CITY OF PRINCE ALBERT COUNCIL REGULAR MEETING MINUTES MONDAY, AUGUST 17, 2015 COUNCIL CHAMBER, CITY HALL

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1 CITY OF PRINCE ALBERT COUNCIL REGULAR MEETING MINUTES MONDAY, AUGUST 17, 2015 COUNCIL CHAMBER, CITY HALL PRESENT: Mayor Greg Dionne Councillor Rick Orr Councillor Lee Atkinson Councillor Don Cody Councillor Tim Scharkowski Councillor Martin Ring Councillor Mark D. Tweidt Councillor Ted Zurakowski Terri Mercier, Acting City Clerk Jim Toye, City Manager Jason Everitt, Fire Chief Ken Paskaruk, City Solicitor Amjad Khan, Director of Public Works Joe Day, Director of Financial Services Jody Boulet, Director of Community Services John Guenther, Director of Planning and Development Services 1. CALL TO ORDER - 2:00 P.M.: Mayor G. Dionne called the meeting to order. Page 1 of 15

2 2. PRAYER: Mayor G. Dionne asked that all members stand and that the Acting City Clerk offer the prayer. 3. APPROVAL OF AGENDA: Moved by Councillor R. Orr, Seconded by Councillor T. Scharkowski. AND RESOLVED: That the Agenda for this meeting be approved, with the following amendment, and, that the presentations, delegations and speakers listed on the Agenda be heard when called forward by the Mayor: 1. That Item No be moved forward when Kevin Mugford and Shantelle Petersen, on behalf of Ranch Ehrlo Society, arrive at the meeting. 4. ADOPTION OF MINUTES: Moved by Councillor M.D. Tweidt, Seconded by Councillor T. Zurakowski. AND RESOLVED: That the Minutes of the Council Meeting held July 27, 2015, be taken as read and adopted. 5. NOTICE OF PROCLAMATIONS: 5.1 YOUTH ACTIVITY DAY- AUGUST 29, RECOVERY MONTH- SEPTEMBER, PROSTATE CANCER AWARENESS MONTH- SEPTEMBER, PRESENTATIONS & RECOGNITIONS: 7. PUBLIC HEARINGS: 8. DELEGATIONS: 9. COMMUNICATIONS: Page 2 of 15

3 10. REPORTS OF ADMINISTRATION & COMMITTEES: Report from City Clerk dated August 5, 2015, with respect to 2016 Executive Committee and City Council Meeting Schedule. (RPT#CM-CLK ) Moved by Councillor D. Cody, Seconded by Councillor M. Ring. AND RESOLVED: That the Report from City Clerk dated August 5, 2015, with respect to 2016 Executive Committee and City Council Meeting Schedule be received; and, that the following recommendations of the City Clerk, as contained therein, be approved: "1. That in accordance with Section 6(3) of City Council's Procedure Bylaw No. 26 of 2014, the attached 2016 Executive Committee and City Council Meeting Schedule, be approved; and, 2. That the July and August Executive Committee and City Council Meetings be scheduled at 2:00 p.m." Report from Director of Corporate Services dated August 11, 2015, with respect to Federal Candidate Election Forum. (RPT#CORP-HR-15-34) Moved by Councillor M.D. Tweidt, Seconded by CouncillorT. Scharkowski. AND RESOLVED: That the Report from Director of Corporate Services dated August 11, 2015, with respect to Federal Candidate Election Forum be received; and, that the following recommendation of the Director of Corporate Services, as contained therein, be approved: 'That the Mayor's Office be authorized to setup and facilitate a 2015 Federal Election forum for the Prince Albert riding In September 2015." Page 3 of 15

4 10.3 Report from Fleet Manager dated July 31, 2015, with respect to Tender No. 93 of Axle Waste Collection Truck. (RPT#PW-15-99) Councillor M.D. Tweidt. AND RESOLVED: That the Report from Fleet Manager dated July 31, 2015, with respect to Tender No. 93 of Axle Waste Collection Truck be received; and, that the following recommendation of the Fleet Manager, as contained therein, be approved: "That Tender No. 93 of 2015 for the purchase of a new Axle Waste Collection Truck, utilized by the Sanitation Department, be awarded to Fer-Marc Equipment Ltd., for a total cost of $133,985, plus applicable taxes, including the trade-in of Unit 61, in the amount of $1 0,000." 10.4 Report from Engineering Services Manager dated August 7, 2015, with respect to 2015 Environmental Monitoring and Assessment. (RPT#PW ) Moved by Councillor R. Orr, Seconded by Councillor M. Ring, AND RESOLVED: That the Report from Engineering Services Manager dated August 7, 2015, with respect to 2015 Environmental Monitoring and Assessment be received; and, that the following recommendations of the Engineering Services Manager, as contained therein, be approved: "1. That ARCADIS Canada Inc. be engaged to conduct the 2015 Environmental Monitoring and Assessment at the Bioreactor site, for a cost of $94,1 00, plus applicable taxes; and, execute the Contract and any other necessary documents on behalf of The City, once prepared." Page 4 of 15

5 10.5 Report from Surface Works Manager dated August 7, 2015, with respect to SaskPower Easement Agreement- Exhibition Grounds. (RPT#PW ) Moved by Councillor M.D. Tweidt, Seconded by Councillor T. Scharkowski. AND RESOLVED: That the Report from Surface Works Manager dated August 7, 2015, with respect to SaskPower Easement Agreement- Exhibition Grounds be received; and, that the following recommendations of the Surface Works Manager, as contained therein, be approved: "1. That the Consent and Agreement with respect to the Easement between Saskatchewan Power Corporation and The City for the property legally described as Block/Parcel A, Plan No. 82PA 14083, Extension 1, commonly described as the Exhibition Grounds, be approved; and, execute the Consent and Agreement and the Utility Easement Agreement with the respective parties and other Crown Utility and/or Cable System providers if applicable on behalf of The City, once prepared." 17.1 Public Forum - Kevin Mugford and Shantelle Petersen, on behalf of Ranch Ehrlo Society. Kevin Mugford expressed thanks for City support regarding Youth Activity Fair Report from Surface Works Manager dated August 7, 2015, with respect to SaskPower Easement Agreement - Woodman Crescent - Additional Parcel. (RPT#PW ) Councillor A. Orr. AND RESOLVED: That the Report from Surface Works Manager dated August 7, 2015, with respect to SaskPower Easement Agreement - Woodman Crescent - Additional Parcel be received; and, that the following recommendations of the Surface Works Manager, as contained therein, be approved: Page 5 of 15

6 "1. That the Consent and Agreement with respect to the Easement between Saskatchewan Power Corporation and The City for the property legally described as Block/Parcel MR1, Plan No. 76PA02969, Extension 0, commonly described as the park east and west of Woodman Crescent, be approved; and, execute the Consent and Agreement and the Utility Easement Agreement with the respective parties and other Crown Utility and/or Cable System providers if applicable on behalf of The City, once prepared." Report from Surface Works Manager dated August 1 0, 2015, with respect to Utility Easement Agreement- 658 River Street East. (RPT#PW ) Moved by Councillor D. Cody, Seconded by Councillor M. Ring. AND RESOLVED: That the Report from Surface Works Manager dated August 10, 2015, with respect to Utility Easement Agreement River Street East be received; and, that the following recommendations of the Surface Works Manager, as contained therein, be approved: "1. That the Utility Easement Agreement between Saskatchewan Power Corporation, Saskatchewan Telecommunications, Shaw Cable Systems Limited and The City for the property legally described as Parcel A, Plan , commonly referred to as 658 River Street East, be approved; and, execute the Utility Easement Agreement with the respective parties on behalf of The City, once prepared." Report from Surface Works Manager dated August 1 0, 2015, with respect to Extended Crossing Request North Industrial Drive. (RPT#PW ) Moved by Councillor R. Orr, Seconded by Councillor T. Scharkowski. AND RESOLVED: That the Report from Surface Works Manager dated August 10, 2015, with respect to Extended Crossing Page 6 of 15

7 Request North Industrial Drive be received; and, that the following recommendations of the Surface Works Manager, as contained therein, be approved: "1. That the Developer of the property at 1144 North Industrial Drive be approved to construct one (1) 14.3 meter (47 foot) and one (1) 7.0 meter (23 foot) wide crossing to access the property, in accordance with The City's Crossing Bylaw No. 43 of 1965, as amended; and, 2. That the Development be responsible for replacing any unused crossings for the site to the standards of the Public Works Department." 10.9 Report from Surface Works Manager dated August 10, 2015, with respect to Municipal Access Agreement- BH Telecom. (RPT#PW ) Moved by Councillor T. Zurakowski, Seconded by Councillor L. Atkinson. AND RESOLVED: That the Report from Surface Works Manager dated August 10, 2015, with respect to Municipal Access Agreement - BH Telecom be received; and, that the following recommendations of the Surface Works Manager, as contained therein, be approved: "1. That the Municipal Access Agreement between BH Telecom and The City for rights to apply to install and maintain accessories, structures and equipment within The City right-of-ways, be approved; 2. That the City Solicitor perform a final review and changes to the Agreement, if necessary; and, 3. That the Mayor and City Clerk be authorized to execute the Municipal Access Agreement on behalf of The City, once finalized." Page 7 of 15

8 10.10 Report from Surface Works Manager dated August 10, 2015, with respect to Urban Highway Connector Program - Diefenbaker Bridge Concrete Splash and Metal Guard Rail Repair - Amended Agreement. (RPT#PW~ ) Councillor M.D. Tweidt. AND RESOLVED: That the Report from Surface Works Manager dated August 10, 2015, with respect to Urban Highway Connector Program - Diefenbaker Bridge Concrete Splash and Metal Guard Rail Repair - Amended Agreement be received; and, that the following recommendations of the Surface Works Manager, as contained therein, be approved: "1. That the Amended Bridge Rehabilitation Agreement between the Ministry of Highways and Infrastructure and The City which increases the Province's funding from $1,225,000 to $3,000,000 for concrete barriers, splash guards, metal guard rail and pedestrian walkway repairs for the Diefenbaker Bridge, be approved; and, execute the Amended Bridge Rehabilitation Agreement and any necessary documents on behalf of The City, once prepared." Report from Sanitation Manager dated August 1 0, 2015, with respect to Landfill Cell1 B Tender Award. (RPT#PW ) Councillor M.D. Tweidt. AND RESOLVED: That the Report from Sanitation Manager dated August 10, 2015, with respect to Landfill Cell 1 B Tender Award be received; and, that the following recommendations of the Sanitation Manager, as contained therein, be approved: "1. That the Tender for Construction of Cell 1 B at the Prince Albert Landfill for completion of the Construction of Cell 1 B be awarded to Quantum Murray LP in the amount of $1,507,614.71; Page 8 of 15

9 2. That the completion of the Construction of Cell 1 B at the Prince Albert Landfill at a total amount of $1,804, be approved; and, 3. That the Mayor and City Clerk be authorized to execute the Contract, and any other necessary documents on behalf of The City, once prepared." Report from Chief Building Official dated July 30, 2015, with respect to Cornerstone Restrictive Covenant Agreement. (RPT#PDS-15-84) Moved by Councillor R. Orr, Seconded by Councillor T. Scharkowski. AND RESOLVED: That the Report from Chief Building Official dated July 30, 2015, with respect to Cornerstone Restrictive Covenant Agreement be received; and, that the following recommendations of the Chief Building Official, as contained therein, be approved: "1. That the Restrictive Covenant Agreement between Stockyards (Prince Albert) GP Ltd. and The City for the property legally described as Lot 15, Block 3, Plan and Lot 14, Block 3, Plan , be approved; and, execute the Agreement on behalf of The City, once prepared." Report from Recreation Manager dated August 10, 2015, with respect to Judo Club Rental Agreement. (RPT#COMM-15-71) Moved by Councillor T. Scharkowski, Seconded by Councillor L Atkinson. AND RESOLVED: That the Report from Recreation Manager dated August 1 0, 2015, with respect to Judo Club Rental Agreement be received; and, that the following recommendations of the Recreation Manager, as contained therein, be approved: "1. That the Rental Agreement between the Judo Club and The City for the use of the AODBT Room at the Alfred Jenkins Field House for the period Page 9 of 15

10 commencing August 15, 2015 to August 15, 2017, be approved; and, execute the Agreement on behalf of The City, once prepared." Report from Parks Manager dated August 10, 2015, with respect to Request for Proposal No. 96 of Kinsmen Ski Centre Operator. (RPT#COMM-15-70) Councillor R. Orr. AND RESOLVED: That the Report from Parks Manager dated August 1 0, 2015, with respect to Request for Proposal No. 96 of Kinsmen Ski Centre Operator be received; and, that the following recommendations of the Parks Manager, as contained therein, be approved: "1. That the Request for Proposal No. 95 of 2015 for the Kinsmen Ski Centre Operator be awarded to the Corporation consisting of Adam Balon, Robin Finlayson and Nathan Stregger, for the period commencing September 1, 2015 to April 31, 2018, with a two (2) year option for renewal; and, execute the Kinsmen Ski Centre Operator Agreement on behalf of The City, once prepared." Report from Executive Assistant, Public Works and Community Services Department, dated August 12, 2015, with respect to Canada 150 Grant Application. (RPT#COMM-15-72) Moved by Councillor M.D. Tweidt, Seconded by Councillor R. Orr. AND RESOLVED; That the Report from Executive Assistant, Public Works and Community Services Department, dated August 12, 2015, with respect to Canada 150 Grant Application be received; and, that the following recommendation of the Executive Assistant, Public Works and Community Services Department, as contained therein, be approved: Page 10 of 15

11 ''That the Mayor and City Clerk be authorized to execute the Canada 150 Community Infrastructure Program Agreement on behalf of The City Report from Fire Chief dated July 13, 2015, with respect to Prince Albert Alert- Rural Municipality of Prince Albert. (RPT#FIRE-15-10) Moved by Councillor T. Scharkowski, Seconded by Councillor M. Ring. AND RESOLVED: That the Report from Fire Chief dated July 13, 2015, with respect to Prince Albert Alert - Rural Municipality of Prince Albert be received; and, that the following recommendation of the Fire Chief, as contained therein, be approved: "That the Rural Municipality of Prince Albert No. 461 be included into the notification boundaries of Prince Albert Alert." Report from Executive Committee dated August 5, 2015, with respect to Workers Compensation Board Rebate Moved by Councillor M.D. Tweidt, Seconded by Councillor T. Zurakowski. AND RESOLVED: That the Report from Executive Committee dated August 5, 2015, with resp~ct to Workers Compensation Board Rebate be received; and, that the following recommendations of the Executive Committee, as contained therein, be approved: "1. That the Workers Compensation Board refund from July, 2015, be placed into a Reserve to facilitate funding of Initiatives that enhance Corporate Safety; and, 2. That the Corporate Services Department develop a formal five (5) year Safety Plan... Page 11 of 15

12 10.18 Report from Executive Committee dated August 5, 2015, with respect to Cultural Planning Contract Moved by Councillor M.D. Tweidt, Seconded by Councillor T. Scharkowski. AND RESOLVED: That the Report from Executive Committee dated August 5, 2015, with respect to Cultural Planning Contract be received; and, that the following recommendations of the Executive Committee, as contained therein, be approved: "1. That the Contract between The City and Prairie Wild Consulting Co., for the facilitation and engagement of community stakeholders with respect to the development of a Community Cultural Plan, be approved; execute the Contract on behalf of The City, once prepared; and, 3. That a Cultural Plan Project Group be established to guide the development of the Community Cultural Plan." Councillor M.D. Tweidt. AND RESOLVED: That a member of City Council be appointed to the Cultural Plan Project Group Councillor M.D. Tweidt. AND RESOLVED: That Councillor A. Orr be appointed to the Cultural Plan Project Group, as a representative of City Council Report from Executive Committee dated August 5, 2015, with respect to Rnancing of Field House Equipment Moved by Councillor T. Zurakowski, Seconded by Councillor M.D. Tweidt. AND RESOLVED: That the Report from Executive Committee dated August 5, 2015, with respect to Financing of Field House Equipment be received; and, that the following Page 12of 15

13 recommendations of the Executive Committee, as contained therein, be approved: 11. UNFINISHED BUSINESS: "1. That the internal financing of the Fitness Equipment for the Alfred Jenkins Field House, in the amount of $69,995.40, from Fiscal Stabilization, be approved; and, 2. That the existing Budget of $25,530 for the previous loan repayment be redirected to Fiscal Stabilization until the borrowing is repaid, then directed to a Reserve for the purchase of Fitness Equipment in the future." 12. MAYOR & COUNCILLORS FORUM: 13. INQUIRIES: Councillor D. Cody to the City Manager and/or Director of Planning and Development Services. "Now that Canada Post is installing mailboxes throughout Ward 4 and I am sure other parts of the City, my question is: Did Canada Post take into consideration the 1:500 flood zone." The City Manager indicated that his office will pass on the inquiry to Canada Post. Councillor R. Orr to the Director of Public Works. "That Public Works review and provide solutions for drainage on the non-paved areas at running north along the newly constructed concrete driveway on 1 ~ Avenue West in front of civic address Y2 Avenue West and running along the west face of the condo at th Street West." Councillor T. Zurakowski to Director of Public Works. "Could we get an update on the work on 2nd Avenue West, such as time lines, issues and outstanding work." Page 13 of 15

14 Councillor T. Zurakowski to Director of Public Works. "Could snow removal issues at the Canada Post Mailboxes be reviewed, and what is the process for snow removal for the public." Mayor G. Dionne indicated that Canada Post has a private contractor to deal with snow removal at the community mailboxes, and contact information will be available for the public. 14. INQUIRY RESPONSES: 14.1 Spreadsheet from City Manager received August 12, 2015, with respect to Council Meeting Inquiry Responses for the period July 18 - August 11, NOTICE OF MOTION: This matter was not considered at this time and will be forwarded for consideration at the next City Council meeting Councillor M. Ring served the following Notice of Motion for consideration at today's City Council meeting: "That the October 19, 2015 City Council meeting be rescheduled to Tuesday, October 20, 2015, because of conflict with Federal Election occurring on the same day." 15.2 Councillor R. Orr served the following Notice of Motion for consideration at City Council's next meeting: '7hat Administration bring forward a report and suggested wording for a bylaw that would consider any Councillor or Mayor becoming a Provincial or Federal candidate should take a leave of absence from elected civic duties. The Candidate would not receive pay nor expenses or In-camera documents during this period. The report should include examples from other Cities regarding the same circumstance." Page 14 of 15

15 16. MOTIONS: 16.1 Motion from Councillor M. Ring with respect to Rescheduling the October 19, 2015 City Council Meeting Councillor L. Atkinson. AND RESOLVED: That pursuant to the provisions of the Procedure Bylaw No. 26 of 2014, that the Notice Provisions be waived, to permit Councillor M. Ring's Motion regarding the Rescheduling the October 19, 2015 City Council Meeting, and to be considered at this time Councillor L Atkinson. AND RESOLVED: 17. PUBLIC FORUM: That the Monday, October 19, 2015 City Council meeting be rescheduled to Tuesday, October 20, 2015, because of conflict with Federal Election occurring on the same day. 18. ADJOURNMENT-3:19P.M.: Moved by Councillor T. Zurakowski, Seconded by Councillor D. Codv. AND RESOLVED: That this Council do now adjourn. ' f; ~ MAYOR GREG DIONNE ~ERK MINUTES ADOPTED THIS 8TH DAY OF SEPTEMBER, A.D Page 15 of 15