledon. Carried Committee requested that Recommendation CW be provided at the Planning and Development Committee Meeting of March 5, Discussion at the request of Regional Councillor Moore, re: Cost of External Media. Committee discussion took place with respect to a recent post on social media regarding funds paid by the City to external media outlets for advertising, promotions and notices. The following motion was considered Page 28 of 30

111 Minutes Committee of Council CW That staff be requested to report back with a list of all media outlets the City pays for advertising, promotions and notices, along with a breakdown of all funds paid this term of Council to external media, including the Brampton Guardian, InBrampton and Bramptonist. Carried 9.4. Correspondence nil 9.5. Councillors Question Period nil 10. Referred Matters List nil 11. Government Relations Matters Briefing report from L. Rubin-Vaughan, Manager, Government Relations and Public Policy, Office of the Chief Administrative Officer, re: Government Relations Matters. Note: This item was listed on the agenda to be distributed prior to the meeting. Staff subsequently advised that an update would not be provided at this meeting. 12. Public Question Period nil 13. Closed Session A proposed or pending acquisition or disposition of land by the municipality or local board property disposition matter The following motion was considered. CW That Committee proceed into Closed Session to discuss matters pertaining to the following: A proposed or pending acquisition or disposition of land by the municipality or local board property disposition matter Carried Page 29 of 30

112 Minutes Committee of Council Note: In Open Session, the Chair reported on the status of matters considered in Closed Session as follows: Item 13.1 Committee considered this matter and direction was given to staff in Closed Session 14. Adjournment The following motion was considered. CW That the Committee of Council do now adjourn to meet again on Wednesday, March 28, 2018 at 9:30 a.m. or at the call of the Chair. Carried City Councillor D. Whillans, Chair Public Works and Engineering Section and Vice -Chair, Economic Development and Culture Section Regional Councillor M. Palleschi, Chair Community Services Section Regional Councillor G. Miles, Chair Corporate Services Section Page 30 of 30

113 Proposed Changes/Amendments Council Agenda March 7, 2018 New business proposed to be added to the agenda (2/3 majority vote required): To add the following by-law relating to a matter considered at the Planning and Development Committee Meeting of March 5, 2018 (Council Agenda Item 10.3 Recommendation PDC ): To authorize the execution of an agreement with Her Majesty the Queen in right of Ontario as represented by the Minister of Transportation for the Province of Ontario Ontario Municipal Commuter Cycling Program The following items, listed on the agenda for distribution prior to the meeting, are attached: 8.2. Report from B. Boyes, Fire Chief, Brampton Fire and Emergency Services (BFES), dated March 1, 2018, re: Ministry of Community Safety and Correctional Services (MCSCS) Regulations on Mandatory Certification and Training, Community Risk Assessments and Public Reporting and Fire Department Response Times BFES Response and Recommendations All Wards Minutes* Planning and Development Committee March 5, 2018 * Summary of Recommendations only the minutes will be provided for consideration at the Council Meeting of April 4, Briefing Report from the Office of the Chief Administrative Officer, re: Government Relations Matters: o Presentation re: Region of Peel (includes staff comments to identified Regional Council reports) and 2018 Federal Budget Highlights The following items, listed on the Closed Session agenda for distribution at the meeting, have been distributed to Members of Council and senior staff in a separate package: Minutes Closed Session City Council February 21, Minutes Closed Session Committee of Council February 28, 2018 Additional Business and Changes related to the Published Agenda (no vote required) Re: Item 10.3 Planning and Development Committee Recommendation PDC : 6.1 Delegation Beth Halpenny, Senior Vice President, Cedar City Developments 10.1 Correspondence Janette Smith, Commissioner, Public Works, Region of Peel 11.1 Unfinished Business verbal report from R. Elliott, Commissioner of Planning and Development Services, re: Draft Plan of Subdivision 21T-17017B Cedar City Greenvale Maytor Inc. South west Corner of Mayfield Road and Torbram Road (File C05E17-008)

114 8.2-1 Report City Council The Corporation of the City of Brampton Date: Subject: Report from B. Boyes, Fire Chief, Brampton Fire and Emergency Services (BFES), re: Ministry of Community Safety and Correctional Services (MCSCS) Regulations on Mandatory Certification and Training, Community Risk Assessments and Public Reporting and Fire Department Response Times BFES Response and Recommendations - All Wards Note: To be distributed prior to the meeting Contact: Bill Boyes, Fire Chief, Brampton Fire and Emergency Services, , Bill.Boyes@brampton.ca Recommendations: 1. That the report from Bill Boyes, Fire Chief, Fire and Emergency Services, dated March 1, 2018, to the Council Meeting of March 7, 2018, re: Ministry of Community Safety and Correctional Services (MCSCS) Regulations on Mandatory Certification and Training, Community Risk Assessments and Public Reporting and Fire Department Response Times BFES Response and Recommendations, be received; and 2. That Council authorize the Fire Chief to submit formal comments to the Ministry of Community Safety and Correctional Services, which address concerns relevant to the City of Brampton and align with regulation amendments identified by the Ontario Association of Fire Chiefs (OAFC) and the Association of Municipalities of Ontario (AMO). Overview: On January 25, 2018, the Ministry of Community Safety and Correctional Services (MCSCS) released two proposed regulations under the Fire Protection and Prevention Act, 1997 (FPPA) related to new requirements for (1) Mandatory training and certification for firefighters; and (2) Community risk assessments to inform the delivery of fire protection services. The MCSCS is seeking public feedback on both regulations by March 11, 2018.

115 8.2-2 On February 16, 2018, the MCSCS released a third draft regulation on public reporting and fire department response times, which is open for public comment until March 18, Brampton Fire and Emergency Services (BFES) staff, the OAFC and AMO have reviewed the proposed regulations. BFES staff, the OAFC and AMO have identified several implementation challenges, which include, but are not limited to, timing concerns, legal ramifications and cost implications for fire agencies to support compliance with the regulations. BFES comments are in alignment with those identified by the OAFC and AMO. Background: The Ministry of Community Safety and Correctional Services (MCSCS) has released three new regulations under the Fire Protection and Prevention Act, 1997 (FPPA). A summary of these changes are described below. Draft Regulation1 Mandatory Certification The MCSCS is proposing to establish mandatory certification requirements set out by the National Fire Protection Association (NFPA) for all new firefighters employed or appointed to a fire department for the following positions: suppression firefighters, pump operators, technical rescue, fire officers and fire educators. This will be the first time in Ontario that mandatory certification will apply to the fire service. Existing trained firefighters, hired prior to January 1, 2019, do not need to be certified. Any firefighter hired after January 1, 2019 will need to be certified, or work as an intern, while they receive their training. These requirements are proposed to come into force January 1, 2019, with the exception of technical rescue, which would come into force January 1, An additional year for technical rescue to achieve certification is being proposed to allow for sufficient time to develop training and certification examination materials. In addition, the MCSCS is proposing that mandatory certification requirements also set out by the NFPA apply to existing firefighters currently employed or appointed in fire departments across Ontario, including fire inspectors, fire investigators, fire instructors, hazardous materials personnel and fire dispatchers.

116 8.2-3 It is proposed that these mandatory certification requirements apply to existing firefighters, given these positions are exposed to increased risk, including risk to the individuals performing these roles. These requirements are proposed to come into force January 1, 2020 to give fire departments additional time to train and certify their staff. Draft Regulation 2 Mandatory Community Risk Assessments The MCSCS is proposing that municipalities be required to conduct a standard risk assessment every five years focusing on key profiles in their communities (e.g. demographics, geography, past fire loss and event history, critical infrastructure, building stock profile within the community, etc.). Municipalities would be responsible for reviewing their risk assessment annually to ensure that any significant changes in the mandatory profiles are identified. If there are any significant changes (e.g. addition of retirement homes or care facilities), the municipality will be responsible for updating their assessment. This information will be used to inform decisions about fire protection services in their community. This requirement is proposed to come into force January 1, Municipalities will be required to submit a community risk assessment no later than January 1, Draft Regulation 3 Public Reporting and Fire Department Response Times This proposed new regulation is intended to increase transparency and accountability by requiring all fire departments report to the Ontario Fire Marshal and Emergency Management (OFMEM) on a number of standard response times (e.g. the amount of time between when a fire truck is on route to an emergency incident and when the fire truck arrives at the scene). Through the proposed regulation, the OFMEM would provide fire departments with calculated response time data, unless fire departments choose to conduct their own calculations. Every year, OFMEM would be responsible for making these response times public on its website. Fire departments would be required to submit this information to their local municipal council within six months after receiving their calculation. Before it is submitted to the Fire Marshal, the fire department will be required to give the public report to their municipal council, or each municipality in the group of municipalities, if fire protection services are provided in multiple jurisdictions. This requirement is proposed to come into force January 1, 2020.

117 8.2-4 Current Situation: After reviewing the proposed regulations, BFES believe the following amendments should be made before they become come law, in order to improve understanding and compliance: 1. Mandatory Training and Certification Draft Regulation: That the Mandatory Training and Certification regulation not come into force until at least January 1, 2020, to allow municipal councils and their fire services to properly inform all the necessary training funding decisions. In alignment with AMO, liability indemnification should be available for all municipalities who comply with these new regulations at least 12 months before the training and certification regulation comes into force. To date, no additional provincial funding has been offered by the Province to help manage the costs of mandatory training and certification. That the OFMEM must ensure timely access to free, online testing for departments. That the Internship Program of 24 months be expanded to include all applicable areas and positions, such as fire inspectors and Fire Officer I & II, replacing the limiting language found in section 3(b). As it s currently written, the regulation only applies to new hires. For example, as the regulation is currently written, a firefighter employed for longer than 24 months would require certification to advance to any position (including acting ). That Table 1 (Page 3) be revised to include wording that ensures future updates to NFPA standards are implemented by the Authority Having Jurisdiction (AHJ) (i.e. the OFMEM) as standards are updated, published, and testing/skills are made available. This will support and complete the certification process. Certification for some individual chapters within NFPA 1006 (Standard for Technical Rescue Personnel) may not be available for the January 1, 2020 deadline. Therefore, additional wording should be added to the regulations, allowing the AHJ to manage the implementation of NFPA 1006 Technical Rescue as the standards are updated, published, and testing/skills are made available, in order to support and complete the certification process. Grandfathering should be reopened by the OFMEM until the date the regulations become law in order to grandfather current staff performing the roles described in Table 1 (Page 3). This would reduce the implementation burden on municipalities.

118 Community Risk Assessments (Schedule 1 Mandatory Profiles) Draft Regulation: That the reference to building stock and classifications should use MPAC data to classify building usage in regards to fire risk, with amendments to existing municipal agreements about what information is available to fire services. That the reference about reporting the state of compliance within the fire code in Section 2 be deleted, as this is directly dependent upon municipalities set level of service for fire prevention (e.g. fire inspections upon request or complaints as permitted, under the FPPA). That Section 6 be removed. Section 6 refers to a public safety response profile (i.e. the types of incidents responded to by other entities in the community, and those entities response capabilities). In a multi-tier government like the Region of Peel (e.g. lower-tier fire, upper-tier EMS and provincial police), the data required for a public safety response profile, as currently called for in the draft regulation, is not attainable. That the mandatory risk assessment for fire, under Section 7 of this regulation, be clarified in regards to content and formatting as a stand-alone document. That Section 9(2) be edited to remove the requirement to compare to other like municipalities, as this data is not readily available. Reporting against provincial trends would be more appropriate. Standardized risk profiling, risk calculations and mitigation equations to buildings and geographic areas should be determined to ensure comparisons between jurisdictions are valid and reliable. Otherwise, the measures of comparability will not be valid or reliable. 3. Public Reporting and Fire Department Response Times Draft Regulation: That an overhaul of Ontario s Standard Incident Reporting (SIR) framework be completed prior to any legislation on public reporting, such as this, be implemented. That the Technical Table group responsible for the proposed regulations reconvene to discuss the SIR system improvements and implementation strategies, while the proposed regulation on Public Reporting is put on hold. Should the fire department be responsible for providing the public report to the OFMEM directly, it is problematic that a municipal council does not appear have a decision-making role in the proposed reporting process.

119 8.2-6 Corporate Implications: Financial Implications: There will be financial impacts with the introduction of these new regulations, in order to ensure compliance. An increase in staffing (including, but not limited to Training Officers and administrative staff), technology and overhead costs should be anticipated and will be assessed further as the draft regulations continue to take shape. The timing of these impacts will be dependent on the implementation dates outlined in the regulations, once made law. Any financial impacts will be identified in future budget submission, pending Council approval. Strategic Plan: This report achieves the Strategic Plan priorities by demonstrating good government by developing and supporting amendment recommendations, which are intended to improve regulation understanding and compliance. Conclusion: It is of critical importance that the three new proposed regulations be well understood and provide opportunity for compliance. Providing formal comment on the draft regulations to the MCSCS, provides an opportunity for concerns to be identified and questions answered, before the regulations become law. Brampton Fire and Emergency Services is requesting authorization to submit comments on the proposed regulations, as outlined in this report, to the MCSCS. Approved by: Bill Boyes Fire Chief, Fire and Emergency Services Attachments: Appendix A Draft MCSCS Firefighter Certification Regulation Appendix B Draft MCSCS Community Risk Assessment Regulation Appendix C Draft MCSCS Public Reports Regulation Report authored by: Kara Ferreira, Division Chief of Administrative Services, BFES and Bill Boyes, Fire Chief, BFES

120 8.2-7 Caution: This consultation draft is intended to facilitate dialogue concerning its contents. Should the decision be made to proceed with the proposal, the comments received during consultation will be considered during the final preparation of the regulation. The content, structure, form and wording of the consultation draft are subject to change as a result of the consultation process and as a result of review, editing and correction by the Office of Legislative Counsel. CONSULTATION DRAFT ONTARIO REGULATION to be made under the FIRE PROTECTION AND PREVENTION ACT, 1997 FIREFIGHTER CERTIFICATION CONTENTS Table 1 Definition Mandatory certification Intern firefighter Transition Commencement Mandatory certification Definition 1. In this Regulation, NFPA means the National Fire Protection Association. Mandatory certification 2. (1) Every municipality, and every fire department in a territory without municipal organization, must ensure that its firefighters only perform a fire protection service set out in Table 1 if, (a) the firefighter performing the fire protection service is certified to the corresponding certification standard set out in that Table; or (b) the firefighter performing the fire protection service is an intern firefighter, within the meaning of section 3, operating under the supervision of a firefighter who is certified

121 to the certification standard set out in that Table corresponding to the fire protection service performed by the intern firefighter. Who provides certifications (2) The certification must be provided by the Fire Marshal. Intern firefighter 3. An intern firefighter is a firefighter who, (a) is enrolled in an internship program approved by the Fire Marshal; and (b) has been a firefighter for no more than 24 months. Transition 4. (1) A certification standard set out in items 1 to 5 of Table 1 does not apply with respect to a firefighter who became a firefighter before January 1, Same (2) A certification standard set out in items 6 or 7 of Table 1 does not apply with respect to a firefighter that both of the following criteria apply to: 1. The firefighter became a firefighter before January 1, Before July 1, 2018, the firefighter s fire chief was given permission by the Fire Marshal to issue the firefighter a successful Letter of Compliance with NFPA Standards respecting the relevant standard under Fire Marshal s Communiqué , Transition to NFPA Professional Qualifications Standards: Grandfathering Policy, which is dated January 2014 and available on a website of the Government of Ontario. Commencement 5. (1) Subject to subsection (2), this Regulation comes into force on January 1, (2) Subsection 4 (2) and items 6 to 11 of Table 1 come into force on January 1, TABLE 1 MANDATORY CERTIFICATION Item Column 1 Fire protection service Column 2 Certification standard

122 Fire suppression activities, if the level of service provides for exterior attack only NFPA 1001, Standard for Fire Fighter Professional Qualifications, 2013 Edition, Level I 2. Fire suppression activities, if the level of service provides for exterior and interior attack NFPA 1001, Standard for Fire Fighter Professional Qualifications, 2013 Edition, Level II 3. Pump operations NFPA 1002, Standard for Fire Apparatus Driver/Operator Professional Qualifications, 2017 Edition, Chapter 5 4. Supervise other firefighters NFPA 1021, Standard for Fire Officer Professional Qualifications, 2014 Edition, Level I 5. Develop, implement or deliver a public education program and supporting materials NFPA 1035, Standard on Fire and Life Safety Educator, Public Information Officer, Youth Firesetter Intervention Specialist and Youth Firesetter Program Manager Professional Qualifications, 2015 Edition, Chapter 4, Level I 6. Fire prevention inspections or plans examination activities NFPA 1031, Standard for Professional Qualifications for Fire Inspector and Plan Examiner, 2014 Edition, Level I 7. Training courses for fire protection services NFPA 1041, Standard for Fire Service Instructor Professional Qualifications, 2012 Edition, Level I 8. Dispatch fire department resources (personnel and equipment) NFPA 1061, Professional Qualifications for Public Safety Telecommunications Personnel, 2014 Edition, Level I 9. Fire investigation activities NFPA 1033, Standard for Professional Qualifications for Fire Investigator, 2014 Edition 10. Technical rescue activities NFPA 1006, Standard for Technical Rescue Personnel Professional Qualifications, 2017 Edition, in accordance with the level of service provided 11. Hazardous materials response at the Technician Level NFPA 1072, Standard for Hazardous Materials/Weapons of Mass Destruction Emergency Response Personnel Professional Qualifications, 2017 Edition

123 Caution: This consultation draft is intended to facilitate dialogue concerning its contents. Should the decision be made to proceed with the proposal, the comments received during consultation will be considered during the final preparation of the regulation. The content, structure, form and wording of the consultation draft are subject to change as a result of the consultation process and as a result of review, editing and correction by the Office of Legislative Counsel. CONSULTATION DRAFT ONTARIO REGULATION to be made under the FIRE PROTECTION AND PREVENTION ACT, 1997 COMMUNITY RISK ASSESSMENTS CONTENTS Schedule 1 Mandatory use What it is When to complete (at least every five years) When to review (at least every year) Commencement Mandatory profiles Mandatory use 1. Every municipality, and every fire department in a territory without municipal organization, must, (a) complete and review a community risk assessment as provided by this Regulation; and (b) use its community risk assessment to inform decisions about the provision of fire protection services. What it is 2. (1) A community risk assessment is a process of identifying, analyzing, evaluating and prioritizing risks to public safety to inform decisions about the provision of fire protection services.

124 Mandatory profiles (2) A community risk assessment must include consideration of the mandatory profiles listed in Schedule 1. Form (3) A community risk assessment must be in the form, if any, that the Fire Marshal provides or approves. When to complete (at least every five years) 3. (1) The municipality or fire department must complete a community risk assessment no later than five years after the day its previous community risk assessment was completed. New municipality or fire department (2) If a municipality, or a fire department in a territory without municipal organization, comes into existence, the municipality or fire department must complete a community risk assessment no later than two years after the day it comes into existence. Transition (3) A municipality that exists on January 1, 2019, or a fire department in a territory without municipal organization that exists on January 1, 2019, must complete a community risk assessment no later than January 1, Revocation (4) Subsection (3) and this subsection are revoked on January 1, When to review (at least every year) 4. (1) The municipality or fire department must complete a review of its community risk assessment no later than 12 months after, (a) the day its community risk assessment was completed; and (b) the day its previous review was completed. Other reviews (2) The municipality or fire department must also review its community risk assessment whenever necessary.

125 Revisions (3) The municipality or fire department must revise its community risk assessment if it is necessary to reflect, (a) any significant changes in the mandatory profiles; (b) any other significant matters arising from the review. New assessment instead of review (4) The municipality or fire department does not have to review its community risk assessment if it expects to complete a new community risk assessment on or before the day it would complete the review. Commencement 5. This Regulation comes into force on the later of January 1, 2019 and the day it is filed. SCHEDULE 1 MANDATORY PROFILES 1. Geographic profile: The physical features of the community, including the nature and placement of features such as highways, waterways, railways, canyons, bridges, landforms and wildland-urban interfaces. 2. Building stock profile: The number of buildings in the community, their age, their major occupancy classifications within the meaning of Ontario Regulation 332/12 (Building Code) under the Building Code Act, 1992 and their state of compliance with the fire code. 3. Critical infrastructure profile: The capabilities and limitations of critical infrastructure, including electricity distribution, water distribution, telecommunications, hospitals and airports. 4. Demographic profile: The composition of the community s population, respecting matters relevant to the community, such as population size and dispersion, age, gender, cultural background, level of education, socioeconomic make-up, and transient population. 5. Hazard profile: The hazards in the community, including natural hazards, hazards caused by humans, and technological hazards.

126 Public safety response profile: The types of incidents responded to by other entities in the community, and those entities response capabilities. 7. Community services profile: The types of services provided by other entities in the community, and those entities service capabilities. 8. Economic profile: The economic sectors affecting the community that are critical to its financial sustainability. 9. Past loss and event history profile: The community s past emergency response experience, including the following analysis: 1. The number and types of emergency responses, injuries, deaths and dollar losses. 2. Comparison of the community s experience with the experiences of comparable communities. Note: Each profile is to be interpreted as extending only to matters relevant to fire protection services.

127 Caution: This consultation draft is intended to facilitate dialogue concerning its contents. Should the decision be made to proceed with the proposal, the comments received during consultation will be considered during the final preparation of the regulation. The content, structure, form and wording of the consultation draft are subject to change as a result of the consultation process and as a result of review, editing and correction by the Office of Legislative Counsel. CONSULTATION DRAFT Definitions 1. In this Regulation, ONTARIO REGULATION to be made under the FIRE PROTECTION AND PREVENTION ACT, 1997 PUBLIC REPORTS communication centre means the building or portion of a building that is specifically configured for the primary purpose of providing emergency communications services or public safety answering point services to one or more public safety agencies under the authority or authorities having jurisdiction; ( centre de communications ) PSAP is short for public safety answering point; ( CTSP ) public safety answering point means a facility at which emergency calls are answered. ( centre téléphonique de sécurité publique )

128 Preparation of public reports Fire Marshal sends fire department the information 2. (1) The Fire Marshal must give every fire department the information required by Schedule 1, based on the information the Fire Marshal has received through incident reports. Fire department prepares the public report (2) Every fire department must prepare a public report setting out, (a) the information required by Schedule 1; and (b) any other information the fire department chooses to include. Fire department may use Fire Marshal s data (3) The fire department may use the information required by Schedule 1 that the Fire Marshal provided to prepare their public report, or may carry out their own calculations respecting the same time period. Dissemination of public reports From fire department to Fire Marshal 3. (1) Every fire department must give their public report to the Fire Marshal no later than 180 days after the Fire Marshal gives the fire department the information. From fire department to municipality (2) Every fire department that is authorized to provide fire protection services by a municipality must give their public report to the municipal council before giving its public report to the Fire Marshal. From fire department to group of municipalities (3) Every fire department that is authorized to provide fire protection services by a group of municipalities must give their public report to the municipal council of each municipality in the group of municipalities before giving their public report to the Fire Marshal. Fire Marshal makes public (4) The Fire Marshal may make the public report available to the public.

129 Commencement 4. This Regulation comes into force on the later of January 1, 2020 and the day it is filed. SCHEDULE 1 REQUIRED INFORMATION Required information, non-volunteer firefighters 1. (1) The public report must set out the following information respecting incidents in which the first emergency response unit that arrives on the scene does not include a volunteer firefighter: 1. For each standard set out in the Table to this section, i. the percentage value of how often the fire department achieves that standard for the corresponding time interval, and ii. the corresponding benchmark percentage value for how often the fire department should achieve that standard. 2. For each time interval set out in the Table to this section that does not have a corresponding standard, the time interval value that the fire department achieves or exceeds 90% of the time. Exception, information not available (2) The public report does not have to set out information for items 1, 2, 3, 4 and 8 if the information is not available from the fire department s records. TABLE Item Column 1 Time interval 1. Alarm transfer time: The time interval from the receipt of the emergency alarm at the PSAP until the alarm is first received at the communication centre 2. Alarm answering time: The time interval that begins when the alarm is received at the communication centre and ends when the alarm is acknowledged at the communication centre 3. Alarm processing time: The time interval from when the alarm is acknowledged at the communication centre until response information begins to be transmitted via voice or electronic means to emergency response facilities and emergency response units Column 2 Column 3 Standard Benchmark 30 seconds 95% 15 seconds 95% 64 seconds for calls other than the following calls; and 90 seconds for the following calls: 90% 1. Calls requiring emergency medical dispatch questioning and pre-arrival medical instructions

130 Calls requiring language translation 3. Calls requiring the use of a TTY/TDD device or audio/video relay services 4. Calls of criminal activity that require information vital to emergency responder safety prior to dispatching units 5. Hazardous material incidents 6. Technical rescue 7. Calls that require determining the location of the alarm due to insufficient information 4. Alarm handling time: The time interval from the receipt of the alarm at the primary PSAP until the beginning of the transmittal of the response information via voice or electronic means to emergency response facilities or the emergency response units in the field 5. Turnout time: The time interval that begins when the emergency response facilities and emergency response units notification process begins by either an audible alarm or visual annunciation or both and ends at the beginning point of travel time 6. Travel time: The time interval that begins when a unit is en route to the emergency incident and ends when the unit arrives at the scene 7. Initiating action/intervention time: The time interval from when a unit arrives on the scene to the initiation of emergency mitigation 8. Total response time: The time interval from the receipt of the alarm at the primary PSAP to when the first emergency response unit is initiating action or intervening to control the incident 8. Calls received by text message No standard; set out the time interval value that the fire department achieves or exceeds 90% of the time 80 seconds for fire and special operations; 60 seconds for emergency medical services 240 seconds for fire suppression; the following standards for the following emergency medical services: seconds for the arrival of a unit with a first responder with an automatic external defibrillator or higher level capability seconds for the arrival of an advanced life support unit, if a first responder with an automatic external defibrillator or basic life support had a travel time of no later than 240 seconds no standard for other services No standard; set out the time interval value that the fire department achieves or exceeds 90% of the time No standard; set out the time interval value that the fire department achieves or exceeds 90% of the time No benchmark 90% 90% No benchmark No benchmark Required information, volunteer firefighters 2. (1) The public report must set out the following information respecting incidents in which the first emergency response unit that arrives on the scene includes at least one volunteer firefighter: 1. For each time interval set out in the Table to this section, the time interval value that the fire department achieves or exceeds 90% of the time.

131 Exception, information not available (2) The public report does not have to set out information for items 1, 2, 3, 4 and 8 if the information is not available from the fire department s records. TABLE Item Column 1 Time interval 1. Alarm transfer time: The time interval from the receipt of the emergency alarm at the PSAP until the alarm is first received at the communication centre 2. Alarm answering time: The time interval that begins when the alarm is received at the communication centre and ends when the alarm is acknowledged at the communication centre 3. Alarm processing time: The time interval from when the alarm is acknowledged at the communication centre until response information begins to be transmitted via voice or electronic means to emergency response facilities and emergency response units 4. Alarm handling time: The time interval from the receipt of the alarm at the primary PSAP until the beginning of the transmittal of the response information via voice or electronic means to emergency response facilities or the emergency response units in the field 5. Turnout time: The time interval that begins when the emergency response facilities and emergency response units notification process begins by either an audible alarm or visual annunciation or both and ends at the beginning point of travel time 6. Travel time: The time interval that begins when a unit is en route to the emergency incident and ends when the unit arrives at the scene 7. Initiating action/intervention time: The time interval from when a unit arrives on the scene to the initiation of emergency mitigation 8. Total response time: The time interval from the receipt of the alarm at the primary PSAP to when the first emergency response unit is initiating action or intervening to control the incident

132 Summary of Recommendations Planning & Development Committee Committee of the Council of The Corporation of the City of Brampton Monday, March 5, 2018 PDC That the Agenda for the Planning and Development Services Committee Meeting of January 29, 2018, be approved as printed and circulated. Carried PDC That the report from Claudia LaRota, Policy Planner, Planning and Development Services, dated December 20, 2018, to the Planning and Development Committee Meeting of March 5, 2018, re: City-Initiated Draft Official Plan Amendments to implement new Snelgrove/Heart Lake Secondary Plan, Springdale Secondary Plan, Fletcher s Meadow Secondary Plan, Bramalea Secondary Plan, and Brampton Flowertown Secondary Plan, Wards 1, 2, 3, 4, 5, 9, and 10 be received; and, 2. That Planning & Development Services Department staff be directed to report back to Planning & Development Services Committee with the results of the Public Meeting and a staff recommendation. Carried PDC That the report from Claudia LaRota, Policy Planner, Planning & Development Services, dated December 10, 2017, to the Planning & Development Committee Meeting of March 5, 2018, re: City-Initiated Draft Official Plan Amendments to implement the new Airport Intermodal Secondary Plan and Highway 410 and Steeles Secondary Plan, Wards 3, 7 and 8, be received; and 2. That Planning & Development Services Department staff be directed to report back to Planning & Development Services Committee with the results of the Public Meeting and a staff recommendation. Carried Page 1 of 7

133 Summary of Recommendations Planning & Development Committee PDC That the delegation from Beth Halpenny, Senior Vice President, Development, Cedar City Development, to the Planning and Development Committee Meeting of March 5, 2018, re: Draft Plan of Subdivision 21T-17017B, Cedar City Greenvale Maytor Inc., South west Corner of Mayfield Road and Torbram Road (File C05E17-008), be received; and, 2. That the matter be referred to the March 7, 2018 meeting of Council, with a direction to the Commissioner of Planning and Development Services to in the meantime seek clarifications from the Region of Peel and report back thereon. Carried PDC That the report from Yuri Mantsvetov, Policy Planner, Planning & Development Services, dated February 16, 2018 to the Planning & Development Committee Meeting of March 5, 2018, re: Heritage Heights Secondary Plan (Huttonville North Area 52 and Mount Pleasant West Secondary Plan Area 53) Ward 6, be received; 2. That City staff be directed to continue working cooperatively with the Heritage Heights Landowners Steering Committee and the Region of Peel to assess key transportation and planning issues and principles and to finalize the landowner funding agreement, be received; 3. That the following delegations to the Planning and Development Meeting of March 5, 2018 re: Heritage Heights Secondary Plan, be received: 1. Scott Snider, Turkstra Mazza Associates 2. Mike Everard, Principal, Augusta National Inc. 4. That the following correspondence to the Planning and Development Committee Meeting of March 5, 2018, re: Heritage Heights Secondary Plan, be received: 1. Jason Park, Devine Park LLP, dated December 21, Helen Mihailidi, Heritage Heights Landowners Group Inc., Bratty, dated December 22, Scott Snider, Turkstra Mazza Associates, dated January 16, 2018 and March 5, 2018 Carried Page 2 of 7

134 Summary of Recommendations Planning & Development Committee PDC That the Minutes Age-Friendly Brampton Advisory Committee January 22, 2018 to the Planning and Development Committee Meeting of March 5, 2018, Recommendations AFC to AFC , be approved as printed and circulated. Carried The recommendations were approved as follows: AFC AFC AFC AFC AFC AFC That the agenda for the Age-Friendly Brampton Advisory Committee Meeting of January 22, 2018, be approved, as printed and circulated. That the presentation by Rhonda Tsingos, Director, Service Innovation and Corporate Performance, to the Age-Friendly Brampton Advisory Committee meeting of January 22, 2018, re: City of Brampton Strategic Plan Overview be received. That the presentation by Yvonne Sinniah, Manager, Strategic Community Development and Program Partnerships, Community Services, the Age-Friendly Brampton Advisory Committee Meeting of January 22, 2018, re: Programs and Services for Seniors be received. That the presentation by Daniella Balasal, Policy Planner, Planning and Development Services, to the Age-Friendly Brampton Advisory Committee Meeting of January 22, 2018, re: World Health Organization: Domains of an Age-Friendly City be received. That meetings be scheduled for the Age- Friendly Brampton Advisory Committee on the following dates: Tuesday, February 27, 2018 Tuesday, March 27, 2018 Tuesday, April 24, 2018 Tuesday, May 29, 2018 Tuesday, June 26, 2018 That the Age-Friendly Brampton Advisory Committee meeting do now adjourn to meet again on Tuesday, February 27, 2018 at 7:00 p.m. PDC That the Minutes Cycling Advisory Committee February 15, 2018, to the Planning and Development Committee Meeting of March 5, 2018, RecommendationsCYC to CYC , be approved as printed and circulated. Carried Page 3 of 7

135 Summary of Recommendations Planning & Development Committee The recommendations were approved as follows: CYC CYC That the Agenda for the Cycling Advisory Committee meeting of February 15, 2018, be approved as printed and circulated. 1. That the verbal update from Nelson Cadete, Project Manager, Active Transportation, Planning and Development Services, to the Cycling Advisory Committee Meeting of February 15, 2018, re: CycleON Action Plan 2.0 Proposal, be received; and, 2. That Economic Development and Culture staff be invited to a future meeting to provide a presentation on tourism opportunities for cyclists, and how the Committee can assist with promoting Cycling tourism in Brampton. CYC CYC CYC CYC CYC That the correspondence from Jamie Stuckless, Executive Director, Share the Road Cycling Coalition, to the Cycling Advisory Committee Meeting of February 15, 2018, re: 2018 Cycling Research and Brampton Friendly Communities, be received. That the verbal update from Dayle Laing, Member, to the Cycling Advisory Committee Meeting of February 15, 2018, re: Brampton Cycling Advisory Committee 2018 Workplan and Budget, be received. That the verbal update from Dayle Laing, Member, to the Cycling Advisory Committee Meeting of February 15, 2018, re: 2018 Brampton Cycling Advisory Committee Cycling Traffic Counter s Comparison, be received. That the verbal update from Dayle Laing, Member, to the Cycling Advisory Committee Meeting of February 15, 2018, re: 2018 Brampton Cycling Advisory Committee Outdoor Canopy Tent with Logo Print Comparisons and 2018 Brampton Cycling Advisory Committee Premium Roll-up Retractable Banner Stand with Vinyl Print, be received. 1. That the verbal update from Dayle Laing, Member, to the Cycling Advisory Committee Meeting of February 15, 2018, re: Brampton Cycling Advisory Committee, Council and Staff Rationale for Attendance at Bike Summits, be received; and, 2. That the following Committee Members be selected to attend the Ontario Bike Summit scheduled for April 17-18, George Shepperdley 2. Lisa Stokes Page 4 of 7

136 Summary of Recommendations Planning & Development Committee CYC That the Cycling Advisory Committee do now adjourn to meet again on Thursday, March 15, 2018, at 7:00 p.m. PDC That the Minutes Environment Advisory Committee February 13, 2018, to the Planning and Development Committee Meeting of March 5, 2018, Recommendations EAC to EAC , be approved as printed and circulated. Carried The recommendations were approved as follows: EAC That the agenda for the Environment Advisory Committee Meeting of February 13, 2018, be approved, as amended to add the following items: 7.1. Discussion at the request of David Laing, Co-Chair, re: Public Consultation on Greenbelt Expansion Verbal Update from Michael Hoy, Environmental Policy Planner, re: 100in1Day Canada June 2, EAC That the delegation from Dr. Maureen Harper and Leo O'Brien, Members, Citizens for the Preservation of the Heart Lake Road Wetlands and Wildlife, to the Environment Advisory Committee Meeting of February 13, 2018, re: Sustainability of the Heart Lake Road Wetlands and Wildlife be received; and, 2. That staff be requested to schedule a meeting as soon as possible with Stantec Consulting, David Laing, Co-Chair, and Rosemary Keenan, Member, Environment Advisory Committee, to discuss the recommendations that will be contained within the Heart Lake Road Corridor study report, prior to the finalization of materials and the public information session. EAC That the verbal update from Michael Hoy, Environmental Planner, Public Works and Engineering, to the Environment Advisory Committee Meeting of February 13, 2018, re: Natural Heritage Restoration Program be received; and EAC That the Environment Advisory Committee endorse, in principle, the establishment of a Natural Heritage Restoration Program. That the verbal update from Stavroula Kassaris, Environmental Planner, Public Works and Engineering, to the Environment Advisory Committee Meeting of February 13, 2018, re: Environmental Master Plan Implementation Update Report be received Page 5 of 7

137 Summary of Recommendations Planning & Development Committee EAC EAC EAC EAC EAC That the verbal update from Michael Hoy, Environmental Planner, Public Works and Engineering, to the Environment Advisory Committee Meeting of February 13, 2018, re: Climate Change Action Plan be received. That the verbal update from David Laing, Co-Chair, Environment Advisory Committee, to the Environment Advisory Committee Meeting of February 13, 2018, re: Action Plan for the Grow Green Network be received. That the verbal update from Rosemary Keenan, Member, Environment Advisory Committee, to the Environment Advisory Committee Meeting of February 13, 2018, re: Action Plan for the Eco-pledge Program be received. That the verbal update from Michael Hoy, Environmental Policy Planner, to the Environment Advisory Committee Meeting of February 13, 2018, re: 100in1Day Canada June 2, 2018 be received. That the Environment Advisory Committee do now adjourn to meet again on Tuesday, April 10, 2018, at 6:00 p.m. PDC That the report from Nelson Cadete, Project Manager, Active Transportation, Transportation Planning, dated February 12, 2018, to the Planning and Development Committee Meeting of March 5, 2018, re: Ontario Municipal Commuter Cycling (OMCC) Program Transfer Payment Agreement All Wards (HF.x) be received; 2. That an enabling by-law be passed substantially in the form attached to this report as Appendix 2 to authorize the execution of a Transfer Payment Agreement with the Minister of Transportation and obtain funding under the OMCC Program; 3. That staff be directed to deliver the executed Transfer Payment Agreement and all other requisite documentation and information to the Ontario Ministry of Transportation in order to receive the 2017/2018 OMCC funding allocation; 4. That staff be directed to request the Minister of Transportation for a change to the Eligible Projects List to include those additional projects as described in this report; and, Page 6 of 7

138 Summary of Recommendations Planning & Development Committee 5. That a new capital project be established in the amount of $1,780,605, to be funded by the Ministry of Transportation for OMCC Program Eligible Projects. Carried PDC That the Referred Matters List Planning and Development Committee March 5 th, 2018, to the Planning and Development Committee Meeting of March 5, 2018, be received. Carried PDC That the correspondence from the Ministry of Municipal Housing, to the Planning and Development Committee Meeting of March 5, 2018, re: Requests for Notice of All Development Applications in the Northwest GTA Corridor Identification Study, be received. Carried PDC That the Memorandum from the City Clerk s Office, dated March 5, 2018, to the Planning and Development Committee Meeting of March 5, 2018, re: Committee of Council Recommendation CW GTA West Corridor, be received. Carried PDC That the Planning and Development Committee do now adjourn to meet again on Monday, March 26, 2018, at 1:00 p.m. Carried Page 7 of 7

139 Government Relations Matters City Council March 7, 2018

140 Region of Peel Regional Council (March 8/18) Regional Council 9:30 am *This update includes information on the following Regional Agenda Items: 8.1 Comments on the Income Security Reform Working Group s Report, Income Secuirty: A Roadmap for Change 10.2 Approach to the Development of the 2019 Budget 10.3 Asset Management Planning Regulation

141 Region of Peel Regional Council (March 8/18) 8.1: Comments on the Income Security Reform Working Group s Report, Income Security: A Roadmap for Change Overview: The Region of Peel is submitting a response to the Province regarding its 10-year roadmap to achieve income security reform. The response includes support of the principles, themes and recommendations of the report, specifically endorsing reforms that help residents access to basic needs, such as housing, food, clothing and health services. Recommendation: Approve Recommendations

142 Region of Peel Regional Council (March 8/18) 10.2: Approach to the Development of the 2019 Budget Overview: Proposed timelines for the 2019 budget External agencies (Peel Regional Police, OPP, CVC, TRCA, Conservation Halton) will be required to present their respective budgets December 2018 Region of Peel s 2019 Budget has a target delivery date of December 13, 2018, with the budget date January 31, 2019 Recommendation: Approve Recommendations

143 Region of Peel Regional Council (March 8/18) 10.3: Asset Management Planning Regulation Overview: Update on the recently passed Asset Management Planning for Municipal Infrastructure Regulation, O.Reg.588/17 (in effect Jan. 1, 2018) Regulation requires that municipalities implement a strategic asset management policy, asset management plans, levels of service, and to make the asset management policy and plan publicly available Regional staff are assessing and adapting current processes to comply with the new standards and planning for the first phase of the regulation implementation in July 2019 City of Brampton (Comments from Corporate Asset Management) The Finance Division is also preparing a Council Report (targeted for the April 11th Subcommittee of Council Meeting) on the Implications of Ontario Regulation 588/17: Asset Management Planning for Municipal Infrastructure. The City of Brampton will have similar requirements to the Region of Peel as a result of the Regulation, including an updated Strategic Asset Management Policy (by July 1, 2019) and the development of a comprehensive Asset Management Plan for all infrastructure (by July 1, 2024). The April Committee of Council report will focus on realignment of the Council endorsed Corporate Asset Management Road Map (2016) with the Regulation timelines, and the endorsement of a Corporate Asset Management Governance Structure to support compliance with the Regulation. Recommendation: Receive Report

144 Federal Government 2018 Federal Budget Government remains committed to investing in people, promoting equality, protecting environment and supporting an innovative economy. Expecting a deficit of $19.4B in 2017/18 and $15.1B in 2018/19. Over the remainder of the forecast horizon, deficits are expected to decline from $14.5B in 2019/20 to $9.3B in 2022/23.

145 Federal Government 2018 Federal Budget Equality + Growth Pay equity, parental leave benefits, child care agreements Commitment to invest over $180 Billion over 12 years in infrastructure Progress $3.8 Billion over 5 years to support science Innovation superclusters, including GTHA $572.5Mover 5 years to implement Digital Research Infrastructure Strategy $920M over 6 years to renew Federal Economic Development Agency for Southern Ontario

146 Federal Government 2018 Federal Budget Reconciliation Investments to address challenges faced by indigenous people (health, culture, employment, housing, rights) Advancement $507.7M over 5 years, and $108.8M thereafter, to fund new National Cyber Security Strategy $5.7 Billion over 12 years for Low Carbon Economy Fund Excise taxes for Cannabis will be split 75/25 with Provinces $231.4M over 5 years to fight opioid crisis

147 City of Brampton Recommendation PDC from the Planning and Development Committee Meeting of March 5, 2018 approved by The Corporation of the City of Brampton on March 7, 2018 PDC That the delegation from Beth Halpenny, Senior Vice President, Development, Cedar City Development, to the Planning and Development Committee Meeting of March 5, 2018, re: Draft Plan of Subdivision 21T-17017B, Cedar City Greenvale Maytor Inc., South west Corner of Mayfield Road and Torbram Road (File C05E17-008), be received; and, 2. That the matter be referred to the March 7, 2018 meeting of Council, with a direction to the Commissioner of Planning and Development Services to in the meantime seek clarifications from the Region of Peel and report back thereon.

148 6.1 re: Item 10.3 Recommendation PDC March 6, 2018 Corporation of the City of Brampton Clerks Department 2 Wellington Street West Brampton, Ontario L6Y 4R2 Attention: City Clerks Office, Terry Brenton, Legislative Coordinator Dear Ms Brenton, Re: Request for Delegation to Council, March 7, 2018, Region of Peel Mayfield Road Reconstruction Project , Bramalea Road to Torbram Road, and Draft Plan of Subdivision 21T-17017B, Cedar City Greenvale Maytor Inc. I am writing to request to appear before Council in respect of a matter that I delegated before Planning and Development Committee on March 5 th, 2018 which was referred to Council at its meeting on March 7 th for consideration. As the material to be provided at the request of Committee is unavailable at this time, I would like to reserve an opportunity to address this matter through this delegation request as and if considered necessary. Thank you and regards, Yours very truly, Beth Halpenny Senior Vice President

149 11.1

150 12.1-1

151 12.1-2